CHAIRPERSON COUINTY SERVICES COMMITTEE MARK GREBNER VICTOR CELENTINO, CHAIR DALE COPEDGE VICE-CHAIRPERSON DEBBIE DE LEON ANDY SCHOR ANDY SCHOR. MIKE SEVERINO VICE-CHAIRPERSON PRO-TEM DON VICKERS RANDY SCHAFER

INGHAM COUNTY BOARD OF COMMISSIONERS P.O. Box 319. Mason, Michigan 48854 Telephone (517) 676-7200 Fax (517) 676-7264

THE COUNTY SERVICES COMMITTEE WILL MEET ON TUESDAY, FEBRUARY 15, 2005 AT 7:00 P.M., IN THE PERSONNEL CONFERENCE ROOM (D & E), HUMAN SERVICES BUILDING, 5303 S. CEDAR, LANSING. Call to Order Approval of the February 1, 2005 Minutes and February 1, 2005 Executive Session Minutes Additions to the Agenda Limited Public Comment 1. Economic Development Corporation – Interviews 2. Presentation - Kaye Bratten – NACO Membership Benefits 3. Housing Commission a. Presentation b. Resolution Accepting a 2004 Community Development Block Grant Funding from the Michigan State Housing Development Authority in the Amount of $243,900 4. Road Commission – Discussion Item - Cul-De-Sacs 5. Circuit Court – Resolution Authorizing a Change in the Circuit Court Position #CIRCRTC02 Effective March 15, 2005 6. Clerk’s Office - Resolution to Authorize Application for a Grant to Purchase an Optical Scan Voting System to Comply with the Help America Vote Act (HAVA) 7. Treasurer’s Office - Resolution to Set Policy for Certain Delinquent Tax Payments 8. Controller’s Office

a. Long Term Financial Planning – Overview b. Long Term Financial Planning – Parks c. Review of Lansing Township Detailed Plan d. Resolution Authorizing Participation in Tri-County Planning Aerial Digital Mapping Flight

e. Resolution to Amend the Purchasing Policies to Include a Provision for Local Purchasing Preference 9. Board of Commissioners – Resolution Honoring June Pallottini 10. Board Referral – Letter from the Clinton County Board of Commissioners Regarding Expanding the Governance and Funding Base of the Capital Region Airport Authority Announcements PLEASE TURN OFF CELL PHONES OR OTHER ELECTRONIC Public Comment DEVICES OR SET TO MUTE OR VIBRATE TO AVOID Adjournment DISRUPTION DURING THE MEETING The County of Ingham will provide necessary reasonable auxiliary aids and services, such as interpreters for the hearing impaired and audio tapes of printed materials being considered at the meeting for the visually impaired, for individuals with disabilities at the meeting upon five (5) working days notice to the County of Ingham. Individuals with disabilities requiring auxiliary aids or services should contact the County of Ingham in writing or by calling the following: Ingham County Board of Commissioners, P.O. Box 319, Mason, MI 48854 Phone: (517) 676-7200. A quorum of the Board of Commissioners may be in attendance at this meeting. Meeting information is also available on line at www.ingham.org.

COUNTY SERVICES

February 1, 2005 Minutes

Members Present: Victor Celentino, Dale Copedge, Debbie DeLeon, Andy Schor, Mike Severino, Don

Vickers and Board Chairperson Mark Grebner Members Absent: None Others Present: Harold Hailey, Jerry Ambrose, Janeil Valentine, Eric Schertzing, Bob Moore, Stacy

Sheridan, Kirk Martin and others The meeting was called to order by Chairperson Celentino at 7:00 p.m. in the Personnel Conference Room of the Human Services Building, 5303 S. Cedar, Lansing. Approval of the January 18, 2005 Minutes MOVED BY COMM. VICKERS, SUPPORTED BY COMM. DELEON, TO APPROVE THE JANUARY 18 MINUTES AS SUBMITTED. MOTION CARRIED UNANIMOUSLY. Absent: Comm. Copedge Additions to the Agenda 4. Substitute Resolution 11. Capital Region Airport Authority – Memorandum in Response to Ody Norkin’s “10 points to oppose

Delta Airlines” Limited Public Comment Mr. Martin thanked the Committee for its consideration of his application for appointment to the Economic Development Commission. He then distributed additional information relating to his application. MOVED BY COMM. SEVERINO, SUPPORTED BY COMM. VICKERS, TO APPROVE A CONSENT AGENDA FOR THE FOLLOWING ITEMS: 2. Parks Board – Resolution Authorizing an Appropriation to Establish an Irrigation Well at Hawk Island

County Park 3. Treasurer – Resolution Supporting a Request for Technical Assistance from the Genesee Institute in

Implementing a Land Bank Authority 5a. Human Resources Department – Resolution to Reorganize Staffing at the Human Resources Department 6b. Board of Commissioners – Resolution Setting a Public Hearing for the Webberville Annexation

Proposal MOTION CARRIED UNANIMOUSLY. Absent: Comm. Copedge MOVED BY COMM. SEVERINO, SUPPORTED BY COMM. VICKERS, TO APPROVE THE ITEMS ON THE CONSENT AGENDA. MOTION CARRIED UNANIMOUSLY. Absent: Comm. Copedge (Comm. Copedge arrived at 7:03 p.m.) 1. Board Presentations/Appointments – Agricultural Farmland Preservation Board Interviews

The Committee interviewed the following applicants for positions on the Agricultural Preservation Board: Carroll Wamhoff - Agricultural Gary Haynes - Agricultural Dallas Henney - Agricultural Steven Lott - Township Melinda George Jeffrey – Real Estate Christina Jordan-Foreman - Public Paul Kindel - Conservation MOVED BY COMM. SEVERINO, SUPPORTED BY COMM. VICKERS, TO RECOMMEND THE APPOINTMENT OF THE ABOVE APPLICANTS TO THE POSITIONS AS SPECIFIED ABOVE. MOTION CARRIED UNANIMOUSLY. Comm. Vickers thanked Stacy Sheridan for her efforts to keep people informed of this process. Chairperson Celentino also commended Ms. Sheridan for her efforts. 4. Purchasing Department – Substitute Resolution to Amend the Purchasing Policies to Include a Provision

for Local Purchasing Preference MOVED BY COMM. SCHOR, SUPPORTED BY COMM. SEVERINO, TO APPROVE THE SUBSTITUTE RESOLUTION TO AMEND THE PURCHASING POLICIES TO INCLUDE A PROVISION FOR LOCAL PURCHASING PREFERENCE. The Committee held a general discussion regarding this item. Chairperson Grebner expressed his concern that a verifiable business address be provided by all potential vendors. The address should be the physical address at which a vendor conducts business. Mr. Ambrose stated staff identifies a registered local vendor’s business address as a business within the County boundaries. This would be a verifiable physical address at which business is being conducted by the vendor. Mr. Ambrose suggested the Committee implement the Substitute Policy and request a review of the Policy at the end of the year to determine its effectiveness. Staff would report its findings back to this Committee. Comm. DeLeon expressed her concern regarding the eighth BE IT FURTHER RESOLVED paragraph of the Substitute Resolution. Mr. Ambrose stated the paragraph could be clarified to indicate staff would go with the lowest local vendor bid within 5% percent of the lowest responsive bid. If a tie occurs, the proposal could be re-bid. Comm. DeLeon then stated there may be more opportunities for local vendors to submit bids if the threshold was set under $15,000. Ms. Valentine stated the Purchasing Department works very hard to get proposals to the local vendors. Mr. Ambrose repeated his suggestion that the Policy be implemented as amended and then determine its effectiveness after one year. This discussion continued. Comm. Vickers stated he is comfortable with the Substitute Resolution as written. Chairperson Celentino stated staff could submit amendments from tonight’s meeting at this Committee’s next meeting. Commissioners Schor and Severino withdrew their motion and support to approve the Substitute Resolution. MOVED BY COMM. SCHOR, SUPPORTED BY COMM. DELEON, TO TABLE THIS MATTER UNTIL THIS COMMITTEE’S NEXT REGULAR MEETING. MOTION CARRIED UNANIMOUSLY. Mr. Ambrose stated staff would clarify the language regarding the local vendor business address, clarify the re-bid process and determine how a cap would work with the Policy. He will provide information on these issues at the next meeting.

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Comm. DeLeon expressed her appreciation to Mr. Hudgins and Ms. Valentine for their efforts on this issue. She then expressed her concern that the Policy be comprehensive to avoid any confusion when new staff enters the Purchasing Department in the future. 6a. Board of Commissioners – Discussion Item – Formation of a Subcommittee on Board Rules Chairperson Celentino explained his recommendation to form a subcommittee to address possible changes to the Board Rules. This process would take a great amount of Committee time. Therefore, it would be appropriate to form a subcommittee. MOVED BY COMM. DELEON, SUPPORTED BY COMM. VICKERS, TO RECOMMEND THE APPOINTMENTS OF COMMS. SCHOR, SEVERINO AND VICKERS TO THE SUBCOMMITTEE ON BOARD RULES. Chairperson Grebner would be an ex-officio member of the subcommittee. MOTION CARRIED UNANIMOUSLY. 7. Clinton County – Letter Regarding the Capital City Airport Chairperson Celentino stated the Board has had ongoing discussions to persuade Eaton and Clinton Counties to participate fully in the Capital Region Airport Authority. A letter should be sent to the Authority regarding Clinton County’s letter of interest, dated January 25, 2005. Clinton County agrees that expanding the governance and funding base of the Authority should include Eaton and Clinton Counties. Chairperson Celentino then suggested the discussions be reconvened with Eaton and Clinton Counties and the City of Lansing. Mr. Ambrose stated Clinton County’s letter of interest is a small step, but is an official step by them to participate in the Authority. Ingham County should be thankful for their interest. Mr. Ambrose then stated he was sorry Eaton County does not feel the same as Clinton County regarding this matter. The Committee discussed this issue further. Chairperson Celentino stated the goal of this County is to gain full participation in the Authority by Eaton and Clinton Counties. The Authority would like to resolve this matter so language could be placed on a ballot in 2006. Comm. Severino stated accepting Clinton County’s offer would place pressure on Eaton County. Chairperson Grebner stated he was very pleased to receive Clinton County’s offer for participation in the Authority. Chairperson Celentino stated a copy of Clinton County’s letter should be sent to the Authority as well as a letter from this County seeking their input. The parties to the ongoing discussions should reconvene to discuss this issue further. The Committee consented to this action. 8. Greater Lansing Convention & Visitors Bureau – Quarterly Report Chairperson Celentino stated the Bureau would be before this Committee in March. The Report was received and placed on file. 9. Arts Council of Greater Lansing – Grant Administrator’s Report Mr. Ambrose stated this Report was being provided per this Committee’s request. The Arts Council will also be before this Committee in March.

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The Report was received and placed on file. 10. Board Referral – Letter from the Michigan State Housing Development Authority Regarding On-Site

Monitoring Report for the Ingham County’s Community Development Block Grant (CDBG) #MSC-2002-0552-HO

The Board Referral was received and placed on file. 5b. Human Resources Department – Closed Session – Discussion on Labor Relations MOVED BY COMM. DELEON, SUPPORTED BY COMM. SEVERINO, TO ENTER INTO A CLOSED SESSION FOR THE PURPOSE OF DISCUSSING LABOR RELATIONS. MOTION APPROVED WITH THE FOLLOWING ROLL CALL VOTE: ALL YEAS. The Committee entered a Closed Session at this time. The Committee returned to Regular Session at this time. Announcements The Committee briefly discussed the possibility of changing the start time of the County Services’ meetings. After this discussion, Chairperson Celentino stated the start time would remain the same. Public Comment: None Respectfully submitted, Debra Neff

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Agenda Item 3a

INGHAM COUNTY COOMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM

1999-2004

Grant funds expended on Homeowner Rehabilitation $ 887,878 Grant funds expended on Rental Rehabilitation (Mason) $ 300,000 Total grant funds disbursed to community $ 1,187,878

• 57 homes throughout Ingham County (excluding Lansing and East Lansing) funded since 1999. • 10 downtown apartments renovated in 2003-04. • $433,257 in matching funds utilized from homeowners, building owners, USDA, weatherization, FIA,

etc. since 1999. Currently all funds disbursed for homeowner rehabilitation in the form of a 0% interest loan, payable upon sale of home, home no longer being used for single family residence/primary residence, or transfer of title. Typical homeowner renovations include electrical, mechanical, and plumbing updates, new roof, siding, windows, flooring and painting, wells and septic systems, lead based paint control measures, sidewalk repair, insulation, etc. All funds disbursed to building owners in the rental rehabilitation program are in the form of a grant that is forgiven by MSHDA if the landlords rent to people below 80% of county median income for a period of at least 5 years. Building owners must also provide 25% of the total cost of the renovation project. Typical rental renovations include major lead abatement, new electrical, plumbing, and mechanical, kitchen and bath renovation, re-design of apartment layout to meet code, fire suppression, commons area updating, insulation, laundry facility, flooring, appliances, and new cabinetry. Historical considerations were practiced whenever possible. The two programs have turned out to be a win, win, win situation.

• Homeowners and building owners have residences that are renovated and up to code. • The renovated dwellings are now considered welcome partners in the neighborhood/community. • Property values are up, safety issues have been alleviated, private renovations are apparent near

renovated homes. The funds supplied through the CDBG program have not only helped renovate homes but has helped protect affordable housing for residents of Ingham County.

Services provided to recipients of MSHDA funding:

• Complete home inspection. • Lead based paint inspection. • Historical confirmation by State Historical Preservation Office (SHPO). • Low interest loan opportunities for purpose of matching funds.

• Complete specification work up and cost estimate for entire job to be bid. • Experienced staff to discuss concerns and questions with through entire process. • A selection of approved, licensed, insured contractors. • Work in progress inspector (along with state and local) to assure quality workmanship.

• Liaison between homeowner and contractor. • Full 2 year warranty for completed work.

• And many more depending on individual level of experience with renovations.

Agenda Item 3b

RESOLUTION STAFF REVIEW DATE: February 8, 2005 Agenda Item Title: Resolution Accepting a 2004 Community Development Block Grant Funding from the Michigan State Housing Development Authority in the Amount of $243,900 Submitted by: Housing Commission Committees: LE , JD , HS , CS * , Finance * Summary of Proposed Action: This resolution authorizes the Housing Commission to apply for Community Development Block Grant funding on behalf of Ingham County from the Michigan State Housing Development Authority in the amount of $243,900. The Michigan State Housing Development Authority has granted Ingham County $243,900 for rental rehabilitation in Ingham County The grant will rehabilitate six to eight apartments for low to moderate income households in the City of Mason. Financial Implications: None Other Implications: None Staff Recommendation: JA X JN ____ HH ____ Staff recommends approval of this resolution.

Agenda Item 3b

INGHAM COUNTY HOUSING COMMISSION

RESOLUTION ACCEPTING 2004 COMMUNITY DEVELOPMENT BLOCK GRANT

FUNDING FROM THE MICHIGAN STATE HOUSING DEVELOPMENT AUTHORITY IN THE AMOUNT OF $243,900

WHEREAS, the Michigan State Housing Development Authority has granted $243,900 to Ingham County for the purpose of rental rehabilitation in the City of Mason; and WHEREAS, staff for the Ingham County Housing Commission has requested the acceptance of the grant and the authority to run the program for the County of Ingham and City of Mason; and WHEREAS, the grant will rehabilitate 6-8 apartments for low to moderate income households in the City of Mason. THEREFORE BE IT RESOLVED, that the Ingham County Housing Commission Board of Commissioners accepts the grant from the Michigan State Housing Development Authority on behalf of the County of Ingham and the City of Mason to utilize the funds as designated in the grant agreement. BE IT FURTHER RESOLVED, that the acceptance of the grant is contingent upon the approval of the Ingham County Board of Commissioners. YEAS NAYS ABSENT Commissioner Wisniewski Commissioner Banna Commissioner Voss Commissioner Kibbey

Agenda Item 3b Introduced by the County Services and Finance Committees of the:

INGHAM COUNTY BOARD OF COMMISSIONERS

RESOLUTION ACCEPTING A 2004 COMMUNITY DEVELOPMENT BLOCK GRANT FUNDING FROM THE MICHIGAN STATE HOUSING DEVELOPMENT AUTHORITY IN THE AMOUNT OF

$243,900 WHEREAS, the Ingham County Housing Commission has applied for Community Development Block Grant funding on behalf of Ingham County from the Michigan State Housing Development Authority; and WHEREAS, the Michigan State Housing Development Authority has granted Ingham County $243,900 for rental rehabilitation in Ingham County; and WHEREAS, the funding will allocate $243,900 for rental rehabilitation in the City of Mason; and WHEREAS, the Ingham County Housing Commission through its Resolution No. 05-02 has recommended that the grant be accepted. THEREFORE BE IT RESOLVED, that the Ingham Board of Commissioners accepts the Community Development Block Grant of $243,900 from the Michigan State Housing Development Authority on behalf of the Ingham Housing Commission to utilize the funds as designated in the grant agreement. BE IT FURTHER RESOLVED, that the Ingham County Board of Commissioners authorizes the Board Chairperson and the County Clerk to sign any necessary contract documents that are consistent with this resolution and approved to form by the County Attorney.

Agenda Item 5

RESOLUTION STAFF REVIEW DATE: February 8, 2005 Agenda Item Title: Resolution Authorizing a Change in the Circuit Court Position #CIRCRTC02

Effective March 15, 2005 Submitted by: Circuit Court Committees: LE ___, JD * , HS___, CS * , Finance * Summary of Proposed Action: This resolution will authorize a change of Position #CIRCRTC02 from a Deputy Clerk Supervisor (PRO05) to a Deputy Clerk III - Circuit Court (TOPS E) effective March 15, 2005. Financial Implications: The short term savings from this proposal (March 15, 2005 - December 31, 2005) will be $15,963. The long term savings will be $10,889 on an annual basis. Other Implications: This change in Mason makes sense as the mixture of judicial resources and necessary staff is now less at the Mason Courthouse and the recent retirement of a Deputy Clerk Supervisor position gave the Court this opportunity to reevaluate their human resources. However, the Court intends to ask for a new Deputy Clerk Supervisor position in the 2006 budget which is an independent decision from this resolution. Staff Recommendation: JA JN * HH This resolution should be approved.

Agenda Item 5 Introduced by the Judiciary, County Services and Finance Committees of the:

INGHAM COUNTY BOARD OF COMMISSIONERS

RESOLUTION AUTHORIZING A CHANGE IN THE CIRCUIT COURT POSITION #CIRCRTC02 EFFECTIVE MARCH 15, 2005

WHEREAS, the Circuit Court has had a Deputy Clerk Supervisor 05, ICEA Union position in the Mason office since July of 1998 when two Judges were moved from Lansing City Hall to Mason; and WHEREAS, that move resulted in a total of three Judges and staff being located in Mason; and WHEREAS, the County opened the Veterans Memorial Courthouse on July 1, 2001 which consolidated eight of the nine Judges in one location leaving one Judge in Mason; and WHEREAS, the Circuit Court plans on moving a Deputy Clerk II currently located in Mason to the Lansing location to optimize utilization and efficiency leaving only the Deputy Clerk Supervisor position in Mason; and WHEREAS, the Circuit Court no longer has a need for a Supervisor in the Mason office but will be requesting a new Supervisory position in the 2006 Budget for the Veterans Memorial Courthouse; and WHEREAS, the employee who was in the Deputy Clerk Supervisor position retired on January 14, 2005; and WHEREAS, the Circuit Court still has the need for a Deputy Clerk III position in the Mason office to perform the Deputy Clerk III duties for Judge Collette’s docket; and WHEREAS, the salary range for a Deputy Clerk Supervisor 05 position is $37,343 - $44,829 and the salary range for a Deputy Clerk III position is $28,864 - $34,638; and WHEREAS, changing the position from a Deputy Clerk Supervisor position to a Deputy Clerk III position will save the County money. THEREFORE BE IT RESOLVED, that the Ingham County Board of Commissioners hereby approves the 30th Circuit Court’s request and authorizes to change Position #CIRCRTC02 from a Deputy Clerk Supervisor (PRO05) to a Deputy Clerk III - Circuit Court (TOPS E) effective March 15, 2005.

Agenda Item 6 RESOLUTION STAFF REVIEW DATE: January 8, 2005 Agenda Item Title: Resolution to Authorize Application for a Grant to Purchase an Optical Scan Voting System to Comply with the Help America Vote Act (HAVA) Submitted by: Clerk’s Office Committees: LE , JD , HS , CS * , Finance * Summary of Proposed Action: This resolution authorizes the County Clerk on behalf of Ingham County to apply for a grant from the Michigan Secretary of State to purchase an optical scan voting system to comply with the Help America Vote Act (HAVA). Financial Implications: There is no cost to Ingham County for purchasing the optical scan voting system and related Election Management System (EMS) software. The purchase is 100% grant funded. A two year maintenance agreement is included with the purchase of the optical scan voting system. The Clerk’s Office will also receive one tabulator plus election management software at no cost to the County. Other Implications: None. Staff Recommendation: JA X JN ____ HH ____ Staff recommends approval of this resolution.

Agenda Item 6 Introduced by the County Services and Finance Committees of the:

INGHAM COUNTY BOARD OF COMMISSIONERS

RESOLUTION TO AUTHORIZE APPLICATION FOR A GRANT TO PURCHASE AN OPTICAL SCAN VOTING SYSTEM TO COMPLY WITH THE HELP AMERICA VOTE ACT (HAVA)

WHEREAS, the Ingham County Board of Commissioners wishes to apply to the State of Michigan Secretary of State for a grant to purchase an optical scan voting system and related Election Management System (EMS) software to comply with the Help America Vote Act (HAVA); and WHEREAS, upon the recommendation of the County Clerk, the Ingham County Board of Commissioners has chosen to submit a grant application for a new optical scan voting system in 2005; and WHEREAS, there is no cost to Ingham County to obtain the optical scan voting system and related Election Management System (EMS) software. THEREFORE BE IT RESOLVED, that Ingham County Clerk Mike Bryanton is authorized to submit this grant application on behalf of Ingham County. BE IT FURTHER RESOLVED, that the Board Chairperson and Clerk are authorized to sign any related documents upon approval as to form by the County Attorney.

Agenda Item 7

RESOLUTION STAFF REVIEW DATE: February 9, 2005 Agenda Item Title: Resolution to Set Policy for Certain Delinquent Tax Payments Submitted by: Ingham County Treasurer Committees: LE , JD , HS , CS * , Finance * Summary of Proposed Action: This resolution would formalize current county policy for the collection of delinquent property taxes in conformance with Section 211.59(3) of the General Property Tax Act. This section of the Act allows the Board of Commissioners, by resolution, to waive delinquent property taxes and associated interest, fees or penalties for statutorily defined eligible taxpayers under specified conditions. The proposed policy would be in effect for 2005 and 2006. Financial Implications: The annual budgetary impact of the proposed policy is approximately $1,000. Other Implications: None Staff Recommendation: JA X JN ____ HH ____ Staff recommends approval of this resolution.

Agenda Item 7 Introduced by the County Services and Finance Committees of the:

INGHAM COUNTY BOARD OF COMMISSIONERS

RESOLUTION TO SET POLICY FOR CERTAIN DELINQUENT TAX PAYMENTS

WHEREAS, the State of Michigan in the General Property Tax Act governs procedures for the collection of delinquent property taxes; and WHEREAS, the Treasurer is presenting this resolution in furtherance of the current policy of the County; and WHEREAS, the minimal fiscal impact is currently budgeted; and WHEREAS, at Section 211.59 (3) it specifically states that >For taxes levied after December 31, 1998, a county board of commissioners, by resolution, may provide all of the following for taxes paid before May 1 in the first year of delinquency for the homestead property of a senior citizen, paraplegic, hemiplegic, quadriplegic, eligible serviceman, eligible veteran, eligible widow, totally and permanently disabled person, or blind person, as those persons are defined in chapter 9 of the income tax act of 1967, 1967 PA 281, MCL 206.501 to 206.532, if a claim is made before February 15 for the credit provided by chapter 9 of the income tax act of 1967, 1967 PA 281, MCL 206.501 to 206.532, if that claimant presents a copy of the form filed for that credit to the county treasurer, and if that claimant has not received the credit before March 1: (a) Any interest, fee or penalty in excess of the interest, fee, or penalty that would have been added if the tax had been paid before February 15 is waived. (b) Interest paid under subsection (1) or section 89(1)(a) is waived unless the interest is pledged to the repayment of delinquent tax revolving fund notes or payable to the county delinquent tax revolving fund, in which case the interest shall be refunded from the general fund of the county. (c) The county property tax administration fee is waived; and WHEREAS, the utilization of Section 211.59(3), is in the public interest. THEREFORE BE IT RESOLVED, that the County Treasurer is authorized to use the provisions of Section 211.59(3) for 2005 and 2006. BE IT FURTHER RESOLVED, that a copy of this resolution shall be forwarded by the Treasury to all local taxing authorities in Ingham County.

Agenda Item 8a

February 7, 2005 TO: Ingham County Board of Commissioners FROM: Jerry Ambrose, Ingham County Controller RE: Long Term Financing for Areas of Priority Emphasis 2005-2010 The Board of Commissioners annually identifies areas of priority emphasis to guide budget development and work activities for the next year. Consistently over the past few years, the Board has identified the continuation of current services as a priority and has also identified certain areas for priority emphasis: expanding access to health care; expanding recreational opportunities; providing appropriate sanctions and placements for adults and juveniles; and promoting environmental protection. As a part of planning for future years’ expenditures and priorities, staff is developing a five year financial projection for continuing current services and for addressing areas of priority emphasis. Over the next few meetings, various committees will be presented with financial projections relating to these various areas. Your review and comment on the desire and feasibility of proceeding is requested. You can be assured that the funds projected as being needed to meet all of these priorities will significantly exceed the funds projected to be available from current sources. These are the areas of priority emphasis identified for 2005 and an outline of what we intend to provide by way of a financial projection: 1. To the extent possible and appropriate, services currently provided by county government in support of

all its long term objectives will be continued in 2005, with ongoing evaluation to identify possible overlap and duplication of services and to identify more efficient uses of county funds.

Long Term Financing - Maintain current level of programming and staffing, with ongoing evaluation to identify possible overlap and duplication of services and to identify more efficient uses of county funds. It is estimated that at a minimum a ____% increase in revenues will be needed annually ($__ million on a $69 million General Fund budget) will be necessary to continue current program levels without significant reduction or elimination. 2. Priority consideration to be given to maintaining and enhancing the following long term objectives and

related specific efforts:

a. Assuring Accessible Health Care

* Continue to maintain and wherever possible expand access to health care for the uninsured and under-insured, through the Ingham Health Plan and other health plan initiatives and programs.

Long Term Financing - An additional $__ million annually in county general fund support (matched with state and federal funds) is estimated to be necessary to provide access to health care for 100% of county residents. This support would be focused on increasing the capacity of IHP and Ingham County Advantage to serve an additional 10,000 residents

b. Expanding Recreational Opportunities

* Enhance recreational opportunities throughout Ingham County through implementation of the County Parks Master Plan, focusing on connection of Ingham County Parks by a series of non-motorized pathways.

Long Term Financing - Provide grant match and operational funding necessary to connect all county parks by means of non-motorized pathways while providing stable operational funding for current recreational opportunities. It is estimated that $__________ in county General Fund support (matched with state and federal funds) for capital expenditures and $___________ in operational funds beyond current levels will be required.

c. Providing Appropriate Sanctions

* Encourage the use of appropriate sanctions for adults in order to foster appropriate behavior and reduce criminal recidivism, and to reduce incidents of jail overcrowding, using strategies such as supporting implementation of the Jail Overcrowding Subcommittee recommendations, develop and use a data tracking system focusing on system volume and trends, and supporting appropriate usage of existing probation residential services.

Long Term Financing - Provide additional minimum and medium security settings for adult offenders while reducing reliance on maximum security settings. Goal is to provide additional capacity for ___ additional minimum and medium security settings. It is estimated that $_______ annually will be needed plus $__________ in funds for capital expenses.

* Continue to implement recommendations resulting from the system-wide evaluation of programs and placements for delinquent juveniles including the CCJR, and from the development of strategies by the Youth Violence Prevention Coalition, utilizing Child Care Funds and juvenile millage funds to expand the juvenile justice system in a manner that is most appropriate for Ingham County in order to foster appropriate behavior, apply appropriate sanctions, and reduce criminal recidivism. (Judiciary)

Long Term Financing - Continue enhancement of the juvenile justice system utilizing proceeds of the .6 mill Juvenile Justice Millage ($3.5 million annually). It will be necessary to assure that voters approve continuation of the millage. d. Promote Environmental Protection

* Discuss and implement strategies for fostering appropriate land use and protecting natural resources, such as adoption of a wetlands ordinance, creation of a Purchase of Development Rights program, and other strategies being recommended by the Tri-County Growth Study Project. (County Services)

Long Term Financing - Incorporate into the county budget necessary resources to assure that the county government can be proactive and effective in fostering appropriate land use and, protecting natural resources. Estimated cost is $_________annually plus $______ for capital expenses. Thank you for your attention to this and please contact me if you have any questions. GWA/lrs

Agenda Item 8b LAKE LANSING / HAWK ISLAND / HOPE SOCCER COMPLEX / BURCHFIELD

NON-MOTORIZED PATHWAY CONNECTOR This is an estimate for the connector between Lake Lansing/Hawk Island/Soccer complex and Burchfield. It includes loops around the perimeter of LLN and Burchfield. The master plan calls for a more extensive system going along the Red Cedar to Webberville and south to Leslie. The advantages of focusing on this segment are that it is closest to the population centers; connects all of the major parks in the area; and would serve the most people. In addition, Meridian Township, Delhi Township, and the City of Lansing agree with the concept and are planning on spending funds to help get it done. If the funds were available tomorrow, and if consultants were used for the entire project, including right of way acquisition, it could probably be accomplished in 4 to 5 years. More realistically, since the Parks Department would attempt to maximize the amount of grant money available for the project, the time frame for completion would be closer to a decade. That would allow 2 years for each section. Even that might be optimistic considering the length of the state’s grant approval process. Given the parameters noted above, it is projected that $10.9 million will be needed to finance construction of the connector between Lake Lansing/Hawk Island/Soccer complex and Burchfield. Half of that amount ($5.45 million) is projected to need to come from the county, and the remainder from grants and local units of government. It is estimated that it will realistically take 10 years to construct all of the phases, given the long grant processes and construction time involved. Construction of the pathway connector would increase the annual maintenance costs for the county parks. It is projected that the increased costs would be primarily in the form of resurfacing starting approximately 10 years after initial construction and could be expected to add $100,000 annually. Routine maintenance such as litter control, mowing and patrol could be expected to add approximately $20,000 per year once the entire trail was completed. Thus, the long term financing costs to the County for construction of the connector is estimated at $5.45 million over 10 years, or $545,000 annually for that time period. Given the long term nature of these capital projects, it would be appropriate to consider bonding for the county share. Depending on the length and timing of the phases, the annual county cost could be reduced although spread over a longer number of years ($225,000 over 20 years). Finally, generating $545,000 over a 10 year period from a special tax levy would require less than 1/10th of a mill (.085mill based on $6.4 billion TEV). Maintenance of the connector would become an ongoing expense of the Parks Department, and would need to be addressed in the annual budget process. The estimated additional expenses would likely require a 6.5% increase in the current Parks Budget, phased in as each segment is completed.

LAKE LANSING / HAWK ISLAND / HOPE SOCCER COMPLEX / BURCHFIELD

NON-MOTORIZED PATHWAY CONNECTOR

PRELIMINARY COST ESTIMATE

Lake Lansing North Loop Loop around the perimeter of Lake Lansing Park-North

2.0 Million

Lake Lansing South - Campus Currently Seeking Easements 2.0 Million

Cross Campus Route (Red Cedar Greenway) Proposed MSU Project -0-

RIVERTRAIL Existing MSU to Potter Park Existing

Potter Park to Hawk Island Grant Applications by the City of Lansing Pending ~ $100,000 Currently Appropriated -0-

Hawk Island to Hope Soccer Complex

City of Lansing is Currently Acquiring Easements 2.0 Million

I-96 Underpass 0.7 Million I-96 to Burchfield Part of Delhi Township Master Plan 3.5 Million

Burchfield Loop Loop Around Perimeter of

Burchfield/Riverbend

0.7 Million

TOTAL 10.9 Million *County Share 5.45 Million *Grants/Local Unit Contribution 5.45 Million *Estimated

Agenda Item 8c

MEMORANDUM February 8, 2005 TO: County Services Committee Finance Committee FROM: Gerald W. Ambrose, Controller RE: Lansing Township Detailed Project List You have previously received a Detailed Project List for the projects to be done pursuant to the Ingham County/Lansing Charter Township Tax Sharing Agreement. The County has until March 1, 2005 to object to the projects as being inconsistent with the original project list. In an initial review with the Committee, three questions were raised: 1) Is the Coleman Road extension projected to extend into Clinton County, and if so, will captured county funds be utilized outside of Ingham County? 2) Does East Lansing support the proposed addition of turn lanes at the Lake Lansing/Coolidge Road intersection, which is in East Lansing? 3) What is the rationale for using captured county funds for sidewalk improvements? These and potentially other questions will be reviewed at the County Economic Development Corporation meeting on Friday, February 11. A report of their review and recommendation will be forwarded to the Committee at the conclusion of the meeting. Should the County Board determine that it is appropriate to object to the Detailed Project List as being as being inconsistent with the original Project List, as provided in the agreement, it will be necessary to notify the township prior to March 1. This is the last round of committee meetings prior to that deadline. A copy of the original agreement and the subsequent Detailed Project Budget is attached in PDF files. GWA/smr

Agenda Item 8d

MEMORANDUM TO: County Services Committee Finance Committee FROM: Gerald W. Ambrose, Controller DATE: February 8, 2005 RE: Tri-County Digital Aerial Mapping Project Summary This resolution requests approval to participate in the Tri-County Regional Planning Commission aerial mapping project for the region. The total cost of the regional mapping is $235,000, or $78,000 per county. Clinton and Eaton counties have each appropriated $78,000. Local jurisdictions, the State of Michigan, and several county departments have committed nearly $65,000 toward the cost of the Ingham County portion, leaving $14,000 unfunded. The Board of Commissioners is requested to provide the unfunded share by authorizing an appropriation from the Contingency Account. Because of the tentative nature of some of the commitments, the resolution authorizes a transfer of up to $20,000. Background The Tri-County Regional Planning Commission is coordinating a regional flight of Ingham, Eaton, and Clinton counties to produce aerial maps. These maps are used by local and regional units of government for planning and zoning purposes. Users at the County level include the Equalization Department, the Environmental Health Division of the Health Department; the Parks Department, Economic Development, MIS, Emergency Operations, and the Local Emergency Planning Committee. Approximately ten years ago Ingham County participated in a similar flight. Since then, other maps have been utilized but not at the same level of detail as that flight or the flight currently being scheduled. Three years ago the County advanced funds to Drainage Districts for a comprehensive mapping program which included a flight of the County. That project is still in progress, and this flight could compliment it to the extent that these newer images could be used in conjunction with the other products being produced by the Drainage Districts. Tri-County Planning believes there is value to having an aerial flight of the entire region conducted at the same time and to the same specifications. The flight would be flown in early spring and the deliverables would be supplied in October. The following is the technical specifications of the product that we would receive: 6" pixel, true color, leaf off digital orthoimagery meeting ASPRS Class I mapping accuracy for

orthoimagery at a 1"=100' mapping scale, a 1"=625' photo scale and a flying height of 3,750 feet above the mean elevation of the project area. An ortho quality DEM will be created from the imagery and flight data to allow for the accuracy level to be achieved.

Eaton and Clinton counties have appropriated funds for flights in their respective jurisdictions. Unfortunately, the request for funding from Ingham County and its local jurisdictions was not included in the budget request for 2005. Having been made aware of it recently, the MIS Department has been working with local, state, and

county departments to obtain financial commitments for the project. As of this date, the following jurisdictions have committed financial support for more than 80% ($64,000) of the $78,000 cost:

• Delhi Charter Township - $5,000 • Meridian Charter Township - $5,000 • City of Lansing - $10,000 • City of East Lansing - $10,000 • State of Michigan – $25,000 • Ingham County

o Equalization - $2,000 o MIS -$2,000 o Parks - $2,000 o Environmental Health - $2,000

In order to make the spring flight (before the leaves come out), Tri-County Regional Planning must sign the contract with the selected vendor, Air-Land Surveys, in March. Based on these financial commitments, $14,000 remains unfunded. Board approval is requested for a transfer of up to $20,000 to cover the remaining cost. Efforts are continuing to be made to solicit support from other jurisdictions, and we are hopeful that the amount actually needed will be much less.

Agenda Item 8d Introduced by the County Services and Finance Committees of the::

INGHAM COUNTY BOARD OF COMMISSIONERS

RESOLUTION AUTHORIZING PARTICIPATION IN THE TRI-COUNTY REGIONAL PLANNING COMMISSION CONTRACT FOR THE PURCHASE OF DIGITAL AERIAL MAPS IN

COORDINATION WITH OTHER LOCAL JURISDICTIONS

WHEREAS, Tri-County Regional Planning Commission is coordinating a regional flight of Ingham, Eaton, and Clinton counties in order to produce aerial maps; and WHEREAS, Clinton and Eaton counties have agreed to participate; and WHEREAS, participation in this regional project would supply Ingham County and participating local jurisdictions with 6’’ pixel, true color, leaf off digital orthoimagery; and WHEREAS, the product can be utilized at the county level in many areas, including Equalization, Parks, Emergency Operations, Economic Development, and MIS; and at the local level for planning and zoning purposes; and WHEREAS, several jurisdictions in Ingham County and the State of Michigan have agreed to participate in funding this project and have currently committed to approximately half the cost of this project, whose total cost is $77,442. THEREFORE BE IT RESOLVED, that the Ingham County Board of Commissioners authorizes participation in the Tri-County Regional Planning Commission mapping project, and authorized the transfer of up to $20,000 for the balance of the cost. BE IT FURTHER RESOLVED, that the remaining funds will be supplied by other local, state or county departments. BE IT FURTHER RESOLVED, that the Board Chairperson and County Clerk are authorized to sign necessary agreements with Tri-County Regional Planning Commission and participating local and state agencies, as drafted by the County Attorney and recommended by the County Controller. BE IT FURTHER RESOLVED, that the County Controller is authorized to make the budget adjustments and transfers contemplated by the resolution.

Agenda Item 8e

MEMORANDUM TO: County Services Committee Finance Committee FROM: Gerald W. Ambrose, Controller DATE: February 6, 2005 RE: Revised Resolution Regarding Local Preference Attached is a revised resolution prepared in accordance with the committee discussion. It adds clarifying language regarding a verifiable business location, and clarifies that in the event of more than one bid or proposal being received from a RLV, that the RLV with the lowest bid or proposal will be given the opportunity to meet or be less than the lowest non-RLV. The resolution does not include a cap on the dollar amount in addition to the 5%. Since the preference opportunity being given is for the RLV to meet or be less than the low bid, the dollar amount of the variance would not seem to be critical. The resolution does not include preferential treatment for RLV’s in the area of bid, performance, and payment bonding requirements. (Reference was made to the City of Lansing provision to allow the elimination of such requirements where it deems appropriate, except for contracts for construction, alterations, or repairs exceeding thirty thousand dollars, subject to the requirements of MCL 129.201). Staff does not believe that determining the need for such requirements based solely on the physical location of the vendor’s business is in the best interests of the County. The County does reserve the right to waive any and all informalities and/or to negotiate contract terms with the successful bidder/vendor. This provision would give the County the right to alter these requirements during contract negotiation with the successful bidder, provided it is in the best interests of the County.

Agenda Item 8e Introduced by the County Services and Finance Committees of the:

INGHAM COUNTY BOARD OF COMMISSIONERS

RESOLUTION TO AMEND THE PURCHASING POLICIES TO INCLUDE A PROVISION FOR LOCAL PURCHASING PREFERENCE

WHEREAS, the Board of Commissioners believes that its purchasing policies should encourage local vendors to provide goods and services to Ingham County government, resulting in increased economic activity through more local jobs, tax revenues, and expenditures, and to entice business relocations to the County. THEREFORE BE IT RESOLVED, that the Board of Commissioners encourages all county offices, departments and courts supported by the County to utilize local vendors, wherever possible, practical, and cost effective. BE IT FURTHER RESOLVED, that the Board of Commissioners hereby amends the Ingham County Purchasing Policies by providing a preference for registered local vendors who respond to formal bids or proposals for the purchase of goods or supplies, issued by the Ingham County Purchasing Department. BE IT FURTHER RESOLVED, that for purposes of this policy, a Aregistered local vendor" (RLV) shall mean any vendor who operates a business within the legally defined boundaries of Ingham County. In order to be identified as a ARLV@, the vendor shall provide the Ingham County Purchasing Department with a verifiable physical business address (not a P.O. Box) at which the business is conducted. BE IT FURTHER RESOLVED, that the RLV=s status ceases at the time that the business address is no longer valid. BE IT FURTHER RESOLVED, that a vendor who wishes to be identified as a RLV shall also meet all other requirements of the County=s Purchasing Policies. BE IT FURTHER RESOLVED, that a RLV who submits a responsive bid which is within 5% of the lowest responsive bid shall be given the opportunity to reduce its bid to meet the lowest responsive bid, and upon doing so, shall be considered to be the lowest responsive bid, provided however, that the initial lowest responsive bid is not from another RLV. BE IT FURTHER RESOLVED, that in the event that two (2) or more RLVs submit responsive bids which are within 5% of the lowest responsive bid, the RLV with the lowest responsive bid shall be given the opportunity to reduce their bid to meet or be less than the lowest responsive bid, and upon doing so, shall be considered to be the lowest responsive bid, provided however, that the initial lowest responsive bid is not from another RLV. In the event of a tie between 2 RLVs, where all other factors are equal in the sole discretion of the Purchasing Department, and where the Purchasing Department is unable to break the tie through additional negotiations, the award of bid shall be by coin toss. However, negotiations shall be based solely upon the bid price, and the Purchasing Department shall not negotiate any changes to, or otherwise vary, the specifications, contract requirements or scope of work. BE IT FURTHER RESOLVED, that a RLV who submits a responsive proposal which includes a cost proposal which is within 5% of the cost of the lowest responsive proposal shall be given the opportunity to reduce its proposed cost to meet the cost of lowest responsive proposal, and upon doing so, the proposal shall be evaluated as having a cost component which is the lowest; provided however, that the initial lowest responsive proposal is

not from another RLV. Having the lowest cost proposal, however, does not necessarily result in the award of the proposal, because of other factors also being evaluated. In addition, a lowered cost proposal by an RLV which is premised upon, in whole or in part, changes to or variances to the published the specifications, contract requirements or scope of work shall be considered non-responsive and will not be considered. BE IT FURTHER RESOLVED, that in the event that two (2) or more RLVs submit responsive proposals which are within 5% of the lowest responsive proposal, and the lowest responsive proposal is not from another RLV, the RLV with the lowest responsive proposal shall be given the opportunity to reduce the cost proportion of their proposal to meet or be less than the cost component of the lowest responsive proposal. That proposal will be evaluated with the revised cost proposals. Having the lowest cost proposal, however, does not necessarily result in the award of the proposal, because of other factors also being evaluated. BE IT FURTHER RESOLVED, that if RLVs who are given the opportunity to reduce cost bids or proposals are unable or unwilling to reduce their bid or proposal costs to match the lowest responsive bid or proposal of a non-RLV, then the bid/proposal shall be awarded without regard to RLV status. BE IT FURTHER RESOLVED, that RLVs who utilize non-RLVs as subcontractors for more than 50% of the work in a specific bid or proposal shall not be entitled to preference as a RLV for that specific bid or proposal. BE IT FURTHER RESOLVED, that when a RLV submits a responsive bid or proposal which is equal to a bid or proposal submitted by a non-RLV, then the responsive bid or proposal shall be awarded to the RLV. BE IT FURTHER RESOLVED, that the following purchases are exempt from the provisions of this policy:

1. Purchases resulting from exigent emergency conditions where any delay in completion or performance would jeopardize public health, safety or welfare of the citizens of the County, or where in the judgment of the County Controller the operational effectiveness or a significant County function would be seriously threatened if a purchase was not made expeditiously.

2. Purchases with any sole source supplier for supplies, materials, or other equipment. 3. Purchases made through the State of Michigan=s Extended Purchasing Program, or other

cooperative purchasing contractual arrangements utilized by the Purchasing Department. BE IT FURTHER RESOLVED, that any person, firm, corporation or entity intentionally submitting false information to the County in an attempt to qualify for the local purchasing preference shall be barred from bidding on county contracts for a period of not less than three (3) years. BE IT FURTHER RESOLVED, that nothing in this resolution shall be deemed to waive or constrain, in any manner, the sole discretion of the County, or the offices, agencies, and departments of the County in any way, including, but not limited to:

a. The right, in the exercise of sole discretion, to reject any and all bids/proposals, waive any and all informalities and/or to negotiate contract terms with the successful bidder/vendor;

b. The right, in the exercise of sole discretion, to disregard all nonconforming, nonresponsive,

unbalanced or conditional bids/proposals;

c. The right, in the exercise of sole discretion, to evaluate the qualifications of the bidders/vendors, whether or not the bids comply with the prescribed requirements, and alternatives and unit prices if requested in the bid/proposal forms;

d. The right, in the exercise of sole discretion, to consider the qualifications and experience of subcontractors and other organizations (including those who are to furnish items of material or equipment), or to evaluate operation costs, maintenance considerations, performance data and guarantees of materials and/or equipment.

e. To conduct such investigation as is deemed, in the exercise of sole discretion, necessary to assist

in the evaluation of any bid/proposal and/or to establish the responsibility, qualifications and financial ability of the bidders/vendors, proposed subcontractors and other persons or organizations to do the work in accord with the contract documents to the owners satisfaction and/or within the prescribed time.

f. The right, in the exercise of sole discretion, to reject the bid/proposal of any bidder/vendor who

does not pass any such evaluation to the owners satisfaction; g. The right, in the exercise of sole discretion, to reject all bids and suspend, discontinue or

abandon the project/purchase, rebid the project/purchase, or change or amend the requirements of the project/purchase.

BE IT FURTHER RESOLVED, that the Purchasing Department shall include in formal Request for Bids and Proposals language pertaining to the provisions of this policy. BE IT FURTHER RESOLVED, that the County Clerk shall send a copy of this resolution to all offices, agencies, and departments of Ingham County.

Agenda Item 9 Introduced by the:

INGHAM COUNTY BOARD OF COMMISSIONERS

RESOLUTION HONORING JUNE PALLOTTINI WHEREAS, June H. Pallottini has been a member of the Ingham County Road Commission since 1993, where she has held the positions of Chairperson and Vice-Chairperson; and

WHEREAS, the Ingham County Road Commission is responsible for the repair, maintenance and traffic safety of more than 1,200 miles of roads throughout Ingham County, directs a $22 million-plus annual road maintenance and construction budget, and supervises a staff of over 100 full-time employees; and WHEREAS, June was the first female Road Commissioner in the State of Michigan to be appointed by a county board and of the 249 Road Commissioners state-wide, there were only 9 female Commissioners, 2 of which served in Ingham County; and WHEREAS, after recognizing the increase in female employees at the Road Commission, she saw the need and was instrumental in the addition of female locker rooms and restrooms in the Road Commission garages; and WHEREAS, prior to her service as a Road Commissioner, June served as a member of the Ingham County Fair Board where she held the positions of Vice-President of the Fair Board and Chairperson of the Personnel Committee; and WHEREAS, June is very committed to serving her community, she has served as Leslie Township’s Zoning Administrator, as Leslie Township Clerk and has earned certification from the National Municipal Clerks Association through Michigan State University; and WHEREAS, she is a founding member of the Rural Emergency Outreach Program, which receives support from local churches and government officials, and is a co-founder of the Leslie Area Outreach Food Bank, which serves 150 families each year, and was also a founding member of the Cystic Fibrosis Foundation; and WHEREAS, on December 31, 2004, June Pallottini completed her years of service as an Ingham County Road Commissioner. THEREFORE BE IT RESOLVED, that the Ingham County Board of Commissioners hereby honors June Pallottini and for her dedication and commitment as a member of the Road Commission and the Fair Board and extends its sincere appreciation for the many contributions she has made to the citizens of Ingham County. BE IT FURTHER RESOLVED, that the Board wishes her continued success in all of her future endeavors.