An Overview of the 2016 Modified Pupil Accommodation Review for Southwest Burlington

1. Starting with WHY? Background What is a Modified Pupil Accommodation Process? Declining student enrolment A window of opportunity

2. A Proposed Solution Proposed plan Why this approach? Design concept - what would this look like?

3. How Would This Affect Students and Families? 4. Next Steps Sequence of Events Timelines

5. What to Expect at the Community Consultation Meeting

What’s Inside:

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Starting with WHY?

Background

On Tuesday, January 19, 2016, the Board of Trustees approved a motion to proceed with a Modified Pupil Accommodation Review Process for Southwest Burlington.

At this time, no decision has been made, and no decision will be made until after this consultation process is complete, and Trustees have had an opportunity to review the recommendations in light of all the feedback gathered.

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What is a Modified Pupil Accommodation Process?

The Ministry of Education document, Guidelines for Pupil Accommodation Reviews, is posted on our website: www.hcdsb.org and provides a good overview of the modified process.

The basic difference between a modified review process and the standard review process is that the establishment of an Accommodation Review Committee is not required, and there is one less formal Community Consultation Meeting.

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Why Are We Reviewing This Community?

As a Board, we are regularly assessing student enrolment.

In 2013, Trustees approved its Long Term Capital Plan (LTCP) in principle (available at www.hcdsb.org)

The LTCP contains long-term student enrolment projections, and identifies future projects and/or boundary reviews to address too many, or not enough pupil places.

So this is what we know from our current LTCP…

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The Number of Students in South Burlington Schools is Declining

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Why Does This Matter? Over the past 5 years (2011-2015), South Burlington has

seen declining student enrolment. This decline is forecasted to continue.

When a school has excess space because of low enrolment, it costs money to maintain and operate these empty spaces – money that could otherwise be redirected to our students in the classrooms.

As student enrolment continues to drop in South Burlington, we will not be able to sustain 5 standalone elementary schools.

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What Does this Mean for Students? The number of staff in a school is based on the

number of students. As the number of students decrease, staffing is

reduced. With fewer staff, it will get harder and harder to keep

offering programs and extra-curricular activities. At this time, we have no money available in our

budget to build or renovate schools for this purpose, so when the time comes to close schools, students would have to be moved to an existing school.

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If We Do Nothing Now The student population in our Catholic elementary

schools in South Burlington will continue to drop. We would be forced to close schools and move

students – likely to an existing school building. Given the size of our schools in South Burlington, we

would not be able to accommodate entire school communities together, and would likely need to look at boundary changes and splitting up communities.

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A Window of Opportunity

On December 16, 2015, the Ministry of Education announced available funding to school boards for consolidation projects.

By applying for this funding, HCDSB has an opportunity to renovate an existing school to incorporate 21st Century learning concepts and designs for your community.

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A Proposed Solution

Burlington Southwest QEW - Map

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Schools Included in this Review Area:

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St. Paul Catholic Elementary School St. John Catholic Elementary School

Number of Students in Southwest Burlington is Declining

563

442

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Classroom Capacity – 732 Students

2015 2025

266

297

208

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ST. JOHN SCHOOL

ST. PAUL SCHOOL

TOTAL FUNCTIONAL BUILDING CAPACITY (FBC)

A Proposed Solution A. Construct a 6 classroom addition of 144 pupil place at the St.

John school location for the 2017- 2018 school year. B. Close St. Paul school, and re-direct the entire student population

to the newly renovated St. John (Burlington Southwest School) – all attendance boundaries consolidated into one.

C. Re-direct all existing programs at the time of consolidation offered at the two (2) affected schools to Burlington Southwest School.

D. Outreach to approved community partners of the Board for potential co-build projects.

E. Address renewal needs at the Burlington Southwest School with Board facility renewal funds, such as accessibility improvements, as part of the addition construction, where feasible; and,

F. Retain the St. Paul School facility, with the intent of reviewing options for combining the lands with Assumption Secondary School for a potential future project.

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Enrolment and Capacity for this Option Option Enrolment and Utilization Analysis

10 Year Enrolment vs. Capacity Forecast

Burlington Southwest School

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Proposed Classroom Capacity – 527 Students

How We Project Enrolment?

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SINGLE FAMILY HOMES TOWN HOUSES CONDOMINIUMS

HIGH YIELD (+ kids) MEDIUM YIELD LOW YIELD (- kids)

ENROLMENT CONSIDERATIONS FOR NEW HOUSING DEVELOPMENTS

St. John School Junior Kindergarten = 27 St. Paul School Junior Kindergarten = 23

Yearly Grade to Grade Progression Factor (%)

CALCULATION OF EXISTING COMMUNITY PROJECTIONS

JK Entrance Driven by: Census, Birth Data, Catholic Student Share

What Would Occur A. Re-locate all St. John students to St. Paul School until the

construction of the Burlington Southwest School addition is completed – nine (9) portable classrooms will be required;

B. Upon completion of the addition, all students will be relocated to the new Burlington Southwest School, and St. Paul School will close, but will remain a Board property until further notice.

Burlington Southwest School Occupancy 2017-18 school year

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Why this Approach?

Criteria Used

A. Facility Utilization between 90-125% B. 500-671 Functional Building Capacity

(brick and mortar) C. AODA Accessibility (School and Site) D. Transportation Times E. Average Distance to School F. Site Sizes between 5-6 acres G. Adjacent uses H. Other Site Limitation

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St. John School Site St. Paul School Site

School Site Comparison

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Total site size: approximately 4.70 acres in total – yellow outline

Usable site size: approximately 2.97 acres Play space area: 1.28 acres – pink outline Regular shaped lot – shares site with

Assumption for the Track (limited use) Small frontage – limited bus/vehicle access Potential to use lands for secondary project School Built in 1968 (48 years)

Total site size: approximately 1.96 acres in total – yellow outline

Usable site size: approximately 3.96 acres Play space area: 1.65 acres – pink outline Adjacent to parish with existing shared use

agreement Access to site by three (3) municipal streets –

improves site functionality School Built in 1995 (21 years)

Proposed School Concept

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SHARED PARKING AND DROP OFF AREA

GRASS PLAY AREA

EXISTING FACILITY (1995)

ASHPHALT PLAY AREA

Total site size: approximately 1.96 acres in total – yellow outline Usable site size: approximately 3.96 acres – blue outline Play space area: 1.65 acres – pink outline

Proposed School Concept

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EXISTING FACILITY (1995)

ASHPHALT PLAY AREA

GRASS

PLAY AREA

SHARED PARKING AND DROP OFF AREA

Total site size: App. 1.96 acres Usable site size: App. 3.96 acres Play space area: App. 1.65 acres

BU

S LA

Y-B

Y A

REA

Walking and Transportation Considerations

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• Exception west of Maple Ave is currently in place for St. John students.

• Crossing Guard locations subject to change depending on usage, additional locations may be introduced if walking increases in the area (Municipal Warrants).

• Transportation times for regular track programming is averaged at 14 minutes.

HCDSB Average Distance to Stop:

Transportation Needs, Distance, and Time

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Overall the Best Option for Burlington Southwest

A. Facility utilization between 90-125% over a 10 year

horizon. B. 475-521 pupil places are proposed, pending on addition

size. C. School and site meet AODA (accessibility standards). D. Transportation times are well below 60 minutes, and

maximum times are not anticipated to exceed 30 minutes. E. Average distance to school is reasonable. F. Site size is 1.96 acres, below standards, but collaboration

with adjacent parish will increase overall site size within desired benchmarks.

G. Adjacent uses are residential, a parish, and a commercial car dealership.

H. Parking is shared with parish.

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Proposed Design for Burlington Southwest

School Site

Aerial View of Site

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Proposed Addition to St. John (B) School

• 6 classroom addition to the rear of the existing St. John School. • Incorporates 21st Century learning concepts in various open and

flexible educational spaces. • Compact and efficient design, allows for continued use of

playspace, parking, and busloops.

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Proposed Burlington Southwest Catholic Elementary School

Conceptual Rendering

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Conceptual Site Plan

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Conceptual Floor Plans

Ground Floor Plan 33

Conceptual Floor Plans

Second Floor Plan 34

Exterior Example

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Lobby Example

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Lobby Example

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Lobby Example

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Library Example

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2 Storey Window Glazing

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Classroom Examples

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Energy Efficient Building

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Outdoor Play Area Concept

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Outdoor Play Area Concept

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Outdoor Play Area Concept

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What Would This Mean for Students

and Families?

Changes to Expect

New 21st Century School design Potential change in transportation status

(walker/bussed) Reduction in double-split classrooms Larger school building and community Potential for new teaching staff for your child Short-term portable needs

Benefits to the Proposed Solution

Classroom ratios will remain the same, but with fewer combined classes.

Larger school staff complement and resources are available for student needs.

Increase in co-curricular activities for students.

Would meet current AODA accessibility standards.

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Current school community would move and stay together.

A school building that is in better condition.

An enhanced 21st Century learning environment:

• Larger classrooms • Music room • Art room • Science lab • Updated library learning commons • Updated FDK outdoor play area

Next Steps

Sequence of Events

Review and Consultation

Board Approval

Ministry Approval

Transition Committee Established

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Timelines

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Transition Committee

• Moving logistics for transition period • Home/School/Parish Connections • School Name • School Logo • School Uniforms • School Finances and Purchases • School Closing Events • School Community Introductions and Transition Activities • Memorabilia, Art, Photographs and Other School History • Input on the logistics of relocation to new site • Transition of Technology from site to site (iPads, laptops,

Smartboards)

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What to Expect at the Community Consultation

Format of the Community Consultation Meeting on Tuesday, March 8, 2016

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6:30 p.m. School Opens for Arrival and Registrations 7:00 p.m. Welcome and Introductions 7:05 p.m. Background Presentation 7:30 p.m. Breakout into Small Groups (8-10) to discuss* the following questions:

1. What do you like best about the proposed plan? 2. What are the challenges you see with this plan? 3. Do you have any suggestions to improve this plan?

*A scribe will be assigned to each table. All feedback will be recorded and shared with Trustees in the final report to the Board. NOTE: Questions or comments will be collected in writing, and passed along to Trustees for response at a later time. To register to attend: survey.hcdsb.org/2016MPAR.aspx

4 Ways to Tell Us What You Think

4 Ways to Tell Us What You Think…

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Delegation to the Board of Trustees

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