ANNEXURE 2.3

IDP REPRESENTATIVES FORUM MEETING

The Draft IDP FOR 2017/2018 was advertised for 21 days the Public to comment. The IDP

Representatives Forum meeting took place on 25 May 2017. The main aim of this meeting is

for the Stake Holders to finalise the IDP by integrating the comments and other input that

might have been left. All Public Representatives were invited. Among some were:

-Ward Committee Members

-Community Development Workers

-NGOs

-Organised Bodies

-Traditional Leadership

-Private Sector

Government Departments (10 attended)

Public Works

Human Settlement

Education

Home Affairs

SASSA

Health

Stats SA

Cogta

Labour

Zululand District Municipality.

ATTENDANCE REGISTER

The Mayor of Ulundi delivering the speech Traditional Leader INkosi Zulu KwaNsimbi

Main Table

Representative from Dept of Works Representative from Dept of Human Settlement

Representative from STATS S A Representative From Dept of Labour

Representative From Cogta Representative From SASSA

Representative From Dept of Health Representative From Dept of Education

The Community Representatives

Community Representatives

Induna from the Traditional Leadership Community Representatives asking questions

Community Representatives asking Questions (Ward Committee Members)

Ward Committee Member Municipal Official

DATE 25–05-2017

MINUTES OF THE IDP REPRESANTATIVE FORUM MEETING

VENUE: PZ HALL

PROGRAME DIRECTOR: MRS KHOMO

OPENING PRAYER BY: MRS MATHABELA

WELCOMING OF GUEST BY: MRS KHOMO

PURPOSE OF THE DAY BY: MR J H MHLONGO

GUEST SPEAKER: HONOURABLE MAYOR CLLR M W NTSHANGASE

PURPOSE OF THE DAY BY HONOURABLE MAYOR CLLR M W NTSHANGASE (Edited Speech)

The honourable mayor said the purpose of the gathering was to engage with government

departments, SOE/Agencies, ward representatives, Municipal employees and the citizens to discuss

any problems/issues faced by the community, and most importantly, the purpose was also to get

input in the drafting of the IDP document for 2017/2018.

Stemming from the previous IDP Reps forum meeting, it was discovered that government

departments and SOEs sometimes don’t involve councillors and Council in the developmental or

service delivery issues that they render for the community, not bearing in mind that they, as

councillors and the municipality are the ones who are responsible for community development

issues. The honourable mayor further added that at times the services delivered are politicised, thus

creating a division amongst the community.

The honourable mayor further stated that as councillors, they are able to use their jurisdictional

powers to mobilise the community for the very same Government Departments who sometimes do

not work towards Intergovernmental Relations.

GOVERNMENT DEPARTMENT’S VIEWS, COMMENTS AND SUGGESTIONS

Present/IDP forum meeting attendees (Please also refer to the attendance register)

a) Department of Public works – Sanele Gumede

b) Department of Human Settlements – Nomkhosi Nxumalo

c) Department of Education – Mr Dumisani Mlambo

d) Departments of Home Affairs – Sibongiseni Mkhize

e) SASSA Agency – David Mahlangu

f) Department of Health – Zinhle

g) Department of Statics – Mfanafuthi Thusi

h) Department of COGTA – Bheki Yaka

i) Department of Labour – Nomfundo Dludla

j) Department of Planning – Mr Richard Mazibuko

k) Zululand Planning Department – Sibusiso Mtshali

The community Representatives complained why the Department of Agriculture does not attend

because a lot has to do with them.

Apologies

a) N.G. Zulu – Municipal Manager

Views, comments and suggestion from each department and agency representative.

a) Department of Public works – Sanele Gumede:

The department of public works showed gratitude to the Municipality on the

development progress seen at Ulundi. They had previously noted the complaints raised

by the Mayor pertaining the lack of communication between their Department and the

Municipality. He then stated that their procedure of service delivery e.g. school

renovations, is as follows: From Councillors to the Municipality, and then to the School

Principal. He also made a commitment to better communication between the

department and the Municipality. He then raised concerns about the Municipal service

delivery, mentioning that sometimes the municipality switches off the electricity without

notifying them as the department. In light of the above, he mentioned that, this is

resulting from the communication breakdown between the municipality and their

finance department.

b) Department of Human Settlements – Nomkhosi Nxumalo

The department of Human Settlements presented current projects for the 2017/2018

period. It was presented that; 750 houses are to be built at ward 8 that will cost R16.8

million, as of now 140 houses are being built. He added by mentioning Operation

Masakhane, which aims at providing houses at ward 1 & 16 for 240 citizens that will cost

R22.8 million.

c) Department of Education – Mr Dumisani Mlambo

The department of Education raised a point of how they help with the funding of food

provision (feeding scheme), and the school management pertaining occupational

tenders that take place within the school mentioning the rotations of staff that cuts

grass, provides and cooks the food. It was mentioned that the teachers must be of

assistance to children without birth certificates in the process of acquiring them, so they

can also benefit from provisions made by the department.

d) Departments of Home Affairs – Sibongiseni Mkhize

The department raised projects that are in place, mentioning renovations of offices and

the developments made in the mobile truck system e.g. the installation of computers.

e) SASSA Agency – David Mahlangu

The SOE raised awareness of an unfamiliar grant which is known as the care

independence grant. It was also mentioned that there is high rate of corruption e.g.

ghost child, which causes delays in their working processes.

f) Department of Health – Zinhle

The department of Health specified a programme called Ward Board, which brings

health services to the door step of patients in ward 7, 18 and 10. They made mention of

other health programmes which include Philamntwana Centre, Med-post and the CCG.

g) Department of Statistics – Mfanafuthi Thusi

The department of statistics mentioned current projects which involves victims of crime,

domestic abuse and general council. He also encouraged people to start-up businesses

and left contact details for the community.

h) Department of COGTA – Bheki Yaka

The COGTA department deliberated on the IDP process. He emphasised the new

approach that is being phased in the process of developing the communities, and those

are Ward Based Plans. He said that most Municipalities including Ulundi have submitted

the Ward Based Plans. There must also be Implementation Plans for same. He

acknowledged that they owe feedback to the Municipality on their last IDP comments

for 2017/2018 and that they recognize they owe the municipality service delivery

apparatuses.

i) Department of Labour – Nomfundo Dludla

The labour department revealed projects that they have running, with the municipality,

which include ID, BCA and the Employment Equity Act. They also mentioned their duties

which include helping workers who got injured at work, workers who are illegally

dismissed from work and other labour related matters, compensation included. It was

stated that the department has a system that looks at eliminating Agencies and agents,

which is called ESA. In addition, they listed other projects they have, which are: leaner-

ship programmes, in-service training and the building programme that arms the youth

with construction skills.

j) Ulundi Department of Planning – Mr Richard Mazibuko

The planning department had no presentation since they proposed the IDP but the

director of the planning and development department left contact details for those who

find having the information necessary.

k) Zululand Department of Planning– Sibusiso Mtshali

This department presented a project that shall deliver water and sanitation to 350

households in wards 5, 7, 10, 15, and 24 with an estimated budget of R22 million. Other

places that will benefit are Kwa-Xasane, eSphiva and Enqunyaneni, where 684 toilets are

to be built. It was presented that a water-purification programme is set for the following

places: KwaCeza, Enkonjeni, James Nxumalo, and Ulundi Townships. He continued by

saying this and other water related issues, -renovation of water valves, water pumps -

are to cost R1.7 million. He concluded by revealing that 600 houses have been planned

to be built on an estimated budget of R32 million, and that their commencement will go

in place once a date is set.

Questions

1. Cllr A.N. Sibiya from ward 8 questioned the SASSA Agency: “How can children who haven’t been

receiving their grants due to corruption at SASSA offices be helped?”

Answer: there’s an ongoing investigation pertaining all child support related corruption, final will

be revealed one it is finalized.

2. Cllr A.N. Sibiya from ward 8 questioned the Department of Education about the rotation of

feeding scheme tenders.

Answer: the public has the right to discuss these matters with the principal and oppose these

actions.

3. Cllr T.M. Buthelezi questioned SASSA about parent-less children who can’t benefit from child

support grants because they don’t have birth certificates since parents had left them with their

grandparents.

Answer: those children should be brought to home affairs, and all issues will be resolved there.

4. Cllr Mncube from ward 6 questioned the housing department about the promised houses which

haven’t been built in all promised areas.

Answer: the delivery process seems to be taking longer than expected but they will be delivered.

Delivery commenced at the Zungu Project.

5. Citizen, Mr Khumalo from ward 9 questioned the absence of the department of Agriculture and

requested an apology.

Answer: they were invited but they never showed and no apology was presented.

6. Citizen, Nonhlanhla Yaka questioned SASSA Agency on the unequal distribution of vouchers.

Answer: Not everyone will benefit from these voucher but only those who are pensioners or

deemed deserving by the Agency.

7. Mpho Masondo from ward 18 questioned the incompleteness of RDP houses that they requested

from Sukame Sakhe Construction.

Answer: they had surveyor and cost-related problems but continuation will take place soon.

8. Induna Mdlalose questioned the department of Housing about the progress of building houses

that were promised to ward 17, 3 years ago.

Answer: the building is still on the first stage of inspection, once approved, everything will go

smooth and the promised houses will be delivered.

9. Velile Mathabela asked the department of labour about the availability of trade-tests.