AnnualGeneralMeeting:17thJuly2013

BETAAnnualGeneralMeetingWednesday 17th July 2013 at 2:00pm-3.15pm

Committee Room 2A,House of Lords, London SW1A 0AA

Draft Agenda:

•Minutes of the last Annual General Meeting (12/07/12)

•Matters arising

•Directors report on the activities of the association

•Submission and approval of the Association’s accounts

•Submission and approval of the 2013 budget

• Appointment / Resignation of Directors

•Motions submitted by members

•Any other business

•Date of the next AGM

British Educational Travel Association (BETA)

PO Box 182, Carshalton, Surrey SM5 2XW

T:020 8669 1444 E: events@betauk.com W: www.betauk.com

MinutesoftheBETAAnnualGeneralMeetingheldonthe

12thJuly2012at

CommitteeRoom3a,HouseofLords,LondonSW1A0AA

TheChairman,DickPorteropenedthemeetingandwelcomedthosememberspresent.

Apologiesforabsence

Apologiesweretakenasreadandaccepted.

Minutesofthelastmeeting(7thJuly2011)

TheChairmaninvitedanyquestionsregardingtheminutesofthelastmeeting.Therewerenone.TheChairmanproposedamotiontoendorsetheminutesofthelastAGM.ThemotionwasproposedbyRonaldodaSilva(BritanniaStudentServices)andsecondedbyJeannieShapiro(ThinkJeannie!).

Mattersarisingfromminutesofthelastmeeting

Therewerenone.

ExecutiveDirector’sReportontheactivitiesoftheassociation

Thechairmaninvitedquestionstothedirector’sreport.Therewerenone.

A copy of the Executive Directors report can be found in themembers only section of the BETAwebsite.

SubmissionandApprovaloftheAssociation’saccounts

TheChairmanpresentedtheaccountsandtalkedthroughthebalancesheethighlightingthefounderloans which were the set up fees of the association. The chairman went on to explain that aprincipalofoffsettingfounderloansagainstsubscriptionfeesaddingthatmanyofthefoundershadagreedtothisproposalwhichwasreducingtheassociation’slongtermliabilities.The chairman proposed a motion to endorse the 2011 accounts. The motion was proposed byRonaldodaSilva(BritanniaStudentServices)andsecondedbyMarioRistovski(Eurojob).

Submissionandapprovalofthe2012budgetTheChairmangaveanoverviewofthe2012budgetandwentontosaythattheBoardofDirectorsfeltcomfortablethatthebudgetwasrealisticandachievable.TheChairmanproposedamotiontoendorsethe2012Budget.ThismotionwasproposedbyAndreuQuintana(EquityPointHostels)andsecondedbyKeithKnowles(StChristopher’sInns).

Motionssubmittedbymembers

Therewerenone.

ElectionoftheDirectors

TheChairmanexplainedthattheBoardofDirectorsaimstocoverawidefootprintofyouthindustrybyappointingaDirector fromeachsector.Hesaid thatmanycurrentDirectorssitongovernmentbodiesandwhichmadetheAssociationwellplacedtohighlighttheimportanceofourindustryanddeliverkeymessages.TheChairmanalsoaddedthatfurtherexpansionoftheBoardiswelcomed.

Thechairmanhighlightedthecurrentboardofdirectorswhohadallagreedtore-standunlesstherewereanyobjections. Therewerenone. Thechairmanproposedamotion toaccept theboardasindicatedbelow.ThiswasproposedbyBecWhiffin(TopdeckTravel)andsecondedbyEmmaCoelho(AngloAmericanEducationalServices)

TheBoardMembersfortheperiod2012-2013are:

MarkAnderson,AndersonTours

KeithKnowles,StChristopher’sInns

StevenLowy,umiHotels

TonyMillns,EnglishUK

DickPorter,TopdeckTravel(Chairman)

JeannieShapiro,ThinkJeannie!

RonaldodaSilva,BritanniaStudentServices

Anyotherbusiness

Therewasnone.

DateandtimeofnextAGM

DetailsonafutureAnnualGeneralMeetingaretobeadvised.

ENDS

DirectorsReportontheActivitiesoftheAssociation

TenyearsagoBETAwasfoundedwiththesupportandbackingof8organisations,withthemainclearstrategicobjectivesbeing;

• tohighlighttheenormousvalueofyouth,studentandeducationaltravelto,fromandwithintheUK

• tocreatecommercialopportunitiesbetweenbuyersandsellersofyouthrelatedproducts

Duringthistime,theassociationhascreatedagrowingnetworkofmembers,representingournicheindustryandhasdeliveredover70industryevents.

Theoverallfinancialtrendfortheassociationisapositiveoneasdemonstratedinthegraphbelow.Staffcostsincreasedin2012,addingtoouradministrativeexpenses,butwithgreaterreturnsonsubscriptionincomeandevents,ourturnoverandgrosssurplusincreasedandweimprovedonourbudgetby39%.

Wehavecontinuedtoreduceourliabilitiesthroughoutthecourseoftheyearandnowsevenorganisationsoutofeightarewritingdowntheirfounderloansagainstsubscriptions,twoofwhichwillberepaidinfullbytheendof2013.

Membership

Subscriptionincomehascontinuedtoincreaseyearonyear,withimprovedmembershipretentionandagrowinginterestinnewmembership,theassociationcontinuestogofromstrengthtostrength.

-100,000

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50,000

100,000

150,000

2010

2011

2012

Thethreeyeartrendonsubscriptionincomeisshowninthegraphbelow.

Q2figuresfor2013showthattheassociationhasalreadygenerated11newapplicationsformembership,whichisequivalenttotheentirenumberofnewmemberapplicationsin2012!

Events

BETA’seventscontinuetobewellreceivedandasalwaysthesecretariatiskeentoexpandonthenumberofeventsweareabletodeliverandwealwayswelcomefeedbackfrommembersonpossiblespeakers,topics,hostsetc.

During2012keyeventsfortheassociationwere:

• YouthTravelWorkshop• ParliamentaryReception• YouthIndustrySeminar• BritishYouthTravelAwards

Plusaseriesofad-hocandinformaleventseg.theatreandnetworking

Eventsarekeytotheoveralleffectivenessoftheassociation,theyareadriverforournewmembership,engagementforourstakeholders,andavaluablewayinwhichtobringtogetherlikemindedindividualsforinformationsharingandtrading.

Oureventsalsodeliveravitalsourceofincomefortheassociation,indeedtheincomefromtheseprojectsincreasedby24%ascomparedto2011.

5600056500570005750058000585005900059500600006050061000

Subscripcons:PaymentsIn

2010

2011

2012

TherecentBETAYouthTravelWorkshopisatestamenttothecontinuingsuccessofourevents,withfiguresfromthisyearshowinga19%increaseindelegatesattending,and15%increaseincompaniesregistering.

ForthefirsttimewewelcomedadelegationofhostedbuyerswhichweresponsoredbyVisitBritain,fromFrance,Spain,Germany,ItalyandtheNetherlandsandthereiscommitmenttogrowthesenumbersin2014.

• 94%ofdelegatesratedtheeventeithergoodorexcellent

• 80%ofdelegatessaiditwasimportant/veryimportantforthemtoberepresentedatthiseventnextyear

• 81%ofdelegatessaidthattheywouldrecommendthiseventtootherstakeholdersandbusinesseswithaninterestinthisniche

0

5000

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15000

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35000

2010 2011 2012

ProjectIncome

Eventtestimonialssuppliedbyattendingorganisationsinclude:

Thiswasthefirsttimethatourcompanyattendedtheevent.Ifeltitwasafantasticallyorganisedeventandverymuchlookforwardtoseeingyounextyear.–KGAdventures

BETAworkshopgivesagreatopportunitytomeetandnetworkwiththoseYouthTravelOperators,LanguageSchoolsIwouldn'tnormallymeetattheothereventsIattendovertheyear.Andthecostisverycompetitive!–Ripley’sBelieveitornot!

Thiswasawellorganisedworkshopmatchingcompatiblebuyerswithsuppliersandprovidedrelevantopportunitiestosecurenewbusinessandrefresholdandexistingcontacts–PlanetHollywood

AsthiswasthefirstBETAeventIhaveattendedIwasveryimpressedthedayandtheorganisationoftheday.–ContinuumLeadingAttractions

Areallyworthwhileandwellorganisedevent.Wehadafulldayofappointments,soitwasagreatopportunitytonetworkandmakelotsofnewcontactsandraiseawarenessofChild-Safe.–ChildSafe

Thiseventrepresentsanexcellentnetworkingplatformforanyproductand/orserviceproviderworkingwithorservingtheUKYouthTravelMarketplace.HighlyrecommendedbyCoachDirectLimitedasanexistingmemberwithBETAandattendeesofpastYouthTravelWorkshopsorganisedbyBETA.–CoachDirect

Verygoodappointmentsystemandgoodqualitybuyers.AllmeetingsIhadwererelevanttosomeextentandIthinkwe'llreceivenewbusinessfromthenewcontactsImade.–Shakespeare’sGlobe

Goodopportunitytomeetindustrycontacts–LondonNest

BETAhasprovideduswithabrilliantplatformofsupportandhelpswithpromotingourservicesinternationallytothemostrelevantmarkets.–BritanniaStudentServices

BETA'sannualtravelworkshopisawellorganisedandenjoyableeventwhichhasalwaysprovideduswithgoodlinkstootherindustryprofessionalsandnewbusinesspartners.-HeartofEnglandStudyProgramme

ThebestBETAworkshopever!!!!Thevenue,theinternationalbuyersandtheexcellentorganisationandwelcomemakesitarealpleasuretoattendanddoBusiness.ThebestworkshopIhaveattendedinmanyyears.Smallisbeautiful!!!!!!–AnglophilesAcademic

ExcellentOpportunitytoMeetsuppliersandbuyersintheUK,learnnewproduct,andbuildrelationships–TwinGroup

Greatevent!Fantasticcosteffectiveopportunitytodobusinesswithyouthfocussedindustryspecialists.YHA

Verygoodevent-highlyrecommendedforyouthsectorsellers.–CelticGroupHostels

TheBritishYouthTravelAwardshavebecomeamuchsoughtafteraccoladeintheyouth,studentandeducationaltravelindustry.In2012wereceivedarecordnumberofsubmissions,andinteresthasalreadystartedmountingforthe2013event.

WeareworkingagainwithBETAmemberWestfieldShoppingTownstodelivertheeventwhichwillthisyearbeheldatWestfieldLondon(ShepherdsBush).Weareplanningasimilarset-uptothatof2012usingtheVueCinemaandanafterpartyvenue.Moredetailsavailableshortly.

Thecategoriesin2012werethefollowingandweplantorepeattheseagain:

BestAccommodationBestEducationalProductBestLeisureProductBestUKYouthDestinationBestInternationalYouthDestinationBestSupportServiceBestUseofSocialMedia/MobileMediaBestVolunteeringOrganisationBestMarketingRisingStarOutstandingAchievementBestCustomerServicePeople’sChoice

Wewillbecallingforsubmissionsforthe2013BritishYouthTravelAwardsinSeptember2013.

Research&Intelligence

Backin2011BETApublisheditsfirstpieceofresearchentitled“Britain’sShiningOpportunity”whichlookedatthevolumeandvalueoftheyouth,studentandeducationaltravelmarkettotheUK,withfindingsshowingthatitcontributesover£20billionperannumtotheUKeconomy.

Thisstudyhasbecomeawidelyusedtoolintheindustryandweplanonrenewingthisdocumentinduecourse.

Aspartofouranniversaryyear,wearepleasedtodeliveranewstudyintotheattitudes,behavioursandtrendsofouryoungaudienceentitled“GreatBritain,attheHeartofGlobalYouthTravel”.

Theaimoftheseprojectsistohelptoinformourindustry,asproducersandsuppliersofyouthtravelandalsotoinformgovernmentdepartments,officialtourismofficesandotheroutsideindustriesthatderiveasubstantialincomefromthesetravellers.

OurfindingsshowthattheUKisanaspirationalandinspirationaldestinationforyoungtravellers.Theirtravelexperiencesstronglyinfluencethattheyintendtoreturnfrequently,recommendhighlyandremainfaithfultobrandGreatBritain.

AspartofaPRpushsurroundingthepublicationofthenewstudyBETAcommissionedavideoalongsideVisitBritainwhichtalksoftheimportanceofyouthtraveltotheUK.

Welookforwardtoreceivingyourfeedbackonthisdocument.

VB.TV-BETAYouthTravelChannel

AspartofourrenewedrelationshipwithVisitBritain,VB.TVwillbehostingaBETAbrandedchanneldedicatedtoyouthtravel.VB.TVisaportalforUKtravelvideos.ThisopportunityallowsforgreaterexposureforBETAandtheprofessionalismofourmembership.AlreadymanymembershavebeensubmittingvideostobedisplayedonthechannelandIwillkeepyouupdatedontheprogressofthisproject.

Thankyou!

OnbehalfofmyselfandtheBETABoardofDirectorsIwouldliketotakethisopportunitytothankyouforyourcontinuedsupportoftheassociationanditsactivities.BETAexistssolelytoservicetheneedsofourmembership,andwearemostfortunatetohaveagrowingandpro-activegroupofindustryprofessionals.

Weverymuchlookforwardtoworkingwithyouinduring2013andbeyond.

Kindestregards

EmmaEnglishExecutiveDirector

Minutes of the BETA Annual General Meeting held on the 17th July 2013 at

Committee Room 2a, House of Lords, London SW1A 0AA The Chairman, Dick Porter opened the meeting and welcomed those members present. Apologies for absence Apologies were taken as read and accepted. Minutes of the last meeting (12th July 2012) The Chairman invited any questions regarding the minutes of the last meeting. There were none. The Chairman proposed a motion to endorse the minutes of the last AGM. The motion was proposed by David Walker (Ardmore Group) and seconded by David Chapman (Wyse Travel Confederation). Matters arising from minutes of the last meeting There were none. Executive Director’s Report on the activities of the association The chairman invited questions to the director’s report. There were none. A copy of the Executive Directors report can be found in the member’s only section of the BETA website. Submission and Approval of the Association’s accounts The Chairman presented the accounts and talked through the balance sheet. The chairman went on to highlighting the founder loans of the association and explained that almost all were being offset against subscription fees, and that two would be repaid in full by the end of 2013. David Chapman (Wyse Travel Confederation) asked about the associations capital and reserves and the outstanding founder loan to Wyse. The chairman responded that as no fees were being paid by Wyse the offset was not in place, however, he hoped to find a suitable solution for this with Wyse in due course. The Chairman reminded the meeting of the motion agreed at a previous AGM that founder loans would not be repaid in cash until the association has one year’s running costs in hand. He went on to explain that the association currently held around £40,000 in reserves vs a founder loan position of around £50,000.

A motion was proposed to endorse the 2012 accounts. This was proposed by Ronaldo da Silva (Britannia Student Services) and seconded by David Chapman (Wyse Travel Confederation) Submission and approval of the 2013 budget The Chairman gave an overview of the 2013 budget. He added that the year was already running very well and that the Board of Directors felt comfortable that the budget was realistic and achievable. The Chairman proposed a motion to endorse the 2013 Budget. This motion was proposed by Steve Lowy (umi) and seconded by Ian Swain (STA Travel). Motions submitted by members There were none. Election of the Directors The Chairman explained that the objective is to maintain a Board of Directors that is able to cover the various segments of our industry. He added that many board members also sit on other influential public and private sector boards insuring that the association is well placed to push our message of the importance of youth travel. The chairman highlighted the current board of directors who had all agreed to re-stand unless there were any objections. There were none. The Board Members for the period 2013-2014 are: Mark Anderson, Anderson Tours Keith Knowles, St Christopher’s Inns Steven Lowy, umi Hotels Tony Millns, English UK Dick Porter, Topdeck Travel (Chairman) Jeannie Shapiro, Think Jeannie! Ronaldo da Silva, Britannia Student Services The Chairman proposed that the board elect Callum Kennedy of KMCL to join the board adding that Callum brings a wealth of experience in the youth, student and educational travel market. This was accepted and he was warmly welcomed to the board. The chairman proposed a motion to accept the board as indicated above. This was proposed by Steve Lowy (umi) and seconded by Ian Swain (STA Travel) Any other business There was none. Date and time of next AGM Details on a future Annual General Meeting are to be advised.

ENDS