analytics basics - john carroll...
TRANSCRIPT
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Analytics BasicsRobert Todd Bruce (Summer 2019)
sites.jcu.edu/institutionaleffectiveness
[email protected] 133dextension 1600
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Getting to the Data
http://analytics.jcu.edu Same username and password
as campus computers
rbruce NOT [email protected]
If asked to Select a Site, click Academic Analytics
If you get an error message, click the orange Back to All Project button.
Access is not automatic; it must be configured by hand.
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A Note
• Sites:
All built by IE/IR using Tableau software;
No special software required to use or view, just a web browser.
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Structure and Organization
• Sites:
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Structure and Organization
• Sites
• Projects:
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Structure and Organization
• Sites
• Projects
• Workbooks:
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Structure and Organization
• Sites
• Projects
• Workbooks
• Views:
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You can switch between list and thumbnail viewsby clicking on the icons at the right.
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There’s a sort control on the right. You can also sort in list view by clicking onthe column heading.
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Working with a Tableau dashboard
Academic Analytics / Academic Metrics (Chairs/Administrators) / 6 Key Academic Metrics Data Tables / Courses Data Table
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Filters
Academic Analytics / Academic Metrics (Chairs/Administrators) / 6 Key Academic Metrics Data Tables / Courses Data Table
One of the most common interaction comes through Filters. Filters are usually on the right.
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Filters
Academic Analytics / Academic Metrics (Chairs/Administrators) / 6 Key Academic Metrics Data Tables / Courses Data Table
Most filters are checkboxes or radio buttons (not pictured).
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FiltersSome filters show only one value until you click the pulldown.
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Filters
Academic Analytics / Academic Metrics (Chairs/Administrators) / 6 Key Academic Metrics Data Tables / Courses Data Table
Clicking on filters changes what you can see.
Look at the Course Division filter. Currently everything is selected.
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Filters
Academic Analytics / Academic Metrics (Chairs/Administrators) / 6 Key Academic Metrics Data Tables / Courses Data Table
This what the Department pulldownoptions are
and here are the rows of the data table
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Filters
Selecting only one division changes the Department options…
… and the rows in the data table.
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Caption
Academic Analytics / Academic Metrics (Chairs/Administrators) / 6 Key Academic Metrics Data Tables / Courses Data Table
Most of the Data Tables contain a caption. This is a record of what filters have been selected by the user and on the backend.
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Highlighters
Academic Analytics / Special Projects / First Year Science / Grade Distribution Details
You can also click on the key (for colors, shapes, etc.) to Highlight.
Some dashboards use “Highlighters.” These highlight particular groups without making everything else disappear.
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Interacting Directly
Academic Analytics / Academic Metrics (Chairs/Administrators) / 6 Key Academic Metrics Data Tables / Courses Data Table
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Interacting Directly: Expanding
Hover over Heading to Reveal [+]
Click [+]
Tableau makes it really easy to drill down or roll up within predefined hierarchies.
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Interacting Directly: Collapsing
Hover over Heading to Reveal [-]
Click [-]
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Interacting Directly: Sorting
Hover over Heading to reveal Numerical Sort Icon
Click to
Toggle
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Interacting Directly: Sorting
Hover over Heading to reveal Alpha Sort Icon
Click to
Toggle
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Interacting Directly: Tooltip
Hover over Value or Mark to Show Tooltip
particularly helpful with graphics Note: Some Tooltips have more data than the table.
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Interacting Directly: Other Options
Click on Values, Headings, Marks, and Keys to Show Popup Menu
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Interacting Directly: Other Options
Keep Only
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Interacting Directly: Other Options
Exclude
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Interacting Directly: Other Options
Group
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Interacting Directly: Other Options
Sorting
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Interacting Directly: Other Options
View Data
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Using the ToolsThe header contains a number of standard Tools.
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Using the Tools: Undo, Redo, and Revert
Undo and Redo work just like you’d expect!
Revert takes the dashboard back to the state it was in when you first saw it.
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Using the Tools: Downloads You can export the whole screen or a particular table or graphic. Select a table or graphic if desired, then use the Download tool.
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Using the Tools: Downloads
An image file to embed elsewhere or to edit
Just like the Tooltip data options; gives you underlying data
Reproduces the data table exactly in a csv file (or creates a table from a graphic)
Like image, except as a pdf
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Using the Tools: Where am I?
You can always figure out which project, workbook, and view you are seeing from the audit line at the top of the scree.
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Using the Tools: Changing Views
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When in Doubt, Read the Instructions
You cannot break it!
Most of my dashboards come with an instruction screen
Revert is your friend!