annual marine safety report 2013 - poole harbour · vanguard this is the other vessel used to...

Annual Marine Safety Report

Harbour Master - Annual Marine Safety Report 1 April 2012 to March 2013

April 2012 to March 2013



Chapter Contents Page

1 Executive Summary 4

2 Safety Management System 5

3 PHC Vessels Activity 6

4 Harbour Vessels Activity 11

5 Reported Incidents 14

6 Enforcement 20

7 Personnel Safety 23

8 Notices & Memos 25

9 Training 26

10 Aids to Navigation 27

11 Hydrographic Survey 29

12 Dredging & Disposal 30

13 Pilotage 32

14 Harbour Control (VTS) 33

15 Risk Assessment 34

16 Targets 35

17 External Audits 36

18 Emergency Exercise 36

19 SMS Key Performance Indicators (KPI) 37

20 SMS Improvements 39

21 Stakeholder Meetings 40



Charts and Tables Page

A Mean Daily Recreational Activity 11

B Annual Craft Activity 12

C Poole Bridges Annual Activity 13

D Poole Bridges Peak Activity 13

E Total Reported Incidents 14 F Breakdown of Reported Incidents 15

G Reported Incidents Involving Commercial Shipping 18

H Harbour Master Investigations 19

I Prosecutions 20

J Prosecutions Trend 21

K Harbour Master Written Warnings 22

L Personnel Safety Record 23

M Personnel Accident Summary 23

N Harbour Master Safety Notices & Memos 25

O Courses & Training 26

P Aids to Navigation Defects 27

Q Aids to Navigation Serviced 28

R Survey Programme 29

S Maintenance Dredging 31

T Pilotage Statistics 32

U Risk Assessments Reviewed Following an Incident 34

V New Risk Assessments 34

W Targets - Previous Report 35

X Targets - Current Report 35

Y Summary of Emergency Exercises 37

Z Key Performance Indicator Results 37

AA Harbour Control Equipment Performance 38

BB Summary of SMS Improvements 39

CC Stakeholder Liaison Meetings 40



1 Executive Summary

The Port Marine Safety Code (PMSC) applies to all harbour authorities in the UK that have statutory powers and duties. Within the Code harbour authorities must produce a Navigational Safety Management Plan (NSMP) with associated marine Safety Management System (SMS) that can be measured against the Code. The SMS must have a regular and systematic review of performance and this annual report goes some way to achieving this by informing the Board of the work that has been undertaken in the Harbour Master’s Department in the last 12 months, with particular emphasis on navigational safety. The report will:

Confirm PHC continued compliance with the Port Marine Safety Code

Confirm the continued effectiveness of the NSMP and SMS

Summarise the activity of PHC vessels

Provide statistical information on harbour vessel activity

Consider accident and incident trends

Identify and summarise improvement

Consider Key Performance Indicators

Update on previous targets

Set targets for next period

Advise on audits and review



2 Safety Management System

The Safety Management System (SMS) confirms the policies and procedures of Poole Harbour Commissioners within the structure of an integrated Navigational Safety Management Plan (NSMP). This Plan has undergone a major review which was completed and adopted by Poole Harbour Commissioners on 1 August 2012. The SMS has been applied in accordance with the standards as published in the plan, emergency plans and risk assessments.

The SMS is a series of dynamic documents that are sourced and updated regularly to minimise the risk of incidents in Poole Harbour to As Low As Reasonably Practicable (ALARP).

The Port Marine Safety Code was updated in December 2012 and all Commissioners, as Duty Holders of the Port Marine Safety Code, have signed that they have read and understood the updated version and as a Duty Holder will comply with the requirements of the code.

PHC confirmed, to Government, its compliance with the requirements of the PMSC in November 2011 following a detailed external compliance audit in May 2011. This compliance exercise is required every 3 years.

The Safety Management System continues to be dynamic and is regularly updated and improved with the aim of maintaining and if required, improving navigational safety in Poole Harbour.

Table BB on page 39 gives a summary of the main Safety Management System improvements.



3 PHC Vessel Activity

Herbert Ballam Formal risk assessment highlighted the need for mitigation against vessel breakdowns, groundings and inclement weather and it was assessed that the Port of Poole requires a 24/7 towage service. The Herbert Ballam is the Poole Harbour Commissioners port tug operating to the MCA Code of Practice for Small Commercial Vessels. This vessel is also a certified pilot boat. In 2012 the vessel underwent a 15 year survey which included changing the vessel to corporate colours. As well as towage and occasional pilotage, the vessel is also used for the following:

Aids to Navigation maintenance

Charter work

Work platform

C H Horn The split barge dredger underwent a major refit in

2012 which included installing a new engine, propulsion unit and spud legs. A new wheelhouse was also fitted. During the refit the vessel was changed to corporate colours. This vessel is primarily required to maintain depths at the operating quays, two PHC marinas and the fisherman’s dock.

The vessel operates under the MCA Code of Practice for Small Commercial Vessels.

Other duties for this vessel include:


Mooring maintenance

Wreck clearance

Contract dredging

Sediment management

Refuelling

Scour management

Work platform

Launch & Recovery



Rough Ryder This vessel operates under the MCA Code for Small Commercial Vessels. This versatile workboat vessel is used on a regular basis, undertaking any task within her capability.

Tasks include:


Moorings maintenance

Pollution response

Light towage

Survey work

Work platform

DFRS transportation

Dorset Police transportation

Charter work

Vandyke This vessel is one of two pilot vessels operated by PHC as the Competent Harbour Authority for pilotage as per the 1987 Pilotage Act.

This vessel is coded under the MCA pilot boat certificate which is due for renewal in July 2014. The vessel underwent an out-of-water intermediate survey in 2012.

Apart from pilotage, the vessel is tasked with:

Harbour Patrol work

Escort vessel duties



Vanguard This is the other vessel used to provide a pilotage service for vessels over 50m in length within the Competent Harbour Authority pilotage district.

This vessel is also coded and successfully acquired her renewal pilot boat certificate in 2012. Her next renewal will be in 2017 with an intermediate in 2014 . Due to her design she doubles as a very effective patrol and rapid response vessel and as such it is the intention to keep her in her present more visible colours. Her other tasks include:

Escort vessel

Pollution response

Personnel transfer

DFRS Transportation

Dorset Police transportation

Emergency response She is certified to carry 6 persons whilst on pilotage duties and 12 persons at all other times. Vigilant This vessel is the main patrol vessel for Poole Harbour Commissioners. Her primary function is to provide education and support on the water whilst acting as a deterrent against byelaw infringement. In late 2012, Poole Harbour Commissioners, signed a Service Level Agreement with Dorset Police to combine patrols in Poole Harbour using two PHC vessels. This Targa 25 is one of the vessels. Vigilant normally patrols between the Easter weekend and end of September however going forward the patrols will be year round as per the signed agreement.

This vessel is also tasked with:

Escorting duties

Byelaw Enforcement

Emergency Response Byelaw



Vixen This vessel is an Atlantic 75 (ex RNLI Inshore lifeboat) primarily used for patrol work, providing a fast situation response and interception capability, especially in the shallower parts of the harbour and timely response under bridges. This vessel also forms part of the joint patrol agreement with Dorset Police. The vessel has previously been stored ashore out of season but going forward it will be used all year round for joint patrol work with Dorset Police. This vessel is also tasked with:

Emergency Response

Safety Boat Work

Pollution Response

Survey Work

Moorings Inspection Work

DFRS Transportation

Charter Work

Viper

This Personal Watercraft is very effective for PW byelaw enforcement and is normally only used during the busy season from Easter through to the end of September.

The vessel is also useful as a first responder to any reported incident.



Survey One This is Poole Harbour Commissioners hydrographic survey vessel supplying the Harbour Master’s department and the UK Hydrographic Office with data throughout the year. This data is used to inform masters, pilots and harbour control of the latest known depths especially in the main shipping channels. The UKHO update Admiralty charts based on this supplied information. The vessel is also tasked with:

Harbour Patrol work

Escort vessel duties

Survey Contract Work Table R on page 29 shows survey progress at the end of March 2013.



4 Harbour Vessels Activity

Recreational Surveys are usually carried out annually over a 28 day period during the summer. The 2012 survey followed a similar pattern of dates as previous surveys, starting on the 18th June and finishing the day after the August Bank Holiday on the 29th August. Surveys are undertaken from 0900 hours to 1630 hours, and this year were carried out on 4 Mondays, 3 Tuesdays, 5 Wednesdays, 5 Thursdays, 5 Fridays, 2 Saturdays and 4 Sundays.

A Mean Daily Recreational Activity

Note - No survey was undertaken in 2008 or 2009 and no survey was undertaken at Brownsea Island (South) in 2012.

2005 2006 2007 2010 2011 2012

Harbour Entrance 574 535 521 578 510 439

Lake Pier 212 234 202 186 186 164

Brownsea Island (South) 159 57

0

100

200

300

400

500

600

700

Number of Vessels



B Annual Craft Activity (Excluding shipping)

The figures from the following graph are taken from Council records and Harbour Dues receipts.

2005 2006 2007 2008 2009 2010 2011 2012

Baiter Slipway Launches 4775 5803 6254 5965 3707 4054 2927 2300

Marinas, Yacht Clubs & Town Quay 19611 22350 32300 32454 35998 38327 35071 35022

0

5000

10000

15000

20000

25000

30000

35000

40000

45000

Number of Vessels



C Poole Bridges Vessel Activity

D Poole Bridges Peak Activity

2005 2006 2007 2008 2009 2010 2011 2012

Number of Vessels 19073 21317 20061 20061 19842 20281 16033 16909

Number of Lifts (Poole Bridge) 2821 3273 3048 3179 3362 3553 2773 2552

Number of Lifts (Twin Sails) 2403

0

5000

10000

15000

20000

25000

2011 2012

Busiest Lift 55 67

Busiest Day 265 427

Max in Basin 55 46

0

50

100

150

200

250

300

350

400

450

Number of Vessels



By formal risk assessment, prior to the Twin Sails bridge opening on the 4th April 2012, the maximum number of vessels permitted in the holding basin in perfect conditions was deemed to be 60. The busiest lift figure for 2012 includes low air draft vessels passing through as directed by the Bridges Operator. The maximum number of vessels actually held in the basin was reported to be 46. Back in 2011 with only one bridge for road traffic the bridge operators (Borough of Poole) would change the lights and lower the bridge once all high air draft were through (to get the road traffic flowing again). This meant some low air-draft at the tail of a flotilla coming through would have to wait for the bridge to be fully lowered and the lights to indicate “proceed with caution”. Therefore low air draft vessels would not be counted as part of the “busiest lift” whereas they are now.

5 Reported Incidents

The total number of reported incidents (Chart E) has decreased from last year by 21%.

E Total Reported Incidents

Note: 11 of the 93 reported incidents involved commercial shipping as shown in table G below.

2008 2009 2010 2011 2012

Total 60 80 70 118 93

0

20

40

60

80

100

120

140



F Breakdown of Reported Incidents

Chart F above shows 102 incidents for the year and not 93 as indicated on Chart E. This disparity is due to 3 close quarter’s incidents (Near miss) involving yacht racing, 2 close quarter’s incidents involving excessive speed and 2 collisions involving the chain ferry with 1 also involving mechanical failure. There was also a contact incident due to mechanical failure therefore 7 incidents were recorded in Chart F twice and 1 incident recorded three times for trend analysis. Four new categories have been added this year namely Contact, Mechanical Failure, Fire and Man Overboard.

2008 2009 2010 2011 2012

Collision 8 4 5 8 4

Grounding 2 0 1 5 1

Contact 4

Mech Failure 5

Fire 4

MOB 4

Close Quarters 7 12 10 10 11

Oil Pollution 22 23 17 17 16

Chain Ferry 3 2 0 1 2

Speed / Wash 15 32 35 50 39

Yacht Racing 3 7 2 5 6

Poole Bridges 22 6

0

10

20

30

40

50

60

Number of Incidents



Collision - Reported collisions decreased by 50% from 8 to 4 which is 30% below the average over the past 5 years. Three were fully investigated with the fourth being minor (Table H). Two collisions involved a motor vessel and a canoe colliding with the chain ferry. The first due to mechanical failure and the second due to the canoe capsizing on the seaward side of the chain ferry. No persons were injured and no damage sustained. One of the other 2 collisions involved 2 PW’s which resulted in a leg break. This was reported to the MAIB. The other was a minor slow speed collision between a PHC patrol vessel and the RNLI Inshore lifeboat whilst attending an incident.

Grounding – Reported groundings have reduced by 80% from 5 to 1. However, with the number of vessels using the harbour outside of marked channels it is likely that there are a number of groundings that go unreported with the helm waiting for the next rising tide. This single reported grounding was due to the vessel breaking adrift from her mooring and on further investigation the shackle pin had failed. Local mooring service company advised. Contact - There were four reported contacts 3 of which were moderate to heavy landings from commercial ships. The other contact was a yacht that suffered mechanical failure and came into contact with a berthed vessel. Mechanical Failure - Breakdowns can potentially be very dangerous when it results in a loss of control of navigation. Three of the 5 breakdowns involved commercial shipping whilst manoeuvring off their berths. Any potential damage was mitigated due to the quick response of the tug crew in assisting the pilot and master. Two other breakdowns are mentioned above under Chain Ferry and Contact. Fire - There were 4 reported incidents of fire on board vessels. One potentially serious, on board a local passenger vessel, that was quickly dealt with by the prompt actions of crew and the Dorset Fire and Rescue Service (DFRS). Another was suspected sabotage which was dealt with by PHC, in mitigation against possible pollution, and Dorset Police. This small vessel was eventually disposed of under PHC powers of wreck removal. Another fire incident involved a yacht that was directed to Ballast Quay where it could be dealt with by DFRS. The fourth incident was a boat fire whilst alongside in a marina within Holes Bay. This was dealt with promptly by the RNLI and DFRS. Man Overboard - Due to the number of yacht and dingy racing events it is likely there are a number of capsize situations, with persons in the water, that go unreported. These incidents are dealt with efficiently by the trained safety boat crews that volunteer to assist in risk mitigation during the events. There were 4 Man Overboard incidents reported to harbour control during this reporting period. Unfortunately one incident resulted in a fatality due to falling overboard having suffered a heart attack. Another incident due to overloading of a small tender resulted in 4 persons falling overboard with one still missing presumed drowned. One other was reported under Collision with the remaining MOB due to overreaching whilst painting the vessel.



Close Quarters (Near Miss) – Reporting of all near miss situations is encouraged at harbour user liaison meetings as this provides a good trend indicator giving valuable input to the risk assessment review process. There were a total of 11 reported close quarters’ incidents which is a 10% increase from the previous year. It was decided to investigate 9 of them (Table H). 6 have been put in the moderate category due to the potential consequences that could have occurred (small boat verses large ship). These 6 were due to racing yachts, fishing vessels and motor boats impeding the passage of a commercial ship that can only safely navigate within the narrow channel in contravention of Rule 9 of IRPCS. Oil Pollution - There were 16 reports of oil pollution in the harbour with 14 of them being non-attributable. Each incident is assessed by the duty Harbour Master who will decide if any emergency response is necessary. Two reported incidents were attributable. One from a land site within the Wych Farm Oilfield (see section 18) and one at a local refuelling pontoon that was quickly dealt with by their employees with support from PHC. Chain Ferry - There were 2 incidents involving the chain ferry with one being fully investigated. This was a motor cruiser that suffered engine failure at a critical moment and found herself alongside the chain ferry. No injuries or damage was sustained. The other incident involved a capsized canoe that collided with the chain ferry and passed under the ramp which was down. The canoeist was clear of the chain ferry and was rescued by another canoe nearby. Speeding / Wash - Reports concerning speeding and/or wash decreased by 22% from 50 in 2011 to 39. This byelaw breach is always taken seriously and as such 36 warning letters were sent with the 3 remaining offences resulting in successful prosecution (Table I). The majority of speeding infringements occurred in August which is generally the busiest month for leisure traffic. A Local Notice to Mariners (LNTM) is promulgated every year prior to the relaxation of the speed limit and again before the relaxation is lifted. The LNTM explains clearly when and where the speed limit is relaxed and again when it is lifted. Yacht Racing - Yacht racing in the harbour is monitored carefully and a strict set of procedures is in force for all those concerned including racing participants, race officers, escort vessel and safety boat crew, harbour patrol officers, pilots and masters. This agreed Yacht Racing Criteria has improved the safety of racing competitors in the harbour and has seen reported incidents drop from 15 in 2006 to 6 in 2012. Continued monitoring and liaison will hopefully ensure that these potentially serious incidents don’t become accident statistics. Two of the incidents were due to a race officer failure to contact harbour control prior to a race start. This is a vital communication that allows transfer of shipping movement information. Two other incidents involved a racing yacht impeding the passage of a vessel that can only safely navigate within a narrow channel (Rule 9 IRPCS).



The remaining two incidents involved racing dinghy’s caught in a squall which resulted in a minor injury and an organised dinghy event out in restricted visibility. Poole Bridges - Since the Poole Bridges Byelaw came into force, the number of traffic light infringements has reduced by 73% from 22 to 6. A warning letter with educational material was sent on all 6 occasions following investigation.

G Reported Incidents involving Commercial Shipping

2012

Collision

Grounding

Fire

Explosion

Pollution

Contact 2

Breakdown 3

Near Miss 6

0

1

2

3

4

5

6

7

Number of Incidents



H Harbour Master Investigations All reported incidents are investigated and the table below highlights those that were considered serious enough to require a full in depth investigation.

Year Month Incident Category Brief Description MAIB

2012 April Contact Minor Ferry contact damage to fender

April Near Miss Moderate Racing fleet impeding ferry in main channel

May Collision Minor Cabin cruiser collides with chain ferry

May Grounding Minor Small vessel washed ashore

May Near Miss Moderate Motor boat impedes safe passage of ferry

May Near Miss Moderate Fishing vessel impedes safe passage of ferry

June Near Miss Moderate Racing fleet caught in squall

July Near Miss Moderate Close quarters between Ferry (HSC) and F/V

August Collision Minor Patrol vessel and RNLI ILB

August Near Miss Minor Close quarters between F/V and safety boat

August Collision Serious Collision between two PW’s (jetski’s) YES

August Near Miss Moderate Motor boat impedes safe passage of cargo vessel

August Near Miss Moderate Motor boat impedes safe passage of ferry

Nov Sinking Moderate Vessel founders close to minor channel

Dec Near Miss Minor Racing yachts impede passage of UKBA vessel

Dec Contact Minor Ferry contact damage to fender

2013 Feb Near Miss Minor Close quarters between barge and F/V at bridge

March MOB Minor Man falls from quay whilst cleaning passenger boat YES

March Breakdown Moderate Ship loss of power (Pilot onboard)

March Near Miss Moderate Dinghys in restricted visibility



6 Enforcement All reported accidents, incidents and complaints were dealt with under the PHC enforcement policy either verbally at the time and/or followed up with a written warning (Chart K) and/or investigation. On five occasions the incident went straight to prosecution proceedings with successful outcomes. One prosecution dating back to August 2011 was successfully completed in January 2013 (Table I).

I Prosecutions

The number of prosecutions has doubled from the previous year, partly due to byelaw 2(a) being enforced against harbour users navigating without due care or caution

Prosecution Date

Incident Date

Byelaw Fine Costs Victim Support

06.08.12 24.05.12 2aa Speeding > 10 Knots £150 £500 £15

31.10.12 27.05.12 2a Navigating without due care and attention

£500 £250 £15

31.10.12 24.07.12 2e No personal watercraft permit

£265 £125 £15



16.01.13 11.08.11 2a Navigating without due care and attention

£850 £4,150 £15



J Prosecutions Trend

Within the Port Marine Safety Code (PMSC) Harbour authorities are well advised to secure powers of General Direction, to support the effective management of vessels in their harbour waters. Poole Harbour Commissioners secured these powers in 2012 and it is the intention to look at current byelaws with a view to replace with General Directions in a more modern form.

2005 2006 2007 2008 2009 2010 2011 2012

Byelaw 2(a) Dangerous Nav 2 2

Byelaw 2(aa) Speeding > 10 kts 6 10 8 4 8 5 2 3

Byelaw 2(b) Speeding > 6 kts 1

Byelaw 2(e) PW / Waterski Permit 2 4 1 1

Byelaw (Poole Bridges)

0

2

4

6

8

10

12



K Harbour Master Written Warning During the period 1st April 2012 to 31st March 2013 there were 61 warning letters issued for some of the incidents shown above (Chart F). In some cases there was more than one incident or infringement per letter i.e. speeding on a PW outside the designated area without a permit.

The vast majority of warning letters were for speeding (Byelaw 2aa) of which there were 36, down from 43 in previous year. Three speeding offences resulted in successful prosecution (Table I).

Apr May June July Aug Sept Oct Jan Feb Mar

Speeding 2 8 6 3 11 5 1

Wash 1 2

Permit PW 1 2 4 3

Permit Waterski 2 2 1 2

Bridge lights 3 1 1

0

2

4

6

8

10

12

Warning Letters



7 Personnel Safety

L Personnel Safety Record

There were four accidents within the reporting period with one being reportable under the Reporting of Injuries, Diseases and Dangerous Occurrences Regulations 1995 (RIDDOR). This unfortunately is an increase on last year. There has been an average of two non-reportable (RIDDOR) accidents per year over an eight year period shown above and an average of one reportable (RIDDOR) every four years.

M Personnel Accident Summary

2005 2006 2007 2008 2009 2010 2011 2012

RIDDOR Reportable 1 1

Non Reportable 3 4 1 3 1 3

0

0.5

1

1.5

2

2.5

3

3.5

4

4.5

Date Accident Action RIDDOR Reportable

May 2012 Coxswain cut to shin whilst stepping off ‘C H Horn’

Gangway manufactured

NO

May 2012 Deckhand hit crane engine door Advised to be more observant

NO

November 2012 Deckhand slipped whilst boarding ‘C H Horn’ bruising to back

Gangway manufactured

YES

December 2012 Harbour Control Officer slipped on the edge of the steps coming down from Harbour Control

Tread replaced on all steps

NO



All accidents have been investigated and measures put in place to minimise risk of a reoccurrence. One injury is considered too many and all Harbour Department employees are regularly advised to keep concentration levels high and never to be complacent. Safety tool box talks are required and documented. Safety days were introduced in April 2012 to ensure that exercises and safety checks are carried out routinely.

Safety Days One half day per month per team (subject to pilotage, towage and emergencies) must be scheduled by the Duty Harbour Master to concentrate solely on all our safety responsibilities, ensuring they are addressed over a 12 month period, including:

Man Overboard Drills.

Fire drills on vessels and at work places.

LSA & FFE checks on vessels and at work places.

Review of COSSH Assessments.

Review of Risk Assessments.

Review of training requirements.

Health & Safety Inspection.

Outstanding items on Safety Inspection Action Plan.

Safety Equipment Checks.

Equipment Checks.

Oil spill Response Equipment Checks.

General Housekeeping.

Other. All HM Department staff must contribute to the Safety Days. All relevant paperwork is updated as a formal record with a brief summary list emailed to the Harbour Master which is kept in the SMS electronic file. The Safety Days do not exonerate any employee from their daily safety checks and routines.



8 Notices & Memos All Harbour Masters memos are promulgated and displayed on relevant notice boards. They form part of SMS operating procedures and are included in operation manuals as part of the review process. Safety Notices are generally directed at harbour users and are promulgated using LNTM, social media networking or mail.

N Harbour Master Safety Notices and Memos

Year Month Notice /

Memo

Title

2012 April Notice Harbour Dues 2012

April Notice Watch Your Wash

April Memo Vessel arrival/departure positive reporting

April Memo Safety days

April Memo PHC vessel reporting

April Memo HM Department Risk Assessments

August Memo Known target reporting in hours of darkness

Oct Memo Pilot Office/PHC vessels - security

2013 Nov Memo Pilot Office - cleanliness

Jan Memo Roping Safety

Jan Memo CH Horn – Opening & Closing Hopper Doors

There were a total of 17 Local Notices to Mariners published during the period which are made available to the public via the PHC website and in hard copy at PHC reception. The notices are also emailed to all relevant stakeholders and the address list is added to by request.



9 Training

Training is an integral part of any Safety Management System to ensure that competence levels are kept to the required standard with the aim of reducing risk to navigational safety and to PHC personnel.

O Courses and Training

Employee Number Course / Training Requirement

Pilot 2 Basic Sea Survival (Refresh) PHC

M Shed 2 Basic Sea Survival MCA

HM 1 V103/1 Refresher MCA

Pilot 1 V103/1 Refresher MCA

M Shed 3 First Aid at Work (Refresh) PHC/HSE

M Shed 2 Abrasive Wheels Course PHC/HSE

M Shed 1 Gas Cutting Safety Awareness PHC/HSE

M Shed 4 Gas Cutting Equipment PHC/HSE

HM & CEO 2 5P Oil Pollution Command & Control MCA

M Shed 1 GMDSS MCA

Pilot 2 GMDSS Revalidation MCA

HM 1 GMDSS Revalidation MCA

M Shed 6 Forklift truck training PHC/HSE

Pilot 1 Master Mariner Class 1 Revalidation MCA

Pilot 1 Deck Officer Class I/II Revalidation MCA

M Shed 1 Master Inshore Craft Revalidation MCA

M Shed 6 RYA Powerboat Advanced with Commercial Endorsement PHC

M Shed 3 Lifting Gear Inspection PHC/HSE

M Shed 6 Hiab Training PHC/HSE

Pilot 2 Pilotage Standards (Operational) - Simulator MCA

M Shed 1 Dredger Crane Driver PHC/HSE

A continued programme of cross training and familiarisation exists for all tasks required to carry out the Harbour Master departments overall function. As a result the department has continued to be more flexible with all employees able to multi-role in their abilities through gained competence and experience.



10 Aids to Navigation

Poole Harbour Commissioners are the Local Lighthouse Authority (LLA) for Poole Harbour and have the power to maintain the marking or lighting within the harbour. The General Lighthouse Authority (GLA) has a duty to inspect all navigation marks under the management of the LLA. (Section 201 of the Merchant Shipping Act 1995) Aids to Navigation deficiencies are down 23% from last year which is a continuing trend from 2009. The majority of deficiencies are due to lights being reported dim or extinguished and this is mainly in the winter months when solar light is reduced. Aids to navigation are serviced on a rotational basis, some more frequently than others.

The numbers of defects during any year are not necessarily of concern unless due to lack of maintenance which is not the case. What would be of concern is the time taken to address a defect which affects the availability percentages. Over the past 3 years the average availability of lights is 99.87% with the lowest being 99.76% and the highest being 100%. This is well above the minimum 97% as required by Trinity House the General Lighthouse Authority.

P Aids to Navigation Defects

2005 2006 2007 2008 2009 2010 2011 2012

Defects 54 76 49 60 74 63 39 30

0

10

20

30

40

50

60

70

80



Q Aids to Navigation Serviced AtoN Maintenance (April 2012 – March 2013)

No 23 Buoy Recovered to M Shed, refurbished and replaced on station


North Hook Buoy Recovered to M Shed, refurbished and replaced on station



No 25 Diver Buoy Recovered to M Shed, refurbished and replaced on station

South Hook Buoy Recovered to M Shed, refurbished and replaced on station


No 27 Hamish Buoy Recovered to M Shed, refurbished and replaced on station


Brownsea Buoy Recovered to M Shed, refurbished and replaced on station

WH 4 Buoy Recovered to M Shed, refurbished and replaced on station



WH 7 Tasman Buoy Recovered to M Shed, refurbished and replaced on station

North Haven Beacon New fabricated

Hbr Ent Directional Light Serviced at location

All North Channel Buoys Serviced aboard vessel at location

All South Deep Buoys Serviced aboard vessel at location

All Pottery Pier Buoys Serviced aboard vessel at location

Rockley Channel Buoys Serviced aboard vessel at location

Stakes as required Replaced with new

Marina Entrance lights Serviced at location



11 Hydrographic Surveys R Survey Programme (March 2013)

Survey Area Scale Priority Date Last Completed Frequency mDate Due

Backwater ChaTwin Sails MB 1250 2 Oct-12 24 month Oct-14

Baiter 2500 4 Jul-11 24 Jul-13

Between the Quays 1000 2 Sep-12 12 Sep-13

Blood Alley 2500 3 Sep-11 36 Sep-14

Brownsea East 2500 4 Mar-13 24 Mar-15

Chain Ferry-main n/a 1 Jan-13 12 Jan-14

Chapman's Peak 1250 1 Sep-12 4 Jan-13

Poole Quay boat haven 500 2 Aug-12 12 Feb-13

Port of Poole Marina 500 2 Mar-12 12 Mar-13

Dump Ground 5000 4 Apr-11 12 Jul-12

East Looe 2500 2 Nov-12 12 Apr-13

Havens 2500 1 Jul-12 12 Jul-13

Holes Bay 2500 3 Mar-13 36 Mar-16

Hook Sands 2500 4 Jun-11 24 Jun-13

Little Channel\working Quays 500 1 Aug-12 6 Feb-13

Middle Channel (East) 2500 1 Feb-13 4 Jun-13

Middle Mud 2500 4 Nov-12 12 Nov-13

North Channel + Mid Gnd 2500 2 Dec-12 12 Nov-13

Parkstone Bay 2500 4 Jul-11 24 Aug-13

Red Horn Lake 1250 3 Oct-12 36 Mar-15

Ro/Ros 500 1 Feb-13 4 Jun-13

Rockley Channel 1250 3 Jan-13 24 Jan-15

Sandbanks Inner shore 1250 4 Sep-07 48 Sep-12

Shell Bay 2500 4 Nov-12 12 Nov-13

Silt deposit area A MB 500 3 Oct-12 12 Oct-13

South Deep East/White Gnd 2500 2 Oct-12 24 Oct-14

South Deep West&Rams horn 2500 3 Sep-11 36 May-14

Stone Island Lake 2500 4 Aug-11 36 Aug-13

Swash Channel (North) MB 2500 1 Nov-12 4 Mar-13

Swash Channel (South) MB 2500 1 Nov-12 4 Mar-13

Turning Basin and MSCW 2500 1 Feb-13 4 Jun-13

Wareham Channel (lower) 2500 2 Oct-11 36 Oct-14

Wareham Channel (middle) 2500 3 Oct-11 36 Oct-14

Wareham Channel (upper) 2500 3 Oct-11 36 Oct-14

Whitley Lake 2500 4 Jan-13 36 Sep-15

Wills Cut 1250 3 Dec-12 24 Dec-13

Wych Channel (Lower) 2500 3 Jun-12 36 Jun-15

Wych Channel (Middle) 2500 3 Aug-11 36 Aug-14

Wych Channel (Upper) 2500 3 Mar-10 36 Mar-13

Colour Key: * MB denotes Multibeam Survey

PENDING IN PROGRESS

UP TO DATE OVERDUE Becomes overdue 2 months after due date

MB Multibeam (full seafloor coverage). priority 1&2 only

All surveys have been completed in accordance with a planned programme. The plan as of March 2013 (Table Q) shows the timescale, frequency and priority. All data is sent to the Admiralty Hydrographic Office for inclusion in local charts.



12 Dredging & Disposal During the calendar year 2012 there was no dredging required for the shipping channels. Disposal to Swanage: RMYC have extended their existing marina, which involved the dredging of 15,000m3 of sand under their capital licence for disposal at Swanage. They also maintained their existing channel and marina with a further 4,000m3 of maintenance dredging. Furthermore, CH Horn undertook 1,000m3 of capital dredging from the Twin Sails Bridge site to be disposed at Swanage. A total of 20,000m3 was sent to the Swanage disposal ground during the calendar year.

Disposal at Brownsea Roads: CH Horn and various contractors dredged from a number of marinas and disposed 20,000m3 of the 35,000m3 now permitted on the Brownsea Roads site. The Poole Harbour Maintenance Dredging Protocol was agreed with Natural England and becomes the defining document for all Harbour dredging and disposal into the future, with monitoring of the harbour regime continuing to take place on an annual basis. All reports are published on the PHC website.



S Maintenance Dredging (Calendar Year)

2005 2006 2007 2008 2009 2010 2011 2012

Bournemouth Beach 80,722

Brownsea Roads 9,240 8,020 9,738 27,030 20,344

Sandbanks Beach

Scour Protection 360

WI 110, Swanage Bay 70,657 27,615 88,068 18,581 50,180 51,826 18,425 20,035

0

10000

20000

30000

40000

50000

60000

70000

80000

90000

100000

m3



13 Pilotage Pilotage is compulsory in Poole Harbour for vessels over 50m in length and the number of pilots are sufficient to safely undertake their role in the pilotage service for the current volume of traffic. Holiday periods have been covered, in part, by contracted relief pilots who have successfully passed their Class 2 licence for Poole Harbour. The three “in house” PHC pilots are all Assistant Harbour Masters who also undertake non piloting roles such as management of moorings, Aids to Navigation and the Pilotage Service including administration.

T Pilotage Statistics

2005 2006 2007 2008 2009 2010 2011 2012

Shipping Movements 5444 5257 5614 5519 5889 5197 6328 5606

Compulsory Pilotage 5455 5257 4185 3997 3510 3111 3827 3342

PHC Piloted Movements 1041 1057 1115 1040 689 718 695 615

PEC Movements 4414 4200 3070 2957 2821 2393 3142 2727

0

1000

2000

3000

4000

5000

6000

7000



14 Harbour Control (VTS) Harbour Control (VTS) works efficiently to allow identification and monitoring of vessels, strategic planning of vessel movements and to provide navigational information and assistance. The Harbour Control Officer (HCO) will initiate the port’s emergency response and will assist in the prevention of pollution and co-ordination of a pollution response. The efficiency of the HCO depends on the reliability and continuity of communications and monitoring equipment to provide accurate and unambiguous information. This year Harbour Control underwent a refurbishment to ensure the continued efficiency of available resources. The quality of accident-prevention measures depends on the HCO detecting a developing dangerous situation and on the ability to give timely warning of such dangers. Throughout the year Harbour Control has continued to operate a Vessel Traffic Service by efficiently managing marine traffic to help mitigate any potential risk to safety of life at sea, safety of navigation, the marine environment and maritime security.

Harbour Control is considered, through risk assessment, to be a vital 24/7 information service for all marine activities in the Harbour. The vast majority of incidents and complaints are reported direct to Harbour Control and entered into the incident log. This in turn is interrogated to identify trends and forms part of the monthly and Annual Marine Safety Reports. The equipment available to the Harbour Control Officer has been effective in monitoring commercial shipping movements and other marine activities and in providing timely accurate information. Equipment includes Radar, AIS, CCTV, VHF, tidal and weather inputs. This year new 3D vessel monitoring equipment has been installed adding to the resources available to maintain safety of persons and property and protect the environment in Poole Harbour. The current designation of Information Service (INS) has been reviewed and it has been agreed to add Traffic Organisation Service (TOS) which will need to be sanctioned by the MCA. To further improve monitoring vessel movements in the harbour the Commissioners have agreed to install additional radar and to improve AIS reception. This work is nearing completion.



15 Risk Assessment The Safety Management System is a result of formal risk assessment of all marine activities in the harbour. Risk assessment forms a major part of the Navigational Safety Management System. Risk assessments are also carried out for PHC waterborne tasks and for land based personnel safety. All risk assessments are reviewed on an annual basis or following a relevant incident.

U Risk Assessments Reviewed Following an Incident

Risk Assessment

Yacht/Dinghy Racing Contact – Commercial Ship

Fire on a Passenger Vessel Collision between a Commercial Ship and Recreational Craft

Collision between two Recreational Vessels – one being a PW

Collision between the Chain Ferry and Recreational Craft V New Risk Assessments

Risk Assessment

Bunkering – Town Quay Harbour Control – Distractions

Harbour Control – Operation of VDU equipment Harbour Control – Movement within

Harbour Control – Use of electrical equipment

Harbour Control – External access/egress C H Horn – Access/egress

HM Workshop – Entering confined spaces



16 Targets W Previous Report

Review Marine Safety Management Plan Completed

Review Moorings Policy Completed Review Radar & AIS coverage Completed

Commission Lone Worker Alert Hardware for Harbour Control Completed Produce set of PHC Policies for Marine Safety Management Plan Completed

Review PHC Pilotage Plan and publish Completed

Introduce electronic filing of correspondence to include scanned documents Completed Review Master / Pilot exchange procedure Completed

Review Harbour Signage Completed Formalise system for Aids to Navigation spot checks by PHC personnel Completed

Introduce Paddle Boarding Code of Conduct Pending

Assess and improve the functionality of the Emergency Response Centre On-going

X Current Report

Complete all outstanding targets form previous period Add TOS designation to Poole Harbour Control

Review Harbour Patrol procedures

Prepare DRAFT General Directions to modernise/replace navigation Byelaws Introduce minimum safety standards for tugs operating in Port of Poole

Introduce Small Craft Emergency Protocol for organised events Regulate the extreme sport of kite surfing

Review Harbour Control Procedures

Review Pilotage Manual in light of Marine Navigation Act 2013



17 External Audits

Safety Management System and Port Marine Safety Code Compliance Audit

PHC require a practical, pragmatic, and cost effective Designated Person (DP) in order to provide independent assurance directly to the Duty Holder (Board members individually and collectively).

In meeting this obligation under the PMSC, the PHC Board has appointed an independent ‘Designated Person’, who maintains a right of direct access to the Board.

The main role of the ‘Designated Person’ is to:

Determine through assessment and audit that PHC has an effective and appropriate Navigational

Safety Management System.

Provide the PHC Board with independent and professional advice regarding PHC’s overall

compliance with the requirements of the Port Marine Safety Code.

The Designated Person reviewed the Safety Management System on the 11th September 2012 to assess compliance with the Port Marine Safety Code.

In summary the Designated Persons view was that “all the indications are that Poole Harbour continues to be compliant with the Port Marine Safety Code “

Trinity House Audit

The Aids to Navigation were inspected by Trinity House on the 6th March and the 7th June 2012 and were found to be in “good and efficient order”. The Aids to Navigation administration was also audited with no non conformities. Aids to Navigation availability of lights continues to be above the required Trinity House minimum of 97% (Table BB).

18 Emergency Exercises It is a statutory requirement to be prepared in the event of an emergency and this involves refresher training (Table O) and conducting scenario exercises. The Oil Pollution Contingency Plan (POOLSPILL) was approved by the MCA on the 4th April 2011 and is valid until 4th April 2016.



On the 9th March 2013 there was accidental oil and gas release from one of the Wych Farm Oilfield sites. As a result POOLSPILL was activated and a live response ensued. Minimal oil entered the water column due to the quick response in deploying preventative equipment. Table top discussions took place to understand worst case scenarios and best mitigation. The response to this incident was recorded as a table top exercise which included deployment of preventative equipment.

Y Summary of Emergency Exercises

Date Exercise

4th April 2012 Notification Exercise 24th September 2012 Notification Exercise

2nd November 2012 Table Top exercise (Perenco COMAH) 2nd November 2012 Practical Exercise - Equipment deployment

20th November 2012 Site visit – Fisherman’s Dock Bunkering

15th February 2013 Site Visit – Town Quay Bunkering 9th March 2013 Live response to incident – Poolspill activated

9th March 2013 Live response to incident – Equipment deployment 21st March 2013 Notification Exercise

19 SMS Key Performance Indicators (KPI) The PHC performance-monitoring programme, adopted in 2012, is designed to progressively improve navigational safety. By measuring key indicators, which reflect both the performance of PHC and that of harbour users, appropriate measures can be adopted and introduced which improve navigational safety.

Z Key Performance Indicator Results

Key Performance Indicator results April 2012 – March 2013

Number of Marine Incidents (Commercial shipping) 11

Number of Marine Incidents per 100 commercial ships 0.2

Number of Harbour Master written warnings issued 61

Number of prosecutions 6

Number of reported pollution incidents 16

Harbour control equipment availability 99.45%

Aids to Navigation lights availability (3 year average) 99.87%

Number of occasions when hydrographic info not published 0

Number of MAIB investigations initiated 2

Number of attributable ship delays 0

Number of PHC craft overdue for inspection due to PHC 0



The Aids to Navigation lights availability is the average percentage of all lights over a 3 year period, the lowest being 99.76% and the highest being 100% for individual lights. PHC currently has 100% prosecution success.

AA Harbour Control Equipment Performance

Total availability of Harbour Control equipment was 99.45%

2012

AIS 0.0196

CCTV 0.0882

RADAR 0.0001

COMMS 0.0012

ECDIS 0.0083

TIDE GAUGE 0.2292

RECORDING 0.2061

0

0.05

0.1

0.15

0.2

0.25

%

O

u

t

a

g

e



20 SMS Improvement The following table is to summarise some of the improvements made to the SMS during the reporting period.

BB Summary of SMS Improvements

Number Improvements

1 Expansion of NSMS electronic filing

2 Commissioning of C-Vu 3D VTS equipment for enhanced situational awareness

3 Moorings Policy reviewed

4 Improved PHC vessel defect reporting and follow up

5 Pilotage Manual reviewed

6 Master / Pilot exchange procedure reviewed

7 Safety Notice for Port of Poole Marina customers

8 Marking of PW area improved – LNTM published

9 Marking of waterski area improved – LNTM published

10 No Kitesurfing zone introduced at Whitley Lake – LNTM published

11 LNTM published for diving authorisation

12 LNTM published for hot work authorisation

13 Lone Worker alarm introduced in Harbour Control

14 Procedure for positive reporting of Master / Pilot exchange introduced

15 Improved role flexibility within department

16 Hazman risk assessment software upgraded to version 2 (web based)

17 Review PHC Pilotage Plan

18 Review MOU with military base

19 Marine policies introduced to Navigational Safety Management Plan

20 Introduction of Safety Days for Harbour Masters Department employees

21 Procedure for PHC vessel reporting

22 Service Level Agreement signed with Dorset Police

23 Introduced procedure for known vessel reporting to shipping in hours of darkness

24 Fully compiled training matrix for HM Department

25 Introduced generic incident report form for leisure and small commercial vessels – LNTM

26 Introduced generic incident report form for piloted (incl PEC) commercial shipping - LNTM

27 PW permit terms and conditions reviewed and amended

28 LNTM published for lifejacket awareness

29 Mooring gang procedures review

30 LNTM published for oil pollution reporting

31 Reminder re obstructing fairways – LNTM published

32 Reporting points for local passenger boats – LNTM published

33 Speed restrictions – LNTM published



21 Stakeholder Meetings Feedback from both PHC staff and other Harbour users provides a vital Navigational SMS component. All are actively encouraged to be involved in the management of navigational safety. This includes input into the development and implementation of the Navigational SMS and its operational risk management controls. Examples of consultation, involvement and communication employed by PHC in the maintenance of the Navigational SMS include:

Stakeholder liaison meetings

Hazard identification consultations

Risk assessment consultations

PHC staff appraisal process

PHC staff group meetings

Legislation & Enforcement consultation process

Strategic planning consultation process

PHC website

Social Media Network

CC Stakeholder Liaison Meetings

Date Meeting

6 Monthly Poole Harbour Steering Group (PHSG)

6 Monthly Kite surfing Group

6 Monthly Poole & District Fisherman’s Association (PDFA)

6 Monthly Poole Yachting Association (PYA)

As required Poole Yachting Association Sub Group

As required Harbour Committee

Monthly Poole Harbour Commissioners Board

6 Monthly Passenger Boat Operators

6 Monthly HM Department

3 Monthly Harbour Patrol

6 Monthly Harbour Control

6 Monthly Pilotage

6 Monthly Boatyard and Marina Operators

6 monthly Harbour Safety

Annual Open Meeting

Annual Southern Inshore Fisheries & Conservation Authority (SIFCA)



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