andhra pradesh state civil supplies … · 1 andhra pradesh state civil supplies corporation...

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ANDHRA PRADESH STATE CIVIL SUPPLIES CORPORATION LIMITED

(A State Government Undertaking)

Tender Reference No:PDS.3/2/Non-woven bags /Tenders/2013-14., Dated:02.02.2013.

TENDERS FOR SUPPLY OF NON WOVEN BAGS AS PER THE SPECIFICATIONS INDICATED IN THE TENDER

SCHEDULE Tender Form No : Issued to :

FOR APSCSCL COST OF TENDER FORM : Rs. 2,500/- (To be obtained in person )

(Not transferable)

Regd. Office : 6-3-655/1/A, Civil Supplies Bhavan, Somajiguda, Hyderabad – 500082 Phone Nos: 040 23310429 & 23310546

Fax No: 040 23324180 Web site: www.apscsc.gov.in

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ANDHRA PRADESH STATE CIVIL SUPPLIES CORPORATION LIMITED (A STATE GOVT. UNDERTAKING)

Regd.Office:6-3-655/1/A, Civil Supplies Bhavan, Somajiguda, Hyderabad – 500 082, Andhra Pradesh, India.

CONTENTS OF TENDER SCHEDULE

S. No.

Description Annexure/ Format

Page Nos.

1 Tender Notice 3 2. Terms & Conditions of Tender 5-17 3. Self Declaration Annexure I 18 4. Quality Assurance Declaration Annexure II 19 5. Specifications Annexure A 20 6. Technical Checklist Annexure IV(A) 21-23 7. Financial Checklist Annexure IV-(B) 24 8. Financial Undertaking 25 9. Price Bid Annexure – B 26

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ANDHRA PRADESH STATE CIVIL SUPPLIES CORPORATION LTD Regd.Office:6-3-655/1/A, Civil Supplies Bhavan, Somajiguda,Hyd –82

SRI D. VARA PRASAD, IAS, VC & MANAGING DIRECTOR. No. PDS.3/2/Non-woven bags/Tenders/2013-14 Date:02-02-2013

TENDER NOTICE

TENDERS FOR SUPPLY OF 2 CRORE NON-WOVEN CARRY BAGS (MACHINE STITCHED) AS PER THE SPECIFICATIONS INDICATED IN THE TENDER SCHEDULE AND DELIVERY OF THE SAME AT ALL 23 DISTRICT HEAD QUARTERS OF ANDHRA PRADESH.

AP State Civil Supplies Corporation, Hyderabad invites sealed quotations for supply of 2 crore NON-WOVEN CARRY BAGS (MACHINE STITCHED) as per the specifications indicated in the tender schedule and its delivery at all 23 District Head Quarters of Andhra Pradesh.

Reputed manufacturers and suppliers who have necessary infrastructure for manufacturing the NON-WOVEN CARRY BAGS (MACHINE STITCHED) with relevant permissions and licenses from competent authorities may file tender for supply of the same.

TENDER SCHEDULE:

1 Earnest Money Deposit, Security Deposit and Bank Guarantee

10.00 lakhs by way of demand draft drawn from any nationalized bank in favour of Vice Chairman & Managing Director, A.P. State Civil Supplies Corporation Ltd., payable at Hyderabad. Each successful tenderer shall furnish Security Deposit amount at 5% on the total value of the quantity ordered for supply and also furnish a Bank Guarantee at 2% on the value of the quantity ordered for supply, as stipulated in the Tender terms and conditions.

2 Stock delivery point Delivery to all 23 District Head Quarters of Andhra Pradesh as directed by the APSCSCL.

3 Sale of Tender Form From 06.02.2013 to 18.02.2013 upto 12.00 Noon, at Head office, Hyderabad

4 Pre-bid meeting Scheduled on 09.02.2013 at 10.00 am, at Head Office, Hyderabad

5 Filing of Tenders Up to 2.00 PM on 18.02.2013 at Head Office, Hyderabad. 6 Opening of Tenders At 3.00 PM on 18.02.2013 at Head Office, Hyderabad

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7 Any other important Criteria prescribed by the tender inviting authority

The Andhra Pradesh State Civil Supplies Corporation Limited is very keen in purchasing NON-WOVEN CARRY BAGS (MACHINE STITCHED) strictly conforming to the specifications as indicated in the tender schedule.

If the date mentioned above is declared as holiday, the Tenders will be

issued and opened on the next working day. Tender Schedule consisting of Tender Notice, Terms and conditions and

Tender Form (not transferable) can be obtained from the Office of the Vice Chairman & Managing Director, A.P. State Civil Supplies Corporation Ltd., Hyderabad on payment of Rs. 2,500/- (Rupees Two Thousand Five Hundred only) by way of Demand Draft drawn from any nationalized bank in favour of Vice-Chairman & Managing Director, A.P. State Civil Supplies Corporation Ltd., Hyderabad.

SD/- D. VARA PRASAD V C & MANAGING DIRECTOR

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A.P. STATE CIVIL SUPPLIES CORPORATION LIMITED HEAD OFFICE: HYDERABAD

TERMS AND CONDITIONS

A.P.State Civil Supplies Corporation Limited desires to purchase about 2,00,00,000 Nos. (2 crores) of non-woven bags (machine stitched) as per the specification indicated below. Sealed Tenders are invited from reputed manufacturers herein and after called as Tenderers in two bid System. Offers are to be quoted on enclosed proforma on the following Terms and Conditions.

A. Independent sealed envelopes should be prepared as detailed below:

1. ENVELOPE NO. 1 (SEALED): This envelope should be marked as “ENVELOPE NO: 1- COMMERCIAL AND TECHNICAL BID for SUPPLY OF NON-WOVEN CARRY BAGS (MACHINE STITCHED) and should contain following papers with covering letter on letter head (Tenderer should invariably mention their Name, Address etc. on left hand side of envelop for clear identification).

PART “I” (Commercial and Technical Bid).

2. ENVELOPE NO: 2 ( SEALED) : This envelope should be marked as ENVELOPE NO: 2 FINANCIAL BID- SUPPLY OF NON-WOVEN CARRY BAGS (MACHINE STITCHED) “should contain PART “II”. (Tenderer should invariably mention their Name, Address etc. on left hand side of envelope for clear identification).

3. Both the envelopes should be enclosed in one sealed envelope super- scribing “TENDER FOR SUPPLY OF NON-WOVEN CARRY BAGS (MACHINE STITCHED). The sealed tender should be filed in the Head office : 6-3-655/1/A, C.S.Bhavan, Somajiguda, Hyderabad-82, as per schedule mentioned in the Tender Notice.

4. Tenderer must affix seal and put address on each envelope.

5. Pre-bid meeting was held on 09.02.2013 at 10.00 am, at Head office and the tender schedule has been revised duly taken the suggestion made by majority intended bidders.

1. PRE-QUALIFICATION CONDITIONS

(a)Those who are having TIN number under AP VAT Act / CST Act. Tenderers from outside AP shall quote TIN under respective statutes of State Governments and, if any, exemptions are permitted the copies of the same may be enclosed.

(b) Those who are having Trading, Profit and Loss account and Balance Sheet and the Income-tax return submitted for the last financial year duly certified by the Auditor.

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(c) Not blacklisted either by the APSCSCL or by any Government / Government undertakings. Minors are not eligible to file tenders.

(d) The qualified tenderers has to supply the tendered quantity to the head quarters of 23 Districts in Andhra Pradesh, as per the movement orders issued by the concerned District Manager/ Nodal Officer/ Head Office.

(e) Minimum quantity offered shall not be less than quantity as mentioned below for each commodity.

Commodity Minimum Quantity

NON-WOVEN CARRY BAGS (MACHINE STITCHED)

10.00 Lakh nos.

(f) The above item shall be supplied as per specifications given by Civil Supplies Corporation. The supplier shall have required production, process and allied facilities with all the permission from the competent authorities.

2. GENERAL INSTRUCTIONS:-

The tenderers are requested to go through instructions, terms & conditions and specifications given in this tender document. Failure to furnish all the required information in every respect will be at the tenderer's risk and may result in the rejection of the tender.

2.1 AMENDMENTS TO THE TENDER:-

a) Before the last date for the receipt of tender, APSCSCL may amend any of the tender conditions as may be desired by the purchaser or wherever APSCSCL feels that such an amendment is absolutely necessary.

b) Also amendment to tender conditions will be given in response to clarifications by prospective tenderers and it will be solely at the discretion of APSCSCL. Any amendment to the tender conditions will be communicated to the tenderers.

c) APSCSCL, at its discretion may or may not extend the due date and time for the submission of tender on account of amendments.

3. COSTS OF TENDERING:-

The tenderer shall bear all costs associated with the preparation and submission of tender and the Corporation will in no case be responsible or liable for these costs, regardless of the conduct or outcome of the tenders.

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4. EARNEST MONEY DEPOSIT:

1. The tenderers should furnish an Earnest Money Deposit for Rs.10.00 lakhs by means of Demand Draft drawn in favour of “VC & Managing Director, Andhra Pradesh Civil Supplies Corporation Limited“ payable at Hyderabad on any one of the Nationalized Banks along with commercial conditions in Part-I cover. Tenders received without the Earnest Money Deposit will be summarily rejected. Any amount pending with APSCSCL will not be taken into account as Earnest Money Deposit even if so requested. In the case of successful tenderers, the Earnest Money Deposit will be adjusted towards part of the Security Deposit to be payable.

2. In the case of unsuccessful tenderers, the Earnest Money Deposit will be refunded within a reasonable time.

3. The amount remitted towards Earnest Money Deposit is liable to be forfeited in case the tenderer withdraws from his / their offer after submission of the tender or after the acceptance of the offer by APSCSCL or fails to sign the Contract or fails to remit the Security Deposit and Bank Guarantee.

4. The Earnest Money Deposit remitted will not carry any interest. 5. SUBMISSION OF TENDER UNDER TWO COVERS SYSTEM:

The tender should be in the prescribed form obtained from the office of

the VC & Managing Director, Andhra Pradesh State Civil Supplies Corporation in the name of the intending tenderer on payment of Rs. 2,500/- (Rupees Two Thousand Five Hundred only).

Tender should be submitted in two parts in original i.e., Part-I cover containing specification, commercial offer & Demand Draft towards Earnest Money Deposit and Part-II cover containing price offer. Both the covers should be sealed and kept in another main cover with name and address of the Tenderer and the same should filed in the Office of the Andhra Pradesh State Civil Supplies Corporation Limited, Hyderabad before 2.00 P.M. on date 18.02.2013 as per office clock of the APSCSCL. The outer envelope should be superscribed as “Tender for the supply of NON-WOVEN CARRY BAGS (MACHINE STITCHED)”. Likewise, Part-I and Part-II covers should also be superscribed as Part-I cover and Part-II cover as the case may be with the firm Name and Address of the Tenderer.

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6. OPENING OF TENDER :

a) Sealed Tenders received upto 2.00 P.M. as per this office clock on date 18.02.2013 will be taken-up for opening. Sealed Part-I tender cover containing “Specification and Commercial offer’ will be opened first by the Tender Committee authorized by the VC & Managing Director at 3.00 P.M. on date 18.02.2013 in presence of the available tenderer / representatives of the organization who choose to be present.

b) The sealed tenders thus received on date 18.02.2013 will be scrutinized by the Tender Committee and the samples furnished by the tenderer will be analyzed by technical team of APSCSCL/ reputed agency. The Corporation reserves the right to disqualify any tender, which is not in accordance with Part I tender i.e. “Specification and Commercial Offer” and their price bid (part II tender) will not be opened.

c) The Technical Team of APSCSCL will also inspect the manufacturer/

suppliers premises to ascertain the production infrastructure as indicated in the Part-I tender form. If it is found that the information furnished by the manufactures/ suppliers in tenders is incorrect. The EMD furnished by the tenderer will be forfeited besides rejecting the tender.

d) The EMDs of disqualified tenderers will be returned through RPAD.

e) If the date fixed for opening the tenders referred to above happens to be a Government holiday, the sealed tenders will be received upto 2.00 P.M. on the next working day and it will be opened at 3.00 P.M. on the same day.

7. VOLUME OF WORK: Since the Corporation is taking up this item for the first time, the volume of work is not guaranteed. VC & MD is at liberty to entrust the work order to one or more tenderers as per operational convenience. The decision of the VC & MD is final and cannot be called into question.

8. COMMERCIAL CONDITIONS AND DOCUMENTS TO BE FURNISHED IN THE PART I COVER.

I) The tenderers those who are capable of supplying the ordered quantity NON-WOVEN CARRY BAGS (MACHINE STITCHED) as per specification indicated in tender schedule within 37 days from the date of confirmation of offer, to all 23 District Head Quarters of APSCSCL are alone eligible to participate in the tender, since the stock to be purchased is to be supplied under Public Distribution System, which is a time bound programme.

II)The tenderer should enclose the following along with the tender form in

part-I for the tender to be held on date 18.02.2013

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(a) Earnest money deposit shall be in the form of Demand Draft as indicated in clause no. 4 of tender terms and conditions, drawn on any one of the Nationalized Bank payable at Hyderabad, in favour of "VC & Managing Director, AP State Civil Supplies Corporation Limited". Tenders not covered by requisite Earnest Money Deposit will be summarily rejected.

(b) Photostat copy of the certificate of Registration as a firm under AP VAT Act / CST Act. Other than AP Bidders shall quote the TIN under respective statutes of State Governments and, if any, exemptions are permitted the copies of the same may be enclosed.

(c) Photostat copy of the Trading, Profit and Loss Account and Balance sheet

and Income-tax returns filed for the last financial year duly certified by the Auditor.

(d) Self declaration on non-judicial stamp paper worth Rs. 100/- that the tenderer is not black listed either by APSCSCL or by any other Government undertakings in the format given in Annexure-II duly signed by the tenderer.

(e) Declaration duly signed by the tenderer as prescribed in Annexure-III.

(f) Checklist as in Annexure-III (A) & III (B) for the list of documents enclosed. The documents shall be serially arranged in the order of Checklist and shall be securely tied or bound.

(g) The tenderer should produce three samples of NON-WOVEN CARRY BAGS (MACHINE STITCHED) as per the specifications indicated in Annexure-A to this tender document at the time of opening of tender on date 18.02.2013. The tenders without samples will be rejected.

(h) The tenderer should quote the rate per bag (non-woven carry bag(machine stitched)) as per specification in Annexure-A in the price bid.

(i) The above item shall be supplied as per specifications given by Civil

Supplies Corporation. The supplier shall have required production, process and allied facilities with all the permission from the competent authorities. The copies of the permissions issued by the competent authorities shall also be enclosed with the part I tender form.

(i) Other information shall also be furnished as indicated in the Part I Tender Form.

9. OTHER CONDITIONS:

i) Each and every page of the tender document including specifications sold to the tenderer from the office of the VC & Managing Director, APSCSCL

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should be signed in token of having accepted all the tender conditions and submit in part-I cover.

ii) The person or persons signing the tender shall state the capacity under which he/they/is/are signing the tender. If an individual makes tender, it shall be signed with his full name and address. If it is made by a firm, it shall be signed by all the partners of the firm or by a partner of the firm duly empowered or authorised to do so and such authorization / Power of Attorney should also be enclosed.

iii) If the tender is made by a Corporation / Company / Co-operative society, it shall be signed by the authorized officer, who shall produce satisfactory evidence of such authorization. Such tendering Corporation Company/Co-operative society is required to furnish evidence of its corporate existence before the contract is executed.

iv) Either the tenderer or the person duly authorized by the tenderer alone will be allowed to be present at the time of opening the tenders / Negotiation. The person so authorized shall produce proper evidence that he / she/ they belongs to the office of the respective tenderer. The nominated agent shall produce power of attorney attested by a Notary.

v) VC & Managing Director reserves the right to reject any tender without assigning any reasons thereof and the same shall not be questioned on any ground, whatsoever. Also, if the Government have taken a policy decision or based on the off take in the Districts respectively, the VC & Managing Director reserves the right to cancel the purchase order or to reduce the ordered quantity.

vi) The tender committee will open and scrutinize the tenders with reference to checklist and prepare a tabulated statement. If any unattested corrections are found in the tender, the same will be handed over to the tenderer concerned and his initial or the initial of the authorised representative taken on all such corrections in the presence of the tenderers. The authorized representative shall produce satisfactory evidence of authority of the tenderer to act on behalf of the tenderer at the time of opening the tender.

vii) If the rates quoted in figures and in words differ, the lowest of the two will be adopted.

viii) Tenders specifying additional conditions or proposing modifications to

the tender conditions will be treated as conditional tender and will be summarily rejected.

ix) As this tender is on rate contract, the VC & Managing Director reserves the right to negotiate with the ‘L1’ tenderer and also to ask other tenderers to match with ‘L1’ rate and place orders accordingly with all the tenderers keeping in view the requirement in respective districts, if necessary.

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x) Tenderer should offer minimum quantity not less than the quantity indicated below:

Sl.No Commodity Minimum Quantity

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NON-WOVEN CARRY BAGS (MACHINE STITCHED) 10.00 lakh No’s

10. SECURITY DEPOSIT:

The successful tenderers shall remit a Security Deposit amount at 5% on the total value of the quantity ordered for supply, within 3 days from date of receipt of the first communication of acceptance of the tender by Telex/Fax/Telegram or Phonogram/Letter from the VC & Managing Director, APSCSCL by means of demand draft drawn in favour of "ANDHRA PRADESH STATE CIVIL SUPPLIES CORPORATION", obtained from any of the Nationalized Banks payable at Hyderabad. Each successful Tenderer shall also furnish Bank Guarantee at 2% on the total value of the quantity ordered for supply, for period of 3 months from any Nationalised Bank with 3 months claim period thereon, along with Security Deposit. The Bank Guarantee shall be furnished within 7 days from date of receipt of the first communication of acceptance of the tender.

The Earnest Money Deposit of successful tenderer shall be adjusted against the Security Deposit payable by the tenderer. Any other amount pending with APSCSCL will not be adjusted against the Security Deposit even if so requested. If the Security Deposit is not paid within the time specified, the Earnest Money remitted by the tenderer shall be forfeited, besides blacklisting the firm, the APSCSCL shall be entitled to recover the consequential loss if any sustained by the corporation from the tenderer due to purchase made in re-tender or in other manners. The Security Deposit will not carry any interest. Security Deposit will be refunded to the tenderer after satisfactory completion of the supply of the entire ordered quantity and in the event of non-fulfillment of contract, the Security Deposit will be forfeited.

11. AGREEMENT:

The successful tenderers shall execute an agreement as manufacturer and supplier for supply of NON-WOVEN CARRY BAGS (MACHINE STITCHED) as per the terms and conditions on 100/- non judicial stamp paper on the very next working day from the date of remittance of Security Deposit. In the event of failure to execute the agreement within the time prescribed, the Earnest Money Deposit / Security Deposit amount remitted

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by the tenderers concerned will be forfeited besides blacklisting the tenderer. Further APSCSCL, reserves the right to collect the consequential loss, if any sustained from such tenderers on account of purchase made through re-tender or in other manners and the tenderers are bound to pay the same on demand. The VC & Managing Director, APSCSCL reserves the right to extend the contract / validity of offer for a further period as determined by him, which shall not be question.

12. SPECIFICATIONS :

i) The Corporation is very keen in accepting only good quality of NON-WOVEN CARRY BAGS (MACHINE STITCHED) strictly conforming to specification indicated in the Annexure- A.

ii) At the time of delivery of stocks by the suppliers, the stocks will be subjected to quality check by authorized officer, APSCSCL at the unloading godowns. Samples will be drawn as per the usual procedure of the APSCSCL in the presence of suppliers or their authorized representative. One sample so drawn will also be given to the suppliers. In the event of supply of stocks not conforming to specifications as indicated in the Annexure-A such stocks are liable for rejection. The sample so drawn will be sent to the Technical Team/cell at Head office APSCSC/ any reputed analysis agency for quality check.

iii) All risks of loss, damages or depreciation to goods shall be upon the supplier until the material is delivered at site in accordance with the provision of contract.

iv) The APSCSCL, also reserves the right to undertake Quality Check through Independent and Reputed Analytical Agency, if found necessary at the cost of the successful Tenderer whose stocks are under dispute.

v) The three samples of NON-WOVEN CARRY BAGS (MACHINE STITCHED) produced by the tenderer as per specifications indicated in Annexure- A along with tender shall be furnished, which will be analysed for conformity of the fixed specification before opening of Part-II cover. The samples concerned will be retained for the purpose of comparison of quality of NON-WOVEN CARRY BAGS (MACHINE STITCHED) to be supplied by the successful tenderer. If the sample do not conform with the specification as indicated in Annexure-A the tender will be rejected.

13. PACKING :

(i) NON-WOVEN CARRY BAGS (MACHINE STITCHED) shall be delivered as per the specification indicated in Annexure A.

(ii) The stocks should be delivered at 23 District Head Quarters as per the movement orders issued by the concerned District Manager/ Nodal Officer/ Head Office, in good condition as per the specifications, in firm secondary packing.

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14. DURATION AND PLACE OF DELIVERY:

a) The ordered quantity of NON-WOVEN CARRY BAGS (MACHINE STITCHED) as per specification indicated in Annexure A should be delivered within 37 (thirty seven) days to the A.P.S.C.S.C.L. godowns located in all 23 District Head Quarters of Andhra Pradesh commencing the delivery immediately from the very next day from the date of receipt of movement order from the concerned District Manager/ Nodal Officer/ Head Office. If the ordered quantity is less, the time limit will be proportionately reduced. As the stock is required for launching of the scheme in April and to ensure uninterrupted supply to the Public Distribution System, the APSCSCL is very keen in getting the stock within the stipulated time. Hence the delivery schedule fixed by the APSCSCL., should be adhered to at any cost.

b) Normally, no extension of time to effect supply beyond the time stipulated will be granted at any cost. In case, the stock is very urgently required, the successful tenderers should commence delivery immediately after receipt of confirmation order from the Managing Director by Fax / Telex / Telegram or Phonogram or letter pending remittance of Security Deposit and execution of Agreement.

c) The Andhra Pradesh State Civil Supplies Corporation reserves the right to increase or decrease the quantity finally ordered to be purchased indicated in the tender documents.

15. DETERMINATION OF THE LOWEST EVALUATED PRICE :

a) Tenderer should quote their rate per bag (Non-woven carry bag) in the Annexure- B in the price bid.

b) Tenderer should quote a rate per bag (non-woven carry bag) in Indian Rupee inclusive of all taxes applicable in Andhra Pradesh (detailing the specifics of tax separately) in the price bid (Annexure-B) for the delivery of stock at the destination points. The tender document and the price bid (Annexure-B) should be signed by the tenderer at the bottom with the office seal duly affixed and furnished in Part-II tender cover.

c) The Price should be legibly written and every correction in the tender should invariably be attested with full signature by the tenderer with date before submission of the tenders to the authorities concerned; failing which the tender will become ineligible for further consideration. Correction done with correcting fluid should also be attested. In the case of discrepancy between the prices quoted in words and figures, the lower of the two will be adopted.

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d) The rates quoted by the tenderer should be per bag(non-woven carry bag) in Indian Rupee, delivery at the District Office of APSCSCL in 23 District Head Quarters of Andhra Pradesh inclusive of Transport charges.

e) The unloading charges at godown will be borne by the APSCSCL.

The rates quoted for ex-loading stations or delivery at Rail Heads other than APSCSCL godowns as specified above will not be accepted and such tenders will summarily be rejected.

f) In order to secure best possible procurement price, negotiation will be conducted with the ‘L1’ tenderer if the lowest offer of the tenderer is found excess. If the tenderers (other than ‘L1’) are willing to supply tendered commodity matching with ‘L1’ rate they should give their consent letter within one hour from the time of Tender Committee offer. In the absence of receipt of consent letter from the tenderer within the above stipulated time, it will be treated that they are not willing to supply stocks matching with ‘L1’ tenderer. Then L-1 tenderer has to supply entire tender quantity for commodity tendered. Consent letter received beyond the stipulated time will not be accepted. However, the VC & Managing Director reserves the right to accept the offer for the entire required quantity or as per the tender conditions stipulated under condition no. 9(ix) of the tender terms and conditions.

g) The offer in terms of quantity must be quoted as mentioned in Annexure-B (as per supplying capacity). However the VC & Managing Director reserves the right to accept the offer for the entire quantity or as per the tender condition stipulated under para 9(x) of the tender conditions.

h) Tenderer should quote the rate in Annexure-B as per specification indicated in Annexure A. The rate quoted shall be firm and fixed from the date of submission of tender to the date of completion of the contract of supply in all respects. Any requests for revision in the rate by the tenderer/ contractor will not be considered.

i) It is not binding on the part of the VC & Managing Director, APSCSCL, to accept the lowest or any other tender and he reserves the right to reject or accept all or any other tender fully or partly without assigning any reasons thereof. The VC & Managing Director reserves the right to accept one or more tenders for supply for operational convenience. VC & MD’s decision is final and binding and it cannot be questioned by any tenderer.

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j) Tenderer should specifically mention the places from where the supply will be made.

k) The VC & Managing Director reserves the right to relax or waive or amend any of the tender conditions in full or part thereof and to reject the tender if any of the conditions enumerated above are violated.

16. PAYMENT :

a) The Payment will be made on furnishing of the following documents by the supplier at the respective District Offices for the quantity supplied only as per the specification indicated in Annexure-A duly deducting the penalty for the belated supply, if any ,and the taxes applicable.

i. Seller's bill in duplicate on the basis of the confirmed rates. ii. Certificate of receipt/ Acknowledgement of stocks by the MLS Point/

Buffer Godown Incharges at unloading points iii. The payment will be made within 2 to 3 weeks time from the

date of receipt of bills, subject to receipt of quality check report and furnishing the bills in full shape. The payment shall be made by means of crossed cheque in favour of the tenderer. In case, demand draft is required by the supplier, it will be issued after deducting Demand Draft Commission.

iv. The VC & Managing Director also reserves the right to recover any dues from the tenderer which is found on a later date during the Audit /excess payment after final settlement is made to them. The tenderer is liable to pay such dues to the corporation immediately on demand without any dispute / protest.

17. PENALTY ON DEFAULT/EXTENSION OF TIME:

The entire ordered quantity of tendered commodity should be supplied within time fixed as indicated under clause 14 the tender terms and conditions. As already indicated in clause 14 of the tender terms and conditions, normally no extension of time for the supply of tendered commodity beyond the last date fixed will be granted. But in exceptional circumstances and if it is sufficiently proved that the delay in supply is due to the circumstances beyond the control of the supplier, extension of time will be granted at the discretion of the Managing Director subject to the following conditions.

a) A penalty of Rs. 0.05 paise (five paise only) will be imposed per bag per day subject to a maximum delay of 10 days from the scheduled dated fixed as per tender conditions no. 14. The penalty amount will be deducted from the bills payable to the supplier. In the exceptional circumstances, beyond the control

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of supplier also, the maximum time allowed with penalty will be only 10 days. In case, the suppliers fails to supply the stocks within maximum time allowed, the Security Deposit and Bank Guarantee along with pending if any will be forfeited, besides keeping their in blacklist and the consignment there off will not be accept. The action taken in this regard by the Corporation shall not be questioned by the supplier and the same will be binding on them.

b) Supply of stock less than the ordered quantity is not permitted. If the ordered quantity is not supplied in full, the Earnest Money Deposit / Security Deposit remitted by the successful tenderer will be forfeited.

c) In the event of failure to supply the ordered quantity, by the successful tenderer within the stipulated time fixed, the VC & Managing Director reserves the right to cancel the orders for the unsupplied quantity and place orders with the remaining suppliers for the supply of the said quantity or purchase the unsupplied quantity through limited tender system or through any other mode of alternative purchase at the risk and cost of such supplier, and such supplier is liable and responsible to make good the financial loss sustained by the Corporation.

d) If the supplier fails to supply the ordered quantity within the time allowed, no extension of time will be allowed if the ruling market rate is lower than the tender rate and the purchase will be restricted to that of the supplied quantity.

e) In the event of failure to complete the supply of the entire contracted quantity within the time, the VC & Managing Director reserves the right to either cancel the order for the portion of the undelivered quantity or to grant extension of time with penalty as indicated in clause-17(a) above subject to his satisfaction on the performance of the supplier or to take action to terminate the contract, forfeit the Security Deposit and collect consequential loss if any.

f) In the event of non-performance of the contract provisions or failure to effect supply the ordered quantity within the stipulated time or during the extended period and if it is found that the tenderer has not fulfilled the contractual obligations with the Corporation in any manner during the currency of the contract or also found on a later date, the Corporation reserves the right to disqualify such tenderer to participate in future tenders or blacklist the firm upto a maximum period of 5 years as decided by the VC & Managing Director.

g) In case of supply of extra quantity over and above the ordered quantity it should be done only after getting the prior orders of the VC Managing Director, A.P.S.C.S.C.L, Head Office, Hyderabad . The

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Managing Director reserves the right either to accept the extra quantity subject to the condition that the payment for the extra supply will be made only at the lesser rate approved in the subsequent tenders or at the prevailing market rate ruling at the time of considering acceptance of additional quantity or at the existing approved rate to this instant tenderer which ever is less. In addition to the above, penalty at the rate fixed under clause 17(a) of this tender condition is also leviable if the extra supply is made beyond time schedule fixed for completing such supply.

18. ARBITRATION :

In the event of any dispute or difference relating to the interpretation and application of provision of the agreement such disputes or differences shall be referred by either party to the arbitration as per the Arbitration and conciliation Act,1996.

19. JURISDICTION:-

All Civil suits arising this agreement should be subject to the jurisdiction of the City Civil Court, Hyderabad only.

We agree to the above terms and conditions.

INDIVIDUAL/PROPRIETOR/PARTNER DATE : NAME IN BLOCK LETTERS : ADDRESS :


//t.c.f.b.o.//

GENERAL MANAGER (PDS)

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ANNEXURE –I

Rs. 100/- NON-JUDICIAL STAMP

Tender Reference No: 3/2/Non-woven bags/Tenders/2013-14, Dated:24.01.2013

SELF DECLARATION

CERTIFIED THAT.________________________________________________./ THE

FIRM/COMPANY /PARTNERSHIP OR ANY OTHER FIRM/COMPANY IN WHICH THE

TENDERER IS A PARTNER/SHAREHOLDER HAD NOT BEEN BLACK LISTED

EITHER BY THE APSCSCL EARLIER OR BY ANY OTHER GOVERNMENT

UNDERTAKING OFFICES.

SIGNATURE OF TENDERER

19

ANNEXURE -II

Tender Reference No:PDS.3/1/ECS/Tenders/2013-14., Dated:24.01.2013

DECLARATION FORM

I/We………………………………………………..……………………………… have

our ........................ Office at ....................... do declare that I/We have carefully

read all the conditions of tender sent to me/us by the VC & MANAGING

DIRECTOR, Andhra Pradesh State Civil Supplies Corporation, Limited

Hyderabad for the tenders floated vide tender Ref.no _________________ for

the purchase of 2 crore non-woven carry bags (machine stitched)

as per specification indicated in Annexure-A of the tender schedule and complete

the supply of the ordered quantity within time schedule fixed to A.P.S.C.S.C.L.

godowns located in all 23 district Head Quarters of Andhra Pradesh and abide by

all conditions set forth therein. We also do hereby undertake and assure that we

shall supply the stocks as per specification as indicated in Annexure-A, only.

SIGNATURE OF THE

TENDERER DATE :

NAME OF THE ORGANISATION AND ADDRESS :

20

Annexure - A

SPECIFICATION OF NON-WOVEN BAGS (MACHINE STITCHED)

Type : Non-woven carry bag machine stitched in dual colour made of

virgin material (original polymer). Minimum polypropylene shall not be less than 96%. Tolerance limit: ± 5%. Recycled polymer shall not be used.

Bag Size : Width : 12 inches, height : 14 inches and Gusset : 4 inches net, with

10 inches loop handle. Thread : Polyester thread. GSM : 100 Art Work: Multi colour with art work given by Corporation Printing: Machine Printing (Multi Colour)

Printing Ink should be offset ink, environment friendly and colour shade must be uniform in all batches, sharp impression required as per the art work given by the Corporation. Every care should be taken to see that the colour or printing remains uniform for printing of all Non-woven carry bags. Every bag shall be printed with the code number of manufacturer at one corner of the bag.

Stitching: The Non-woven carry bags should be machine stitched. Double

stitched at loop.


//t.c.f.b.o.//

GENERAL MANAGER (PDS)

21

ANNEXURE-III-A

CHECKLIST FOR THE TENDER TO BE OPENED PLEASE WRITE PAGE NO.

PART –I COVER YES OR NO

1.Whether EMD of Rs.____________/- by means of Demand Draft drawn on a Nationalized Bank in favour of VC & Managing Director, APSCSCL payable at Hyderabad is enclosed :

2. Whether Photostat copy of TIN number under AP VAT Act / CST Act are enclosed. :

3.Whether Certificate for not having Black listed as in Annexure-I is enclosed :

4. Whether authorisation letter as envisaged in tender condition No.9 (iv) is enclosed (This should be kept separately and handed over to the tender scrutiny committee at the time of opening of the tenders). :

5. Whether declaration form duly signed by the tenderer as in Annexure-II is enclosed. :

6. Whether terms and conditions of the tender in original duly signed in each : page is enclosed

7. Whether Photostat copy of the Trading, Profit

and Loss Account and Balance sheet and Income-tax returns filed for the last financial year duly certified by the Auditor are enclosed.

:

8 Whether three samples of non-woven carry bag (machine stitched) as per specifications indicated in Annexure A furnished as required under clause-8(h) of the tender conditions.

22

9 Whether minimum quantity indicated in :

para 1 (e) and 9(x) of this tender document offered.

OTHER INFORMATION DETAILS 10. Name, location, address and Phone

Nos.of the Unit/ units : 11. Status : Proprietor/Firm/Partnership/Company : 12. Name, Address, Phone Nos. of the Proprietors of the Unit : 13. Registration : a) Under Companies Act : b) Under Indian Partnership Act : c) Any other Act (Please specify) : 14. Name of the Tenderer, full address and Phone : Nos.

a) If tenderer is not the owner of the Unit, specify interest in the Unit, if on lease, specify period (Lease Deed to be enclosed). 15. Details of Constitution and financial : capacity

a) If owned by Proprietor, furnish full name and address : b) If Partnership, give names and address of the Partners (enclose Deed). c) If Limited Company, give names and address of Directors and Managing Director (enclose Memorandum of Articles of Association), Balance Sheet, Profit and Loss Assets MANUFACTURING CAPACITY: 16. Year and Date of erection of the Unit, :

17. Manufacturing capacity in 24 hours, specify in Nos. of bags :

18. Whether offset printer is available :

23

19. Whether machinery for machine stitching is available :

20. Is the unit working or idle at present :

21. Water and Power supply :

a) Source of water supply, alternate source of water supply in the event of break down in the existing arrangements and storage capacity of water.

b) Electric supply details, such as, HT connection and any interruption of supply during the last one year.

c) Availability of Generator, if so, capacity and whether it is sufficient to run the unit without any interruption.

STORAGE GODOWNS AND OTHER INFRASTRUCTURE : 22. Details of storage capacity of godown/ :

23. Office accommodation available at unit :

premises (furnish details)

24. Availability of Laboratory (furnish details) :

25. Sanitary facilities available. :

26. Staff, Establishment/Laboratory :

27. Bankers Name, Branch and Address :

35. Pan No. given by Income Tax Department. :


24

ANNEXURE-III-(B)

CHECKLIST FOR THE TENDER TO BE HELD -------------------------------

PART-II COVER 1. Whether covering letter as prescribed

duly signed by the tenderer is enclosed 2. Whether Price offer for each commodity

separately in Annexure-B is enclosed

3. Whether corrections if any in the price offer have been duly attested by the tenderer.

PLEASE WRITE

YES OR NO

----

---- SIGNATURE OF THE

TENDERER

25

TENDER FOR SUPPLY OF NON-WOVEN CARRY BAGS (MACHINE STITCHED)

TENDER DATE : PART-II (PRICE)

From _______________________________________________ To: The VC & Managing Director, AP SCSC Limited, 6-3-655/1/A, Civil Suplies Bhavan, Somajiguda, Hyderabad 500 082. Sir,

Sub: Tender for supply of non-woven carry bags (machine stitched) as per specification indicated in Annexure A – Tender to be held on ____________ -Submission of Part-II cover - Reg.

Ref: 1.Tender reference No.

2.Our tender submitted to-day for “Specification” and Commercial terms.

**** In continuation of above tender, we submit herewith the Price offer in part-II

cover for supply of non-woven carry bags (machine stitched) as the specifications indicated in Annexure- A

We agree to abide by the terms and conditions as stipulated by the APSCSCL

Thanking you,

Yours faithfully,


26

ANNEXURE-B

TENDER REF.NO. 3/2/Non-woven bags (machine stitched)/Tenders/2013-14 DATED. 02.02.2013

PRICE OFFER

(to be submitted in part-II cover or the tender to be held on ____________)

SCHEDULE FOR DELIVERY OF NON-WOVEN CARRY BAGS (MACHINE STITCHED) AS PER THE SPECIFICATIONS INDICATED IN ANNEXURE-A

AT APSCSCL GODOWNS LOCATED IN 23 DISTRICT HEAD QUARTERS OF ANDHRA PRADESH

Item Place of

Delivery Quantity offered in Bags

Rate per bag

In figures

In words

Non-woven carry bags (machine

stitched)

APSCSCL Godowns located in 23 District

Head Quarters of Andhra Pradesh

NOTE:

1. THE RATE SHOULD BE QUOTED ONLY IN INDIAN RUPEE. 2. IN CASE OF DISCREPANCY BETWEEN THE PRICES QUOTED

IN WORDS AND FIGURES, LOWER OF THE TWO WILL BE ADOPTED.

3. RATE INCLUSIVE OF COST OF ALL TAXES, TRANSPORTATION AND HANDLING CHARGES EXCLUDING AP VAT.

4. THE RATE QUOTED ABOVE ARE FOR SUPPLY OF NON-WOVEN BAGS (MACHINE STITCHED) AS PER THE SPECIFICATIONS INDICATED IN ANNEXURE “A”.

5. WE ARE ABIDE FOR ALL THE TENDER TERMS AND CONDITIONS


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