ANDHRAPRADESHINDUSTRIAL INFRASTRUCTURECORPORATIONLIMITED

 

(AGovt.ofAndhraPradeshUndertaking)       

            

Requestfor

Proposalfor

SelectionofProjectManagementConsultant

(PMC)for

SiteDevelopmentWorks atIP Erramanchi,Penugonda,

Anantapurdistrict,AndhraPradesh        

July 2017        

AndhraPradeshIndustrialInfrastructureCorporationLimited(APIIC) O/oChiefEngineer –I, Door No 59A-8/12-4, Plot No 113, Flat No502, Vijaya Residency, Near Funtimes club, Gurunanak Colony, VasaviNagar, Vijayawada–520008

  RequestforProposal

BIDDER  1 CHIEFENGINEER‐I

 

 

 

 

DISCLAIMER  

TheinformationcontainedinthisRequestforProposaldocument(“RFP”)orsubsequentlyprovidedtoApplicants,whetherverballyorindocumentaryoranyotherformbyoronbehalfofAPIICoranyofitsemployeesoradvisers,isprovidedtoApplicantsonthetermsandconditionssetoutinthisRFPandsuchothertermsandconditionssubjecttowhichsuchinformationisprovided.

 

ThisRFPisnotanagreementoranofferbyAPIICtotheprospectiveApplicantsoranyotherperson.ThepurposeofthisRFPistoprovideinterestedpartieswithinformationthatmaybeusefultothemintheformulationoftheirProposalspursuanttothisRFP.ThisRFPincludesstatements,whichreflectvarious assumptionsandassessmentsarrivedatbyAPIICinrelationtotheConsultancy.Suchassumptions,assessmentsandstatementsdonotpurporttocontainalltheinformationthateachApplicantmayrequire.ThisRFPmaynotbeappropriateforallpersons,anditisnotpossibleforAPIIC,itsemployeesoradviserstoconsidertheobjectives,technicalexpertiseandparticularneedsofeachpartywhoreadsorusesthisRFP.Theassumptions,assessments,statementsandinformationcontainedinthisRFP,maynotbecomplete,accurate,adequateorcorrect.EachApplicantshould,therefore, conductitsown investigations andanalysisand shouldcheck theaccuracy,adequacy,correctness,reliabilityandcompletenessoftheassumptions,assessmentsandinformationcontained inthisRFPandobtainindependentadvicefromappropriatesources.

 

InformationprovidedinthisRFPtotheApplicantsmaybeonawiderangeofmatters,someofwhichmaydependuponinterpretationoflaw.Theinformationgivenisnotintendedtobeanexhaustiveaccountofstatutoryrequirementsandshouldnotberegardedasacompleteorauthoritativestatementoflaw.APIICacceptsnoresponsibilityfortheaccuracyorotherwiseforanyinterpretationoropiniononthelawexpressedherein.

 

APIIC,itsemployeesandadvisersmakenorepresentationorwarrantyandshallhavenoliabilitytoanypersonincludinganyApplicantunderanylaw,statute,rulesorregulationsortort,principlesofrestitutionorunjustenrichmentorotherwiseforany loss,damages,costorexpensewhichmayarisefromorbeincurredorsufferedonaccountofanythingcontainedinthisRFPorotherwise,includingtheaccuracy,adequacy,correctness,reliabilityorcompletenessoftheRFPandanyassessment,assumption,statementorinformationcontainedthereinordeemedtoformpartofthisRFPorarisinginanywayinthisSelectionProcess.

 

APIICalsoacceptsnoliabilityofanynaturewhetherresultingfromnegligenceorotherwisehowevercausedarising fromrelianceofanyApplicantuponthestatementscontainedin thisRFP.

 

APIICmayinitsabsolutediscretion, butwithoutbeingunderanyobligationtodo so,update,amendorsupplementtheinformation,assessmentorassumptioncontainedinthisRFP.

 

TheissueofthisRFPdoesnotimplythatAPIICisboundtoselectanApplicantortoappointtheSelectedApplicant,asthecasemaybe,fortheConsultancyand APIICreservestherighttorejectalloranyoftheProposalswithoutassigninganyreasonswhatsoever.

 

TheApplicantshallbearallitscostsassociatedwithorrelatingtothepreparationandsubmissionofitsProposalincludingbut notlimitedtopreparation, copying, postage,deliveryfees,expensesassociatedwithanydemonstrationsorpresentationswhichmayberequiredbyAPIICoranyothercostsincurredinconnectionwithorrelatingtoitsProposal.AllsuchcostsandexpenseswillremainwiththeApplicantandAPIICshallnotbeliableinanymannerwhatsoeverforthesameorforanyothercostsorotherexpensesincurredbyanApplicantinpreparationorsubmissionoftheProposal,regardlessoftheconductoroutcomeoftheSelectionProcess.

  RequestforProposal

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Contents

TABLEOFCONTENTS

1. INTRODUCTION .......................................................................................................... 3 

2. INSTRUCTIONSTOAPPLICANTS .............................................................................. 6 

3. CRITERIAFOREVALUATION ............................................................................. 23 

4. FRAUDANDCORRUPTPRACTICES .................................................................. 25 

5. PRE-PROPOSAL CONFERENCE ........................................................................ 27 

6. MISCELLANEOUS .............................................................................................. 28 

SCHEDULES ................................................................................................. 29 SCHEDULE-1:TermsofReference(TOR) ....................................................................... 30 

SCHEDULE-2:AgreementforProvidingConsultancyServices ................................... 37 

Annex-1:Termsof Reference ................................................................................................... 61 

Annex-2:DeploymentofKeyPersonnel .................................................................................... 62 

Annex-3:ApprovedSub-Consultant(s) .................................................................................... 63 

Annex-4:PaymentSchedule ..................................................................................................... 64 

Annex-5:BankGuaranteefor PerformanceSecurity ............................................................... 65 

SCHEDULE‐3:GuidanceNoteonConflictofInterest ................................................................. 67 

APPENDICES ................................................................................................ 69 Form2:Particulars oftheApplicant ........................................................................................... 73 

Form3:StatementofLegal Capacity ......................................................................................... 75 

Form4:Power ofAttorney .......................................................................................................... 76 

Form5:FinancialCapacityofthe Applicant ............................................................................... 78 

Form6:Particulars ofKeyPersonnel ......................................................................................... 79 

Form7:ProposedMethodologyandWorkPlan ......................................................................... 80 

Form8:AbstractofEligible AssignmentsoftheApplicant ......................................................... 81 

Form9:AbstractofEligibleAssignmentsof KeyPersonnel ....................................................... 82 

Form10:EligibleAssignments ofApplicant .............................................................................. 83 

Form11:EligibleAssignments ofKey Personnel ..................................................................... 84 

Form12:CVs ofProfessional Personnel .................................................................................. 85 

Form13:Proposalfor Sub-consultant(s) .................................................................................. 86 

Appendix-II:FinancialProposal ..................................................................................... 87 

Sub ............................................................................................................................................. 87  

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1. INTRODUCTION  1.1 Background

 

1.1.1 AndhraPradeshisoneofthemost progressive,forward-looking and advancedstatesinthecountrywhenitcomestoinfrastructuredevelopment&employmentgenerationefforts.AndhraPradeshIndustrialInfrastructureCorporationLimited(the“APIIC”),fullyownedbytheGoAP,isaprogressiveorganizationresponsiblefordevelopmentofIndustrial InfrastructureinthestateofAndhraPradesh.APIICisknownforcreatinglandmarkinfrastructureprojectsinthestate,whicharefuelingtheeconomicgrowthinthestate.APIIChassofardevelopedmorethan250industrialparks/estatesandcreatedlandbanksforthefutureindustrialdevelopment.

 1.1.2 APIICisdevelopinganIndustrialParkatErramanchivillage,Penugonda,Ananthapurdistric

toveralandparcelof592acres(hereinafterreferredas“Project”).APIICproposetotakeuptheSiteGradingworksfortheentirelandparcelandhasappointedaimplantingagency.Thesitegradingworksareexpectedtobecompletedwithin6months.

 

 1.1.4Inpursuanceoftheabove,APIIChasdecidedtocarryoutthe process

forselectionofaqualifiedProjectManagementConsultant(the“PMC”)forprovidingservicesinaccordancewiththeTermsofReferencespecifiedatSchedule-1(the“TOR”).

 1.2 RequestsforProposal 1.2.1 APIICinvitesproposalsfrominterestedfirms(the“Proposals”)forselectionofaPMC

who will be responsible for providing the required consulting services (the “ProjectManagementConsultancy”or“Consultancy”).APIICintendstoselectthePMCthroughanopenCompetitivebiddinginaccordancewiththeproceduresetoutherein.

 1.3 DuediligencebyApplicants

 

ApplicantsareencouragedtoinformthemselvesfullyabouttheassignmentandthelocalconditionsbeforesubmittingtheProposalbypaying avisittoAPIIC,sendingwrittenqueriestoAPIICbythedateandtimespecifiedinClause1.8andattendingaPre-ProposalConferenceonthedateandtimespecifiedinClause1.8.

 

 1.4 RFPDocument,ProcessingFeeandProposalSecurity

 

RFPdocumentcanbedownloadedfromtheofficialwebsiteofAPIIC(www.apiic.in)from2605-2017onwards.TheproposalshouldbeaccompaniedwithaNon-RefundableProcessingFeeof Rs20,000/-(Rupees twentythousandonly)andarefundableProposalSecurityofRs2,00,000(RupeestwoLakhonly).TheProcessing Feeand ProposalSecurity shallbeintheformofaDemandDraftissuedbyoneoftheNationalised/ScheduledBanksinIndiainfavouroftheAndhraPradeshIndustrialInfrastructureCorporationLimitedpayableatVijayawada.Proposalswithout theaforesaidProcessing FeeandProposal Securityshall besummarilyrejected.

 

 1.5 ValidityoftheProposal

 

TheProposalshallbevalidforaperiodofnotlessthan90daysfromtheProposalDueDate(the“PDD”).

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1.6 BriefdescriptionoftheSelectionProcess  

APIIChasadoptedatwostageselectionprocess(collectivelythe“SelectionProcess”)inevaluatingtheProposalscomprisingtechnicalandfinancialbidstobesubmittedintwoseparatesealedenvelopes.Inthefirststage,atechnicalevaluation willbe carriedoutasspecifiedinClause3.1.Basedonthistechnicalevaluation,alistofqualifiedapplicantsshallbepreparedasspecifiedinClause3.2.Inthesecondstage,afinancialevaluationwillbecarried outasspecifiedinClause 3.3. Proposals willfinallyberankedaccordingtotheircombinedtechnicalandfinancialscoresasspecifiedinClause3.4.ThefirstrankedApplicant(the“SelectedApplicant”)shallbecalledfornegotiation,ifnecessary,whilethesecondranked Applicantwillbekeptinreserve.

 

 1.7 Currencyconversionrateandpayment

 

1.7.1 ForthepurposesoftechnicalevaluationofApplicants,Rs.65perUS$shallbeconsideredasthe applicablecurrencyconversionrate.Incaseofanyothercurrency,thesameshallfirstbeconvertedtoUS$asonthedate60(sixty)dayspriortothePDD,andtheamountsoderivedinUS$shallbeconvertedintoINRattheaforesaidrate.TheconversionrateofsuchcurrenciesshallbethedailyrepresentativeexchangeratespublishedbytheInternationalMonetaryFundfortherelevantdate.

 

 1.7.2 AllpaymentstothePMCshallbemadeinINRinaccordancewiththeprovisionsofthisRFP.Th

ePMCmayconvertINRintoanyforeigncurrencyasperApplicableLawsandtheexchangerisk,ifany,shallbebornebythePMC.

 

  1.8 ScheduleofSelectionProcess

 

APIICwouldendeavortoadheretothefollowingschedule:  

S.No. Event Description Date

1 Last date for receiving queries/clarifications 18:00hours on12.07.2017

2 APIIC response to queries 17.07.2017

4 Proposal Due Date or PDD 15:00hourson 18.07.2017

5 Opening of Technical Proposals 15:30hours on 18.07.2017

7 Opening of Financial Proposals 20.07.2017

8 Issuance of Letter of Award(LOA) 26.07.2017

9 Signing of Agreement Within 7 days of Letter of Award(LOA)

 

 

1.9 Pre-Proposalvisitandinspectionofdata  

Prospective applicants mayvisit APIICofficeatVijayawadaatany time prior toPDD.Forthispurpose,theywillprovideatleasttwodays’noticetothenodalofficerspecifiedbelow:

 

MrGNagabhushanamDGM(E)  

PhoneNo. :+918499876662Email: g.nagabhushanam@gov.in

  RequestforProposal

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1.10 Pre-ProposalConference:Nil  

  1.11 Communications

 

1.11.1 AllcommunicationsincludingthesubmissionofProposalshouldbeaddressedto:  

ChiefEngineer-I  

Address : Andhra PradeshIndustrialInfrastructureCorporationLtd.,  

DoorNo59A-8/12-4,PlotNo 113,FlatNo 502, VijayaResidency,NearFun times club, Gurunanak Colony, VasaviNagar, Vijayawada–520008

 PhoneNo. : +919948392365

Email : ce1.apiic@nic.in;g.nagabhushanam@gov.in   

1.11.2 TheOfficialWebsiteofAPIICis:htpp://www.apiic.in  

 1.11.3 Allcommunications,includingtheenvelopes,shouldcontainthefollowinginformation,tobe

markedatthetopinboldletters:  

“RFPFORSELECTIONOFPROJECTMANAGEMENTCONSULTANT(PMC)FORSITEDEVELOPMENTWORKSATIPERRAMANCHI,PENUGONDA,ANANTAPURDISTRICT,ANDHRAPRADESH”

  RequestforProposal

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2. INSTRUCTIONSTOAPPLICANTS   

A. GENERAL  

2.1 ScopeofProposal  

2.1.1 Detaileddescriptionoftheobjectives,scopeofservices,DeliverablesandotherrequirementsrelatingtothisConsultancyarespecifiedinthisRFP.Incaseanapplicantfirmpossessesthe requisiteexperienceandcapabilitiesrequiredforundertakingtheConsultancy,itmayparticipateintheSelectionProcessindividually(the“SoleFirm”).Thetermapplicant(the“Applicant”)meanstheSoleFirm.ThemannerinwhichtheProposalisrequiredtobesubmitted,evaluatedandacceptedisexplainedinthisRFP.

 2.1.2 ApplicantsareadvisedthattheselectionofPMCshallbeonthebasisofanevaluationbyAPIICt

hroughtheSelectionProcessspecifiedinthisRFP.ApplicantsshallbedeemedtohaveunderstoodandagreedthatnoexplanationorjustificationforanyaspectoftheSelectionProcesswillbegivenandthatAPIIC’sdecisionsarewithoutanyrightofappealwhatsoever.

 2.1.3 TheApplicantshallsubmititsProposalintheformandmannerspecifiedinthisSectionoftheR

FP.TheTechnicalproposalshallbesubmittedintheformsatAppendix-IandtheFinancialProposalshallbesubmittedintheformatAppendix-II.Uponselection,theApplicantshallberequiredto enterinto anagreementwithAPIICintheformspecifiedatSchedule-2.

 

 2.1.4 KeyPersonnel

 

ThePMC’steam(the“ConsultancyTeam”)shallconsistofthefollowingkeypersonnel(the“KeyPersonnel”)whoshalldischargetheirrespectiveresponsibilitiestoaccomplishthetasksmentionedintheTOR:

 

1. TeamLeader  

2. ResidentProjectEngineers(1Nos)  

3. SeniorQuantitySurveyor(1Nos)  

4. QuantitySurveyer(1No)  

5. QualityControlManager(1Nos)  

6. QualitycontrolEngineers(2Nos)  

7. PlanningManager  

8. SurveyEngineer(2Nos)  

 Inadditiontotheabovekeypersonnel,necessarysupportstaffhastobedeployed

 

 2.2 ConditionsofEligibilityofApplicants

 

2.2.1 Applicantsmustreadcarefullytheminimumconditionsofeligibility(the“ConditionsofEligibility”)providedherein.ProposalsofonlythoseApplicantswhosatisfytheConditionsofEligibilitywillbeconsideredforevaluation.

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RequestforProposal 

 

2.2.2 TobeeligibleforevaluationofitsProposal,theApplicantshallfulfilthefollowing:  

(A) TechnicalCapacity: TheApplicantshouldbeaprofessionalfirmhavingexperience inProjectManagementConsultancyandhavingaminimumof5(five)yearsofcontinuousexistenceasalegalentityasontheBidduedate(CopyofRegistrationcertificateshouldbeenclosed).TheApplicantshallhave,overthe past10(ten)yearsprecedingthePDD,undertakentheassignments asspecifiedbelow.

 

EligibleAssignments:ForthepurposesofsatisfyingtheConditionsofEligibilityandforevaluatingtheProposalsunderthisRFP,belowmentionedadvisory/consultancyassignmentsshallbedeemedaseligibleassignment.

 ExperienceofprovidingProjectManagementConsultancy(PMC)servic

esforeitherofthefollowing:  

(a) atleastoneIndustrialPark/SEZ/Areadevelopments/infraprojectsunderStateandCentralGovernment/Publicsectorundertakingsofareahavingnotlessthan600acreshavingSiteGrading/Stoneblasting/Excavation/Developmentasoneoftheprojectcomponent

 

Or  

(b) atleasttwoIndustrialPark/SEZ/Areadevelopments/infraprojectsunderStateandCentralGovernment/Publicsectorundertakingsofareahavingnotlessthan300acreshavingSiteGrading/Stoneblasting/Excavation/Developmentasoneoftheprojectcomponent

 

or  

(B) FinancialCapacity:TheApplicantshallhavereceivedaminimumofRs. 5 0 Crore (Rupees Fifty Crores) per annum as professional fees duringeachoflast3(three)financialyearsi.e.2013-14,2014-15 and2015- 16. Fortheavoidanceofdoubt,professionalfeeshereunderreferto feesreceivedbytheApplicantforprovidingadvisoryorconsultancyservicestoitsclients.

 (C) AvailabilityofKeyPersonnel:TheApplicantshallofferandmakeavailableallKeyP

ersonnelmeetingtherequirementsspecifiedin Sub-clause (D)below.

 (D) ConditionsofEligibilityforKeyPersonnel:EachoftheKeyPersonnelmustfulfillth

eConditionsofEligibilityasspecifiedbelow:   

 

Sl.N o

 

Position  

Educational Qualifications

Years of Professional Experience

Minimum Desired Experience

 

1  

Team Leader

 

Graduate in Civil Engineering with Post Graduation in Construction Management/ Project management

 

or  

Masters in civil engineering Discipline and

15 As Team leader formin Two ProjectManagement Consultancyforprojects IndustrialPark/SEZ/Areadevelopments/infraprojectsunderStateandCentralGovernment/PublicsectorundertakingshavingSiteGrading/Stoneblasting/Excavation/Developmentasoneoftheprojectcomponent

 

With adequate knowledge of

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RequestforProposal 

 

      Certified PMP   contractmanagement.  

Preferablywithforeignassignmentexperienceorworkedunderforeignteamleader.

 

2  

Resident Project Engineer

 

Graduate in Civil Engineering

10 AsResidentEngineerfor ProjectManagement Consultancy projects for fasttrackprojectsIndustrialPark/SEZ/Areadevelopments/infraprojectsunderStateandCentralGovernment/Publicsectorundertakingsofareahavingnotlessthan300acreshavingSiteGrading/Stoneblasting/Excavation/Developmentasoneoftheprojectcomponent

 

3  

Senior Quantity Surveyor

 

GraduateinCivil Engineering/ DiplomainCivil Engineering

10 AsSeniorQuantitySurveyor forProjectManagement Consultancyprojectsfor ProjectManagement Consultancyprojectsfor projects IndustrialPark/SEZ /Areadevelopments/infraprojectsunderStateandCentralGovernment/PublicsectorundertakingshavingSiteGrading/Stoneblasting/Excavation/Developmentasoneoftheprojectcomponent

 

4  

Quantity Surveyor

 

GraduateinCivil Engineering/ DiplomainCivil Engineering

8 AsQuantitySurveyorfor ProjectManagement Consultancyprojectsfor projects IndustrialPark/SEZ /Areadevelopments/infraprojectsunderStateandCentralGovernment/PublicsectorundertakingshavingSiteGrading/Stoneblasting/Excavation/Developmentasoneoftheprojectcomponent

 

5  

Quality Control Manager

 

Graduate in Civil Engineering

10 AsQualityControlManager forProjectManagement Consultancyprojectsfor projects IndustrialPark/SEZ /Areadevelopments/infraprojectsunderStateandCentral Government/Public

 

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RequestforProposal 

 

          sectorundertakings having SiteGrading/Stoneblasting/Excavation/DevelopmentasoneoftheprojectcomponentpreferablyMastersinGeotech/Soilmechanicsetc.,

 

6  

Quality control Engineer s

 

Graduate in Civil Engineering

8 AsQualityControlEngineer forProjectManagement Consultancyprojectsfor projects IndustrialPark/SEZ /Areadevelopments/infraprojectsunderStateandCentralGovernment/PublicsectorundertakingshavingSiteGrading/Stoneblasting/Excavation/Developmentasoneoftheprojectcomponent

 

7  

Planning Manager

 

GraduateinCivil/ Engineering with additional qualification in construction management / projectplanning/ management.

10 AsPlanningManagerfor ProjectManagement Consultancyprojectsfor projects IndustrialPark/SEZ /Areadevelopments/infraprojectsunderStateandCentralGovernment/PublicsectorundertakingshavingSiteGrading/Stoneblasting/Excavation/Developmentasoneoftheprojectcomponent.MusthaveimplementedeitherPrimaverap6orMSP

 

8  

Survey Engineer (2)

 

Diplomaincivil / lengineering

6 Assurveyengineer for Project Management Consultancy projectsfor two Industrial Park / /SEZ projects having minimum areaof500acresorAirport Project with SiteDevelopment/ Grading/Stoneblasting/Excavation/Development as one of theprojectcomponent

 

2.2.3 Forthe purposesofdeterminingConditionsofEligibility andforevaluatingthefulfillmentofqualificationrequirement,thefollowingshallbeconsidered:

 

i. TheprojectforwhichtheApplicantisclaimingcreditforanEligibleAssignmentshouldhave,priortoProposalDueDate(PDD),beencompletedandoperational.

 

ii. WherecreditisbeingclaimedbyaKeyPersonnel,she/heshouldhavecompletedtherelevantassignmentpriortoPDDand theprojectshould have,priortoPDD,beencompletedandoperational.

 

 iii. ForallProjectsforwhichtheApplicantisclaimingcredit,client/employercertific

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RequestforProposal 

 

ateshallbeprovidedasproof.

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2.2.4 TheApplicantshallenclosewithitsProposal,certificate(s)fromitsStatutoryAuditorsstatingitstotalrevenuesfromprofessionalfeesduringeachofthepast3(three)financialyears(aspertheformatatForm-5ofAppendix-I)andthefeereceivedinrespectofeachoftheEligibleAssignmentsspecifiedintheProposal(aspertheformatatForm-8ofAppendix-I).IntheeventthattheApplicantdoesnothaveastatutoryauditor,itshallprovidetherequisitecertificate(s)fromthefirmofCharteredAccountantsthatordinarilyauditstheannualaccountsoftheApplicant.

 

 2.2.5 TheApplicantshouldsubmitaPowerofAttorneyaspertheformatatForm-4ofAppendix-

I;provided,however,thatsuchPowerofAttorneywouldnotberequirediftheApplicationissignedbyapartnerorDirector(ontheBoardofDirectors)oftheApplicant

 

 2.2.6 AnyentitywhichhasbeenbarredbytheCentralGovernment,anyStateGovernment,astatut

oryauthorityorapublicsectorundertaking,asthecasemaybe,fromparticipating inanyproject,andthebarsubsistsasonthedateoftheProposal,wouldnotbeeligibletosubmitaProposaleitherbyitselforthroughitsAssociate.

 

 2.2.7 AnApplicantoritsAssociateshouldhave,duringthelast3(three)years,neitherfailedtoperfor

monanyagreement,asevidencedbyimpositionofapenaltybyanarbitralorjudicialauthorityorajudicialpronouncementorarbitrationawardagainsttheApplicantoritsAssociate,norbeenexpelledfromanyprojectoragreementnorhavehadanyagreementterminatedforbreachbysuchApplicantoritsAssociate.

 

 2.2.8 WhilesubmittingaProposal,theApplicantshouldattachclearlymarkedandreferencedconti

nuationsheetsintheeventthatthespaceprovidedinthespecifiedformsintheAppendicesisinsufficient.Alternatively,Applicants mayformatthespecifiedformsmakingdueprovisionforincorporationoftherequestedinformation.

 2.3 ConflictofInterest

 

2.3.1 AnApplicant shallnothaveaconflictofinterestthat mayaffecttheSelectionProcessortheConsultancy(the“ConflictofInterest”).AnyApplicantfoundtohaveaConflictofInterestshallbedisqualified.Intheeventofdisqualification,APIICshallforfeitandappropriatethePerformanceSecurity,ifavailable,asmutuallyagreedpre-estimatedcompensationanddamagespayabletoAPIICfor,interalia,thetime,costandeffortofAPIICincludingconsiderationofsuch Applicant’s Proposal,withoutprejudicetoanyotherrightorremedy thatmaybeavailabletoAPIIChereunderorotherwise.

 

 2.3.2 APIICrequiresthatthePMCprovidesprofessional,objective,andimpartialadviceandatallti

mesholdAPIIC’sinterestsparamount,avoidconflictswithotherassignmentsoritsowninterests,andactwithout any consideration for futurework.ThePMCshallnotacceptorengageinanyassignmentthatwouldbeinconflictwithitspriororcurrentobligationstootherclients,orthatmayplaceitinapositionofnot beingabletocarryoutthe assignmentinthebestinterestsofAPIIC.

 

 2.3.3 SomeguidingprinciplesforidentifyingandaddressingConflictsofInteresthavebeen

illustratedintheGuidanceNoteatSchedule-3.Withoutlimitingthegenerality

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oftheabove,anApplicantshallbedeemedto haveaConflictofInterestaffectingtheSelectionProcess,if:

 

(a) theApplicant,itsconsortiummember (the “Member”) or Associates (oranyconstituentthereof)andanyotherApplicant,itsconsortiummemberorAssociate(oranyconstituentthereof)havecommoncontrollingshareholdersorotherownershipinterest;providedthatthisdisqualificationshallnotapplyincaseswherethedirectorindirectshareholdingorownershipinterestofanApplicant, its MemberorAssociate(oranyshareholderthereofhavingashareholdingofmorethan5percentofthepaidupandsubscribedsharecapitalofsuchApplicant,MemberorAssociate,asthecasemaybe)intheotherApplicant,itsconsortiummemberorAssociateislessthan5%(fivepercent)ofthesubscribedandpaidupequitysharecapitalthereof.ForthepurposesofthisClause2.3.3(a),indirectshareholdingheldthroughoneormoreintermediatepersonsshallbecomputedasfollows:(aa)whereanyintermediaryiscontrolledbyapersonthroughmanagementcontrolorotherwise,theentireshareholdingheldbysuchcontrolledintermediaryinanyotherperson(the“SubjectPerson”)shallbetakenintoaccountforcomputingtheshareholdingofsuchcontrollingpersonintheSubjectPerson;and(bb)subjectalwaystoSub-clause(aa)above,whereapersondoesnotexercisecontroloveranintermediary,whichhasshareholdingintheSubjectPerson,thecomputationofindirectshareholdingofsuchpersonintheSubjectPersonshallbeundertakenonaproportionatebasis;provided,however,thatnosuchshareholdingshallbereckonedunderthisSub-clause(bb)iftheshareholdingofsuchpersonintheintermediaryislessthan26%(twentysixpercent)ofthesubscribedandpaidupequityshareholdingofsuchintermediary;or

 

(b) aconstituentofsuchApplicantisalsoaconstituentofanotherApplicant;or  

(c) suchApplicantoritsAssociatereceivesorhasreceivedanydirectorindirectsubsidyorgrantfromanyotherApplicantoritsAssociate;or

 

(d) suchApplicanthasthesamelegalrepresentativeforpurposesofthisApplicationasanyotherApplicant;or

 

(e) suchApplicanthasarelationshipwithanotherApplicant,directlyorthroughcommonthirdparties,thatputstheminapositiontohaveaccesstoeachother’sinformationabout,ortoinfluencetheApplicationofeitheroreachoftheotherApplicant;or

 

(f) ThereisaconflictamongthisandotherconsultingassignmentsoftheApplicant(includingitspersonnelandothermembers,ifany)andanysubsidiariesorentitiescontrolledbysuchApplicantorhavingcommoncontrollingshareholders.ThedutiesofthePMCwilldependonthecircumstancesofeachcase.WhileprovidingconsultancyservicestoAPIICfor this particularassignment,thePMCshallnottakeupanyassignmentthatbyitsnaturewillresultinconflictwiththepresentassignment;or

(g) whichhasbeenengagedbyAPIICtoprovidegoodsorworksorservicesforaproject,anditsAssociates,willbedisqualifiedfromprovidingconsultingservicesforthesameprojectsaveandexceptasprovidedinClause2.3.4;conversely,afirmhiredtoprovideconsultingservicesforthepreparationorimplementationofaproject,anditsMembersorAssociates,will bedisqualifiedfromsubsequentlyprovidinggoodsorworksorservicesrelatedtothesameproject;or

 

(h) theApplicant,itsMemberorAssociate(oranyconstituentthereof),andthebidderorconcessionaire/contractors,ifany,fortheProject,itscontractor(s)orsub-contractor(s)(oranyconstituentthereof)havecommoncontrollingshareholdersorotherownershipinterest;providedthatthisdisqualificationshall not apply in cases where the direct or indirect shareholding or

ownership interest of an Applicant, its Member or Associate (or any

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shareholderthereof havingashareholdingofmorethan5%(fivepercent)ofthepaidupandsubscribedsharecapitalofsuchApplicant,MemberorAssociate,asthecasemaybe,)inthebidderorConcessionaire,ifany,oritscontractor(s)orsub-contractor(s)islessthan5%(fivepercent)ofthepaidupandsubscribedshare capital of such Concessionaire or its contractor(s)orsub-contractor(s);providedfurtherthatthisdisqualificationshallnotapplytoownershipbyabank,insurancecompany,pensionfundoraPublicFinancialInstitutionreferredtoinsection4AoftheCompaniesAct1956.ForthepurposesofthisSub-clause(h),indirectshareholdingshallbecomputedinaccordancewiththeprovisionsofSub-clause(a)above.

 

ForpurposesofthisRFP,Associatemeans,in relationtotheApplicant,apersonwhocontrols,iscontrolledby,orisunderthecommoncontrolwithsuchApplicant,orisdeemedorpublishedasan“AssociateOffice”;orhasaformalarrangementsuchastieupforclientreferralortechnologysharing,jointventurewiththeApplicant(the“Associate”);provided,however,thatiftheApplicanthasanyformalarrangementsuchasconsortiummembershipinaconsortiumofadvisers/consultantsforaparticularassignment/project,notbeingthisproject,withanyotherperson,thensuchotherpersonshallnotbetreatedtobeanAssociateoftheApplicantsolelyduetothereasonofformingsuchconsortium.Asusedinthisdefinition,theexpression“control”means,withrespecttoapersonwhichisacompanyorcorporation,theownership,directlyorindirectly,ofmorethan50%(fiftypercent)ofthevotingsharesofsuchperson,andwithrespecttoapersonwhichisnotacompanyorcorporation,thepowertodirectthemanagementandpoliciesofsuchpersonbyoperationoflaworbycontract.

 

 2.3.4 AnApplicanteventuallyappointedtoprovideConsultancyforthisProject,itsAssociates,affili

atesandtheTeamLeader,shallbedisqualifiedfromsubsequentlyprovidinggoodsor worksorservicesrelatedtotheconstructionandoperationofthesameProjectandanybreach ofthisobligation shallbeconstruedasConflictofInterest;providedthattherestrictionhereinshallnotapplyafteraperiodof3(three)yearsfromthecompletionofthisassignmentortoanyconsultingassignmentsgrantedbybanks/lendersatanytime;providedfurtherthatthisrestrictionshallnotapplytoconsultancy/advisoryservicesperformedforAPIICincontinuationofthisConsultancyortoanysubsequentconsultancy/ advisoryservicesperformedforAPIICinaccordancewiththerulesofAPIIC.Fortheavoidanceofdoubt,anentityaffiliatedwith thePMCshallincludeapartnerinthePMC’sfirmorapersonwhoholdsmorethan5%(fivepercent)ofthesubscribedandpaidupsharecapitalofthePMC,asthecasemay be,andanyAssociatethereof.Fortheavoidanceof doubt, intheeventthat:(a)theTeamLeaderofanApplicant/PMCwasapartneroranemployeeofanotherfirm,whichattractstheprovisionsrelatingtoConflict ofInteresthereunder;and(b)wasdirectlyorindirectlyassociatedwithanyassignmentthatcausesaConflictofInteresthereunder,thensuchTeamLeadershallbedeemedtosufferfromConflictofInterestforthepurposehereof.

 

 2.3.5 In theeventthatthe PMC,itsAssociatesoraffiliatesare

auditorsorfinancialadviserstoanyofthebiddersfortheProject,theyshallmakeadisclosuretoAPIICassoonasanypotential conflictcomestotheirnotice butin nocaselaterthan7(seven)daysfromtheopeningoftheRFQ(RequestforQualification)applicationsfortheProjectandanybreachofthisobligationofdisclosureshallbeconstruedasConflictofInterest.APIICshall,uponbeingnotifiedbythePMCunderthisClause2.3.5,decidewhetheritwishestoterminatethisConsultancyorotherwise,andconveyitsdecisiontothePMCwithinaperiodnotexceeding15(fifteen)days.

 2.4 NumberofProposals

 

NoApplicantoritsAssociateshallsubmitmorethanoneApplicationfortheConsultancy.An Applicant applying individually shall not be entitled to submit

RequestforProposal

BIDDER  13 CHIEFENGINEER‐I

 

 

anotherapplicationeitherindividually,asthecasemaybe.    2.5 CostofProposal

 

TheApplicantsshallberesponsibleforallofthecostsassociatedwiththepreparationoftheirProposalsandtheirparticipationintheSelectionProcessincludingsubsequentnegotiation,visitstoAPIIC,etc.APIICwillnotberesponsibleorinanywayliableforsuchcosts,regardlessoftheconductoroutcomeoftheSelectionProcess.

 2.6 VisittoAPIICandverificationofinformation

 

ApplicantsareencouragedtosubmittheirrespectiveProposalsaftervisitingtheofficeofAPIICandascertainingforthemselvestheavailabilityofdocumentsandotherdatawithAPIIC,ApplicableLawsandregulationsoranyothermatterconsideredrelevantbythem.

 

 2.7 AcknowledgementbyApplicant

 

2.7.1 ItshallbedeemedthatbysubmittingtheProposal,theApplicanthas:  

(a) madeacompleteandcarefulexaminationoftheRFP;  

(b) receivedallrelevantinformationrequestedfromAPIIC;  

(c) acceptedtheriskofinadequacy,errorormistakeintheinformationprovidedintheRFPorfurnishedbyoronbehalfofAPIICorrelatingtoanyofthemattersreferredtoinClause2.6above;

 

(d) satisfieditselfaboutallmatters,thingsandinformation,includingmattersreferredtoinClause2.6hereinabove,necessaryandrequiredforsubmittinganinformedApplicationandperformanceofallofitsobligationsthereunder;

 

(e) acknowledgedthatitdoesnothaveaConflictofInterest;and  

(f) agreedtobeboundbytheundertakingprovidedbyitunderandintermshereof.  2.7.2 APIICshallnotbeliableforanyomission,mistakeorerrorinrespectofanyoftheaboveoronacc

ountofanymatterorthingarisingoutoforconcerningorrelatingtoRFPortheSelectionProcess,includinganyerrorormistakethereinorinanyinformationordatagivenbyAPIIC.

 

 2.8 RighttorejectanyorallProposals

 2.8.1 NotwithstandinganythingcontainedinthisRFP,APIICreservestherighttoacceptorrejectan

y Proposalandtoannulthe SelectionProcessandrejectallProposals,atanytimewithoutanyliabilityor anyobligationforsuchacceptance,rejectionorannulment,andwithout assigninganyreasonstherefor.

 

 2.8.2 Withoutprejudiceto thegeneralityofClause2.8.1,APIIC reserves the right

torejectanyProposalif:  

(a) atanytime,amaterialmisrepresentationismadeordiscovered,or  

(b) theApplicantdoesnotprovide,withinthe timespecifiedbyAPIIC,thesupplementalinformationsoughtbyAPIICforevaluationoftheProposal.

 

Misrepresentation/improper response by the Applicant may lead to the

RequestforProposal

BIDDER  14 CHIEFENGINEER‐I

 

 

disqualificationofthe Applicant.If the Applicantisthe Lead Memberofaconsortium,thentheentireconsortiummaybedisqualified/rejected.Ifsuchdisqualification/rejectionoccursaftertheProposalshavebeenopenedandthehighestrankingApplicantgetsdisqualified/rejected,thenAPIICreservestherighttoconsiderthenextbestApplicant,ortakeanyothermeasureasmaybedeemedfitinthesolediscretionofAPIIC,includingannulmentoftheSelectionProcess.

 

B. DOCUMENTS  

2.9 ContentsoftheRFP  

2.9.1 ThisRFPcomprisestheDisclaimersetforthhereinabove,thecontentsaslistedbelowandwilladditionallyincludeanyAddendum/AmendmentissuedinaccordancewithClause2.11:

 RequestforProposal 1 Introduction 2 InstructionstoApplicants 3 CriteriaforEvaluation 4 Fraudandcorruptpractices 5 Pre-ProposalConference 6 Miscellaneous

 Schedules 1 TermsofReference 2 FormofAgreement

Annex-1:TermsofReference  

Annex-2:DeploymentofPersonnelAnnex-

3:ApprovedSub-Consultant(s)Annex-

4:PaymentSchedule

Annex-5:BankGuaranteeforPerformanceSecurity 3 GuidanceNoteonConflictofInterest

 Appendices

 

Appendix-I:  

TechnicalProposalForm1:LetterofProposalFor

m2:ParticularsoftheApplicant

Form3:StatementofLegalCapacityFo

rm4:PowerofAttorney

Form5:FinancialCapacityoftheApplicant  

Form6:ParticularsofKeyPersonnel  

Form7:ProposedMethodologyandWorkPlan  

Form8:AbstractofEligibleAssignmentsoftheApplicantForm9:A

bstractofEligibleAssignmentsofKeyPersonnelForm10:Eligible

AssignmentsofApplicant

Form11:EligibleAssignmentsofKeyPersonnelFor

m12:CVsofProfessionalPersonnel

Form13:ProposalforSub-consultant(s)   

Appendix-II:FinancialProposal

BIDDER  15 CHIEFENGINEER‐I

 

 

  RequestforProposal  2.10 Clarifications

 

2.10.1 ApplicantsrequiringanyclarificationontheRFPmaysendtheirqueriestoAPIICinwriting beforethedatementionedintheScheduleofSelectionProcessatClause 1.8.Theenvelopesshallclearlybearthefollowingidentification:

 

"Queries/RequestforAdditionalInformationconcerningRFPforselectionofProjectManagementConsultant(PMC)forSiteDevelopmentWorksatIPErramanchi,

Penugonda,AnanthapurDistrict  

APIIC will post the reply to all such queries on the Official Website withoutidentifyingthesourceofqueries.

 2.10.2 APIICreservestherightnot

torespondtoanyqueriesorprovideanyclarifications,initssolediscretion,andnothinginthisClause2.10shallbeconstruedasobligingAPIICtorespondtoanyquestionortoprovideanyclarification.

 2.11 AmendmentofRFP

 

2.11.1 AtanytimepriortothedeadlineforsubmissionofProposal,APIICmay,foranyreason,whetheratitsowninitiativeorinresponsetoclarificationsrequestedbyanApplicant,modifytheRFPdocumentbytheissuanceofAddendum/AmendmentandpostingitontheOfficialWebsite.

 2.11.2 AllsuchamendmentswillbepostedontheOfficialWebsiteandwillbebindingonallApplicants

.  2.11.3 TheaddendumsupersedestheRFPdocumentandwillbepartofRFP/Agreementasthecas

emaybe.  2.11.4 InordertoaffordtheApplicantsareasonabletimefortakinganamendmentintoaccount,orfor

anyotherreason,APIICmay,initssolediscretion,extendthePDD.   

C. PREPARATIONANDSUBMISSIONOFPROPOSAL  

2.12 Language  

TheProposalwithallaccompanyingdocuments(the“Documents”)andallcommunicationsinrelationtoorconcerningtheSelectionProcessshallbe inEnglishlanguageandstrictlyontheformsprovidedinthisRFP.NosupportingdocumentorprintedliteratureshallbesubmittedwiththeProposalunlessspecificallyaskedforandincaseanyoftheseDocumentsisinanotherlanguage,itmustbeaccompaniedbyanaccuratetranslationofalltherelevantpassagesinEnglish,inwhichcase, forallpurposesofinterpretationof theProposal,thetranslationinEnglishshallprevail.

 2.13 FormatandsigningofProposal

 

2.13.1 TheApplicantshallprovidealltheinformationsoughtunderthisRFP.APIICwouldevaluateonlythoseProposalsthatarereceivedinthespecifiedformsandcompleteinallrespects.

 2.13.2 TheApplicantshallprepareoneoriginalsetoftheProposal(togetherwithoriginals/copiesofD

ocumentsrequiredtobesubmittedalongtherewithpursuanttothisRFP)andclearlymarked“ORIGINAL”.Inaddition,theApplicantshallsubmit 1(one) copyoftheProposal,alongwithDocuments,marked“COPY”.Intheeventofanydiscrepancybetweentheoriginalanditscopies,theoriginalshallprevail.

 2.13.3 TheProposal,anditscopy,shallbetypedorwritteninindelibleinkandsignedbytheauthorized

signatoryoftheApplicantwhoshallinitialeachpage.Incase of printed andpublished Documents, only the cover shall beinitialed. All the

BIDDER  16 CHIEFENGINEER‐I

RequestforProposal 

 

alterations,omissions,additions,oranyotheramendmentsmadetotheProposalshallbeinitialedbytheperson(s)signingtheProposal.TheProposalsmustbeproperlysignedbytheauthorizedrepresentative(the“Authorized Representative”)asdetailedbelow:

 

(a) bytheproprietor,incaseofaproprietaryfirm;or  

(b) byanauthorisedpartner,incaseofapartnershipfirmand/oralimitedliabilitypartnership;or

 

(c) byadulyauthorisedpersonholdingthePowerofAttorney,incaseofaLimitedCompanyoracorporation;or

 

(d) bytheauthorisedrepresentativeoftheLeadMember,incaseofconsortium.  

AcopyofthePowerofAttorneycertifiedbyanotarypublicintheformatspecifiedinForm-4ofAppendix-I,shallaccompanytheProposal.

 2.13.4 ApplicantsshouldnotethePDD,asspecifiedinClause1.8,forsubmissionofProposals.Exce

ptasspecificallyprovidedinthisRFP,nosupplementarymaterialwillbeentertainedbyAPIIC,andthatevaluation willbecarriedoutonly onthebasisofDocumentsreceivedbytheclosingtimeofPDDasspecifiedinClause2.17.1.Applicantswillordinarilynotbeaskedtoprovideadditionalmaterialinformationordocumentssubsequenttothedateofsubmission,andunsolicitedmaterialifsubmittedwillbesummarilyrejected.

 

 2.14 TechnicalProposal

 

2.14.1 Applicants shall submitthe technicalproposal in theformats at Appendix-I(the “TechnicalProposal”).

 2.14.2 WhilesubmittingtheTechnicalProposal,theApplicantshall,inparticular,ensurethat:

 

a) ProcessingFeeandProposalSecurityisprovided;  

b) all forms are submitted in the prescribed formats and signed by theprescribedsignatories;

 

c) powerofattorney,ifapplicable,isexecutedasperApplicableLaws;  

d) CVsofallKeyPersonnelhavebeenincluded;  

e) keyPersonnelhavebeenproposedonlyiftheymeettheConditionsofEligibilitylaiddownatClause2.2.2(D)oftheRFP;

 

f) noalternativeproposalforanyKeyPersonnel isbeingmadeand onlyoneCVforeachpositionhasbeenfurnished;

 

g) the CVs have been recently signed and dated, by the respectivePersonnelandcountersignedbytheApplicant;

 

h) theCVsshallcontainanundertakingfromtherespectiveKeyPersonnelabouthis/heravailabilityforthedurationspecifiedintheRFP;

 

i) KeyPersonnelproposedhavegoodworkingknowledgeofEnglishlanguage;  

j) KeyPersonnelwouldbeavailablefortheperiodindicatedintheTOR;  

k) noKeyPersonnelshouldhaveattainedtheageof65yearsatthetimeofsubmittingtheproposal;and

 

l) theproposalisresponsiveintermsofClause2.21.3.  2.14.3 FailuretocomplywiththerequirementsspeltoutinthisClause2.14shallmaketheProposallia

bletoberejected.  2.14.4 IfanindividualKeyPersonnelmakesafalseavermentregardinghisqualification,

BIDDER  17 CHIEFENGINEER‐I

RequestforProposal 

 

experienceorotherparticulars,heshallbeliabletobedebarredforanyfutureassignmentofAPIIC for aperiodof3(three)years.TheawardofthisConsultancytotheApplicantmayalsobeliabletocancellationinsuchanevent.

 

 2.14.5 TheTechnicalProposalshallnotincludeanyfinancialinformationrelatingtotheFinancialPro

posal.  2.14.6 Theproposedteamshallincludeexpertsandspecialists(the“ProfessionalPersonnel”)int

heirrespectiveareasofexpertiseandmanagerial/supportstaff(the“SupportPersonnel”)suchthatthePMCshouldbeabletocompletetheConsultancywithinthespecifiedtimeschedule.Theteamshallcompriseothercompetentandexperienced professionalpersonnelintherelevantareasof expertise(whereapplicable)asrequiredforsuccessfulcompletionofthisConsultancy.TheCVofeachsuchprofessionalpersonnelshouldbesubmittedintheformatatForm-12ofAppendix-I.

 2.14.7 APIICreservestherighttoverifyallstatements,informationanddocuments,submittedbythe

ApplicantinresponsetotheRFP.AnysuchverificationorthelackofsuchverificationbyAPIICtoundertakesuch verificationshallnotrelievetheApplicantofitsobligationsorliabilitieshereundernorwillitaffectanyrightsofAPIICthereunder.

 2.14.8 IncaseitisfoundduringtheevaluationoratanytimebeforesigningoftheAgreementorafterits

executionandduringtheperiodofsubsistencethereof,thatoneormoreoftheeligibilityconditionshavenotbeenmetbytheApplicantortheApplicanthasmadematerialmisrepresentationorhasgivenanymateriallyincorrectorfalseinformation,theApplicantshallbedisqualifiedforthwithifnotyetappointedasthePMCeitherbyissueoftheLOAorenteringinto oftheAgreement,and iftheSelectedApplicanthasalreadybeenissuedtheLOAorhasenteredintotheAgreement,asthecasemaybe,thesameshall,notwithstandinganythingtothecontrarycontainedthereinorinthisRFP,beliabletobeterminated,byacommunicationinwritingbyAPIICwithoutAPIICbeingliableinanymannerwhatsoeverto theSelectedApplicantorPMC,asthecasemaybe.

 

Insuchanevent,APIICshallforfeitandappropriatethePerformanceSecurity,ifavailable,asmutuallyagreedpre-estimatedcompensationanddamagespayabletoAPIICfor,interalia,time,costandeffortofAPIIC,withoutprejudicetoanyotherrightorremedythatmaybe availabletoAPIIC.

 2.15 FinancialProposal

 

2.15.1 ApplicantsshallsubmitthefinancialproposalintheformatatAppendix-II(the“FinancialProposal”)clearlyindicatingthecostoftheConsultancyinbothfiguresand words,inIndianRupees,andsignedbytheApplicant’sAuthorisedRepresentative.Intheevent ofanydifferencebetweenfiguresandwords,theamountindicatedinwordsshallprevail.

 2.15.2 WhilesubmittingtheFinancialProposal,theApplicantshallensurethefollowing:

 

(i) Allthecostsassociatedwiththeassignment shallbeincludedintheFinancialProposal.TheseshallnormallycoverremunerationforallthePersonnel(ExpatriateandResident,inthefield,officeetc.),accommodation,airfare,equipment,printingofdocuments, etc.The total amountindicatedintheFinancialProposalshallbewithoutanyconditionattachedorsubjecttoanyassumption,andshallbefinalandbinding.Incaseanyassumption orconditionisindicatedintheFinancialProposal,itshallbeconsiderednon-responsiveandliabletoberejected.

 

(ii) TheFinancialProposalshalltakeintoaccountallexpensesandtaxliabilities.

BIDDER  18 CHIEFENGINEER‐I

RequestforProposal 

 

Fortheavoidanceofdoubt,itisclarifiedthatalltaxes,excludingservicetax,shall bedeemedtobeincludedinthecostsshownunderdifferentitemsoftheFinancialProposal.Further,allpaymentsshallbesubjecttodeductionoftaxesatsourceasperApplicableLaws.

 

  2.16 SubmissionofProposal

 

2.16.1 The ApplicantsshallsubmittheProposalinhard boundformwith allpagesnumberedseriallyandbygivinganindexofsubmissions. EachpageofthesubmissionshallbeinitialedbytheAuthorisedRepresentativeoftheApplicantasperthetermsofthisRFP.IncasetheproposalissubmittedonthedocumentdownloadedfromOfficialWebsite,theApplicantshallberesponsibleforitsaccuracyandcorrectnessaspertheversionuploadedbyAPIICandshallensurethattherearenochangescausedinthecontentofthedownloadeddocument.

 

 2.16.2 TheProposalwillbesealedinanouterenvelopewhichwillbeartheaddressofAPIIC,RFP

Noticenumber,ConsultancynameasindicatedatClause1.11.1and 1.11.3andthenameandaddressoftheApplicant.Itshallbearontop,thefollowing:

 

“Donotopen,exceptinpresenceoftheAuthorisedPersonofAPIIC”  

Iftheenvelopeisnotsealedandmarkedasinstructedabove,APIICassumesnoresponsibilityforthemisplacementorprematureopeningofthecontentsoftheProposalsubmittedandconsequentlosses,ifany,sufferedbytheApplicant.

 

 2.16.3 Theaforesaidouterenvelopewillcontaintwoseparatesealedenvelopes,oneclearlymarked‘

TechnicalProposal’andtheotherclearlymarked‘FinancialProposal’.Theenvelopemarked“TechnicalProposal”shallcontaintheProcessingFee,ProposalSecurityandtheApplicationintheprescribedformat(Form-1ofAppendix-I)alongwithForm-2to Form-13ofAppendix-Iandsupportingdocuments.

 

Theenvelopemarked“FinancialProposal”shallcontainthefinancialproposalintheprescribedformatatAppendix-II.

 2.16.4 TheTechnicalProposalandFinancialProposalshallbetypedorwritteninindelibleinkandsig

nedbytheAuthorisedRepresentativeoftheApplicant.AllpagesoftheoriginalTechnicalProposalandFinancialProposalmustbenumberedandinitialledbythepersonorpersonssigningtheProposal.

 

 2.16.5 ThecompletedProposalmustbedeliveredonorbeforethespecifiedtimeonPDD.Proposals

submittedbyfax,telex,telegramore-mailshallnotbeentertained.  

 2.16.6 TheProposalshallbemadeintheFormsspecifiedinthisRFP.Anyattachmenttosuch

Formsmustbeprovidedonseparatesheetsofpaperandonlyinformationthatisdirectlyrelevantshouldbeprovided.Thismayincludephotocopiesoftherelevantpagesofprinteddocuments.Noseparatedocumentslikeprintedannualstatements,firmprofiles,copyofcontractsetc.willbeentertained.

  2.17 ProposalDueDate

 

2.17.1 ProposalshouldbesubmittedonthePDDspecifiedatClause1.8attheaddressprovidedinClause1.11inthemannerandformasdetailed in this RFP. Areceiptthereofshouldbeobtainedfromthepersonspecifiedtherein.

 2.17.2 APIICmay,initssole discretion,extendthePDDbyissuingan

AddenduminaccordancewithClause2.11uniformlyforallApplicants.

BIDDER  19 CHIEFENGINEER‐I

  RequestforProposal 

 

    

2.18 LateProposals  

ProposalsreceivedbyAPIICafterthespecifiedtimeonPDDshallnotbeeligibleforconsiderationandshallbesummarilyrejected.

 

 2.19 Modification/substitution/withdrawalofProposals

 

2.19.1 TheApplicantmaymodify,substitute,orwithdrawitsProposalaftersubmission,providedthatwrittennotice ofthemodification, substitution, orwithdrawalisreceivedbyAPIICpriortoPDD.NoProposalshallbemodified,substituted,orwithdrawnbytheApplicantonorafterthePDD.

 2.19.2 Themodification,substitution,orwithdrawalnoticeshallbeprepared,sealed,marked,andde

liveredinaccordancewithClause2.16,withtheenvelopesbeingadditionallymarked“MODIFICATION”,“SUBSTITUTION”or“WITHDRAWAL”,asappropriate.

 

 2.19.3 Anyalteration/modificationintheProposaloradditionalinformationormaterialsuppliedsubs

equenttothePDD,unlessthesamehasbeenexpresslysoughtforbyAPIIC,shallbedisregarded.

 

 2.20 PerformanceSecurity

 

TheApplicant,bysubmittingitsApplicationpursuanttothisRFP,shallbedeemedtohaveacknowledgedthatwithoutprejudicetoAPIIC’sanyotherrightorremedyhereunderorinlaworotherwise,thePerformanceSecurity,ifavailable,shallbeforfeitedandappropriatedbyAPIICasthemutuallyagreedpre-estimatedcompensationanddamagepayabletoAPIICfor,interalia,thetime,costandeffortofAPIICinregardtotheRFPincludingtheconsiderationandevaluation oftheProposalunderthefollowingconditions:

 

a) ifanApplicantengagesinanyoftheProhibitedPracticesspecifiedinClause 4.1ofthisRFP;

 

b) iftheApplicantisfound to havea ConflictofInterestas specifiedin Clause 2.3;and  

c) iftheselectedApplicantcommitsabreachoftheAgreement.  

 

D. EVALUATIONPROCESS  

2.21 EvaluationofProposals  

2.21.1 APIICshallopentheProposalsatthetimeandplacespecifiedinClause1.11.1andinthepresenceoftheApplicantswhochoosetoattend.Theenvelopesmarked“TechnicalProposal”shallbeopenedfirst.Theenvelopesmarked“FinancialProposal”shallbekeptsealedforopeningatalaterdate.

 2.21.2 ProposalsforwhichanoticeofwithdrawalhasbeensubmittedinaccordancewithClause2.19

shallnotbeopened.  

 2.21.3 PriortoevaluationofProposals,APIICwilldeterminewhethereachProposalisresponsivetot

herequirementsoftheRFP.AProposalshallbeconsideredresponsiveonlyif:

  RequestforProposal

BIDDER  20 CHIEFENGINEER‐I

 

 

 

a) theTechnicalProposalisreceivedintheformsspecifiedatAppendix-I;  

b) theTechnicalproposalisreceivedinHardBoundformasdefinedinClause2.16.1;  

c) itisreceivedbythePDDincludinganyextensionthereofpursuanttoClause2.17;  

d) itissigned,sealed,boundtogetherinhardcoverandmarkedasstipulatedinClauses 2.13and2.16;

 

e) itisaccompaniedbythePowerofAttorneyasspecifiedinClause2.2.5;  

f) itisaccompaniedbyProcessingFeeandProposalSecurity;  

g) itcontainsalltheinformation(completeinallrespects)asrequestedintheRFP;  

h) itdoesnotcontainanyconditionorqualification;and  

i) itisnotnon-responsiveintermshereof.  

 2.21.4 APIICreservestherighttorejectanyProposalwhichisnon-

responsiveandnorequestforalteration,modification,substitutionorwithdrawalshallbeentertainedbyAPIICinrespectof suchProposals.

 

 2.21.5 APIICshallsubsequentlyexamineandevaluateProposalsinaccordancewiththeSelection

ProcessspecifiedatClause1.6andthecriteriasetoutinSection-3ofthisRFP.  

 2.21.6 Afterthetechnicalevaluation,APIICshallpreparealistofprequalifiedApplicantsintermsof

Clause3.2foropeningoftheirFinancialProposals.Adate,timeandvenuewillbenotifiedtoallApplicantsforannouncingtheresultof evaluation andopeningofFinancialProposals.BeforeopeningoftheFinancialProposals,thelistofpre-qualified ApplicantsalongwiththeirTechnicalScoreswillbereadout.Theopening ofFinancialProposalsshallbedoneinpresenceofrespectiverepresentativesofApplicantswhochoosetobepresent.APIICwillnotentertainanyqueryorclarificationfromApplicantswhofailtoqualifyatanystageoftheSelectionProcess.ThefinancialevaluationandfinalrankingoftheProposalsshallbecarriedoutintermsofClauses3.3and3.4.

 

 2.21.7 ApplicantsareadvisedthatSelectionshallbeentirelyatthediscretionofAPIIC.Applicantssha

llbedeemedtohaveunderstoodandagreedthatAPIICshallnotberequiredtoprovideanyexplanationorjustificationinrespectofanyaspectoftheSelectionProcessorSelection.

 

 2.21.8 AnyinformationcontainedintheProposalshallnotinanywaybeconstruedasbindingonAPII

C,itsagents,successorsorassigns,butshallbebindingagainsttheApplicantiftheConsultancyissubsequentlyawardedtoit.

 

 2.22 Confidentiality

 

Informationrelatingtotheexamination, clarification, evaluation, andrecommendationfortheselectionofApplicantsshallnotbedisclosedtoanypersonwhoisnotofficiallyconcernedwiththeprocessorisnotaretainedprofessionaladviseradvisingAPIICinrelationtomattersarisingoutof,orconcerningtheSelection Process. APIIC shall treat all information, submitted as part of the

RequestforProposal

BIDDER  21 CHIEFENGINEER‐I

 

 

Proposal,inconfidenceandshallrequireallthosewhohaveaccessto suchmaterialtotreatthesameinconfidence.APIICmaynotdivulgeanysuch informationunlessitisdirectedtodosobyanystatutoryentitythathasthepowerunderlawtorequireitsdisclosureortoenforceorassertanyrightorprivilegeofthestatutoryentityand/orAPIICorasmayberequiredbylaworinconnectionwithanylegalprocess.

 

 2.23 Clarifications

 

2.23.1 TofacilitateevaluationofProposals,APIICmay,atitssolediscretion,seekclarifications fromanyApplicantregardingitsProposal.Suchclarification(s)shallbeprovidedwithinthetimespecifiedbyAPIICforthispurpose.Anyrequestforclarification(s)andallclarification(s)in responsetheretoshallbeinwriting.

 

 2.23.2 IfanApplicantdoesnotprovideclarificationssoughtunderClause2.23.1abovewithinthespe

cifiedtime,itsProposalshallbeliabletoberejected.IncasetheProposalisnotrejected,APIICmayproceedtoevaluatetheProposalbyconstruingtheparticularsrequiringclarificationtothebestofitsunderstanding,andtheApplicantshallbebarredfromsubsequentlyquestioningsuchinterpretationofAPIIC.

  

E. APPOINTMENTOFCONSULTANT  

2.24 Negotiations  

2.24.1 TheSelectedApplicantmay,ifnecessary,beinvitedfornegotiations.ThenegotiationsshallgenerallynotbeforreducingthepriceoftheProposal,butwillbeforre-confirmingtheobligationsofthePMCunderthisRFP.IssuessuchasdeploymentofKeyPersonnel,understandingoftheRFP,methodologyandqualityoftheworkplanshallbediscussedduringnegotiations.ThoseKeyPersonnelwhodidnotscore60%(sixtypercent)marksasrequiredunderClause 3.1.2 shallbereplacedbytheApplicantwithabettercandidatetothesatisfactionofAPIIC.IncasetheSelectedApplicantfailstoreconfirmitscommitment,APIICreservestherighttodesignatethe next rankedApplicantastheSelected Applicantandinviteitfornegotiations.

 

 2.24.2 APIICwillexaminetheCVsofallotherProfessionalPersonnelandthosenotfoundsuitablesh

allbereplacedbytheApplicanttothesatisfactionofAPIIC.   2.25 SubstitutionofKeyPersonnelduringimplementationoftheAgreement

 

2.25.1 APIICexpectstheKeyPersonneltobeavailableduringimplementationoftheAgreement.PostsigningoftheAgreement,APIICwillnotconsidersubstitutionoftheKeyPersonnelexceptforreasonsofanyincapacityorduetohealth.SuchsubstitutionshallordinarilybelimitedtooneKeyPersonnelsubjecttoequallyorbetterqualifiedandexperiencedpersonnelbeingprovidedtothesatisfactionofAPIIC.Withoutprejudicetotheforegoing,substitutionoftheKeyPersonnelshallonlybepermittedsubjecttoreductionofpaymentequalto10%(tenpercent)ofthefeequotedbytheSelectedApplicantfordeliveringtheconsultingservices.

 2.26 Indemnity

 

ThePMCshall,subjecttotheprovisionsoftheAgreement,indemnifyAPIIC,foranamountnotexceedingthetwotimesof valueoftheAgreement,foranydirectlossordamagethatiscausedduetoanydeficiencyinServices.

RequestforProposal

BIDDER  22 CHIEFENGINEER‐I

 

 

2.27 AwardofConsultancy  

Afterselection,aLetterofAward(the “LOA”)shallbeissued,induplicate,byAPIICtotheSelectedApplicantandtheSelectedApplicantshall,within7(seven)daysofthereceiptoftheLOA,signandreturntheduplicatecopyoftheLOAinacknowledgementthereof.IntheeventtheduplicatecopyoftheLOAdulysignedbytheSelectedApplicantisnotreceivedbythestipulateddate,APIICmay,unlessitconsentstoextensionoftimeforsubmissionthereof,canceltheLOAandthenexthighestrankingApplicantmaybeconsidered.

 

  2.28 ExecutionofAgreement

 

AfteracknowledgementoftheLOAasaforesaidbytheSelectedApplicant,itshallexecutetheAgreementwithintheperiodprescribedinClause1.8.TheSelectedApplicantshallnotbeentitledtoseekanydeviationintheAgreement.

 

 2.29 CommencementofAssignment

 

ThePMCshallcommencetheConsultancywithin seven daysof the dateof the LOA,orsuchotherdateasmaybeagreedbyAPIIC.IfthePMCfailstoeithersigntheAgreementasspecifiedinClause2.28orcommencetheassignmentasspecifiedherein,APIICmayinvitethesecondrankedApplicantfornegotiations.Insuchanevent,theLOAortheAgreement,asthecasemaybe,maybecancelled/terminated.

 

 2.30 Proprietarydata

 

SubjecttotheprovisionsofClause2.22,alldocumentsandotherinformationprovidedby APIICorsubmittedbyanApplicanttoAPIICshallremainorbecomethepropertyofAPIIC.ApplicantsandthePMC,asthecasemaybe,aretotreatallinformationasstrictlyconfidential.APIICwillnotreturnanyProposaloranyinformationrelatedthereto.Allinformationcollected,analysed,processedorinwhatevermannerprovidedbythePMCtoAPIICinrelationtotheConsultancyshallbethepropertyofAPIIC.

BIDDER  23 CHIEFENGINEER‐I

  RequestforProposal 

 

 

 

3. CRITERIAFOREVALUATION  

 3.1 EvaluationofTechnicalProposals

 

3.1.1 Inthefirststage,theTechnicalProposalwillbeevaluatedonthebasisofApplicant’sexperience,itsunderstandingofTOR,proposedmethodologyandworkplan,andtheexperienceofKeyPersonnel.OnlythoseApplicantswhoseTechnicalProposalsscore60pointsormoreoutof100shallberankedasperscoreachievedbythem,fromhighesttothelowesttechnicalscore(ST

).  

 3.1.2 EachKeyPersonnelmustscoreaminimumof60%(sixtypercent)marksexceptasprovidedh

erein.AProposalshallberejectedifany4 (four)KeyPersonnelscorelessthan70%(seventypercent)marks.IncasetheSelectedApplicanthasupto3(three)KeyPersonnel,whoscoredlessthan70%(seventypercent)marks,theywouldhavetobereplacedduringnegotiations,withabettercandidatewho,intheopinionofAPIIC,wouldscore70%(sixtypercent)marksorabove.

 3.1.3 Thescoringcriteriatobeusedforevaluationshallbeasfollows.

  

S. No

   Evaluation Criteria

 

Maximum Marks

1. Technical Capacity  ExperienceinprovidingProjectManagementConsultancy servicesforfiveIndustrialPark/SEZ/Areadevelopments/infraprojectsunderStateandCentralGovernment/Publicsectorundertakingsofareahavingnotlessthan600acreshavingSiteGrading/Stoneblasting/Excavation/Developmentasoneoftheprojectcomponent

30

2. ApproachandMethodologyandworkplan(withrolesand responsibilities of Keystaff)

15

3. CVs – Competencyof KeyStaff 55  

a) Team Leader   14

 

b) Resident Project Engineer( 1Nos) 10

 

c) Sr QuantitySurveyors ( 1 Nos) 6

 

d) Quantity Surveyer   4

 

e) Quality Control Manager 6

 

f) Quality Control Engineer-2 6

 

g) Planning Manager   6

 

h) Survey Engineer ( 2Nos) 3

Total     100

BIDDER  24 CHIEFENGINEER‐I

  RequestforProposal 

 

  

3.2 Short-listing of Applicants  

TheApplicantsrankedasaforesaid,shallbequalifiedforfinancialevaluationinthesecondstage.However,ifthenumberofsuchqualifiedApplicantsislessthan2(two),APIICmay,inits solediscretion,qualifytheApplicant(s)whoseTechnicalScoreislessthanthescorespecifiedinClauses3.1.1and3.1.2;providedthatinsuchanevent,thetotalnumberofqualifiedApplicantsshallnotexceed3(three).

 

 3.3 EvaluationofFinancialProposal

 

Inthesecondstage,thefinancialevaluationwillbecarried.Forfinancialevaluation,thetotalcostindicatedintheFinancialProposal(excludingServiceTax)willbeconsidered.EachFinancialProposalwillbeassignedafinancialscore(SF).ThelowestFinancialProposal(FM)willbe given afinancial score(SF)of 100points.Thefinancialscoresofotherproposalswillbecomputedasfollows:

 

SF=100xFM/F  

(F=amountofFinancialProposal)  

 3.4 CombinedandFinalEvaluation

3.4.1 Proposalswillfinallyberankedaccordingtotheircombinedtechnical(ST)andfinancial(SF)scoresasfollows:

 

S = STx TW + SFxFW  

Where,TWandFWareweightsassignedtoTechnicalProposalandFinancialProposalthatshallbe0.8and0.2respectively.

 

 3.4.2 TheSelectedApplicantshallbetheApplicanthavingthehighestcombinedscore.Thesecond

highestApplicantshallbekeptinreserveand maybeinvitedinitsdiscretionfornegotiationsincasethefirst-rankedApplicantwithdraws,orfailstocomplywiththe requirementsspecifiedinClauses2.24,2.28and2.29,asthecasemaybe.

BIDDER  25 CHIEFENGINEER‐I

  RequestforProposal 

 

 

 

4. FRAUDAND CORRUPTPRACTICES  

 4.1TheApplicantsandtheirrespectiveofficers,employees,agentsandadvisersshallobservethehig

heststandard ofethicsduringtheSelectionProcess.NotwithstandinganythingtothecontrarycontainedinthisRFP,APIICshallrejectaProposalwithout being liableinanymannerwhatsoevertotheApplicant,ifitdeterminesthattheApplicanthas,directlyorindirectlyorthroughanagent,engagedincorruptpractice,fraudulentpractice,coercivepractice,undesirablepracticeorrestrictivepractice(collectivelythe“ProhibitedPractices”)intheSelectionProcess.Insuchanevent,APIICshall,withoutprejudicetoitsanyotherrightsorremedies,forfeitandappropriatethePerformanceSecurity,ifavailable,asmutuallyagreedgenuinepre-estimatedcompensationanddamagespayable toAPIICfor,interalia,time,costandeffortofAPIIC,inregardtotheRFP,includingconsiderationandevaluationofsuchApplicant’sProposal.

 

 4.2WithoutprejudicetotherightsofAPIICunderClause4.1hereinaboveandtherightsandremedies

whichAPIICmayhaveundertheLOA ortheAgreement,ifanApplicantorPMC,asthecasemaybe,isfound byAPIICtohavedirectlyorindirectlyorthroughanagent,engagedorindulgedinanycorruptpractice,fraudulentpractice,coercivepractice,undesirablepracticeorrestrictivepracticeduringtheSelectionProcess,oraftertheissueoftheLOAortheexecutionoftheAgreement,suchApplicantorPMCshallnotbeeligibletoparticipateinanytenderorRFPissuedbyAPIICduringaperiodof3(three)yearsfromthedatesuchApplicantorPMC,asthecasemaybe,isfoundbyAPIICtohavedirectlyorthroughanagent,engaged orindulgedinanycorrupt practice, fraudulent practice, coercivepractice,undesirablepracticeorrestrictivepractice,asthecasemaybe.

 

 4.3 ForthepurposesofthisClause,thefollowingtermsshallhavethemeaninghereinafterrespect

ivelyassignedtothem:  

(a) “corruptpractice”means(i)theoffering,giving,receiving,orsoliciting,directlyorindirectly,ofanythingofvaluetoinfluence theaction ofanypersonconnectedwiththeSelectionProcess(foravoidanceofdoubt,offeringofemploymenttooremployingorengaginginanymannerwhatsoever,directlyorindirectly,anyofficialofAPIICwhoisorhasbeenassociatedinanymanner,directlyorindirectlywiththeSelectionProcessortheLOAorhasdealtwithmattersconcerningtheAgreementorarisingtherefrom,beforeoraftertheexecutionthereof,atany timeprior totheexpiryof1(one)yearfromthedatesuchofficialresignsorretiresfromorotherwiseceasestobeintheserviceofAPIIC,shallbedeemedtoconstituteinfluencingtheactionsofapersonconnectedwiththeSelectionProcess;or(ii)saveasprovidedherein,engaginginanymannerwhatsoever,whetherduringtheSelectionProcessoraftertheissueoftheLOAoraftertheexecutionoftheAgreement,asthecasemaybe,anypersoninrespectofanymatterrelatingtotheProjectortheLOAortheAgreement,whoatanytimehasbeenorisalegal,financialortechnicalconsultant/adviserofAPIICinrelationtoanymatterconcerningtheProject;

 

(b) “fraudulentpractice”meansamisrepresentationoromissionoffactsordisclosureofincompletefacts,inordertoinfluencetheSelectionProcess;

 

(c) “coercivepractice”meansimpairingorharmingorthreateningtoimpairorharm,directlyorindirectly,anypersonsorpropertytoinfluenceanyperson’sparticipation oractionintheSelectionProcess;

BIDDER  26 CHIEFENGINEER‐I

  RequestforProposal 

 

 

 

(d) “undesirablepractice”means(i)establishingcontactwithanypersonconnectedwithoremployedorengagedby APIICwiththeobjective ofcanvassing,lobbyingorinanymannerinfluencingorattemptingtoinfluencetheSelectionProcess;or(ii)havingaConflictofInterest;and

 

(e) “restrictivepractice”meansformingacartelorarrivingatanyunderstandingorarrangementamongApplicantswiththeobjectiveofrestrictingormanipulatingafullandfaircompetitionintheSelectionProcess.

BIDDER  27 CHIEFENGINEER‐I

  RequestforProposal 

 

 

 

5. PRE-PROPOSALCONFERENCE  

5.1  Nil

BIDDER  28 CHIEFENGINEER‐I

  RequestforProposal 

 

 

 

6. MISCELLANEOUS  

 6.1 TheSelectionProcessshallbegovernedby,andconstruedinaccordancewith,thelawsofIndi

aandtheCourtsatVijayawada/Hyderabadshallhaveexclusivejurisdictionoveralldisputesarisingunder,pursuanttoand/orinconnectionwiththeSelectionProcess.

 

 6.2 APIIC,initssolediscretionandwithoutincurringanyobligationorliability,reservestheright,

atanytime, to:  

a) suspendand/orcanceltheSelectionProcessand/oramendand/orsupplementtheSelectionProcessormodifythedatesorothertermsandconditionsrelatingthereto;

 

b) consultwithanyApplicantinordertoreceiveclarificationorfurtherinformation  

c) retainanyinformationand/orevidencesubmittedtoAPIICbyonbehalfofand /orinrelationtoanyApplicant;and/or

 

d) independentlyverify,disqualify,rejectand/oracceptanyandallsubmissionsorotherinformationand/orevidencesubmittedbyoronbehalfofanyApplicant.

 

 6.3 ItshallbedeemedthatbysubmittingtheProposal,theApplicantagreesandreleasesAPIIC,it

semployees,agentsandadvisers,irrevocably,unconditionally,fullyand finallyfrom anyandallliabilityforclaims,losses,damages,costs,expensesorliabilitiesinanywayrelatedtoorarisingfromtheexerciseofanyrightsand/orperformanceofanyobligationshereunder,pursuantheretoand/orinconnectionherewithandwaivesanyandallrightsand/orclaimsitmayhaveinthisrespect,whetheractualorcontingent,whetherpresentorfuture.

 

 6.4 AlldocumentsandotherinformationsuppliedbyAPIICorsubmittedbyanApplicantshallrema

inorbecome,asthecasemaybe,thepropertyofAPIIC.APIICwillnotreturnanysubmissionsmadehereunder.Applicantsarerequiredtotreatallsuchdocuments andinformationasstrictlyconfidential.

 

 6.5 APIICreservestherighttomakeinquirieswithanyoftheclientslistedbytheApplicantsintheirp

reviousexperiencerecord.

BIDDER  29 CHIEFENGINEER‐I

  Schedules 

 

                                

 

SCHEDULES

  Schedules

BIDDER  30 CHIEFENGINEER‐I

 

 

 

 

SCHEDULE-1:TermsofReference(TOR)  

(SeeClause1.1.2ofRFP)    

1. General  

APIICisdevelopinganIndustrialParkatErramanchivillage,Penugonda,Ananthapurdistrictoveralandparcelof600acres(hereinafterreferredas“Project”).APIIC proposetotakeuptheSiteGradingworksStreem diversionworksFormationofSubBaseforRoadsfortheentirelandparcelandhasappointedaimplantingagency.Thesitegradingworksareexpectedtobecompletedwithin6monthsinFivephases.

 

Phase-1 D0+M2 (Startdate–2ndMonthend) Phase-2 D0+M3 (Startdate–3rdMonthend) Phase-3 D0+M4 (Startdate–4thMonthend) Phase-4 D0+M5 (Startdate–5thMonthend) Phase-5 D0+M6 (Startdate–6thMonthend)

 

 

2. ScopeofWork  

ThedetailedscopeofservicescoveredundertheConsultancyisasgivenbelow:  

  EvaluatetheavailableEstimate,GADavailable.

 

ProofCheckingoftheGoodforConstructiondrawingssubmittedbytheContractor

 

ConstructionSupervisionandProjectManagementServices(includes100%Prelevelrecording,supervision,Recording&checkmeasurements(whereverrequired),qualitycontrol,billcheckingandcertifications,monitoringtimeschedules,prioridentificationofriskssuchaslikelydelaysandtakingstepsformitigatingthesame,PreparingandsendingtheMISreportstoclient,Preparingplans&records,documentation,testing/trialrunningetc.FinalsettlementofContractors‘billandsubmissionofasbuiltdrawings)

 

 TheScopeofServicesarefurtherdetailedasbelow:

 

1. ContractManagement  

i.)ThePMCshallmonitorthecontractualobligationsoftheContractor(s)andassistandadviseAPIICinensuringthecompliancebytheContractor(s).

 

ii.)ThePMCshallfromtimetotimeadviseAPIIConfulfillment/defaultofthetermsofthecontractualobligationsbytheContractor(s)andreviewandrecommendtoAPIICtheactionstobetakenineachcase.

 

 2. ProofCheckingof ExecutionDrawings

i.)ThePMCshallreviewthedrawingspreparedbytheContractor(s),toensurethefollowing:

 

a. CompliancetoRFP/BIDConditions,specificationsandstandards  

b. Compliancetogeneralsafetyanddesignstandards

  Schedules

BIDDER  31 CHIEFENGINEER‐I

 

 

 

 

ii.)ThePMCshallproofcheckthedocuments&drawingssubmittedbytheContractor(s)throughreputedorganization(s)approvedbyAPIICandshallmonitor,co-ordinate,seekclarification,designoverview.

 

 3. ProjectManagementConsultancyServices(PMC)

 

i.) GeneralScopeofwork:  

a) DuringexecutionoftheProject,thePMCshallactasrepresentativesofAPIICforreviewingandmonitoringtheprogressquantityandqualityoftheconstruction/equipmentoftheProject.

 

b) ThePMCshallbefullyresponsibleforeffectivetime&costcontroloftheProjectfailingwhichthePMCshallbeliableforlevyofpenalty.

 

ii.) ProjectOfficeEstablishment:  

ThePMCshallprovidealltheapprovedProjectpersonnel(teamleader&histeam),full-fledgedoffice,administrativesupport,attheProjectSitesoastocoordinatetheactivitiesbetween APIICand theContractor(s) andperformtheRolesenvisagedinthisTOR.

 

 iii.) DetailedScope

 

ThePMCshallprovideoverallProjectManagementServicescoveringbutnotlimitedtothefollowing:

EstablishProjectManagementSystemandProcedures Planning&SchedulingControlandmonitoring CostControl ChangeorderControlManagement ProjectDocumentationControl

 

a) ThePMCshallplanandmonitorProjectActivityScheduleusingPrimaveraP6orMSProject.ThePMCshallreviewtheoverallProjectSchedules/network,identifyingcriticalpath,discussingwiththeContractor(s),conductingweeklymonthlyreviewmeetings,settingpriorityactivitiesandtargetdatesforcompletionofsub-activities,etcandthetimely completionoftheProject

 

b) ThePMCshallalsoproduceoneMasterOverallscheduleandreportoverallprogresseveryfortnight.ThePMCshallpreparedetaileddisciplinewiseschedulesfor settingout targets;coordinate andonrequestbyAPIIC,assistAPIICinworkprogresspresentations/discussionsasmayberequired.

 

c) ThePMCshallmonitortheProject(bothphysical&financial)duringentireProjectdurationandshallsubmitDaileyfortnightlyreportsaswellasduringintermediateperiods,asrequiredbyAPIIC.CostControlof Projectconsideringresourcemobilisationandresourcelevelling,AnalysisofProjectrecords;Identificationofpresent conditions;Forecastingrequirementsfor completion;Preparationofincrementalandcumulativecostsrecords.

 

d) ThePMCshallreviewandupdatethenetworksandProjectschedulesregularlyandtake/initiatepro-activeactionstoavoiddelaysandensuringtimelycompletionoftheProjectandalsosuggestremedialactionstocatchupthedelayedactivities. The PMCshalldevelopProjectInformation system forhighlightingslippageandholduptheContractor(s)formanagement,actionandcontrol.

BIDDER  32 CHIEFENGINEER‐I

Schedules 

 

e) ThePMCshallbeasinglepointcontactforalltechnicalandcontractualmattersaswellassiteofficecoordination.ThePMCshallcoordinatetheactivitiesofallpartiesincludingAPIICtoeffectivelydelivertheirservices.

 

f) ThePMCshallcarryoutthefunctionofaccounting,financialrecordandcontrolsofalltheProjectrelatedactivitiesincluding paymentsschedulesanddeliverablesofContractor(s).

 

g) ThePMChastoreviewandfinalizeQualityControlManualandconstructionsafetymanualtobepreparedbythe Contractor(s).

 

h) ThePMCshallcoordinatetheactivitiessuchassitetakeover,discussionwithAPIICandtheContractor(s),reviewContractor‘sworkschedule,workplanandimplementationscheduleas per thecontract,reviewofmasterlistofequipmentsandmaterials,reviewofmasterlistofpersonnel,reviewoftheContractor‘sinsurancepolicy,makingarrangementsforitemslikesiteoffice,laboratoriesetc.

 

i) Incaseofdeviations/variationsintheProjectspecifications,thePMCshallcomputethesaving/excessintheProjectcostsduetothesame,thetimeattributabletothedeviations,reviewandrecommendationoftherateanalysis,estimatedquantity,Financeimplicationsetc.

 

j) ThePMCshalladdressissuesrelatingtospecificsiteconditions,;reviewmattersrelatedtosupervisionofsafetyandenvironmentmanagementmeasuresbyContractor(s)fortheProject.

 

k) ThePMCshallsuperviseQualitycontrol,commissioningproceduresandassistAPIICinissuingcertificateofsatisfactorycompletionofworks/milestones,establishmentofqualitycontrollabatsitebytheContractor(s).All thenecessaryQuality Controltests shallbe carried outbytheContractor(s)underthesupervisionofthePMCandthetestresultstobeacceptedbythePMCandrecommendedtoAPIIC.

 

l) ThePMCshallmakenecessaryarrangementsforsupervisionincasetheagency prefers towork in thenightshift,tokeep the timelines as thecasemaybe.ThePMCshallextendallthenecessarycoopetitiontoattendtheRFPintheminimumpossibletimetoenablethecontractortomaintaintheprogressdulyfulfillingthequalityrequirements.

 

m) ThePMChastoissuequalitycertificate(toensurecompliancewiththetechnicalspecificationsandcontractrequirements)fortheworksbeingcarried bythe

 

n) Contractor(s).  

o) SafetyControlofboth thepublicandtheworkforcethroughco-ordinationwithAPIIC/Contractor(s)toresolvetheproblemsduetoenvironmentalimpactswithinthelaws,regulationsandpoliciesoftheState.PMCtodeployseniorsafetyofficer tomonitorconstructionsafetymeasures,keepingtheblastingoperationsinviewthatmayrequiretotakeplacebythesideoftheliveHighwayonwhichtrafficisflying24x7.

 

p) PMCshallevaluatethesafetyplanofthecontractorbothwithrespecttotheworkforceworkinginsiteandthepeopleandtrafficmovingontheroad.,andsuggestpropermeasurestoensuremaxpossiblesafetyforthecommuters,bothduetotheworkandalsoduetothemovementoftheworkforceandtheconstructionfleet.

 

q) ThePMCshallundertakeperformancecontrolwithrespecttothequality of worksmaterialsproposedbytheContractor(s)anddeliveredtotheProjectsitebyconductingtherequiredtestspecifiedinthespecificationsperiodicallyasset andapprovedbyAPIIC,these

BIDDER  33 CHIEFENGINEER‐I

Schedules 

 

willinclude:  

i. Qualitytestsonallconstructionmaterial&completedworksinforcementsteel,aggregate,sand,cement, concrete,wood,PVC,pipes&materialsasperrequirementandmakesuretheycomplywiththeStandards&Specificationsandacceptedmethodofqualitycontrol.

 

ii. Inspection&certificationofqualityformaterial/equipmentprocuredbyContractor(s)byinspectingthemanufacturer‘scertificatesandtestresultsandensurecompliancewiththespecificationsincludingthecalibrationofequipmentasperthenecessity.

 

r) ThePMCshalldocumenttheEPCContractor‘sactivities&issueletters/workinstructions/noticerecommendationsasandwhenrequired.

 

s) WhileexecutionoftheProject,incaseoftechnicalissueswhereexecutiondrawingsarefoundnottobesuitable/erroneous,thePMCshallcomeoutwithanengineeringsolutiontotheproblembeingfaced,andissuethereviseddrawings,byinteractingwiththeContractor(s),APIICandco-ordinateforissuance of appropriate changes /revisionsandmonitortheexecutionofthesameincorporatingthechangesintotheoriginalplanwithsupportingdrawings.

 

t) ThePMCshallholdProjectsitereviewmeetingson weekly basiswhereAPIICandotherofficialsoftheAPIIC/Governmentmayalsobepresent.ThePMCshallconductmeetings and prepareMOMandfollow-upactionplan/actiontakenplanthatshallbereviewedinthenextmeeting.

 

u) ThePMCshallsubmittheprogressreportstoAPIICandintheformatsrequiredforvariousgovernmentauthoritiesasnecessary.Inaddition,thePMCisrequiredtoupdateandpresenttheactualprogressreportasandwhenrequiredforreviewbyAPIIC.ThePMCshallcarryout,incoordinationwithAPIIC,alltheactivitiesrequiredforthesafeandtimelycompletionoftheProjectwithoutcostover-runs/minimizingCostOver-runs;assurequalityofworkasperapplicablestandardsinallactivitiesrelatedtotheProject.

 

v) ThePMCshallliaisewithAPIICandContractor(s)toresolveexecutionrelatedproblemsencounteredduringtheConstructionStage.

 

 ThePMCshallalsoundertakethefollowingactivitiesandwhereappropriatemakesuitablesuggestions.

 

i) AssistAPIICtoaddresslegalissuesassociatedwiththe Contract. Anyassistancewithrespecttocourtcasesandcontractagreementneeds tobeprovided.

 

ii) Analyzeandallocate/apportiondelaysattributabletoAPIIC,Contractor(s),etcand suggestremedialaswellas penal action.Assistin interpretingandapplyingthevariouslegalprovisionsofthe contractdocuments,andinamicablyresolvingdisputes.

 

iii) Ifrequired,assistAPIICinestablishinga system to monitor theProject‘senvironmentalimpactindicators,reviewthedatacollected,evaluatetheeffectivenesswithwhichtheenvironmentalmitigationandmonitoringmeasuresareimplementedandrecommendactiontobetaken.

 

iv) Provideeffectiveandregularsupervisionoftheworksandensuretheir qualityandconformitywiththestandardsandspecifications

BIDDER  34 CHIEFENGINEER‐I

Schedules 

 

prescribed in the contract and relevant specifications;to ensurepreventionratherthanpostcorrectiveremedialmeasures.

 

v) Compileandreviewallday-to-dayqualitycontroldataobtainedfromtheconstructionsites,andverifythe accuracy of such data byrandomchecksoftherecordsand by carrying out independenttestingasnecessary;

 

vi) Providecertificationonthequalityofworksaccomplishedandontheirconformitytospecifications and drawings; The PMC shallensurethattheworksarecompletedinaccordance with theapproveddesign.

 

vii) ExamineandmakerecommendationsonallclaimsfromtheContractor(s)fortimeextension,extracompensation,variationorder,changeinscopeorexpensesorothersimilarmatters;

 

viii) Proposeandpresentforapprovalanychangesintheplansthatmaybedeemednecessaryindicatinganyeffectthechangesmayhaveonthecontractandprepareallrequiredchangeorders;

 

ix) IfthePMCsconsideranyitemofworksubstandardorunacceptable,theywilladvisetheAPIICinwritingaboutit,providingfulljustificationsthereofwithallnecessarysupportingdataincludingtestresults;

 

w) QualityAssuranceSystem  

i.)ThePMCshallprepareandimplementQualityassurancesystemwiththeapprovaloftheAPIIC.ThePMCshalldesignatea qualityassurancemanagerwhoshallformulateandmonitorthequalitysystemforthisproject.Heshallmonitor project qualitystandardsandshallconductregularchecksandthedocumentsshallbereleasedonlyafterhisconcurrence.

 

ii.)Thequalityoftheservicesshallbeensuredbydeploymentofresources–personnelandequipmentandthroughregularinteractionwithAPIIC.

 

x) PostConstructionPhase  

i.)ThePMCshouldperform performance tests on all the works tothesatisfactionofAPIIC.

 

 ii.)ThePMCshallcollectandsubmitas-

builtdrawingsdulychecked,tobesubmittedin3setsofhardcopyboundand1setofsoftcopyinpendrive (Editable version).

 

iii.) ThePMCshallreviewandfinaliseallas-builtdrawings/datadevelopedbytheContractor(s)

 

vi.)ThePMCshalldevelopadetailedInventoryofitemsandtheProjectasawhole

 

vii.)ThePMCshallsubmitfinalreport,whichwillcontainalltechnicaland financialinformationoftheprojectrightfromconceptualizationtocompletion.Thefinalreportshouldbeacompletecomprehensivedocumentincludingas-builtdrawings,variations,problemsfaced,actionstaken,majorevents,contractchanges,claimsordisputesoranyothersubstantivemattershavinganeffectonthecostandprogressoftheworketc.

BIDDER  35 CHIEFENGINEER‐I

 

 

  Schedules     

 

4. ProjectClosure&Documentation

i.)EnsuringthepreparationofAs-builtdrawings

bytheContractor(s)ii.)DocumentationofhandingoverofProjecttoAPIICandonwordtra

nsfertothe finaluser.

 

iii.)DocumentationofentireProjectImplementation  

IV)Documentationoflessonslearned.  

3. Scopenotexhaustive  

ThescopeofservicesspecifiedintheSection-2ofthisTORarenotexhaustiveandthePMCshallundertakesuchothertasksasmaybenecessaryfortheProject.

 4. Deliverables,TimelinesandPaymentSchedule

 

TimescheduleforimportantDeliverablesoftheConsultancyandthepaymentschedulelinkedtothespecifiedDeliverablesaregivenbelow:

 

S.No  

Deliverable ProportionatePayment

 

(%ofFees)

 

CumulativeTimeschedule

 

1  

OncompletionofactivityforPhaseIarea

17%       

6Monthsorcompletionoftheprojectwhicheverislater.

 

2  

OncompletionofActivityforPhaseIIarea

17%

 

3  

OncompletionofActivityforPhaseIIIarea

17%

 

4  

OncompletionofActivityforPhaseIVarea

17%

 

5  

OncompletionofActivityforPhaseVareaandtotalcompletionofphysicalwork.

17%

 

6  

Oncompletionoftheprojectdocumentationandreleaseoffinalbill

15%  

 

   

5. Reporting  

5.1 ThePMCwillworkcloselywithAPIIC.AdesignatedOfficialofAPIICwillberesponsiblefortheoverallcoordinationandprojectdevelopment.HewillplayacoordinatingroleindisseminationofthePMC'soutputs,facilitatingdiscussions,andensuring requiredreactionsandresponsestothePMC.

 5.2. ThePMCmayprepare"IssuePapers"highlightingkeymattersofconcernthatcouldbecomec

riticalforthetimelycompletionoftheProject,andinparticulartotheconsultancy,andthatrequireattentionfromtheAuthority.

 

BIDDER  36 CHIEFENGINEER‐I

 

 

 5.3. RegularcommunicationwiththedesignatedofficialandtheAuthorityisrequiredinaddition

to all key communications. In the format of MSP or in mutually

BIDDER  36 CHIEFENGINEER‐I

 

 

Schedulesacceptableformat.Thismaytaketheformoftelephone/teleconferencing,emails,faxes,andoccasionalmeetings.

 

 5.4. TheDeliverableswillbesubmittedasperscheduleprovidedinthisTORandintheformatandn

umberofcopiesprescribedbyAPIIC.  

 6. DatatobemadeavailablebytheAuthority

 

TheAuthorityshallprovide,asrequired,copiesofallappropriatereports,andothermaterialstowhichthePMC'spersonnelmayrequirereasonableaccess.However,ifanydatarequiredbythePMCisnotavailablewiththeAuthority,thePMCshallensuresuchdata isobtainedbyitthroughalternatesourcesorbyconductingsuitablestudy.Lackofdatashouldnotbereasonfornon-deliveryoftheServiceorbaseforclaimbythePMC

    7. Meetings

 

7.1 APIIC/RepresentativesofAPIIC/ProjectProponents/GoAPmayreviewwiththePMC,anyorallofthedocumentsandadviceformingpartoftheConsultancy,inmeetingsandconferenceswhichwillbeheldatSite/Vijayawada

 7.2 TheTeamleaderorrespectiveKeyPersonnelshallbeavailableandmakeformalpresentatio

nstoAPIIC/ProjectProponents/GoAPInputsandresponseprovidedshallbeconsideredappropriately.PMCshallactivelyassociate with APIIC,duringreviewsofvarioussubmissionsandprovidenecessaryclarifications,documents and backupinformationforconducting thereviews.

 7.3 APIICmay,initsdiscretion,requirethePMCtoparticipateinextendedmeetingsand/orworkfr

omtheofficesofAPIICandthePMCshall,onabestendeavourbasisandwithoutunreasonabledelay,providesuchservicesattheofficesofAPIIC.

 

 8. CompletionofServices

 

ThePMCshallcompileallthestudyoutputsincludingtheprimarydatageneratedduringthestudyandsubmittoAPIICinsoft(editableformats)copyinadditiontothevariousreportsindicatedinthisTOR.ThePMCshallprepareandsubmitaProjectCompletionreportdocumentingtheentireProjectImplementation.TheProjectCompletionreportshallremainthepropertyofAPIICandshallnotbeusedwithouttheconsentofAPIIC.

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SCHEDULE-2:AgreementforProvidingConsultancyServices  

(SeeClause2.1.3ofRFP)     1. General

CONTENTS

1.1 DefinitionsandInterpretation 1.2 RelationbetweentheParties 1.3 Rightsandobligations 1.4 Governinglawandjurisdiction 1.5 Language 1.6 Tableofcontentsandheadings 1.7 Notices 1.8 Location 1.9 AuthorityofMember-in-charge 1.10 Authorisedrepresentatives 1.11 Taxesandduties

 

 2. Commencement,CompletionandTerminationofAgreement

2.1 EffectivenessofAgreement 2.2 CommencementofServices 2.3 TerminationofAgreementforfailuretocommenceServices 2.4 ExpirationofAgreement 2.5 EntireAgreement 2.6 ModificationofAgreement 2.7 ForceMajeure 2.8 SuspensionofAgreement 2.9 TerminationofAgreement

 

 3. ObligationsofthePMC

3.1 General 3.2 ConflictofInterest 3.3 Confidentiality 3.4 LiabilityofthePMC 3.5 Accountingandauditing 3.6 PMC’sactionsrequiringtheAuthority’spriorapproval 3.7 Reportingobligations 3.8 DocumentspreparedbythePMCtobethepropertyoftheAuthority 3.9 MaterialsfurnishedbytheAuthority 3.10 ProvidingaccesstotheProjectOfficeandPersonnel 3.11 AccuracyofDocuments

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4 PMC’sPersonnelandSub-Consultant 4.1 General 4.2 DeploymentofPersonnel 4.3 ApprovalofPersonnel 4.4 SubstitutionofKeyPersonnel 4.5 TeamLeader 4.6 Sub-Consultants

 

 5. ObligationsoftheAuthority

5.1 Assistanceinclearancesetc. 5.2 Accesstolandandproperty 5.3 ChangeinApplicableLaw 5.3 Payment

  6. PaymenttothePMC

6.1 AgreementValue 6.2 Currencyofpayment 6.3 Modeofbillingandpayment

 

 7. Liquidateddamagesandpenalty

7.1 PerformanceSecurity 7.2 LiquidatedDamages 7.3 Penaltyfordeficiencyinservices

 

 8. FairnessandGoodFaith

8.1 GoodFaith 8.2 OperationoftheAgreement

 

 9. SettlementofDisputes

9.1 Amicablesettlement 9.2 Disputeresolution 9.3 Conciliation 9.4 Arbitration

 

 ANNEXES

Annex1:TermsofReference

Annex2:DeploymentofKeyPersonnelAn

nex3:ApprovedSub-

consultant(s)Annex4:PaymentSchedul

e

Annex5:BankGuaranteeforPerformanceSecurity

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 AGREEMENT

 

ProvisionofProjectManagementConsultancyServicesforimplementationofSpiritualComplex-cum-ConventionCentreatAmaravati

 

AGREEMENTNo.   

ThisAGREEMENT(hereinaftercalledthe“Agreement”)ismadeonthe day of themonthof2017,between,ontheonehand,theChiefEngineer–I, Andhra PradeshIndustrialInfrastructureCorporationLimitedhavingit'sofficedoorNo59A-8/12-4,PlotNo113,FlatNo502,VijayaResidency,NearFuntimesclub,GurunanakColony,VasaviNagar,Vijayawada–520008(hereinaftercalledthe“Authority”whichexpressionshallincludetheirrespectivesuccessorsandpermittedassigns,unlessthecontextotherwiserequires)and,ontheotherhand, (hereinafter calledthe“PMC”whichexpressionshallincludetheirrespectivesuccessorsandpermittedassigns).

 

 WHEREAS

TheAuthorityvideitsRequestforProposalforappointmentofPMCwhowillberesponsibleforprovidingtherequiredconsultingservices(hereinaftercalledthe“Consultancy”)forSiteDevelopmentWorksatIPErramanchi,Penugonda,Anantapurdistrict,AndhraPradesh.TheConsultancybroadlyincludesbutnotlimitedto:

 

IssuingtheGeneralArrangementDrawings.  

ProofCheckingoftheGoodforConstructiondrawingssubmittedbytheContractor

 

ConstructionSupervisionandProjectManagementServices(includes100%supervision,checkmeasurements(whereverrequired),qualitycontrol,billcheckingandcertifications,monitoringtimeschedules,prioridentificationofriskssuchaslikelydelaysandmitigatingthesame,plans&records,documentation,testing/trialrunningetc.FinalsettlementofContractors‘billclaimsandsubmissionofasbuiltdrawings)

 

 (A) thePMCsubmitteditsproposalsfortheaforesaidwork,wherebythePMCrepresentedtotheA

uthoritythatithadtherequiredprofessionalskills,andinthesaidproposalsthePMCalsoagreedtoprovidetheServicestotheAuthorityonthetermsandconditionsassetforthintheRFPandthisAgreement;and

  (B) theAuthority,onacceptanceoftheaforesaidproposalsofthePMC,awardedtheConsultancy

tothePMCvideitsLetterofAwarddated (the“LOA”);and  (C) inpursuanceoftheLOA,thepartieshaveagreedtoenterintothisAgreement.

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NOW,THEREFORE,thepartiesheretoherebyagreeasfollows:  

 1 GENERAL

 

1.1 DefinitionsandInterpretation  

1.1.1 ThewordsandexpressionsbeginningwithcapitallettersanddefinedinthisAgreementshall,unlessthecontextotherwiserequires,havethemeaninghereinafterrespectivelyassignedto them:

 

(a) “Agreement”meansthisAgreement,togetherwithalltheAnnexes;  

(b) “AgreementValue”shallhavethemeaningsetforthinClause6.1;  

(c) “ApplicableLaws”meansthelawsandanyotherinstrumentshavingtheforceoflawinIndiaastheymaybeissuedandinforcefromtimetotime;

 

(d) “ConfidentialInformation”shallhavethemeaningsetforthinClause3.3;  

(e) “ConflictofInterest”shallhavethemeaningsetforthinClause3.2readwiththeprovisionsofRFP;

 

(f) “Dispute”shallhavethemeaningsetforthinClause9.2.1;  

(g) “EffectiveDate”meansthedateonwhichthisLOA/AgreementcomesintoforceandeffectpursuanttoClause2.1;

 

(h) “ExpatriatePersonnel”meanssuchpersonswhoatthetimeofbeingsohiredhadtheirdomicileoutsideIndia;

 

(i) “Government”meanstheGovernmentofAndhraPradesh  

(j) “INR,Re.orRs.”meansIndianRupees;  

(k) “Member”,incasethePMCconsistsofaconsortiumofmorethanoneentity,meansanyoftheseentities,and“Members”meansalloftheseentities;

 

(l) “Party”meanstheAuthorityorthePMC,asthecasemaybe,andPartiesmeansbothofthem;

 

(m) “Personnel”meanspersonshiredbythePMCorbyanySub-ConsultantasemployeesorretainersandassignedtotheperformanceoftheServicesoranypartthereof;

 

(n) “ResidentPersonnel”meanssuchpersonswhoatthetimeofbeingsohiredhadtheirdomicileinsideIndia;

 

(o) “RFP”meanstheRequestforProposaldocumentinresponsetowhichthePMC’sproposalforprovidingServiceswasaccepted;

 

(p) “Services”meanstheworktobeperformedbythe PMCpursuanttothisAgreement,asdescribedintheTermsofReferencehereto;

 

(q) “Sub-Consultant”meansanyentitytowhichthePMCsubcontractsanypartoftheServicesinaccordancewiththeprovisionsofClause4.6;and

 

(r) “ThirdParty”means anypersonorentityotherthanthe Government,theAuthority,thePMCoraSub-Consultant.

 

Alltermsandwordsnotdefinedhereinshall,unlessthecontextotherwiserequires,havethemeaningassignedtothemintheRFP.

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1.1.2 ThefollowingdocumentsalongwithalladdendaissuedtheretoshallbedeemedtoformandbereadandconstruedasintegralpartofthisAgreementandincaseofanycontradictionbetweenoramongthemthepriorityinwhichadocumentwouldprevailoveranotherwouldbeaslaiddownbelowbeginningfromthehighestprioritytothelowestpriority:

 

(a) Agreement;  

(b) AnnexesofAgreement;  

(c) LetterofAward  

(d) RFP;andtheaddendumifany.  

    1.2 RelationbetweentheParties

 

NothingcontainedhereinshallbeconstruedasestablishingarelationofmasterandservantorofagentandprincipalasbetweentheAuthorityandthePMC.ThePMCshall,subjecttothisAgreement,havecompletechargeofPersonnelperformingtheServicesandshallbefullyresponsible fortheServices performed bythem oron theirbehalfhereunder.

 

 1.3 Rightsandobligations

 

ThemutualrightsandobligationsoftheAuthorityandthePMCshallbeassetforthintheAgreement,inparticular:

 

(a) the PMC shall carryout the Services in accordance with the provisionsoftheAgreement;and

 

(b) theAuthorityshallmakepaymentstothePMCinaccordancewiththeprovisionsoftheAgreement.

 

 1.4 Governinglawandjurisdiction

 

ThisAgreementshallbeconstruedandinterpretedinaccordancewithandgovernedbythelawsofIndia,andthecourtsatVijayawada/HyderabadshallhaveexclusivejurisdictionovermattersarisingoutoforrelatingtothisAgreement.

 

 1.5 Language

 

AllnoticesrequiredtobegivenbyonePartytotheotherPartyandallothercommunications,documentationandproceedingswhichareinanywayrelevanttothis Agreementshallbe inwritingandinEnglishlanguage.

 

 1.6 Tableofcontentsandheadings

 

Thetableofcontents,headingsorsub-headingsinthisAgreementareforconvenienceofreferenceonlyandshallnotbeusedin,andshallnotaffect,theconstructionorinterpretationofthisAgreement.

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1.7 Notices  

AnynoticeorothercommunicationtobegivenbyanyPartytotheotherPartyunderorinconnectionwiththematterscontemplatedbythisAgreementshallbeinwritingandshall:

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(a) inthecaseofthePMC,begivenbyfacsimileore-mailandbyletterdeliveredbyhandtotheaddressgivenandmarkedforattentionofthePMC’sRepresentativesetoutbelowinClause1.10ortosuchotherpersonasthePMCmayfromtimetotimedesignatebynoticetotheAuthority;providedthatnoticesorothercommunicationstobegiventoanaddressoutsideVijayawadamay,iftheyaresubsequentlyconfirmedbysendingacopythereofbyregisteredacknowledgementdue,airmailorbycourier,besentbyfacsimileore-mailtothenumber/addressasthePMCmayfromtimetotimespecifybynoticetotheAuthority;

 

(b) inthecaseoftheAuthority,begivenbyfacsimileore-mailandbyletterdeliveredbyhandandbe addressed to the Authority with a copydeliveredtotheAuthorityRepresentativesetoutbelowinClause1.10ortosuchotherpersonastheAuthoritymayfromtimetotimedesignatebynoticetothePMC;providedthat ifthePMC doesnothaveanofficeinVijayawada itmaysendsuchnoticebyfacsimileore-mailandbyregisteredacknowledgementdue,airmailorbycourier;and

 

(c) anynoticeorcommunicationbyaPartytotheotherParty,giveninaccordanceherewith,shallbedeemedtohavebeendeliveredwheninthenormal course of postitoughttohavebeendeliveredandinallothercases,itshallbedeemedtohavebeendeliveredontheactualdateandtimeofdelivery;providedthatinthecaseoffacsimileoremail,itshallbedeemedtohavebeendeliveredontheworkingdaysfollowingthedateofitsdelivery.

 

 1.8 Location

 

The Services shall be performed at the Project Site Penugonda (Mandal)Anantapurdist, inaccordancewiththeprovisionsofRFP

 

 1.9 AuthorityofMember-in-charge

Deleted  1.10 AuthorisedRepresentatives

 

1.10.1 Anyactionrequiredor permittedtobetaken, and anydocument requiredorpermittedtobeexecuted,underthisAgreementbytheAuthorityorthePMC,asthecasemaybe,maybetakenorexecutedbytheofficialsspecifiedinthisClause1.10.

 

 1.10.2 The Authority may, from time to time, designate one of its officials as

theAuthorityRepresentative.Unlessotherwisenotified,theAuthorityRepresentativeshallbe:

 

ChiefEngineer-I

Address :

AndhraPradeshIndustrialInfrastructureCorporationdo

orNo59A-8/12-4,PlotNo113,FlatNo502,Vijaya Residency,NearFuntimesclub,GurunanakColony,VasaviNagar,Vijayawada–520008

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PhoneNo. : +919948392365  

Email : ce1.apiic@nic.in;     

1.10.3 ThePMCmaydesignateoneofitsemployeesasPMC’sRepresentative.Unlessotherwisenotified,thePMC’sRepresentativeshallbe:

 

Name :--------------  

Designation :--------------  

Address :--------------  

Tel :--------------  

Mobile : --------------  

Fax :--------------  

E-mail : --------------  

 1.11 Taxesandduties

 

UnlessotherwisespecifiedintheAgreement,thePMCshallpayallsuchtaxes,duties,feesandotherimpositionsasmaybeleviedundertheApplicableLawsandtheAuthorityshallperformsuchdutiesinregardtothedeductionofsuchtaxesas maybelawfullyimposedonit.

 

 2. COMMENCEMENT,COMPLETIONANDTERMINATIONOFAGREEMENT

 

2.1 EffectivenessofAgreement  

ThisAgreementshallcomeintoforceandeffectonthedateofissueofLOA (the “EffectiveDate”).

 

 2.2 CommencementofServices

 

ThePMCshallcommencetheServiceswithinaperiodof7(seven)daysfromtheEffectiveDate,unlessotherwiseagreedbytheParties.

 

 2.3 TerminationofAgreementforfailuretocommenceServices

 

IfthePMCdoesnotcommencetheServiceswithintheperiodspecifiedinClause 2.2above,theAuthoritymay,bynotlessthan1(one)weeks’noticetothePMC,declarethisAgreementtobenullandvoid,andintheeventofsuchadeclaration,thisAgreementshallstandterminatedandthePMCshallbedeemedtohaveacceptedsuchtermination.

 

 2.4 ExpirationofAgreement

 

Unlessterminatedearlier pursuanttoClauses 2.3 or2.9 hereof, thisAgreementshall,unlessextendedbythePartiesbymutualconsent,expireupontheexpiryofaperiodof60(sixty)

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daysafterthedeliveryofthefinalDeliverable to the Authority. UponTermination,theAuthorityshallmakepaymentsofallamountsduetothePMChereunder.

 

 2.5 EntireAgreement

 

2.5.1 ThisAgreementandtheAnnexestogetherconstitute acompleteandexclusivestatementofthetermsoftheagreementbetweenthePartiesonthesubjecthereof,andnoamendmentormodificationheretoshallbevalidandeffectiveunlesssuchmodificationoramendmentisagreedtoinwritingbythePartiesanddulyexecutedbypersonsespeciallyempoweredinthisbehalfbytherespectiveParties.Allpriorwrittenororalunderstandings,offersorothercommunicationsofeverykindpertainingtothisAgreementareabrogatedandwithdrawn;provided,however,thattheobligationsofthePMCarisingoutoftheprovisionsoftheRFPshallcontinue tosubsistandshallbedeemedtoformpartofthisAgreement.

 

 2.5.2 WithoutprejudicetothegeneralityoftheprovisionsofClause2.5.1,onmattersnotcovered

bythisAgreement,theprovisionsofRFPshallapply.  

 2.6 ModificationofAgreement

 

Modificationof thetermsand conditionsofthisAgreement,includinganymodificationofthescopeoftheServices,mayonlybemadebywrittenagreementbetweentheParties.

 

 2.7 ForceMajeure

 

2.7.1 Definition  

(a) Forthe purposesofthis Agreement,“ForceMajeure”meansaneventwhichisbeyondthereasonablecontrolofaParty,andwhichmakesaParty’sperformanceofitsobligationshereunder impossibleorsoimpracticalasreasonablytobeconsideredimpossibleinthecircumstances,andincludes,butisnotlimitedto,war,riots,civildisorder,earthquake,fire,explosion,storm,floodorotheradverseweatherconditions,strikes,lockoutsorotherindustrialaction(exceptwheresuchstrikes,lockoutsorother industrialactionarewithinthepowerofthePartyinvokingForceMajeuretoprevent),confiscationoranyotheractionbygovernmentagencies.

 

(b) ForceMajeureshallnotinclude(i)anyeventwhichiscausedbythenegligenceorintentionalactionofaPartyorsuchParty’sSub-Consultantoragentsoremployees,nor(ii)anyeventwhichadiligentPartycouldreasonablyhavebeenexpectedtoboth (A) takeintoaccountatthetimeoftheconclusionofthisAgreement,and(B)avoidorovercomeinthecarryingoutofitsobligationshereunder.

 

(c) ForceMajeureshallnotincludeinsufficiencyoffundsorfailuretomakeanypaymentrequiredhereunder.

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2.7.2 NobreachofAgreement  

ThefailureofaPartytofulfilanyofitsobligationshereundershallnotbeconsideredtobeabreachof,ordefaultunder,thisAgreementinsofarassuchinabilityarisesfromaneventofForceMajeure,providedthatthePartyaffectedbysuchaneventhastakenallreasonableprecautions,duecareandreasonablealternativemeasures,allwiththeobjectiveofcarryingoutthetermsandconditionsofthisAgreement.

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2.7.3 Measurestobetaken  

(a) APartyaffectedbyaneventofForceMajeureshalltakeallreasonablemeasurestoremovesuchParty’sinabilitytofulfilitsobligationshereunderwithaminimumofdelay.

 

(b) APartyaffectedbyaneventofForceMajeureshallnotifytheotherPartyofsucheventassoonaspossible,andinanyeventnotlaterthan14(fourteen)daysfollowingtheoccurrenceofsuchevent,providingevidenceof thenatureandcauseofsuchevent,andshallsimilarlygivenoticeoftherestorationofnormal conditions assoonaspossible.

 

(c) ThePartiesshalltakeallreasonablemeasurestominimizetheconsequences of anyeventofForceMajeure.

 

 2.7.4 Extensionoftime

 

AnyperiodwithinwhichaPartyshall,pursuanttothisAgreement,completeanyactionortask,shallbeextendedforaperiodequaltothetimeduringwhichsuchPartywasunable toperformsuchactionasaresultofForceMajeure.

 

 2.7.5 Payments

 

DuringtheperiodofitsinabilitytoperformtheServicesasaresultofaneventofForce Majeure,thePMCshallbeentitledtobereimbursedforadditionalcostsreasonablyandnecessarilyincurredbyitduringsuchperiodforthepurposesoftheServicesandinreactivatingtheServicesaftertheendofsuchperiod.

 

 2.7.6 Consultation

 

Notlaterthan30(thirty)daysafterthePMChas,astheresultofaneventofForceMajeure,becomeunabletoperformamaterialportionoftheServices,thePartiesshallconsultwitheachotherwithaviewtoagreeingonappropriatemeasurestobetakeninthecircumstances.

 

 2.8 SuspensionofAgreement

 

The Authority may,bywrittennoticeofsuspension tothePMC,suspendallpaymentstothePMChereunderifthePMCshallbeinbreach ofthisAgreementorshallfailtoperformanyofitsobligationsunderthisAgreement,includingthecarryingoutoftheServices; providedthatsuchnoticeofsuspension(i)shallspecifythenatureofthebreachorfailure,and(ii)shallprovideanopportunitytothePMCtoremedysuchbreachorfailurewithinaperiodnotexceeding15(fifteen)daysafterreceiptbythePMCofsuchnoticeofsuspension.

 

 2.9 TerminationofAgreement

 

2.9.1 BytheAuthority  

TheAuthoritymay,bynotlessthan15(fifteen)days’writtennoticeofterminationtothePMC,suchnoticetobegivenaftertheoccurrenceofanyoftheeventsspecifiedinthisClause2.9.1,terminatethisAgreementif:

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(a) thePMCfailstoremedyanybreachhereoforanyfailureintheperformanceofitsobligationshereunder,asspecifiedinanoticeofsuspensionpursuanttoClause2.8hereinabove,within15(fifteen)daysof receiptofsuchnoticeofsuspensionorwithinsuchfurtherperiodastheAuthoritymayhavesubsequentlygrantedinwriting;

 

(b) thePMCbecomesinsolventorbankruptorentersintoanyagreementwithitscreditorsforreliefofdebtortakeadvantageofanylawforthebenefitofdebtorsorgoesintoliquidationorreceivershipwhethercompulsoryorvoluntary;

 

(c) thePMCfailstocomplywithanyfinaldecisionreachedasaresultofarbitrationproceedingspursuanttoClause9hereof;

 

(d) thePMCsubmitstotheAuthorityastatementwhichhasamaterialeffectontherights,obligationsorinterestsoftheAuthorityandwhichthePMCknowstobefalse;

 

(e) anydocument,information,dataorstatementsubmittedbythePMCinitsProposals,basedonwhichthePMCwasconsideredeligibleorsuccessful,isfoundtobefalse,incorrectormisleading;

 

(f) astheresultofForceMajeure,thePMCisunabletoperformamaterialportionoftheServicesforaperiodofnotlessthan60(sixty)days;or

 

(g) theAuthority,initssolediscretionandforanyreasonwhatsoever,decidestoterminatethisAgreement.

 

 2.9.2 BythePMC

 

ThePMCmay,bynotlessthan30(thirty)days’writtennoticetotheAuthority,suchnoticetobegivenaftertheoccurrenceofanyoftheeventsspecifiedinthisClause2.9.2,terminatethisAgreementif:

 

(a) theAuthorityfailstopayanymoneyduetothePMCpursuanttothisAgreementandnotsubjecttodisputepursuanttoClause9hereofwithin45(fortyfive)daysafterreceivingwrittennoticefromthePMCthatsuchpaymentisoverdue;

 

(b) theAuthorityisinmaterialbreachofitsobligationspursuanttothisAgreementandhasnotremediedthesamewithin45(forty-five)days(orsuchlongerperiodasthePMCmayhavesubsequentlygrantedinwriting)followingthereceiptbytheAuthorityofthePMC’snoticespecifyingsuchbreach;

 

(c) astheresultofForceMajeure,thePMCisunabletoperformamaterialportionoftheServicesforaperiodofnotlessthan60(sixty)days;or

 

(d) theAuthorityfailstocomplywithanyfinaldecisionreachedasaresultofarbitrationpursuanttoClause9hereof.

 

 2.9.3 Cessationofrightsandobligations

 

UponterminationofthisAgreementpursuanttoClauses2.3or2.9hereof,oruponexpirationofthisAgreementpursuanttoClause2.4hereof,allrightsandobligationsofthePartieshereundershallcease,except(i)suchrightsandobligationsasmayhaveaccruedonthedateofterminationorexpiration,orwhichexpresslysurvivessuchTermination;(ii)theobligationofconfidentialitysetforthinClause3.3hereof;and(iii)anyrightorremedywhichaPartymayhaveunderthisAgreementortheApplicableLaws.

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2.9.4 CessationofServices  

UponterminationofthisAgreementbynoticeofeitherPartytotheotherpursuanttoClauses 2.9.1or2.9.2hereof,thePMCshall,immediatelyupondispatchorreceiptofsuchnotice,takeallnecessarystepstobringtheServicestoacloseinapromptandorderlymannerandshall makeeveryreasonableefforttokeepexpendituresfor thispurposetoaminimum.WithrespecttodocumentspreparedbythePMCandmaterialsfurnishedbythe Authority, thePMCshallproceedasprovidedrespectivelybyClauses3.8or3.9hereof.

 

 2.9.5 PaymentuponTermination

 

UponterminationofthisAgreementpursuanttoClauses 2.9.1or2.9.2hereof,exceptinthe case of termination pursuant to Sub-clauses (a) through (e) of Clause 2.9.1hereof,theAuthorityshallmakethepaymentsto the PMC pursuant toClause6hereofforServicessatisfactorilyperformedpriortothedate oftermination(afteroffsettingagainstthesepaymentsanyamountthatmaybeduefromthePMCtotheAuthority).

 

 2.9.6 DisputesaboutEventsofTermination

 

IfeitherPartydisputeswhetheraneventspecifiedinClause2.9.1orinClause2.9.2hereofhasoccurred,suchPartymay,within30(thirty)daysafterreceiptofnoticeofterminationfromtheotherParty,referthematterto arbitration pursuant toClause9hereof,andthisAgreementshallnotbeterminatedonaccountofsucheventexceptinaccordancewiththetermsofanyresultingarbitralaward.

 

 3. OBLIGATIONSOFTHECONSULTANT

 

3.1 General  

3.1.1 StandardsofPerformance  

ThePMCshallperformtheServicesandcarryoutitsobligationshereunderwithallduediligence,efficiencyandeconomy,inaccordancewithgenerallyacceptedprofessionaltechniquesandpractices,andshallobservesoundmanagementpractices,andemployappropriateadvancedtechnologyandsafeandeffectiveequipment,machinery,materialsandmethods.ThePMCshallalwaysact, inrespectofanymatterrelatingtothisAgreementortotheServices,asafaithfuladvisertotheAuthority,andshallatalltimessupportandsafeguardtheAuthority'slegitimateinterestsinanydealingswithSub-consultantsorThirdParties.

 

 3.1.2 TermsofReference

 

ThescopeofServicestobeperformedbythePMCisspecifiedintheTermsofReference(the“TOR”)atAnnex-1ofthisAgreement.ThePMCshallprovidetheDeliverablesspecifiedthereininconformitywiththetimeschedulestatedtherein.

 

 3.1.3 ApplicableLaws

 

ThePMCshallperformtheServicesinaccordancewiththeApplicableLawsandshalltakeallpracticablestepstoensurethatanySub-Consultant,aswellasthePersonnelandagentsofthePMCandanySub-Consultant,complywiththeApplicableLaws.

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3.2 ConflictofInterest  

3.2.1 ThePMCshallnothaveaConflictofInterestandanybreachhereofshallconstituteabreachoftheAgreement.

 

 3.2.2 PMCandAffiliatesnottobeotherwiseinterestedintheProject

 

The PMCagreesthat,duringtheterm ofthisAgreementandafteritstermination,thePMCoranyAssociatethereof,aswellasanySub-ConsultantandanyentityaffiliatedwithsuchSub-Consultant,shallbedisqualifiedfromprovidinggoods,works, services,loansor equity for anyprojectresultingfromorcloselyrelatedtotheServicesandanybreachofthisobligationshallamounttoaConflictofInterest;providedthattherestrictionhereinshallnotapplyafteraperiodof3(three)yearsfromthecompletionofthisassignmentortoconsultingassignmentsgrantedbybanks/lendersatanytime;providedfurtherthatthisrestrictionshallnotapplytoconsultancy/advisoryservicesprovidedtotheAuthorityincontinuationofthisConsultancyortoanysubsequentconsultancy/advisoryservicesprovidedtotheAuthorityinaccordancewiththerulesoftheAuthority.Fortheavoidanceofdoubt,anentityaffiliatedwiththePMCshallincludeapartnerinthefirmofthePMCorapersonwhoholdsmorethan5%(fivepercent)ofthesubscribedandpaidupsharecapitalofthePMC,asthecasemaybe,andanyAssociatethereof.

 

 3.2.3 Prohibitionofconflictingactivities

 

NeitherthePMCoritsSub-consultantnorthePersonnelofeitherofthemshallengage,eitherdirectlyorindirectly,inanyofthefollowingactivities:

 

(a) duringthetermofthisAgreement,anybusinessorprofessionalactivitieswhichwouldconflictwiththeactivitiesassignedtothemunderthisAgreement;

 

(b) afterthetermination ofthisAgreement,suchotheractivitiesasmaybespecifiedintheAgreement;or

 

(c) atanytime,suchotheractivitiesashavebeenspecifiedintheRFPasConflictofInterest.

 

 3.2.4 PMCnottobenefitfromcommissions,discounts,etc.

 

ThepaymentstothePMCpursuanttoClause6hereofshallconstitutethePMC’ssolepaymentinconnectionwiththisAgreementortheServicesandthePMCshallnotacceptforitsownbenefitanytradecommission, discountorsimilarpayment inconnectionwithactivitiespursuanttothisAgreementortotheServicesorinthedischargeofitsobligationshereunder,andthePMCshalluseitsbesteffortstoensurethatanySub-Consultant,aswellasthePersonnelandagentsofeitherofthem,similarlyshallnotreceiveanysuchadditionalpayment.

 

 3.2.5 ThePMCanditsPersonnelshallobservethehigheststandardsofethicsandnothaveengage

dinandshallnothereafterengageinanycorruptpractice,fraudulentpractice,coercivepractice,undesirablepracticeorrestrictivepractice(collectivelythe“ProhibitedPractices”).NotwithstandinganythingtothecontrarycontainedinthisAgreement,theAuthorityshallbeentitledtoterminatethisAgreementforthwithbyacommunicationinwritingtothePMC,

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withoutbeingliableinanymannerwhatsoevertothePMC,ifitdeterminesthatthePMChas,directlyorindirectlyorthroughanagent,engagedinanyProhibitedPracticesintheSelectionProcessorbeforeorafterenteringintoofthisAgreement.Insuchanevent,theAuthorityshallforfeitandappropriatethePerformanceSecurity, ifany,asmutually agreed genuinepre-estimatedcompensationanddamagespayabletotheAuthoritytowards,interalia,time,costandeffortoftheAuthority,withoutprejudicetotheAuthority’sanyotherrightsorremedyhereunderorinlaw.

 

 3.2.6 WithoutprejudicetotherightsoftheAuthorityunderClause3.2.5aboveandtheotherrightsan

dremedieswhichtheAuthoritymayhaveunderthisAgreement,ifthePMCisfoundbytheAuthoritytohavedirectlyorindirectlyorthroughanagent,engagedorindulgedinanyProhibitedPractices,duringtheSelectionProcessorbeforeoraftertheexecutionofthisAgreement,thePMCshallnotbeeligibletoparticipateinanytenderorRFPissuedduringaperiodof3(three)yearsfromthedatethePMCisfoundbytheAuthoritytohavedirectlyorindirectlyorthroughanagent,engagedorindulgedinanyProhibitedPractices.

 

 3.2.7 ForthepurposesofClauses3.2.5and3.2.6,thefollowingtermsshallhavethemeaningherein

afterrespectivelyassignedtothem:  

(a) “corruptpractice”meanstheoffering,giving,receivingorsoliciting,directlyorindirectly,ofanythingofvaluetoinfluencetheactionsofanypersonconnectedwiththeSelectionProcess(forremovalofdoubt,offeringofemploymentoremployingorengaginginanymannerwhatsoever,directlyorindirectly, any officialoftheAuthoritywhoisorhasbeenassociatedinanymanner,directlyorindirectlywithSelectionProcessorLOAordealingwithmattersconcerningtheAgreementbeforeoraftertheexecutionthereof,atanytimepriortotheexpiryof1(one)yearfromthedatesuchofficialresignsorretiresfromorotherwiseceasestobeintheserviceoftheAuthority,shallbedeemedtoconstituteinfluencingtheactionsofapersonconnectedwiththeSelectionProcess);or(ii)engaginginanymannerwhatsoever, whetherduringtheSelectionProcessoraftertheissueofLOAoraftertheexecutionoftheAgreement,asthecasemaybe,anypersoninrespectofanymatterrelatingtotheProjectortheLOAortheAgreement,whoatanytimehasbeenorisalegal,financialortechnicaladvisertheAuthorityinrelationtoanymatterconcerningtheProject;

 

(b) “fraudulentpractice”meansamisrepresentationoromissionoffactsorsuppressionoffactsordisclosureofincompletefacts,inorderto influencetheSelectionProcess;

 

(c) “coercivepractice”meansimpairingorharming,orthreateningtoimpairorharm,directlyorindirectly,anypersonorpropertytoinfluenceanyperson’sparticipationoractionintheSelectionProcessortheexerciseofitsrightsorperformanceofitsobligationsbytheAuthorityunderthisAgreement;

 

(d) “undesirablepractice”means(i)establishingcontactwithanypersonconnectedwithoremployedorengagedbytheAuthoritywiththeobjectiveofcanvassing,lobbyingorinanymannerinfluencingorattemptingtoinfluencetheSelectionProcess;or (ii)havingaConflictofInterest;and

 

(e) “restrictivepractice”meansformingacartelorarrivingatanyunderstandingorarrangementamongApplicantswiththeobjectiveofrestrictingormanipulatingafullandfaircompetitionintheSelectionProcess.

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3.3 Confidentiality  

ThePMC,itsSub-ConsultantsandthePersonnelofeitherofthemshallnot,eitherduringthetermorwithin2(two)yearsaftertheexpirationorterminationofthisAgreementdiscloseanyproprietaryinformation,includinginformationrelatingtoreports,data,drawings,designsoftwareorothermaterial,whetherwrittenororal,inelectronicormagneticformat,andthecontentsthereof;andanyreports,digestsorsummariescreatedorderivedfromanyoftheforegoingthatisprovidedbytheAuthoritytothePMC,itsSub-ConsultantsandthePersonnel;anyinformationprovidedby orrelating totheAuthority,itstechnology, technicalprocesses,businessaffairsorfinancesor anyinformationrelating totheAuthority’semployees,officersorotherprofessionalsorsuppliers,customers,orcontractorsoftheAuthority;andanyotherinformationwhichthePMCis underanobligationto keepconfidentialinrelationtotheProject,theServicesorthisAgreement("ConfidentialInformation"),withoutthepriorwrittenconsentoftheAuthority.

 

Notwithstandingtheaforesaid,thePMC,itsSub-ConsultantsandthePersonnelofeitherofthemmaydiscloseConfidentialInformationtotheextentthatsuchConfidentialInformation:

 

(i) wasinthepublicdomainpriortoitsdeliverytothePMC,itsSub-ConsultantsandthePersonnelofeitherofthemorbecomesapartofthepublicknowledgefromasourceotherthanthePMC,itsSub-ConsultantsandthePersonnelofeitherofthem;

 

(ii) was obtained from a third party with no known duty to maintain itsconfidentiality;  

(iii) isrequiredtobedisclosedbyApplicableLawsorjudicialoradministrativeorarbitralprocessorbyanygovernmentalinstrumentalities,providedthatforanysuchdisclosure,thePMC,itsSub-ConsultantsandthePersonnelofeitherofthemshallgivetheAuthority,promptwrittennotice,andusereasonableeffortstoensurethatsuchdisclosureisaccordedconfidentialtreatment;and

 

(iv) isprovidedtotheprofessionaladvisers,agents,auditorsorrepresentativesofthePMCoritsSub-ConsultantsorPersonnelofeitherofthem,asisreasonableunderthecircumstances;provided,however,thatthePMCoritsSub-ConsultantsorPersonnelofeitherofthem,asthecasemaybe,shallrequiretheirprofessional advisers,agents,auditorsoritsrepresentatives,toundertakeinwritingtokeepsuchConfidentialInformation,confidentialandshalluseitsbesteffortstoensurecompliancewithsuchundertaking.

 

 3.4 LiabilityofthePMC

 

3.4.1 ThePMC’s liabilityunderthisAgreementshallbedeterminedbytheApplicableLawsandthe provisionshereof.

 

 3.4.2 ThePMCshall,subjecttothelimitationspecifiedinClause3.4.3,beliabletotheAuthorityforan

ydirectlossordamageaccruedorlikelytoaccrue duetodeficiencyinServicesrenderedbyit.  

 3.4.3 ThePartiesheretoagreethatincaseofnegligenceorwilfulmisconductonthepartofthePMCo

ronthepartofanypersonorfirmactingonbehalfofthePMCincarryingoutthe Services,thePMC,withrespecttodamagecausedtotheAuthority’sproperty,shallnotbeliabletotheAuthority:

 

(i) foranyindirectorconsequentiallossordamage;and

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(ii) foranydirectlossordamagethat exceeds(a) theAgreement Valuesetforth inClause 6.1ofthis Agreement,or(b)the proceedsthePMCmaybeentitledtoreceivefromanyinsurancemaintainedbythePMCtocoversuchaliability, whicheverof(a)or(b)ishigher.

 

 3.4.4 ThislimitationofliabilityspecifiedinClause3.4.3shall notaffect

thePMC’sliability,ifany,fordamagetoThirdPartiescausedbythePMCoranypersonorfirmactingonbehalfofthePMCincarryingouttheServicessubject,however,toalimitequaltotheAgreementValue.

 3.5 Accountingandauditing

 

ThePMCshallkeepaccurateandsystematicaccountsandrecordsinrespectoftheServicesprovidedunderthisAgreement,inaccordancewith internationallyacceptedaccountingprinciplesandstandardssuchas IndianAccountingStandards,GAAP,etc.

 3.6 PMC’sactionsrequiringtheAuthority'spriorapproval

 

ThePMCshallobtaintheAuthority's priorapprovalinwritingbeforetakinganyofthefollowingactions:

 

(a) AppointingsuchmembersoftheprofessionalpersonnelasarenotlistedinAnnex–2;  

(b) enteringintoasubcontractfortheperformanceofanypartoftheServices,itbeingunderstood(i)thattheselectionoftheSub-consultantandthetermsandconditionsofthesubcontractshallhavebeenapprovedinwritingbytheAuthoritypriortotheexecutionofthesubcontract,and(ii)thatthePMCshall remain fully liable for the performanceoftheServicesbytheSub- ConsultantanditsPersonnelpursuanttothisAgreement;or

 

(c) anyotheractionthatisspecifiedinthisAgreement.  3.7 Reportingobligations

 

ThePMCshallsubmittotheAuthoritythereportsanddocumentsspecifiedintheAgreement,intheform,inthenumbers(bothinhardandeditablesoftcopies)andwithinthetimeperiodssetforththerein.

 3.8 DocumentspreparedbythePMCtobepropertyoftheAuthority

 

3.8.1 Allreportsandotherdocuments(collectivelyreferredtoas“ConsultancyDocuments”)preparedbythePMC(orbytheSub-ConsultantsoranyThirdParty)inperformingtheServicesshallbecomeandremainthepropertyoftheAuthority,andallintellectualpropertyrightsinsuchConsultancyDocumentsshallvestwiththeAuthority.AnyConsultancyDocument,ofwhichtheownershiportheintellectualpropertyrightsdonotvestwiththeAuthorityunderlaw,shallautomaticallystandassignedtotheAuthorityasand when such Consultancy DocumentiscreatedandthePMCagreestoexecuteallpapersandtoperformsuchotheractsastheAuthoritymaydeemnecessarytosecureitsrightshereinassignedbythePMC.

 

 3.8.2 ThePMCshall,notlaterthanterminationorexpirationofthisAgreement,deliverallConsultan

cyDocumentstotheAuthority,togetherwithadetailedinventorythereof.ThePMCmayretainacopyofsuchConsultancyDocuments.ThePMC,itsSub-ConsultantsoraThirdPartyshallnotusetheseConsultancyDocumentsforpurposesunrelatedtothisAgreementwithoutthepriorwrittenapprovaloftheAuthority.

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3.8.3 ThePMCshallholdtheAuthorityharmlessandindemnifiedforanylosses,claims,damages,expenses(including all legalexpenses), awards,penaltiesor injuries(collectivelyreferredtoas“Claims”)whichmayarisefromorduetoanyunauthoriseduseofsuchConsultancyDocuments,orduetoanybreachorfailureonpartofthePMCoritsSub-ConsultantsoraThirdPartytoperformanyofitsdutiesorobligationsinrelationtosecuringtheaforementionedrightsoftheAuthority.

 

 3.9 MaterialsfurnishedbytheAuthority

 

MaterialsmadeavailabletothePMCbytheAuthorityshallbethepropertyoftheAuthorityandshallbemarkedaccordingly.UponterminationorexpirationofthisAgreement,thePMCshallfurnishforthwithtotheAuthority,aninventoryofsuchmaterialsandshalldisposeofsuchmaterialsinaccordancewiththeinstructionsoftheAuthority.

 

 3.10 ProvidingaccesstoProjectOfficeandPersonnel

 

ThePMCshallensurethattheAuthority,andofficialsoftheAuthorityhavingauthorisationfromtheAuthority,areprovidedunrestrictedaccesstotheofficeofthe PMC andto allPersonnelduringoffice hours. TheAuthority’s official, whohasbeenauthorisedbytheAuthorityinthisbehalf,shallhavetherighttoinspecttheServicesinprogress,interactwithPersonnelofthePMCandverifytherecordsrelatingtotheServicesforhissatisfaction.

 

 3.11 AccuracyofDocuments

 

ThePMCshallberesponsibleforaccuracyofthedocumentsdraftedand/orvettedanddatacollectedbyitdirectlyorprocuredfromotheragencies/authorities,estimatesandallotherdetailspreparedbyit aspartoftheseservices.Subjecttotheprovisionsof Clause3.4, itshallindemnifytheAuthority againstany inaccuracy initsworkwhichmightsurfaceduringimplementationoftheProject,ifsuchinaccuracyistheresultofanynegligenceorinadequateduediligenceonpartofthePMCorarisesoutofitsfailuretoconformtogoodindustrypractice.ThePMCshallalsoberesponsibleforpromptlycorrecting,atitsowncostandrisk,thedocumentsincludinganyre-survey/investigations.

 

 4. CONSULTANT’SPERSONNELANDSUB-CONSULTANTS

 

4.1 General  

ThePMCshallemployandprovidesuchqualifiedandexperiencedPersonnelasmayberequiredtocarryouttheServices.

 

 4.2 DeploymentofPersonnel

 

Thedesignations,namesandotherparticularsofeachofthePMC’sKeyPersonnelrequiredin carryingouttheServicesaredescribedinAnnex-2ofthisAgreement.

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4.3 ApprovalofPersonnel  

4.3.1 TheKeyPersonnellistedinAnnex-2oftheAgreementareherebyapprovedbytheAuthority.NootherKeyPersonnelshallbeengagedwithoutpriorapprovaloftheAuthority.

 

 4.3.2 IfthePMChereafterproposestoengageanypersonasProfessionalPersonnel,itshallsubmit

totheAuthorityitsproposalalongwithaCVofsuchpersonintheformprovidedatAppendix–I(Form-12)oftheRFP.TheAuthoritymayapproveorrejectsuchproposalwithin14(fourteen)daysofreceiptthereof.Incasetheproposalisrejected,thePMCmayproposeanalternativeperson fortheAuthority’sconsideration.IntheeventtheAuthoritydoesnotrejectaproposalwithin14(fourteen)daysofthedateofreceiptthereof underthisClause4.3,itshallbedeemedtohavebeenapprovedbytheAuthority.

 

 4.4 SubstitutionofKeyPersonnel

 

TheAuthorityexpectsalltheKeyPersonnelspecifiedintheProposaltobeavailableduringimplementationoftheAgreement.TheAuthoritywillnotconsideranysubstitutionofKeyPersonnelexceptundercompellingcircumstancesbeyondthecontrolofthePMCandtheconcernedKeyPersonnel.Suchsubstitutionshallbelimitedto1(one)KeyPersonnelsubjecttoequallyor betterqualifiedandexperiencedpersonnelbeingprovidedtothesatisfactionoftheAuthority.Withoutprejudicetotheforegoing,substitutionoftheKeyPersonnelshallbepermittedonlyuponreductionofpaymentequalto10%(tenpercent)ofthetotalAgreementValue.

 

ThePMCshouldspecificallynotethat substitutionoftheTeamLeaderwill notnormallybeconsideredduring theimplementation oftheAgreementand mayleadtodisqualificationoftheApplicantorterminationoftheAgreement.

 

 4.5 TeamLeader

 

ThepersondesignatedastheTeamLeaderofthePMC’sPersonnelshallberesponsibleforthecoordinated,timely and efficientfunctioningofthePersonnel,andtimelyimplementationofprojectandefficientcontractmanagement.

 

 4.6 Sub-Consultants

 

Sub-ConsultantslistedinAnnex-3ofthisAgreementareherebyapprovedbytheAuthority.ThePMCmay,withpriorwrittenapprovaloftheAuthority,engageadditionalSub-Consultantsorsubstitutean existing Sub-Consultant.The hiring ofPersonnelbytheSub-ConsultantsshallbesubjecttothesameconditionsasapplicabletoPersonnelofthePMCunderthisClause4.

 

 5. OBLIGATIONSOFTHEAUTHORITY

 

5.1 Assistanceinclearancesetc.  

UnlessotherwisespecifiedintheAgreement,theAuthorityshallmakebesteffortstoensurethattheGovernmentshall:

 

(a) providethePMC,itsSub-ConsultantsandPersonnelwithworkpermitsandsuchotherdocumentsasmaybenecessarytoenablethePMC,itsSub-ConsultantsorPersonneltoperformtheServices;

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(b) facilitatepromptclearancethroughcustomsofanypropertyrequiredfortheServices; and

 

(c) issuetoofficials,agentsandrepresentativesoftheGovernmentallsuchinstructions asmaybenecessaryorappropriateforthepromptandeffectiveimplementationoftheServices.

 

 5.2 Accesstolandandproperty

 

The Authoritywarrantsthat thePMCshall have,freeofcharge,unimpeded access tothesiteoftheprojectinrespectofwhichaccessisrequiredfortheperformanceofServices;providedthatifsuchaccessshallnotbemadeavailabletothePMCasandwhensorequired,thePartiesshallagreeonthetimeextension,asmaybeappropriate,fortheperformanceofServices.

 

 5.3 ChangeinApplicableLaw

 

If,afterthedateofthisAgreement,thereisanychangeintheApplicableLawswithrespecttotaxesanddutieswhichincreasesordecreasesthecostorexpensesincurredbythePMCinperformingtheServices,byanamountexceeding10%(tenpercent)oftheAgreementValuespecifiedinClause6.1,thenthepaymentsotherwisepayabletothePMCunderthisAgreementshallbeincreasedordecreasedaccordinglybyagreementbetweentheParties hereto,andcorrespondingadjustmentsshallbemadetotheaforesaidAgreementValue.Alltaxes,asmaybeapplicablefromtimetotime,shallbebornebythePMC.

 

 5.4 Payment

 

InconsiderationoftheServicesperformedbythePMCunderthisAgreement,theAuthorityshallmaketothePMCsuchpaymentsandinsuchmannerasisprovidedinClause6ofthisAgreement.

 

 6. PAYMENTTOTHECONSULTANT

 

6.1 AgreementValue  

ThepaymentsunderthisAgreementshallnotexceedtheagreementvaluespecifiedherein(the“AgreementValue”).ThePartiesagreethattheAgreementValueisRs.……….(Rs…………………………………..…………………….).

 

 6.2 Currencyofpayment

 

AllpaymentsshallbemadeinIndianRupees.ThePMCshallbefreetoconvertRupeesintoanyforeigncurrencyasperApplicableLaws.

 

 6.3 Modeofbillingandpayment

 

BillingandpaymentsinrespectoftheServicesshallbemadeasfollows:-  

(a) ThePMCshallbepaidforitsservicesasperthePaymentScheduleatAnnex-4ofthisAgreement,subjecttothePMCfulfillingthefollowingconditions:

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(i) NopaymentshallbedueforthenextstagetillthePMCcompletestothesatisfactionoftheAuthoritytheworkpertainingtotheprecedingstage,and

 

(ii) TheAuthorityshallpaytothePMC,onlytheundisputedamount.  

(b) TheAuthorityshallcausethepaymentduetothePMCtobemadewithin30(thirty)daysafterthereceiptbytheAuthorityofdulycompletedbillswithnecessaryparticulars.

 

(c) ThefinalpaymentunderthisClause6.3shallbemadeonlyafterthefinalDeliverableshallhavebeensubmittedbythePMCandapprovedassatisfactorybytheAuthority.TheServicesshallbedeemedcompletedandfinallyacceptedbytheAuthorityandthefinalDeliverableshallbedeemedapprovedbytheAuthorityassatisfactoryuponexpiryof60(sixty)daysafterreceiptofthefinalDeliverableunlesstheAuthority,withinsuch60(sixty)dayperiod,giveswrittennoticetothePMCspecifyingindetail,thedeficienciesintheServices.ThePMCshallthereuponpromptlymakeanynecessarycorrectionsand/oradditions,anduponcompletionofsuchcorrectionsoradditions,theforegoingprocessshallberepeated.TheAuthorityshallmakethefinalpaymentuponacceptanceordeemedacceptanceofthefinalDeliverablebytheAuthority.

 

(d) AnyamountwhichtheAuthorityhaspaidorcausedtobepaidinexcessoftheamountsactuallypayableinaccordancewiththeprovisionsofthisAgreementshallbereimbursedbythePMCtotheAuthoritywithin30(thirty)daysafterreceiptbythePMCofnoticethereof.Anysuchclaim bytheAuthorityforreimbursementmustbemadewithin1(one)yearafterreceiptbytheAuthorityofafinalreportinaccordancewithClause6.3(c).AnydelaybythePMCinreimbursementbytheduedateshallattractsimpleinterest@10%(tenpercent)perannum.

 

(e) AllpaymentsunderthisAgreementshallbemadetotheaccountofthePMCasmaybenotifiedtotheAuthoritybythePMC.

 

 7. LIQUIDATEDDAMAGESANDPENALTIES

 

7.1 PerformanceSecurity  

7.1.1 ForthepurposesofthisAgreement,performancesecurityshallbedeemedtobeanamountequalto10%(tenpercent)oftheAgreementValue(the“PerformanceSecurity”).ThePMCshallfurnishtheBankGuaranteeintheformspecifiedatAnnex-5ofthisAgreement.

 

 7.1.2 ThePerformanceSecurityshallbereturnedtothe PMC at theendof3(three)months

aftertheexpiryofthisAgreementpursuanttoClause2.4hereof.  

 7.2 LiquidatedDamages

 

7.2.1 LiquidatedDamagesforerror/variation  

IncaseanyerrororvariationisdetectedinthereportssubmittedbythePMCandsucherrororvariationistheresultofnegligenceorlackofduediligenceonthepartofthePMC,theconsequentialdamagesthereofshallbequantifiedbytheAuthorityinareasonablemannerandrecoveredfromthePMCbywayofdeemedliquidateddamages,subjectto amaximumoftheAgreementValue.

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7.2.2 LiquidatedDamagesfordelay  

IncaseofdelayincompletionofServices,liquidateddamagesnotexceedinganamountequalto0.2%(zeropointtwopercent)oftheAgreementValueperday,subjecttoamaximumof10%(tenpercent)oftheAgreementValueshallbeimposedandshallberecoveredbyappropriationfrom thePerformanceSecurityorotherwise.However,incaseofdelayduetoreasons beyondthecontrolofthePMC,suitableextensionoftimeshallbegranted.

 

 7.2.3 EncashmentandappropriationofPerformanceSecurity

 

TheAuthorityshallhavetherighttoinvokeandappropriatetheproceedsofthePerformanceSecurity,inwholeorinpart,without notice to the PMC in theeventofbreachofthisAgreementorforrecoveryofliquidateddamagesspecifiedinthisClause7.2.

 

 7.3 PenaltyfordeficiencyinServices

 

Inadditiontotheliquidateddamagesnotamountingtopenalty,asspecifiedinClause7.2,warningmaybeissuedtothePMCforminordeficienciesonitspart.InthecaseofsignificantdeficienciesinServicescausingadverseeffectontheProjectoronthereputationoftheAuthority,otherpenalactionincludingdebarringforaspecifiedperiodmay also beinitiatedasperpolicyoftheAuthority.

 

 8. FAIRNESSANDGOODFAITH

 

8.1 GoodFaith  

ThePartiesundertaketoactingoodfaith with respect to each other’s rightsunderthisAgreementandtoadoptallreasonablemeasurestoensuretherealisationoftheobjectivesofthisAgreement.

 

  8.2 OperationoftheAgreement

 

ThePartiesrecognisethatitisimpracticalinthisAgreementtoprovideforeverycontingencywhichmayariseduringthelifeoftheAgreement,andthePartiesherebyagreethatitistheirintentionthatthisAgreementshalloperatefairlyasbetweenthem,andwithoutdetrimenttotheinterestofeitherofthem,andthat,ifduringthetermofthisAgreementeitherPartybelievesthatthisAgreementisoperatingunfairly,thePartieswillusetheirbesteffortstoagreeonsuchactionasmaybenecessarytoremovethecause orcausesofsuchunfairness,butfailuretoagreeonanyactionpursuanttothisClause8.2shallnotgiverisetoadisputesubjecttoarbitrationinaccordancewithClause9hereof.

 

 9. SETTLEMENTOFDISPUTES

 

9.1 Amicablesettlement  

ThePartiesshallusetheirbesteffortstosettleamicablyalldisputesarisingoutoforinconnectionwiththisAgreementortheinterpretationthereof.

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9.2 Disputeresolution  

9.2.1 Anydispute,difference orcontroversy ofwhatevernaturehowsoeverarisingunderoroutoforin relationto thisAgreement (includingitsinterpretation)between theParties,andsonotifiedinwritingbyeitherPartytotheotherParty(the“Dispute”)shall,inthefirstinstance,beattemptedtoberesolvedamicablyinaccordancewiththeconciliationproceduresetforthinClause9.3.

 

 9.2.2 ThePartiesagreeto use theirbestefforts forresolvingallDisputes arisingunderor

inrespectofthisAgreementpromptly,equitablyandingoodfaith,andfurtheragreetoprovideeachotherwithreasonableaccessduringnormalbusinesshourstoallnon-privilegedrecords,informationanddatapertainingtoanyDispute.

 

 9.3 Conciliation

 

IntheeventofanyDisputebetweentheParties,eitherPartymaycalluponManagingDirector,AndhraPradeshIndustrial Infrastructure Corporation LimitedandtheManagingPartner/ChairmanoftheBoardofDirectorsofthePMCorasubstitutethereofforamicablesettlement,anduponsuchreference,thesaidpersons shallmeetnolaterthan10(ten)daysfromthedateofreferencetodiscussandattempttoamicablyresolvetheDispute.Ifsuchmeetingdoesnottakeplacewithinthe10(ten)dayperiodortheDisputeisnotamicably settledwithin15(fifteen)daysofthemeetingortheDisputeisnotresolvedasevidencedbythesigningofwrittentermsofsettlementwithin30(thirty)daysofthenoticeinwritingreferredtoinClause9.2.1orsuchlongerperiodasmaybemutuallyagreedbytheParties,eitherPartymayrefertheDisputetoarbitrationinaccordancewiththeprovisionsofClause9.4.

 

 9.4 Arbitration

 

9.4.1 Any Disputewhichisnotresolved amicably byconciliation,as providedinClause9.3,shallbefinallydecidedbyreferencetoarbitrationbyanArbitralTribunalappointedinaccordancewithClause9.4.2.SucharbitrationshallbeheldinaccordancewiththeRulesofArbitrationoftheInternationalCentreforAlternativeDisputeResolution,Hyderabad(the“Rules”),orsuchotherrulesasmaybemutuallyagreedbytheParties,andshallbesubjecttotheprovisionsoftheArbitrationandConciliationAct,1996.ThevenueofsucharbitrationshallbeVijayawada and thelanguageofarbitrationproceedingsshallbeEnglish.

 

 9.4.2 Thearbitraltribunalshallconsistofasolearbitratorappointedbymutualagreementoftheparti

es.Incaseof failureofthepartiesto mutuallyagreeonthenameofasolearbitrator,thearbitraltribunalshallconsistofthreearbitrators.Eachpartyshallappointonearbitratorandthetwoarbitratorssoappointedshalljointlyappointthethirdarbitrator.

 

 9.4.3 Thearbitratorsshallmakeareasonedaward(the“Award”).AnyAwardmadeinanyarbitratio

nheldpursuanttothisClause9shallbefinalandbindingon thePartiesasfromthedateitismade,andthePMCandtheAuthorityagreeandundertaketocarryoutsuchAwardwithoutdelay.

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9.4.4 ThePMCandtheAuthorityagreethatanAwardmaybeenforcedagainstthePMCand/ortheAuthority,asthecasemaybe,andtheirrespectiveassetswhereversituated.

 

 9.4.5 ThisAgreementandtherightsandobligationsofthePartiesshallremaininfullforceandeff

ect,pendingtheAwardinanyarbitrationproceedingshereunder.  

 INWITNESSWHEREOF,thePartiesheretohavecausedthisAgreementtobesignedintheirrespectivenamesasofthedayandyearfirstabovewritten.

 

 SIGNED,SEALEDANDDELIVERED SIGNED,SEALEDANDDELIVERED

 

Forandon behalfof Forandonbehalfof  

PMC: Authority:       

(Signature) (Signature)  

(Name) (Name)  

(Designation) (Designation)  

(Address) (Address)  

(Fax No.) (FaxNo.)  

 Inthepresenceof:

 

1. 2.

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Annex-1:TermsofReferen

ce  

(ReferClause3.1.2)(Repr

oduceasperSchedule-1ofRFP)

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Annex-2:DeploymentofKeyPersonnel  

(ReferClause4.2)(

ReproduceasperForm-

6ofAppendix-I)

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Annex-3:ApprovedSub-Consultant(s)  

(ReferClause4.6)(Reproducea

sperForm-13ofAppendix-I)

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Annex-4:PaymentSchedule  

(ReferClause6.3)(Reproduc

easperSchedule-1ofRFP)

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Annex-5:BankGuaranteeforPerformanceSecurity

 

To (ReferClause7.1.1)

AndhraPradeshIndustrialInfrastructureCorporationLimited,59A-20/3/2A,1stFloor,SriSivaComplex,FuntimesClubRoad,TeachersColony, Vijayawada-520008

 

Inconsideration theChiefEngineer–I,AndhraPradeshIndustrialInfrastructureCorporationLimitedhavingit'sofficedoorNo59A-8/12-4,PlotNo113,FlatNo502,VijayaResidency,NearFuntimesclub,GurunanakColony,VasaviNagar,Vijayawada–520008(hereinafterreferredasthe“Authority”,whichexpressionshall,unlessrepugnanttothecontextormeaningthereof,includeitssuccessors,administratorsandassigns)havingawardedtoM/s………………..,havingitsofficeat………………..(hereinafterreferredasthe“PMC”whichexpressionshall,unlessrepugnanttothecontextormeaningthereof,includeitssuccessors,administrators, executors and assigns), vide the Authority’s Agreementno. ………………. dated ………………..valuedatRs.……………….. (Rupees ………………..), (hereinafterreferredtoasthe“Agreement”)aProjectManagementConsultancyServicesforimplementationof“SpiritualComplex-cum-ConventionCentreatAmaravati”,andthePMChaving agreed to furnish a Bank Guarantee amounting to Rs.……………….. (Rupees ………………..)totheAuthorityforperformanceofthesaidAgreement.

 

We,………………..(hereinafterreferredtoasthe“Bank”)attherequestofthePMCdoherebyundertaketopaytotheAuthorityanamountnotexceedingRs.…………………(Rupees………………….)againstanylossordamagecausedtoorsufferedorwouldbecausedtoorsufferedbytheAuthoritybyreasonofanybreachbythesaidPMCofanyofthetermsorconditionscontainedinthesaidAgreement.

 

2 We,………………..(indicatethenameoftheBank)doherebyundertaketopaytheamountsdueandpayableunderthisGuaranteewithoutanydemur,merelyonademandfromtheAuthoritystatingthattheamount/claimedisduebywayoflossordamagecausedtoorwouldbecausedtoorsufferedbytheAuthoritybyreasonofbreachbythesaidPMCofanyofthetermsorconditionscontainedinthesaidAgreementorbyreasonofthePMC’sfailuretoperformthesaidAgreement.AnysuchdemandmadeonthebankshallbeconclusiveasregardstheamountdueandpayablebytheBankunderthisGuarantee.However,ourliabilityunderthisGuaranteeshallberestrictedtoanamountnotexceedingRs.………………..(Rupees …………………..).

 

3. We,……………….. (indicatethe nameof Bank) undertaketo pay totheAuthorityanymoneysodemandednotwithstandinganydisputeordisputesraisedbythePMCinanysuitorproceedingpendingbeforeanycourtortribunalrelatingthereto,ourliabilityunderthispresentbeingabsoluteandunequivocal.Thepaymentsomadebyus underthis bondshallbeavaliddischargeofourliabilityforpaymentthereunderandthePMCshallhavenoclaimagainstusformakingsuchpayment.

 

4. We,………………..(indicatethenameofBank)furtheragreethattheGuaranteehereincontainedshallremaininfullforceandeffectduringtheperiodthatwouldbetakenfortheperformanceofthesaidAgreementandthatitshallcontinuetobeenforceabletillall theduesoftheAuthorityunderorbyvirtueofthesaidAgreementhave beenfully paid anditsclaimssatisfied ordischargedortilltheAuthoritycertifiesthatthetermsandconditionsofthesaidAgreementhavebeenfullyandproperlycarriedoutbythesaidPMCandaccordinglydischargesthisGuarantee.Unlessademand orclaimunderthisGuaranteeismadeonusin

  Schedules

BIDDER  66 CHIEFENGINEER‐I

 

 

 

 

writingonorbeforeaperiodof1(one)yearfromthedateofthisGuarantee,weshallbedischargedfromallliabilityunderthisGuaranteethereafter.

 

5. We,…………………(indicatethenameofBank)furtheragreewiththeAuthoritythattheAuthorityshallhavethefullestliberty without ourconsentandwithoutaffectinginanymannerourobligationshereundertovaryanyofthetermsandconditionsof thesaidAgreementortoextendtimeofperformancebythesaidPMCfromtimetotimeortopostponeforanytimeorfromtimetotimeanyofthepowersexercisablebytheAuthorityagainstthesaidPMCandtoforbearorenforceanyofthetermsandconditionsrelatingtothesaidAgreementandweshallnotberelievedfromourliabilitybyreasonofanysuchvariation,orextensionbeinggrantedtothesaidPMCorforanyforbearance,actoromissiononthepartoftheAuthorityorany indulgenceby theAuthority tothesaidPMC orany suchmatterorthingwhatsoeverwhich underthe law relatingto sureties would,butforthis provision,havetheeffectofsorelievingus.

 

6. ThisGuaranteewillnotbedischargedduetothechangeintheconstitutionoftheBankorthePMC.

 

7. We,………………..(indicatethenameofBank)lastlyundertakenottorevokethisGuaranteeduringitscurrencyexceptwiththepreviousconsentoftheAuthorityinwriting.

 

8. Fortheavoidanceofdoubt,theBank’sliabilityunderthisGuaranteeshallberestrictedtoRs.***crore(Rupees*****crore)only.TheBankshallbeliabletopaythesaidamountoranypartthereofonlyiftheAuthorityservesawrittenclaimontheBankinaccordancewithparagraph2hereof,onorbefore…………(indicatethedatefalling60daysafterthefinaldeliverable).

 

 Dated,the……….dayof……….20

 

For ..............................................................  

(NameofBank)  

Signature, (nameanddesignationoftheauthorisedsignatory)Se

aloftheBank:  

NOTES:  

(i) TheBankGuaranteeshouldcontainthename,designationandcodenumberoftheofficer(s)signingtheGuarantee.

 

(ii) Theaddress,telephoneno.and otherdetails of theHeadOfficeof theBankaswellasof issuingBranchshouldbementionedonthecoveringletterofissuingBranch.

  Schedules

BIDDER  67 CHIEFENGINEER‐I

 

 

  

SCHEDULE‐3:GuidanceNoteonConflictofInterest  

(SeeClause2.3.3ofRFP)  

 1 ThisNotefurtherexplains andillustratestheprovisionsofClause

2.3oftheRFPandshallbereadtogethertherewithindealingwithspecificcases.  

 2. Consultantsshouldbedeemedtobeinaconflictofinterestsituationifitcanbereasonablyconcl

udedthattheirpositioninabusinessortheirpersonalinterest couldimproperlyinfluencetheirjudgmentintheexerciseoftheirduties.Theprocessforselectionofconsultantsshouldavoidbothactualandperceivedconflictofinterest.

 

 3. ConflictofinterestmayarisebetweenAPIICandaconsultantorbetweenconsultantsandpres

entorfutureconcessionaries/contractors.Someofthesituationsthatwouldinvolveconflictofinterestareidentifiedbelow:

 

(a) Authorityandconsultants:  

(i) Potentialconsultantshouldnotbeprivytoinformationfrom APIICwhichisnotavailabletoothers.

 

(ii) PotentialconsultantshouldnothavedefinedtheprojectwhenearlierworkingforAPIIC.

 

(iii) PotentialconsultantshouldnothaverecentlyworkedforAPIICoverseeingtheproject.

 

(b) Consultantsandconcessionaires/contractors:  

(i) Noconsultantshouldhaveanownershipinterestoracontinuingbusiness interestoranon-goingrelationshipwithapotentialconcessionaire/contractorsave and except relationships restrictedtoproject-specificandshort-termassignments.

 

(ii) Noconsultantshouldbeinvolvedinowningoroperatingentitiesresultingfromtheproject.

 

(iii) Noconsultantshouldbidforworksarisingfromtheproject.  

TheparticipationofcompaniesthatmaybeinvolvedasinvestorsorconsumersandofficialsofAPIICwhohavecurrentorrecentconnectionstothecompaniesinvolved,therefore,needstobeavoided.

 

 4  Thenormalwaytoidentifyconflictsofinterestisthroughself-

declarationbyconsultants.Whereaconflictexists,whichhasnotbeendeclared,competingcompaniesarelikelytobringthistothenoticeofAPIIC.Allconflictsmustbedeclaredasandwhentheconsultantsbecomeawareofthem.

 

  

5 Anotherapproachtowardsavoidingaconflictofinterestisthroughtheuseof“Chinesewalls”toavoidtheflowofcommerciallysensitiveinformationfromonepartoftheconsultant’scompanytoanother.Thiscouldhelpovercometheproblemofavailabilityoflimitednumbersofexpertsfortheproject.However,inrealityeffectiveoperationof“Chinesewalls”maybeadifficultproposition.Asageneralrule,largercompanieswillbemorecapableofadoptingChinesewallsapproachthansmallercompanies.Although,“Chinesewalls”havebeenrelativelycommon for manyyears,theyareanincreasinglydiscreditedmeansofavoiding conflictsofinterest

BIDDER  68 CHIEFENGINEER‐I

 

 

Schedulesandshouldbeconsideredwithcaution.Asarule,“Chinesewalls”shouldbeconsideredasunacceptableandmaybeacceptedonlyinexceptionalcasesuponfulldisclosurebyaconsultantcoupled with provisionof safeguards tothesatisfactionofAPIIC.

 

 6. Anotherwaytoavoidconflictsofinterestisthroughtheappropriategroupingoftasks.Forexam

ple,conflictsmayarise ifconsultantsdrawingupthetermsofreferenceortheproposeddocumentationarealsoeligiblefortheconsequentassignmentorproject.

 

 7. Anotherformofconflictofinterestcalled“scope–

creep”ariseswhenconsultantsadvocateeitheranunnecessarybroadeningofthetermsofreferenceormakerecommendationswhicharenotinthe best interestsofAPIICbutwhichwillgeneratefurtherworkfortheconsultants.Someformsofcontractualarrangementsaremorelikelytoleadtoscope-creep.Forexample,lump-sumcontractsprovidefewerincentivesforthis,whiletimeandmaterialcontractsprovidebuiltinincentivesforconsultantstoextendthelengthoftheirassignment.

 

 8. Everyprojectcontainspotentialconflictsofinterest.Consultantsshouldnotonlyavoidanycon

flictofinterest,theyshouldreportanypresent/potentialconflictofinteresttoAPIICattheearliest.OfficialsofAPIICinvolvedindevelopmentofaprojectshallberesponsibleforidentifyingandresolvinganyconflictsofinterest.Itshouldbeensuredthatsafeguardsareinplacetopreservefairandopencompetitionandmeasuresshould betaken toeliminate anyconflictofinterestarisingatanystageintheprocess.

  Appendices

BIDDER  6 CHIEFENGINEER‐I

 

 

                                

 

APPENDICES

  Appendices

BIDDER  7 CHIEFENGINEER‐I

 

 

 

 

Appendix-I:Technical

ProposalForm-

1:LetterofProposal

(OnApplicant’sletterhead)  

 

(DateandReference)  

 To,

 

ChiefEngineer-I AndhraPradeshIndustrialInfrastructureCorporationLimitedhavingit'sofficedoorNo59A-8/12-4,PlotNo113,FlatNo502,VijayaResidency,NearFuntimesclub,GurunanakColony,VasaviNagar,Vijayawada–520008

 

 Sub:AppointmentofProjectManagementConsultant(PMC)for

SiteDevelopmentWorksatIPErramanchi,Penugonda,Anantapurdistrict,AndhraPra

desh

 DearSir,

 

1. WithreferencetoyourRFPDocumentdatedduring2017,We,havingexaminedallrelevantdocumentsandunderstoodtheircontents,herebysubmitourProposalforselectionasPMCforSiteDevelopmentWorksatIPErramanchi,Penugonda,Anantapurdistrict,AndhraPradesh.Theproposalisunconditionalandunqualified.

 

2. WeacknowledgethattheAuthoritywillberelyingontheinformationprovidedintheProposalandthedocumentsaccompanyingtheProposalforselectionofthePMC,andwecertifythatallinformationprovidedintheProposalandintheAppendicesistrue andcorrect,nothinghasbeenomittedwhichrenderssuchinformationmisleading;andalldocumentsaccompanyingsuchProposalaretruecopiesoftheirrespectiveoriginals.

 

3. ThisstatementismadefortheexpresspurposeofappointmentasthePMCfortheaforesaidProject.

 

4. WeshallmakeavailabletotheAuthorityanyadditionalinformationitmaydeemnecessaryorrequireforsupplementingorauthenticatingtheProposal.

 

5. WeacknowledgetherightoftheAuthoritytorejectourapplicationwithoutassigninganyreasonorotherwiseandherebywaiveourrighttochallengethesameonanyaccountwhatsoever.

 

6. Wecertifythatinthelastthreeyears,weoranyofourAssociateshaveneitherfailedtoperformonanycontract,asevidencedbyimpositionofapenaltybyanarbitralorjudicialauthorityorajudicialpronouncementorarbitrationawardagainsttheApplicant,norbeenexpelledfromanyprojectorcontractbyanypublicauthoritynorhavehadanycontractterminatedbyanypublic authorityforbreachonourpart.

 

7. Wedeclarethat:  

(a) WehaveexaminedandhavenoreservationstotheRFPDocuments,includinganyAddendumissuedbytheAuthority;

 

(b) WedonothaveanyconflictofinterestinaccordancewithClause2.3oftheRFPDocument;

  Appendices

BIDDER  71 CHIEFENGINEER‐I

 

 

 

 

(c) Wehavenotdirectlyorindirectlyorthroughanagentengagedorindulgedinanycorruptpractice,fraudulentpractice,coercivepractice,undesirablepracticeorrestrictivepractice,asdefinedinClause4.3oftheRFPdocument,inrespectofanytenderorrequestforproposalissuedbyoranyagreemententeredintowiththeAuthorityoranyotherpublicsectorenterpriseorany government,Centralor State;and

 

(d) WeherebycertifythatwehavetakenstepstoensurethatinconformitywiththeprovisionsofSection4oftheRFP,nopersonactingforusoronourbehalfwillengageinanycorruptpractice,fraudulentpractice,coercivepractice,undesirablepracticeorrestrictivepractice.

 

8. WeunderstandthatyoumaycanceltheSelectionProcessatanytimeandthatyouareneitherboundtoacceptanyProposalthatyoumayreceivenortoselectthePMC,withoutincurringanyliabilitytotheApplicantsinaccordancewithClause2.8oftheRFPdocument.

 

9. WedeclarethatwearenotamemberofanyotherConsortiumapplying forSelectionasaPMC.  

10. Wecertifythatinregardtomattersotherthansecurityandintegrityofthecountry,weoranyofourAssociateshavenotbeenconvictedbyaCourtofLaworindictedoradverseorderspassedbyaregulatoryauthoritywhichwouldcastadoubtonourabilitytoundertaketheConsultancyfortheProjectorwhichrelatestoagraveoffencethatoutragesthemoralsenseofthecommunity.

 

11. Wefurthercertifythatinregard to matters relatingtosecurity andintegrityofthecountry,wehavenotbeencharge-sheetedbyanyagencyoftheGovernmentorconvictedbyaCourtofLawforanyoffencecommittedbyusorbyanyofourAssociates.

 

12. Wefurthercertifythatnoinvestigationbyaregulatoryauthorityispendingeitheragainstus oragainstourAssociatesoragainstourCEOoranyofourDirectors/Managers/employees.

 

13. WeherebyirrevocablywaiveanyrightorremedywhichwemayhaveatanystageatlaworhowsoeverotherwisearisingtochallengeorquestionanydecisiontakenbytheAuthorityinconnectionwiththeselectionofPMCorinconnectionwith the SelectionProcessitselfinrespectoftheabovementionedProject.

 

14. WeagreeandunderstandthattheproposalissubjecttotheprovisionsoftheRFPdocument.Innocase,shallwehaveanyclaimorrightofwhatsoevernatureiftheConsultancyfortheProjectisnotawardedtousorourproposalisnotopenedorrejected.

 

15. Weagreetokeepthisoffervalidfor90(ninety)daysfromthePDDspecifiedintheRFP.  

16. APowerofAttorneyinfavouroftheauthorisedsignatorytosignandsubmit thisProposalanddocumentsisattachedherewithinForm-4.

 

17. IntheeventofourfirmbeingselectedasthePMC,weagreetoenterintoanAgreementinaccordancewiththeformatSchedule–2oftheRFP.Weagreenottoseekanychangesintheaforesaidformandagreetoabidebythesame.

 

18. IntheeventofourfirmbeingselectedasthePMC, we agree and undertake toprovidetheconsultancyservicesinaccordancewiththeprovisionsoftheRFP.

 

19. WehavestudiedRFPandallotherdocumentscarefully.Weunderstandthatexcepttothe extentasexpresslysetforthintheAgreement,weshallhavenoclaim,rightortitlearisingoutofanydocumentsorinformationprovidedtousbytheAuthorityorinrespectofanymatterarisingoutoforconcerningorrelatingtotheSelectionProcessincludingtheawardofConsultancy.

 

20. TheFinancialProposalisbeingsubmittedinaseparatecover.ThisTechnicalProposal

BIDDER  72 CHIEFENGINEER‐I

 

 

AppendicesreadwiththeFinancialProposalshallconstitutetheApplicationwhichshallbebindingonus.

 

21. Anon-refundableprocessingfeeofRs.20,000(Rupeestwentythousandonly)intheformofDemandDraftdrawnonascheduledbankinfavourAndhra PradeshIndustrialInfrastructureCorporationLimitedpayableatVijayawadaissubmittedalongwiththeproposal.

 

 22. ProposalSecurityofRs.5,00,000/-

(Rupeesfivelakhonly)intheformofDemandDraftdrawnonascheduledbankinfavourAndhraPradeshIndustrialInfrastructureCorporationLimitedpayableatVijayawadaissubmittedalongwiththeproposal.

 

23. WeagreeandundertaketoabidebyallthetermsandconditionsoftheRFPDocument.  

 Inwitnessthereof,wesubmitthisProposalunderandinaccordancewiththetermsoftheRFPDocument.

 

 Yoursfaithfully,

      (Signature,nameanddesignationoftheauthorisedsignatory)(Na

meandsealoftheApplicant/LeadMember)

BIDDER  73 CHIEFENGINEER‐I

  Appendices 

 

 

 

Form2:ParticularsoftheApplicant  

  

1.1 Title of Consultancy: ProjectManagementConsultancyServicesfor Site

DevelopmentWorksatIPErramanchi,Penugonda,Anantapurdistrict,AndhraPradesh

 

1.2 TitleofProject: SiteDevelopmentWorksatIPErramanchi,Penugonda,

Anantapurdistrict,AndhraPradesh

 

1.4  

Statethefollowing:  

Nameof Firm :  

Legalstatus:  

Countryofincorporation :  

Registered address :  

YearofIncorporation

:Yearofcommencementofbusiness:

Principalplaceofbusiness:   Name, designation, address and phone numbers of AuthorizedSignatory of theApplicant:

 

Name :  

Designation :  

Company:  

Address :  

PhoneNo. :  

FaxNo. :  

E-mailaddress :

 

1.7  

DoestheApplicant’sfirm/company(combinefunctionsasaconsultantoradviseralongwiththefunctionsasacontractorand/oramanufacturer?

 

Ifyes, doesthe Applicantagreeto limittheApplicant’sroleonlytothatofaconsultant/advisertotheAuthorityandtodisqualifythemselves,theirAssociates/affiliates,subsidiariesand/orparentorganizationsubsequentlyfromworkonthisProjectinanyothercapacity?

 

1.8  

Does the Applicant intend to borrow or hire temporarily personnelfromperformanceoftheConsultingServices?  

   

BIDDER  74 CHIEFENGINEER‐I

Appendices 

 

  

Ifyes,doestheApplicantagreethatitwillonlybeacceptableasPMC,ifthosecontractors,manufacturersandsuppliersdisqualifythemselvesfromsubsequentexecutionofworkonthisProject(includingtenderingrelatingtoanygoodsorservicesforanyotherpartoftheProject)otherthanthatof thePMC?

 

Ifyes,haveanyundertakingsbeenobtained(andannexed)fromsuchcontractors,manufacturers,etc.thattheyagreetodisqualifythemselvesfrom subsequent executionofworkonthisProjectandtheyagreetolimittheirroletothatofconsultant/adviserfortheAuthorityonly?

 

1.9    

 (Signature,nameanddesignationoftheauthorisedsig

natory)Forandonbehalfof  

BIDDER  75 CHIEFENGINEER‐I

Appendices 

 

  

Form3:StatementofLegalCapacity  

(TobeforwardedontheletterheadoftheApplicant)

(DateandReference)To,  

ChiefEngineer-I AndhraPradeshIndustrialInfrastructureCorporationLimitedhavingit'sofficedoorNo59A-8/12-4,PlotNo113,FlatNo502,VijayaResidency,NearFuntimesclub,GurunanakColony,VasaviNagar,Vijayawada–520008

 

   

Sub:AppointmentofProjectManagementConsultant(PMC)for

SiteDevelopmentWorksatIPErramanchi,Penugonda,Anantapurdistrict,AndhraPrade

sh  

   

Weherebyconfirmthatwe,theApplicant satisfytheterms andconditionslaiddown intheRFPdocument.

 

 Wehaveagreedthat………………..(insertindividual’sname)willactasourAuthorisedRepresentativeonourbehalfandhasbeendulyauthorizedtosubmitourProposal.

 

Further,theauthorisedsignatoryisvestedwithrequisitepowerstofurnishsuchproposalandallotherdocuments,informationorcommunicationandauthenticatethesame.

 

 Yoursfaithfully,

      

(Signature,nameanddesignationoftheauthorisedsignatory)(Namean

dsealoftheApplicant/LeadMember)  

   

*Pleasestrikeoutwhicheverisnotapplicable

BIDDER  76 CHIEFENGINEER‐I

  Appendices 

 

 

 

Form4:PowerofAttorney  

 Knowallmenbythesepresents,We,.........................................(nameofFirm andaddressofthe registeredoffice)doherebyconstitute,nominate,appointandauthoriseMr/Ms........................................ son/daughter/wife and presently residing at ........................................,whoispresentlyemployedwith/retainedbyusandholdingthepositionof....................asourtrueand lawfulattorney(hereinafterreferredto as the“AuthorisedRepresentative”)todoinournameandonourbehalf,allsuch acts,deedsandthingsasarenecessaryorrequiredinconnectionwithor incidentaltosubmissionofour ProposalforselectionastheProjectManagementConsultant(PMC)forSiteDevelopmentWorksatIPErramanchi,Penugonda,Anantapurdistrict,AndhraPradesh(the“Project”)ofAndhraPradeshIndustrialInfrastructure Corporation Limited (the “Authority”) includingbutnotlimitedtosigningandsubmissionofallapplications,proposalsandotherdocumentsandwritings,participatinginmeetings/conferencesandprovidinginformation/responsestotheAuthority,representingusinallmattersbeforetheAuthority,signingandexecutionofallcontractsandundertakingsconsequenttoacceptanceofourproposalandgenerally dealingwiththeAuthorityinallmattersinconnectionwithorrelatingtoorarisingoutofourProposalforthesaidProjectand/oruponaward thereof to ustillthe enteringintooftheAgreementwiththeAuthority.

 

AND,wedoherebyagreetoratifyandconfirmallacts,deedsandthingslawfullydoneorcausedtobedoneby oursaidAuthorisedRepresentativepursuanttoandinexercise ofthepowersconferredbythisPowerofAttorneyandthatallacts,deedsandthingsdonebyoursaidAuthorisedRepresentativeinexerciseofthepowersherebyconferredshallandshallalwaysbedeemed tohavebeendonebyus.

 

INWITNESSWHEREOFWE,....................THEABOVENAMEDPRINCIPALHAVEEXECUTEDTHISPOWEROFATTORNEYONTHIS....................DAYOF....................,2017

      

Witnesse

s:1.

2.  

 Notarised

      

Notes:

For.......................................  

(Signature,name,designationandaddress)  

         

Accepted  

........................................  

(Signature,name,designationandaddressoftheAttorney)

 

ThemodeofexecutionofthePowerofAttorneyshouldbeinaccordancewiththeprocedure,ifany,laiddownbytheapplicablelawandthecharterdocumentsoftheexecutant(s)andwhenitissorequiredthesameshouldbeundercommonsealaffixedinaccordancewiththerequiredprocedure.

 

ThePowerofAttorneyshouldbeexecutedonanon-judicialstamppaperofRs.100(Rupeesonehundred)anddulynotarisedbyanotarypublic.

BIDDER  77 CHIEFENGINEER‐I

  Appendices 

 

 

 

Whereverrequired,theApplicantshouldsubmitforverificationtheextractofthecharterdocumentsandotherdocumentssuchasaresolution/powerofattorneyinfavourofthepersonexecutingthisPowerofAttorneyforthedelegationofpowerhereunderonbehalfoftheApplicant.

 

ForaPowerofAttorneyexecutedandissuedoverseas,thedocumentwillalsohavetobelegalisedbytheIndianEmbassyandnotarisedinthejurisdiction wherethePowerofAttorneyisbeing issued.However,thePowerofAttorneyprovidedbyApplicantsfromcountriesthathavesignedtheHagueLegislationConvention,1961arenotrequiredtobelegalisedbytheIndianEmbassyifitcarriesaconformingAppostillecertificate.

  Appendices

BIDDER  79 CHIEFENGINEER‐I

 

 

 

 

Form5:FinancialCapacityoftheApplicant  

(ReferClause2.2.2(B)ofRFP)  

  

S.No.  

FinancialYear AnnualRevenue(inRs.)  

1  

2015-2016  

 

2  

2014-2015  

 

3  

2013-2014  

 

CertificatefromtheStatutoryAuditor$

 

Thisistocertifythat…………………………………..(nameoftheApplicant)hasreceivedthepaymentshownaboveagainsttherespectiveyearsonaccountofprofessionalfees.

        

(Signature,nameanddesignationoftheauthorisedsig

natory)Date:

Nameandsealoftheauditfirm:

  

$IncasetheApplicantdoesnothaveastatutoryauditor,itshallprovidethecertificatefromitscharteredaccountantthatordinarilyauditstheannualaccountsoftheApplicant.

  Appendices

BIDDER  79 CHIEFENGINEER‐I

 

 

 

 

Form6:ParticularsofKeyPersonnel  

    

S. No.

   

DesignationofKeyPersonnel

   Name

   

EducationalQualification

 LengthofProfessionalExperi

ence

PresentEmployment

 

 No.ofEligibleAssignme

nts#

NameofFirm

EmployedSince

 

(1)  

(2) (3)  

(4) (5) (6) (7)  

(8)  

1              

 

2              

 

#ReferForm-9ofAppendix-IEligibleAssignmentsofKeyPersonnel

  Appendices

BIDDER  80 CHIEFENGINEER‐I

 

 

 

 

Form7:ProposedMethodologyandWorkPlan

  Appendices

BIDDER  81 CHIEFENGINEER‐I

 

 

 

 

Form8:AbstractofEligibleAssignmentsoftheApplicant  

(ReferClause2.2.2(A)andClause3.1ofRFP)  

  

S. No.

 NameofEligib

leAssignment

  

NameofClient

Professionalfee##

receivedbytheApplicant

 

(inRsLakh)£

 

(1)*  

(2)  

(3) (4)  

1      

 

2      

 

3      

 

4      

 

5      

 

6      

 

  

CertificatefromtheStatutoryAuditor$  

ThisistocertifythattheinformationcontainedinColumn4aboveiscorrectaspertheaccountsoftheApplicantand/ortheclients. 

   

 (Signature,nameanddesignationoftheauthorisedsignatory)Dat

e: 

Nameandsealof theauditfirm:  

#TheApplicantshouldprovidedetailsofonlythoseassignmentsthathavebeenundertakenby itunderitsownname.ReferClause2.2.2(A)forthedefinitionofEligibleAssignment.

 

## ExchangerateshouldbetakenasRs.65perUS$forconversiontoRupees.  

£IntheeventthattheApplicantdoesnotwishtodisclosetheactualfeereceivedforanyparticularassignment,itmaystateeither“AboveRs.5(five)lakh”or“BelowRs.5(five)lakh”inrespectofa particularproject.

 

* ThenamesandchronologyofEligibleAssignmentsincludedhereshouldconformtotheproject-wisedetailssubmittedinForm-10ofAppendix-I.

 

$IncasetheApplicantdoesnothaveastatutoryauditor,itshallprovidethecertificatefromitscharteredaccountantthatordinarilyauditstheannualaccountsoftheApplicant.

  Appendices

BIDDER  82 CHIEFENGINEER‐I

 

 

 

 

Form9:AbstractofEligibleAssignmentsofKeyPersonnel  

(ReferClause2.2.2(D)andClause3.1ofRFP)  

 NameofKeyPersonnel:@ Designation:

 

   

S. No.

 

 NameofEligibleAssig

nment*

   

NameofClient

NameoffirmforwhichtheKeyPersonnelwo

rked

DesignationoftheKeyPersonnelontheassignme

 Dateofcompletionoftheassig

nment

  

Man-daysspentontheassignment

 

(1)  

(2) (3) (4) (5) (6)  

(7)  

1            

 

2            

 

3            

 

4            

 

5            

 

6            

 

@ UseseparateFormforeachKeyPersonnel.  

* Thenamesandchronologyof EligibleAssignmentsincludedhereshouldconformtotheproject- wisedetailssubmittedinForm-11ofAppendix-I.

  Appendices

BIDDER  83 CHIEFENGINEER‐I

 

 

 

 

Form10:EligibleAssignmentsofApplicant  

(ReferClause2.2.2(A)andClause3.1ofRFP)  

  

NameofApplicant  

 

NameoftheProject/EligibleAssignment  

 

BriefDescriptionoftheProject/EligibleAssignment:

 

[Specifytheprojectcapacity,projectcostandotherdetailsasrequiredtomeettheconditionsofeligibilitymentionedasClause2.2.2.(A)]

 

 

Description of services performedby theApplicantfirm

 

 

NameofClientandAddress(indicatew

hetherpublicor

 

 

Name,telephoneno.andfaxno.oftheclientrepresentative

 

 

Paymentreceivedby the Applicantasprofessionalfees(inRs

 

 

Start date and finish date of theservices(month/year):

 

 

Notes:  

1. UseseparatesheetforeachEligibleAssignment.ThedocumentaryevidenceinsupportoftheinformationfurnishedforEligibleAssignmentshouldbesubmittedbytheApplicant.

 

2. ExchangerateshouldbetakenasRs.65perUS$forconvertingtoRupees.  

£IntheeventthattheApplicantdoesnotwishtodisclosethepaymentreceivedbyitasprofessionalfeesforanyparticularassignment,itmaystateeither“AboveRs.5(five)lakh”or“BelowRs.5(five)lakh”inrespectofaparticularproject.

  Appendices

BIDDER  84 CHIEFENGINEER‐I

 

 

 

 

Form11:EligibleAssignmentsofKeyPersonnel  

(ReferClause2.2.2(D)andClause3.1ofRFP)  

  

NameofKeyPersonnel  

 

DesignationoftheKeyPersonnel  

 

NameoftheProject/EligibleAssignment  

 

BriefDescriptionoftheProject/EligibleAssignment:

 

[Specifytheprojectcapacity,projectcostandotherdetailsasrequiredtomeettheconditionsofeligibilitymentionedasClause2.2.2.(D)]

 

 

NameoftheConsultingFirmwhere  

 

DescriptionofservicesperformedbytheKeyPersonnel(includingdesignation)

 

 

NameofClientandAddress(indicatew

hetherpublicor

 

 

Name,telephoneno.andfaxno.oftheclientrepresentative

 

 

Start date and finish date of theservices(month/year):

 

 

Notes:  

1. UseseparatesheetforeachEligibleAssignment.

  Appendices

BIDDER  85 CHIEFENGINEER‐I

 

 

 

 

Form12:CVsofProfessionalPersonnel  

 1. ProposedPosition:

 

2. NameofPersonnel:  

3. DateofBirth:  

4. Nationality:  

5. EducationalQualifications:  

6. EmploymentRecord:  

(Startingwithpresentposition,listinreverseordereveryemploymentheld.)  

7. ListofEligibleAssignmentsonwhichthePersonnelhasworked  

AssignmentNameandBrief DescriptionofResponsibilities

   

   

   

   

  

Certification:  

1 IamwillingtoworkontheProjectandIwillbeavailableforentiredurationoftheProjectassignmentasrequired.

 

2 I,theundersigned,certifythattothebestofmyknowledgeandbelief,thisCVcorrectlydescribesmyqualifications,myexperienceandme.

    

Place.................................... .....

 

 Notes:

(SignatureandnameoftheProfessionalPersonn

el)(SignatureandnameoftheauthorisedsignatoryoftheApplica

nt)

1. UseseparateformforeachProfessionalPersonnel.  

2. Thenamesandchronologyofassignmentsincludedhereshouldconformtotheproject-wisedetailssubmittedinForm-9ofAppendix-I.

 

3. EachpageoftheCVshallbesignedininkbyboththePersonnelconcernedandbytheAuthorisedRepresentativeoftheApplicantfirmalongwiththesealofthefirm.

  Appendices

BIDDER  86 CHIEFENGINEER‐I

 

 

 

1. DetailsoftheFirm  

Firm’sName,AddressandTelephone  

 

NameandTelephoneNo.oftheContact  

 

FieldsofExpertise  

 

No.ofYearsinbusinessintheaboveFields  

 

2. Servicesthatareproposedtobesubcontracted:  

3. PersonwhowillleadtheSub-

PMCName:

Designation:

TelephoneN

o:Email:

 

4. DetailsofFirm’spreviousexperience  

NameofWork  

Name,addressandtelephoneno.ofClient

Total Value ofServicesPerformed

Duration ofServices

 

Date ofCompletion ofServices

 

1.        

 

 

Form13:ProposalforSub-consultant(s)          

Person  

                                   

Note :

(Signatureandnameoftheauthorisedsignatory)

 

1. TheProposalforSub-ConsultantshallbeaccompaniedbythedetailsspecifiedinForms11and12ofAppendix–I.

 

2. UseseparateformforeachSub-Consultant.

  Appendices

BIDDER  87 CHIEFENGINEER‐I

 

 

 

 

Appendix-II:Financial Proposal

 

(OnApplicant’sletterhead)   

(DateandReference)  

 To,

  

ChiefEngineer-I AndhraPradeshIndustrialInfrastructureCorporationLimitedhavingit'sofficedoorNo59A-8/12-4,PlotNo113,FlatNo502,VijayaResidency,NearFuntimesclub,GurunanakColony,VasaviNagar,Vijayawada–520008

 

 Sub:AppointmentofProjectManagementConsultant(PMC)for

SiteDevelopmentWorksatIPErramanchi,Penugonda,Anantapurdistrict,AndhraPra

desh  

 Sub:

 

 Wetheundersigned,offertoprovide theconsultingservicesfortheworkcited undersubjectinaccordancewithyourRequestofProposaldated 2017, and our Proposal(TechnicalandFinancialProposal).OurattachedfinancialproposalisRs.-----------(Rupees-----------only)inclusiveofallapplicabletaxes(excludingservicetax).

 

Weagreethatthisoffershallremainvalidforaperiodof90(ninety)daysfromtheProposalDueDateorsuchfurtherperiodasmaybemutuallyagreedupon.

 

Weunderstandthatyouarenotboundtoacceptanyproposalyoureceiv

e.Yoursfaithfully,

 

   

(Signature,nameanddesignationoftheauthorisedsignatory)  

 Note:TheFinancialProposalistobesubmittedstrictlyasperformsgivenintheRFP.