annexure-i oil india limited (a government of india ... · ii) full description of the material...

Annexure-I

OIL INDIA LIMITED (A Government of India Enterprise)

P.O. Duliajan - 786602, Assam, India FAX: 91-0374-2800533; E-mail : [email protected]

A) OIL INDIA LIMITED invites Indigenous Competitive Bid through its e-Procurement portal - https://etender.srm.oilindia.in/sap/bc/gui/sap/its/bbpstart/! for following e-tender :

E TENDER NO. B.C. DATE MATERIALS DESCRIPTION. SSI4661P15/P4 Dtd 21.08.14 (SINGLE STAGE COMPOSITE BID SYSTEM)

16.10.2014 Servo Lube 220 or equiv, Qty = 42 KL and Servo Super Plus 20 W 40 or equiv, Qty = 42 KL

SDI4641P15/P4 Dtd 20.08.14 (SINGLE STAGE COMPOSITE BID SYSTEM)

16.10.2014 Renewal of Symantec Antivirus Paper License, Qty = 2200 Nos

Application showing full address/email address with Tender Fee (Non-refundable) of Rs. 1,000.00 in favour of M/s Oil India Limited and payable at Duliajan is to be sent to Head-Materials, Oil India Limited, P.O. Duliajan, Assam-786602 only upto one week prior to Bid Closing date. Applications shall be accepted only upto one week prior to Bid Closing Date. The envelope containing the application for participation should clearly indicate “REQUEST FOR ISSUE OF USER ID AND PASSWORD FOR E TENDER NO …” for easy identification and timely issue of user ID and password. On receipt of requisite tender fee, USER_ID and initial PASSWORD will be communicated to the bidder (through e-mail) and will be allowed to participate in the tender through OIL’s e- Procurement portal. No physical tender documents will be provided. Details of NIT can be viewed using “Guest Login” provided in the e-Procurement portal. The link to e-Procurement portal has been also provided through OIL’s web site www.oil-india.com.

B). OIL INDIA LIMITED invites sealed tenders for the following: PRESS TENDER NO. B.C. Date Materials Description

DID4512P15/P4 Dtd 05.08.2014 (SINGLE STAGE COMPOSITE BID SYSTEM)

16.10.2014 Apple PC’S, Qty = 12 NOS

1.0 Bid documents (Non transferable) can be purchased from 25.08.2014 till one day prior to the respective B.C. Date on payment of tender fee of Rs.1,000.00 (One thousand) per tender only by Demand Draft in favour of M/s Oil India Limited payable at the place of purchase of tender document from: a. Head - Materials, Oil India Limited, P.O. Duliajan, Assam -786602 b. Head - Calcutta Branch, Oil India Limited, 4,India Exchange Place, Kolkata - 700001 c. Chief Adviser (Contract & Purchase), Oil India Limited, Plot No. 19, Sector- 16 A, NOIDA-201301 d. Chief Manager Materials (Pipeline), Oil India Limited, PO: Udayan Vihar, Guwahati - 781171. 2.0 Details of tender document will be available in OIL’s website: www.oil-india.com 3.0 This is a press tender and parties interested to participate against these tenders shall have to purchase the tender documents from any of OIL’s designated offices mentioned in the tender notification. Note: PSUs and SSI units are provided tender document free of cost, however they have to OIL’s designated office to purchase the tender documents before the last date of tender document mentioned in the tender.

Vendor Code [ ]

M/s. _________________________________________________________________________________________

Tender No. & Date : DID4512P15/P4 05.08.2014Bid Closing OnBid Opening On

::

16.10.2014 at 13:00 hrs.(IST)16.10.2014 at 13:00 hrs.(IST)

Delivery Required : AT DULIAJANTender FEE : Rs. 1000.00Bid Security AmountPerformanceGuarantee

::

Rs. 18600 or USD 0Not Applicable

With reference to your application we are pleased to issue this tender document and invite you tosubmit your firm quotation for the materials as listed & specified in the enclosed Annexure-I. Your quotation mustbe written in English, complete in all respect without keeping any ambiguity and conform to the "General Terms &Conditions" enclosed. It is also essential that your quotation must reach us before the bid closing date asindicated above. Your special attention is drawn to the following:

1.a) Rates should be quoted as per unit specified in Annexure-I on F.O.R. Destination basis. Offer should besubmitted as per format given in enclosed "General Terms & Conditions".

1.b) Your offer must include:

i) Tender No. vii) Packing charges, if any.ii) Full description of the material offered. viii) Excise Duty, if applicable.

iii) Any deviation in specification. ix) Taxes.iv) Best possible delivery for each item. x) Firm road freight for door delivery at above destinationv) Unit & total basic price for each item. xi) Brand name, whenever specific.

vi) Validity of minimum 120 days from the xii) Conformity to monogram/Inspectiondate of bid opening. requirements & charges if any.

2. Incomplete quotations will be summarily rejected.

The sealed quotation should be sent to the following address:Head-Materials, Materials Department, Oil India Limited, P.O. Duliajan-786602, ASSAM(INDIA).

Yours Faithfully,OIL INDIA LIMITED

Issued By__________________Issued On__________________

OIL INDIA LIMITED(A Govt. of India Enterprise)

P.O. Duliajan-786602, AssamE-mail:[email protected], Fax No.91-374-2800533

Tender No. & Date : DID4512P15/P4 05.08.2014

Tender FeeBid Security Amount

::

INRINR

1,000.0018,600.00

Bidding Type : Single Bid (Composite Bid)

Bid Closing OnBid Opening On

Performance Guarantee

::

:

16.10.2014 at 13:00 hrs. (IST)16.10.2014 at 13:00 hrs. (IST)

Not Applicable

OIL INDIA LIMITED invites Press tenders for items detailed below:

Item No./Mat. Code

Material Description Quantity UOM

100C000095

A. Technical Specifications of PC's:

Make: AppleModel:iMac / ME089HN-AFeatures:Processor: 3.4 GHz Quad-core Intel Core i5 Processor or higherMemory: Minimum 8 GB RAMStorage: Minimum 1 TB HDDOperating system: OS X v10.9 (Mavericks) or higherWebcam: HD WebcamDisplay: Minimum 27" (68.58 cm) LED Backlit DisplayWireless LAN: 802.11ac Wi-Fi wireless networkingIEEE 802.11a/b/g/n compatibleBluetooth: Bluetooth 4.0 wireless technologyPOWERPORTS/SLOTS- SDXC card slot- Four USB 3 ports (compatible with USB 2)- Two Thunderbolt ports- Mini DisplayPort output with support for DVI, VGA and dual-link DVI- 10/100/1000BASE-T Gigabit Ethernet (RJ-45 connector)- Kensington lock slotVIDEO SUPPORT AND CAMERA- FaceTime HD camera- Simultaneously supports full native resolution on the built-in display and upto a 30-inch display (2560x1600 pixels) on an external display-Support for extended desktop and video mirroring modes-Support for Target Display Mode via the Thunderbolt port using aThunderbolt to Thunderbolt cableOPTICAL DRIVEApple USB SuperDrive with USB cablePower Supply: Line voltage: 100-240V ACOthers:a)Apple Wireless Keyboardb)Apple Magic Mouse

12 NO

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Item No./Mat. Code


c)Power cordd)Drivers in CD/ DVD Mediae)Installation guide, User's guide

B. Delivery, Installation & Commissioning Terms:Delivery, installation and commissioning should be completed within 60 daysof confirmed order.

C. Warranty Service Terms:1. WARRANTY PERIOD: 1 year + 2 years under protection plan from thedate of commissioning.2. Preventive & corrective maintenance of the PCs supplied includingreplacement of defective parts during warranty period, at no extra cost.3. The defective parts under warranty should be first repaired / replaced andthereafter the defective items can be taken out of OIL's premises. Failure torepair or replace a defective part(s) under warranty within the stipulatedperiod will attract penalty, as mentioned in penalty clause.4. Bidder has to provide following services during warrantyperiod:a) Installation/ re-installation and maintenance of Mac OS, MS Officeproducts, SAP GUI, Anti-Virus & certain custom client applications, whenevernecessary. These software packages will be provided by OIL.b) Configuration of PC network during installation/ repair according to OIL'srequirement.c) Backup, formatting and restoration of systems, as and when required,ensuring no loss of data during the process.d) Restore PCs in case of malfunction due to Virus, including re-installation ofAnti-Virus software.5. Engineers should be available on call basis.6. Bidder will have to arrange its own transport facility for the engineers toattend warranty service calls, and for movement of spare parts.7. Warranty covers free service and free spare parts, excluding theconsumables.

D. Penalty Terms:1. If for any reason, during the warranty period the bidder fails to provideservices within seven successive days from the date of reporting thebreakdown, the period of warranty will be extended by that number(s) of days,at no extra cost to OIL.

E. Technical Bidding Format:Details of Technical Specification of the Items offered:----------------------------------------------------------------NIT Specifications Offered Specifications Compliance

F. Payment Terms:1. 70% after complete delivery2. 30% after installation and commissioning.

G. Confidentiality Agreement:1.OIL Confidentiality and Non-Disclosure Agreement(NDA) will be applicable.2. The bidder must submit duly filled Non-Disclosure Agreement as per givenformat duly signed & Sealed by the authorized signatory of the bidder.

Page : 2 / 6


Item No./Mat. Code


H. General Terms & Conditions:1. The Bidder has to be OEM/Joint venture of OEM/Subsidiary ofOEM/Authorised dealer of OEM/Authorised Reseller of OEM. Necessarydocuments in support of above undertaking should be submitted.2. The Bidder should provide an Undertaking of authenticity of the itemssupplied, sample format is as per Annexure-I.3. Bidder not complying with delivery, installation & commissioning, warranty,penalty and payment clauses, their offer shall be liable for rejection.4. Bids are to be submitted in the specified format.5. At the time of delivery if the quoted model becomes obsolete, then biddershould replace it with latest model of same configuration or higher with thesame quoted price and terms & conditions after approval from competentauthority in OIL.6. The bidder must state the address of their nearest service centre alongwith the offer.7. The bidder must designate a Single Point of Contact for all warranty relatedmatters whose Name and contact details should be mentioned in the offerdocument.

----------------------------------------------------------------Annexure-I

Sample undertaking of authenticity letter(To be typed on the bidder's company letterhead)

Ref. No____________ Date________

Head (Materials)Oil India Limited,Duliajan-786 602

Sub: Undertaking of authenticity of IT Hardware/Software supply - Desktops

Ref: Your tender enquiry No._________ Dated ______.

Sir,

With reference to the Desktops being quoted to you vide our quotation No.................. cited above, we hereby undertake that all the components/ parts/assembly/ software used shall be original & new.

We also undertake that in respect of licensed operating system and othersoftware, it shall be sourced from the authorized source.

Should you require, we hereby undertake to produce the certificate from ourOEM supplier in support of above undertaking at the time ofdelivery/installation. It will be our responsibility to produce such letters fromour OEM suppliers at the time of delivery or within a reasonable time.

Page : 3 / 6


Item No./Mat. Code


Yours faithfully,

For _____________________(Type Name &Affix Seal of the firm)

____________________________(Signature of Authorized Signatory)

Name:Designation:Place:Email:Phone No.:

Standard Notes: 1.(Bid document has also been displayed in OIL's Website (www.oil-india.com) to understandthe requirement only.) This is a Press tender and Parties interested to participate against thistender shall have to purchase the tender documents from any of OIL's designated officesmentioned in the tender notification.PSUs and SSI units are provided tender document free of cost (as per Govt guideliness),however they have to apply to OIL's designated office to purchase the tender documents beforethe last date of sale of tender document mentioned in the tender.Proof of purchase of tender document must be submitted along with the offer, failing which offerswill be treated as unsolicited.

2. General Qualification Criteria:In addition to the general BRC/BEC, following criteria on Bidders' Experience and their financialcapabilities shall be considered (documentary evidence to be provided along with the bid)as onBid Closing Date:a) Bidder should have experience of successfully executing one similar order for PC's valuing Rs5.57 Lakhs during last 3 years.b) Annual financial turnover of the firm in any of the last 3 financial years or current financial yearshould not be less than Rs 18.59 Lakhs.

3.Rate quoted must be firm for delivery. Offer with condition of price variation on any scorewhatsoever would be summarily rejected without any further reference.

4.Bids received after the bid closing date and time will be rejected. Similarly, modifications tobids received after the bid closing date & time will not be considered.

5.THE OFFER SHOULD BE SUBMITTED IN DUPLICATE.

6.In the event of receipt of only a single offer against the tender within B.C. Date, OIL reservesthe right to extend the B.C. Date as Deemed fit by the company. During the extended period, thebidders who have already submitted the Bids On or Before the original B.C. Date, shall not bepermitted to revise their quotation.

7.Any sum of money due and payable to the contractor (including Security Deposit refundable tothem) under this or any other contract may be appropriated by Oil India Limited and set-offagainst any claim of Oil India Limited (or such other person or persons contracting through OilIndia Limited) for payment of sum of money arising out of this contract or under any other

Page : 4 / 6

Tender No. & Date : DID4512P15/P4 05.08.2014contract made by the contractor with Oil India Limited (or such other person or personscontracting through Oil India Limited).

8.For order with F.O.R. Duliajan term, 100% payment against dispatch document will not beentertained. In this regards please refer payment terms in ANNEXURE -MM/TENDER/LP/01/06.

9.The tender will be governed by General Terms and Conditions for Indigenous tender videMM/TENDER/LP/06.

10.Bidders should submit their bids with page no's mentioned on all the pages of the bids.

11.Bidders should submit their bids in tabular form explicitly mentioning compliance / noncompliance to all the NIT terms and conditions of NIT

12. Bidders should fillup the attached "Bidders Response sheet (Annexure FFF)" and submitalongwith their bid

Special Notes : BID REJECTION CRITERIA (BRC) / BID EVALUATION CRITERIA (BEC):

The following BRC/BEC will govern the evaluation of the bids received against this tender. Bidsthat do not comply with stipulated BRC/BEC in full will be treated as non responsive and suchbids shall prima-facie be rejected. Bid evaluation will be done only for those bids that passthrough the "Bid Rejection Criteria" as stipulated in this document.

Other terms and conditions of the enquiry shall be as per General Terms and Conditions forIndigenous tender vide MM/TENDER/LP/06. However, if any of the Clauses of the Bid RejectionCriteria / Bid Evaluation Criteria (BRC / BEC) contradict the Clauses of the tender orMM/TENDER/LP/01/06 elsewhere, those in the BRC / BEC shall prevail.

1.0 BID REJECTION CRITERIA (BRC):

The bid shall conform generally to the specifications and terms and conditions given in thisdocument. Notwithstanding the general conformity of the bids to the stipulated specifications, thefollowing requirements will have to be particularly met by the Bidders without which the same willbe considered as non-responsive and rejected.

i). The Bidder has to be OEM/Joint venture of OEM/Subsidiary of OEM/Authorised dealer ofOEM/Authorised Reseller of OEM. Necessary documents in support of above undertakingshould be submitted.

ii) Bid security:The bid must be accompanied by Bid Security of Rs 18,600.00 in OIL's prescribed format asBank Guarantee or a Bank Draft/Cashier cheque in favour of OIL. The Bid Security shall besubmitted manually in sealed envelope superscribed with Tender no. and Bid Closing date toHead Materials, Materials Department, Oil India Limited, Duliajan- 786602, Assam on or beforethe Bid Closing Date and Time mentioned in the Tender. If bid security in ORIGINAL of abovementioned amount is not received within bid closing date and time , the bid submitted throughelectronic form will be rejected without any further consideration. For exemption for submissionof Bid Security, please refer Clause No. 8.8 of General Terms and Conditions videMM/TENDER/LP/01/06. The Bank Guarantee towards Bid Security shall be valid for 10 monthsfrom Bid closing date. (i.e. upto 16.08.2015).

The format of Bank Guarantee towards Bid Security (Annexure - IV) has been amended to

Page : 5 / 6

Tender No. & Date : DID4512P15/P4 05.08.2014Annexure - IV (Revised) and bidders should submit Bank Guarantee towards Bid Security as perAnnexure - IV (Revised) only.

In case of extension of Bid Closing date against the tender where a bidder has already submittedhis bid with requisite bid security validity within the original B.C. Date, such bidders will extendvalidity of bid security covering the extended period of the bid closing date.

iii). The prices offered will have to be firm through delivery and not subject to variation on anyaccount. A bid submitted with an adjustable price will be treated as non-responsive and rejected.

iv). Bids received after the bid closing date and time will be rejected. Similarly, modifications tobids received after the bid closing date & time will not be considered.

v). Validity of the bid shall be minimum 120 days from the Bid Closing Date. Bids with lesservalidity will be rejected.

vi). Bids containing incorrect statement will be rejected.

2.0 BID EVALUATION CRITERIA (BEC):

The bids conforming to the technical specifications, terms and conditions stipulated in the tenderand considered to be responsive after subjecting to the Bid Rejection Criteria as well asverification of original of any or all documents/ documentary evidences pertaining to BRC, will beconsidered for further evaluation as per the Bid Evaluation Criteria given below:

i) To evaluate the inter-se-ranking of the offers, Assam Entry Tax on purchase value will beloaded as per prevailing Govt. of Assam guidelines as applicable on bid closing date. Biddersmay check this with the appropriate authority while submitting their offer.

ii) If there is any discrepancy between the unit price and the total price, the unit price will prevailand the total price shall be corrected. Similarly, if there is any discrepancy between words andfigure, the amounts in words shall prevail and will be adopted for evaluation.

iii) To ascertain the substantial responsiveness of the bid OIL reserves the right to ask the bidderfor clarification in respect of clauses covered under BRC also and such clarifications fulfilling theBRC clauses in to must be received on or before the deadline given by the company, failingwhich the offer will be summarily rejected.

Page : 6 / 6

Vendor Code [ ]

M/s. _________________________________________________________________________________________

Tender No. & Date : DID4512P15/P4 05.08.2014Bid Closing OnBid Opening On

::

16.10.2014 at 13:00 hrs.(IST)16.10.2014 at 13:00 hrs.(IST)

Delivery Required : AT DULIAJANTender FEE : Rs. 1000.00Bid Security AmountPerformanceGuarantee

::

Rs. 18600 or USD 0Not Applicable

With reference to your application we are pleased to issue this tender document and invite you tosubmit your firm quotation for the materials as listed & specified in the enclosed Annexure-I. Your quotation mustbe written in English, complete in all respect without keeping any ambiguity and conform to the "General Terms &Conditions" enclosed. It is also essential that your quotation must reach us before the bid closing date asindicated above. Your special attention is drawn to the following:

1.a) Rates should be quoted as per unit specified in Annexure-I on F.O.R. Destination basis. Offer should besubmitted as per format given in enclosed "General Terms & Conditions".

1.b) Your offer must include:

i) Tender No. vii) Packing charges, if any.ii) Full description of the material offered. viii) Excise Duty, if applicable.

iii) Any deviation in specification. ix) Taxes.iv) Best possible delivery for each item. x) Firm road freight for door delivery at above destinationv) Unit & total basic price for each item. xi) Brand name, whenever specific.

vi) Validity of minimum 120 days from the xii) Conformity to monogram/Inspectiondate of bid opening. requirements & charges if any.

2. Incomplete quotations will be summarily rejected.

The sealed quotation should be sent to the following address:Head-Materials, Materials Department, Oil India Limited, P.O. Duliajan-786602, ASSAM(INDIA).

Yours Faithfully,OIL INDIA LIMITED

Issued By__________________Issued On__________________

OIL INDIA LIMITED(A Govt. of India Enterprise)

P.O. Duliajan-786602, AssamE-mail:[email protected], Fax No.91-374-2800533


Tender FeeBid Security Amount

::

INRINR

1,000.0018,600.00

Bidding Type : Single Bid (Composite Bid)

Bid Closing OnBid Opening On

Performance Guarantee

::

:

16.10.2014 at 13:00 hrs. (IST)16.10.2014 at 13:00 hrs. (IST)

Not Applicable

OIL INDIA LIMITED invites Press tenders for items detailed below:

Item No./Mat. Code


100C000095

A. Technical Specifications of PC's:

Make: AppleModel:iMac / ME089HN-AFeatures:Processor: 3.4 GHz Quad-core Intel Core i5 Processor or higherMemory: Minimum 8 GB RAMStorage: Minimum 1 TB HDDOperating system: OS X v10.9 (Mavericks) or higherWebcam: HD WebcamDisplay: Minimum 27" (68.58 cm) LED Backlit DisplayWireless LAN: 802.11ac Wi-Fi wireless networkingIEEE 802.11a/b/g/n compatibleBluetooth: Bluetooth 4.0 wireless technologyPOWERPORTS/SLOTS- SDXC card slot- Four USB 3 ports (compatible with USB 2)- Two Thunderbolt ports- Mini DisplayPort output with support for DVI, VGA and dual-link DVI- 10/100/1000BASE-T Gigabit Ethernet (RJ-45 connector)- Kensington lock slotVIDEO SUPPORT AND CAMERA- FaceTime HD camera- Simultaneously supports full native resolution on the built-in display and upto a 30-inch display (2560x1600 pixels) on an external display-Support for extended desktop and video mirroring modes-Support for Target Display Mode via the Thunderbolt port using aThunderbolt to Thunderbolt cableOPTICAL DRIVEApple USB SuperDrive with USB cablePower Supply: Line voltage: 100-240V ACOthers:a)Apple Wireless Keyboardb)Apple Magic Mouse

12 NO

Page : 1 / 6


Item No./Mat. Code


c)Power cordd)Drivers in CD/ DVD Mediae)Installation guide, User's guide

B. Delivery, Installation & Commissioning Terms:Delivery, installation and commissioning should be completed within 60 daysof confirmed order.

C. Warranty Service Terms:1. WARRANTY PERIOD: 1 year + 2 years under protection plan from thedate of commissioning.2. Preventive & corrective maintenance of the PCs supplied includingreplacement of defective parts during warranty period, at no extra cost.3. The defective parts under warranty should be first repaired / replaced andthereafter the defective items can be taken out of OIL's premises. Failure torepair or replace a defective part(s) under warranty within the stipulatedperiod will attract penalty, as mentioned in penalty clause.4. Bidder has to provide following services during warrantyperiod:a) Installation/ re-installation and maintenance of Mac OS, MS Officeproducts, SAP GUI, Anti-Virus & certain custom client applications, whenevernecessary. These software packages will be provided by OIL.b) Configuration of PC network during installation/ repair according to OIL'srequirement.c) Backup, formatting and restoration of systems, as and when required,ensuring no loss of data during the process.d) Restore PCs in case of malfunction due to Virus, including re-installation ofAnti-Virus software.5. Engineers should be available on call basis.6. Bidder will have to arrange its own transport facility for the engineers toattend warranty service calls, and for movement of spare parts.7. Warranty covers free service and free spare parts, excluding theconsumables.

D. Penalty Terms:1. If for any reason, during the warranty period the bidder fails to provideservices within seven successive days from the date of reporting thebreakdown, the period of warranty will be extended by that number(s) of days,at no extra cost to OIL.

E. Technical Bidding Format:Details of Technical Specification of the Items offered:----------------------------------------------------------------NIT Specifications Offered Specifications Compliance

F. Payment Terms:1. 70% after complete delivery2. 30% after installation and commissioning.

G. Confidentiality Agreement:1.OIL Confidentiality and Non-Disclosure Agreement(NDA) will be applicable.2. The bidder must submit duly filled Non-Disclosure Agreement as per givenformat duly signed & Sealed by the authorized signatory of the bidder.

Page : 2 / 6


Item No./Mat. Code


H. General Terms & Conditions:1. The Bidder has to be OEM/Joint venture of OEM/Subsidiary ofOEM/Authorised dealer of OEM/Authorised Reseller of OEM. Necessarydocuments in support of above undertaking should be submitted.2. The Bidder should provide an Undertaking of authenticity of the itemssupplied, sample format is as per Annexure-I.3. Bidder not complying with delivery, installation & commissioning, warranty,penalty and payment clauses, their offer shall be liable for rejection.4. Bids are to be submitted in the specified format.5. At the time of delivery if the quoted model becomes obsolete, then biddershould replace it with latest model of same configuration or higher with thesame quoted price and terms & conditions after approval from competentauthority in OIL.6. The bidder must state the address of their nearest service centre alongwith the offer.7. The bidder must designate a Single Point of Contact for all warranty relatedmatters whose Name and contact details should be mentioned in the offerdocument.

----------------------------------------------------------------Annexure-I

Sample undertaking of authenticity letter(To be typed on the bidder's company letterhead)

Ref. No____________ Date________

Head (Materials)Oil India Limited,Duliajan-786 602

Sub: Undertaking of authenticity of IT Hardware/Software supply - Desktops

Ref: Your tender enquiry No._________ Dated ______.

Sir,

With reference to the Desktops being quoted to you vide our quotation No.................. cited above, we hereby undertake that all the components/ parts/assembly/ software used shall be original & new.

We also undertake that in respect of licensed operating system and othersoftware, it shall be sourced from the authorized source.

Should you require, we hereby undertake to produce the certificate from ourOEM supplier in support of above undertaking at the time ofdelivery/installation. It will be our responsibility to produce such letters fromour OEM suppliers at the time of delivery or within a reasonable time.

Page : 3 / 6


Item No./Mat. Code


Yours faithfully,

For _____________________(Type Name &Affix Seal of the firm)

____________________________(Signature of Authorized Signatory)

Name:Designation:Place:Email:Phone No.:

Standard Notes: 1.(Bid document has also been displayed in OIL's Website (www.oil-india.com) to understandthe requirement only.) This is a Press tender and Parties interested to participate against thistender shall have to purchase the tender documents from any of OIL's designated officesmentioned in the tender notification.PSUs and SSI units are provided tender document free of cost (as per Govt guideliness),however they have to apply to OIL's designated office to purchase the tender documents beforethe last date of sale of tender document mentioned in the tender.Proof of purchase of tender document must be submitted along with the offer, failing which offerswill be treated as unsolicited.

2. General Qualification Criteria:In addition to the general BRC/BEC, following criteria on Bidders' Experience and their financialcapabilities shall be considered (documentary evidence to be provided along with the bid)as onBid Closing Date:a) Bidder should have experience of successfully executing one similar order for PC's valuing Rs5.57 Lakhs during last 3 years.b) Annual financial turnover of the firm in any of the last 3 financial years or current financial yearshould not be less than Rs 18.59 Lakhs.

3.Rate quoted must be firm for delivery. Offer with condition of price variation on any scorewhatsoever would be summarily rejected without any further reference.

4.Bids received after the bid closing date and time will be rejected. Similarly, modifications tobids received after the bid closing date & time will not be considered.

5.THE OFFER SHOULD BE SUBMITTED IN DUPLICATE.

6.In the event of receipt of only a single offer against the tender within B.C. Date, OIL reservesthe right to extend the B.C. Date as Deemed fit by the company. During the extended period, thebidders who have already submitted the Bids On or Before the original B.C. Date, shall not bepermitted to revise their quotation.

7.Any sum of money due and payable to the contractor (including Security Deposit refundable tothem) under this or any other contract may be appropriated by Oil India Limited and set-offagainst any claim of Oil India Limited (or such other person or persons contracting through OilIndia Limited) for payment of sum of money arising out of this contract or under any other

Page : 4 / 6

Tender No. & Date : DID4512P15/P4 05.08.2014contract made by the contractor with Oil India Limited (or such other person or personscontracting through Oil India Limited).

8.For order with F.O.R. Duliajan term, 100% payment against dispatch document will not beentertained. In this regards please refer payment terms in ANNEXURE -MM/TENDER/LP/01/06.

9.The tender will be governed by General Terms and Conditions for Indigenous tender videMM/TENDER/LP/06.

10.Bidders should submit their bids with page no's mentioned on all the pages of the bids.

11.Bidders should submit their bids in tabular form explicitly mentioning compliance / noncompliance to all the NIT terms and conditions of NIT

12. Bidders should fillup the attached "Bidders Response sheet (Annexure FFF)" and submitalongwith their bid

Special Notes : BID REJECTION CRITERIA (BRC) / BID EVALUATION CRITERIA (BEC):

The following BRC/BEC will govern the evaluation of the bids received against this tender. Bidsthat do not comply with stipulated BRC/BEC in full will be treated as non responsive and suchbids shall prima-facie be rejected. Bid evaluation will be done only for those bids that passthrough the "Bid Rejection Criteria" as stipulated in this document.

Other terms and conditions of the enquiry shall be as per General Terms and Conditions forIndigenous tender vide MM/TENDER/LP/06. However, if any of the Clauses of the Bid RejectionCriteria / Bid Evaluation Criteria (BRC / BEC) contradict the Clauses of the tender orMM/TENDER/LP/01/06 elsewhere, those in the BRC / BEC shall prevail.

1.0 BID REJECTION CRITERIA (BRC):

The bid shall conform generally to the specifications and terms and conditions given in thisdocument. Notwithstanding the general conformity of the bids to the stipulated specifications, thefollowing requirements will have to be particularly met by the Bidders without which the same willbe considered as non-responsive and rejected.

i). The Bidder has to be OEM/Joint venture of OEM/Subsidiary of OEM/Authorised dealer ofOEM/Authorised Reseller of OEM. Necessary documents in support of above undertakingshould be submitted.

ii) Bid security:The bid must be accompanied by Bid Security of Rs 18,600.00 in OIL's prescribed format asBank Guarantee or a Bank Draft/Cashier cheque in favour of OIL. The Bid Security shall besubmitted manually in sealed envelope superscribed with Tender no. and Bid Closing date toHead Materials, Materials Department, Oil India Limited, Duliajan- 786602, Assam on or beforethe Bid Closing Date and Time mentioned in the Tender. If bid security in ORIGINAL of abovementioned amount is not received within bid closing date and time , the bid submitted throughelectronic form will be rejected without any further consideration. For exemption for submissionof Bid Security, please refer Clause No. 8.8 of General Terms and Conditions videMM/TENDER/LP/01/06. The Bank Guarantee towards Bid Security shall be valid for 10 monthsfrom Bid closing date. (i.e. upto 16.08.2015).

The format of Bank Guarantee towards Bid Security (Annexure - IV) has been amended to

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Tender No. & Date : DID4512P15/P4 05.08.2014Annexure - IV (Revised) and bidders should submit Bank Guarantee towards Bid Security as perAnnexure - IV (Revised) only.

In case of extension of Bid Closing date against the tender where a bidder has already submittedhis bid with requisite bid security validity within the original B.C. Date, such bidders will extendvalidity of bid security covering the extended period of the bid closing date.

iii). The prices offered will have to be firm through delivery and not subject to variation on anyaccount. A bid submitted with an adjustable price will be treated as non-responsive and rejected.

iv). Bids received after the bid closing date and time will be rejected. Similarly, modifications tobids received after the bid closing date & time will not be considered.

v). Validity of the bid shall be minimum 120 days from the Bid Closing Date. Bids with lesservalidity will be rejected.

vi). Bids containing incorrect statement will be rejected.

2.0 BID EVALUATION CRITERIA (BEC):

The bids conforming to the technical specifications, terms and conditions stipulated in the tenderand considered to be responsive after subjecting to the Bid Rejection Criteria as well asverification of original of any or all documents/ documentary evidences pertaining to BRC, will beconsidered for further evaluation as per the Bid Evaluation Criteria given below:

i) To evaluate the inter-se-ranking of the offers, Assam Entry Tax on purchase value will beloaded as per prevailing Govt. of Assam guidelines as applicable on bid closing date. Biddersmay check this with the appropriate authority while submitting their offer.

ii) If there is any discrepancy between the unit price and the total price, the unit price will prevailand the total price shall be corrected. Similarly, if there is any discrepancy between words andfigure, the amounts in words shall prevail and will be adopted for evaluation.

iii) To ascertain the substantial responsiveness of the bid OIL reserves the right to ask the bidderfor clarification in respect of clauses covered under BRC also and such clarifications fulfilling theBRC clauses in to must be received on or before the deadline given by the company, failingwhich the offer will be summarily rejected.

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annexure-i oil india limited (a government of india ... · ii) full description of the material...

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