an overview of the data management challenges faced by a rather large mitigation program, and the...
TRANSCRIPT
An overview of the data management challenges faced by a rather large mitigation program, and the system we created to overcome those challenges.
Not another spreadsheet: Project Tracking in cbfish.org
Matt Deniston, Sitka Technology GroupAmerican Fisheries Society Annual Meeting
Seattle, WA, Sept 4-8, 2011
The Situation: $$$
Annual expenditures have steadily increased from $2.3 million in 1980 to $310 million in 2011. Cumulative to date: over $10.5 billion.
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50.0
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300.0Expenditures 1980-2010, Budget 2011-2018
Expense
mil
lio
ns
The Situation: Large ScopeOne of the largest environmental mitigation programs in the world
• 260,000 square miles (France)
• 600 active projects,1300+ total projects
• MOAs signed with tribal and state entities
• NOAA and USFWS regulation: Endangered Species Act
The Situation: Data ChaosTraditional tools of memos, spreadsheets, mini databases no longer worked
ISRP Review 5
FY07 Budgets v.23
Decision History
Draft Jan07 DecisionExpenditures FY05-06
Public Comments ‘07 In Lieu Ratings Jul07
Fish Accord DRAFT budgets
Summary-Budget-Reqs-BOG-Apr08
Budget Change Requests
Capital Ratings Jul07
UPA Projects Mar2005
RPA 1 – Implementation Plans
RPA 2 – Annual
Progress Reports
RPA …
RPA 73.3 –
Comprehensive
Habitat Tracking System
The Situation: Regulatory Pressures
Biological Opinions have significantly increased demand for reporting and tracking
ColumbiaBasin Fish &
WildlifeProgram
The Situation: ??? ResultsLack of a sustained rebound in the salmon and steelhead runs makes no one happy…
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1,000,000Annual Adult Fish Returns at Bonneville Dam
(1980-2008)
Chinook Coho Sockeye Steelhead
Source: Fish Passage Center, www.fpc.org/adultsalmon/adultqueries/Adult_Annual_Totals_Query_Results.asp
The Challenge
Obligations• NW Power Act• ESA – BiOps• Fish Accord 10 year
agreements
To design and build a transparent web-based system for managing the program’s obligations, objectives, activities, and accomplishments.
Activities• Budgeting• Portfolio Analysis• Project Reviews
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Objectives
Accomplishments
Columbia BasinFish & Wildlife
Program
Wildlife
ResidentFish
AnadromousFish
The Solution: cbfish.org
Schedule & Key Deliverables
Project Proposals & Change Requests
10/1/2008 9/30/2010
Dashboards& Web Services
Project Records & Budgets
Interactive Maps & Reports
10/1/2009
New System of Record / Process Improvements Improved Info / Analytics
Approach for design & development of cbfish.org
• Iterative & collaborative
• Requirements evolve with real-world use
• Updates to software every 2 weeks
• Continuous feedback loop
Requirements Deliver
Syst
em C
apab
ility
Tim
e
Design
Analysis
Extreme Makeover
BEFORE AFTER
6-9 months to enter and upload budget decisions into the old system
1-2 days to enter budget decisions directly into the new system
Emailing dueling budget spreadsheets Viewing and collaborating on budgets online
Qualitative narratives of the program’s accomplishments
Quantitative, interactive summaries of the program’s accomplishments
Working with GIS experts to generate maps Self-service, interactive maps
Bottoms-up budgeting Top-down, objective-driven budgeting
1-2 weeks to respond to an info request A few minutes to respond to an info request
1,000 pg BiOp document (unstructured data) 3 pg BiOp dashboard (structured data)
Ways to view/manage a project Example project: “Avian Predation on Juvenile Salmonids”
13
Data visualizations: High Level Indicator charts
Data visualizations: Accomplishments by ESU
Benefits of cbfish.org
• Provides transparent public access
• Centralizes info for easy access and sharing
• Tracks progress towards obligations and objectives
• Delivers new insights into accomplishments & areas where more is needed
• Enables program to grow – more restoration, more research and monitoring, etc.
