Saturday, November 3rd Voigt Center

Annual Meeting 2018

President: Holly McBrayer Vice President 1: Barbara Keener Vice President 2: Lacey Fails Assistant Vice President: Judy Wheeler Secretary: Amy Loehman Treasurer: Erin Highley Sparks Editors: Carrie Dolle & Alyssa Schuepbach Membership: Kimberly Prater Welcome Neighbor Chair: Margo Villarreal Welcome Neighbor Team: Jennifer Bailey, Rebecca Gibbens & Richard Grona Members at Large: • Jennifer Bailey, Virginia Balfour, Alison Band, Deborah Brust,

Lisa Cotten, April Dickerson, Amanda Drash, Rebecca Gibbens, Richard Grona, Alicia Hartman, Caresse Lyons, Shelly Mckneely, Michelle Moon, Allison Newman, Michelle Phelps, Lisa Thompson, Rose Solis & Mardi Zaeske

Photography Team: • Jennifer Bailey, Rose Solis and April Dickerson

HPCA Board Members 2018

Annual Memberships

2018 – 581 2017 – 595 2016 – 360 2015 – 395

2017 - 959 email addresses 2018 - 1252 All Contact 1020 Contacts Subscribed Annual cost of $271

2018 Monthly meetings with over 15 board members in attendance

Facebook account…Closed group, 185 members

SignUpGenius

(Participants - 224 Volunteers, 246 Donations, 256 Community)

PayPal / Square / Venmo (NEW! For 2019)

Welcome Committee – Door Tags, Bags of information and a Plant

Additional events added - Deer Dash, Mardi Gras, Adult Tiki Cocktail Party, HPPD Active Shooter Training, Women’s Self Defense Class, Family Bingo, Family Educational Event: Zoomagination, Wine Club – 2 tastings and a bus trip to Fredericksburg.

Sponsors : Rebel Church, Mission Golf Carts, Sonterra Golf Club, The Jewelry Store, Tiger Sanitation, Drash Contracting, Michael Howe, Alamo Café, Dom’s Chop Salsa, Tribeca Artisan Breads, Walk-Ons, Brookdale Senior Living Community, City of HP, Tezel and Cotter, SignAD, Tollette Construction, Suerte Tequila, Tito’s Vodka, Heavens Door Whiskies

Discounted Entertainment: Jellybean the Clown, Elite Entertainment DJ Troutwine, Kelany Brent, Hootenannies, Model T Ford Truck Michael Rhodes

Chili Cook Off 2017

Fellowship, live music, free lunch and drinks. Family Fun! Face painting, bounce house, yard games and cornhole tourney. Approx. Attendees – 250 + Volunteers - 10 Budget: $1500 Actual: $1481.23

Photos with Santa 2017

Photos with Santa, fun holiday crafts, free cookies and hot chocolate. Thank you Fireman Santa for your evening.

NEW! Giving Tree! We worked with Children Protective Services and supported 33 children in the program. Approx. Attendees – 250 +

Photos with Santa – 150 +

Volunteers – 13

Budget: $175 Actual: $143

Adult Cocktail Party Mardi Gras

Fellowship, live music, free food and drinks. Approx. Attendees - 250

Volunteers - 6 Sponsored: Tollette Construction

Budget: $700 Actual: $1002.51

Deer Dash

1st Annual free high-energy health and wellness event included a 5k & family run or walk, trophies, koozies, coffee, donuts, water, juice and bananas.

All proceeds benefitted the AFE Foundation is the only patient advocacy organization, serving those affected or devasted by amniotic fluid embolism.

Money raised - $1000

Approx. Attendees 145

Budget: $50 Sponsorship: $600 Actual: $597.68

Sponsors: Texas Weight Loss Center, Tiger Sanitation, M2 Contracting Inc.,

Annual HP Garage Sale

900 COPIES PRINTED TO DISTRIBUTE

DONATED COPIES: TEZEL & COTTER, SIGNAD & CITY OF HP

PARTICIPANTS: 2016: 72

2017: 112

2018: 86

USED BATCHGEO TO CREATE LINK FOR WEBSITE AND MAPS OF EACH HOME PARTICIPATING

MARKETING THE SALE: CRAIGSLIST, FACEBOOK, NEXTDOOR, EXPRESS NEWS, THE LOCAL NEWS, EMAILS

BUDGET: $200

ACTUAL: $160.87 (SIGNS AND EXPRESS NEW AD)

GARAGE SALE FEES COLLECTED: $501.64

Meet the Candidates

A public forum where candidates answer questions submitted by residences of Hollywood Park.

Attendees: 36 Budget: $50

Actual: $27.70

Easter Egg Hunt 2018

Easter Egg Hunt 2018 Donations -Residents: candy, juice boxes, cupcakes,

cascarones, water bottles

Volunteer – Stuffing Eggs 10, HP Fire Dept. & HP Police, set up 10, 5 for take down

Woman’s Club and HPCA collected and filled Easter eggs

Approx. Attendees 300+

Easter Bunny visits 100

Hayride with a Model T Ford Pickup Truck

Budget: $200

Actual: $207.65

HPCA Fiesta

Margaritas, Food Trucks, Family Games, Music, Jellybean the Clown and Crafts

Volunteers 36+

Approx. Attendees 550 +

Donations: Water, Candy, Cascarones, Freeze Pops

Budget: $2000 Actual: $1,336.96

Sponsors: Tiger Sanitation, Drash Contracting, Fiesta Toys, Alamo Café, Dom’s Chop Salsa

Tiki Cocktail Party

Tiki Cocktail Party Friday, May 11, 2018

Voigt Park

Fellowship, Live Music, Food & Drinks Fruit, Cheese & Crackers, Desserts Pina Coladas and Tito’s Sunrise Approx. Attendees - 175 Volunteers – 8 Donations –Tribeca Artisan Breads, Cheeses, & Oils Sponsored by The Jewelry Store Musician - Kelany Brent Budget: $800 Actual: $799.80

End of School Swim Party

Swimming, Food and Fellowship Approx. Attendees - 350 +

Volunteers - 7 66 Pizzas, Chips, Cookies, Popsicles and Drinks

Budget: $700 Actual: $570.10 Event Insurance $150 Sponsor: Rebel Church

Teen Pool Party

Swimming & Games 3 Pizzas, Crispy Beef Tacos, Drinks, Donut Pops, Chips, Paleta, Candy Teens: 19 Volunteers: 6 Budget: $200 Actual: $147.80 Sponsor: Tiger Sanitation

4th of July Celebration

Parade, Live Music, Foam Pit, Games, Hot Dogs & Kona Ice

Self Pay – Food Trucks

Approx. Attendees - 750+ Volunteers - 15

Donations – Watermelons & Cookies Budget: $2000 Actual: $2459

Sponsors: Mission Golf Carts & Rebel Church

PICNIC Pool Pavilion Area

FREE HOTDOGS! (Hebrew National

Beef Franks) along with chips,

watermelon, drinks and cookies.

While supplies last.

Upper Parking Lot (above tennis courts)

FREE unlimited sno-cones

courtesy of the HPCA from 11

to 1 after that $2 a cup.

Seating also available in Voigt Center.

No Parking at Voigt – Shuttle provided

Schedule of Events 9 Parade line up City Hall

10 Parade Starts 11 Lunch at Voigt

12 Parade Winners Announced (poolside) 12:30 Seed Spitting (poolside) 1 Under & Over Relay (grass)

1:30 Water Balloon Toss (grass) 2 Egg Relay (grass)

──── NEW! Foam Pit

Non-toxic soap is used in an inflatable ring, so come over and experience the wonder! Supervision is provided at all

times, but parent supervision is suggested for ages under 5.

────

Music – Elite Entertainment DJ Troutwine

Flags – Troop 511 (please do not remove flags from route)

────

Sponsors Mission Golf Cars

Rebel Church Rialto Homes

SAFETY ON THE PARADE ROUTE, SHUTTLE SERVICE AND FREE SWIM

ALL DAY PROVIDED BY THE CITY OF HOLLYWOOD PARK!

PICNIC

Pool Pavilion Area

FREE HOTDOGS! (Hebrew National Beef Franks) along with chips, watermelon, drinks and cookies.

While supplies last.

Upper Parking Lot

(above tennis courts)

FREE unlimited sno-cones courtesy of the HPCA from 11 to 1 after that $2 a cup.

Seating also available in Voigt Center.

No Parking at Voigt – Shuttle provided

Schedule of Events

9 Parade line up City Hall

10 Parade Starts

11 Lunch at Voigt

12 Parade Winners Announced (poolside)

12:30 Seed Spitting (poolside)

1 Under & Over Relay (grass)

1:30 Water Balloon Toss (grass)

2 Egg Relay (grass)

────

NEW! Foam Pit

Non-toxic soap is used in an inflatable ring, so come over and experience the wonder! Supervision is provided at all times, but parent supervision is suggested for ages under 5.

────

Music – Elite Entertainment DJ Troutwine

Flags – Troop 511

(please do not remove flags from route)

────

Sponsors

Mission Golf Cars

Rebel Church

Rialto Homes

Safety on the parade route, shuttle service and Free swim all day provided by

the city of hollywood park!

The City of Hollywood Park

4th of July Parade Route 2018

LINE UP at 9 am

starts at City Hall (2 Mecca Drive)

LEFT side of SUNWAY DRIVE – Facing Mecca – Cars, Trucks, and Trailers

RIGHT side of SUNWAY DRIVE – Facing Mecca - Golf Carts and Tractors

City Hall Parking Lot - Bikes, Walkers, Strollers, and Dogs

ORDER OF PARADE

Bikes, Vehicles, Golf Carts, Walkers

Parade Starts at 10 am

Leaving City Hall from Sunway

Left on Mecca

Right on Sequoia

Right on Meadowbrook

Left on Fleetwood

Right on Realto Circle

Left on Meadowbrook

Left on El Portal

ALL cars, trucks, and vehicles turn LEFT on Havenhurst Drive

THE PARKING LOT WILL BE CLOSED TO ALL VECHICLES

ALL walkers, golf carts, bikes go straight down El Portal to Voigt Park

VEHICLE PARKING AVAILABLE ALONG HAVENHURST, EL PORTAL, or SKYFOREST

Back to School Splash!

Swimming and Fellowship 33 Pizzas, Chips, Popsicles & Drinks

Attendees 150 Volunteers 6

Budget: $400 Actual: $335.31 Sponsor: Rebel Church

National Night Out

Free Food, Family Games, Donations of Books Free Mulch Tree Advisory Board

Free Fire Alarms HPFD Approx. Attendees 250+

Volunteers 11 34 Businesses Participated

Sponsors – Sonterra Golf Club, Mission Golf Club, Rebel Church, Brookdale Senior Living Community

HPCA Budget: $100 Actual $54 EDC Budget: $2500 Actual $1569.68

Father Daughter Dance

Dancing, crafts, snacks, raffle, games and limbo.

NEW! Hula dancing lessons. Volunteers 20

Donations: Stuffed Animals – Michael Howe Approx. Attendees 150

Budget: $800 Actual: $791.89

HPPD Bike Rodeo

Participants – 24 kids

Volunteers - 8

Donations-

Bikes 2 – Tiger Sanitation

NEW! Helmets 2 – HPFD

Budget: $50 Actual: $33.66

Halloween

RAIN STORM – CANCELED Live show, NEW! Parkour Ninjas, cake walk, carnival games &

information sheet and scavenger hunt. Donations: candy, desserts

Woman’s Club collected candy donations Volunteers - 30

Approximate Attendees – REBOOT 100+ 2017 Voigt-332, Sky Forest-562

Budget: $2,500 Actual: $2062.23

June 1st – First Meeting of Wine Club Attendance – 22 July 21st - Bus Trip to Fredericksburg Attendance – 17 Oct 19th – Holiday Pairing Attendance - 14 Budget $0 Actual $0

Women’s Self Defense - September –

Attendance: 12

Family Bingo August – Attendance: 85+

Supported Other Community Events: Backyard Bible Study – VBS - June

Active Shooter Training – HPPD - August

Tree Advisory Committee – November - Arbor Day

HPCA Annual Meeting

Arbor day, breakfast, fellowship & 2018 annual report.

83 RSVPs

Budget: $700

Upcoming Events

Chili Cook Off – Saturday, Nov. 10th Budget: $1,500

12 Teams registered

Photos with Santa – Friday, Dec. 7th NEW TIME 5:30 Budget: $300

Annual Holiday Splendor Outdoor Decorating Contest - Judging Dec 17th Holiday Meal – Police & Fire Thanksgiving,

Christmas & New Year’s meals.

Thank you to our Residents, Community Partners, Hollywood Park Police, Fire, Public Works, Council, Administration, and the EDC for their continued support and contributions at our events!

In the works… IRS 501(c)(7) Approved – No tax breaks Liability Insurance (Continued in 2019) Release of Liability on Membership Form

Added to all forms

Roles, term limits & succession planning for Board Members (Continued in 2019)

NEW! Educational Training for our Members

NEW!Community Give Back (Donations / Residents)

Calendar of Events 2019

MEMBERSHIP January 11th Friday Membership Mail Out January 26th Saturday Membership Drive CORNERS April 13th Saturday Membership Drive CORNERS VOIGT February 8 Friday Adult Cocktail Party 7 - 10pm March 23rd Saturday Deer Dash Family Run/Walk 5k 7am - 11 am April 20th Saturday Easter Egg Hunt Voigt Park Time 12 -2pm May 17th Friday Wine Club Spring Tasting 7 - 9pm NEW! June 11th to 13th Backyard Bible Study VBS 5:30 – 7:30pm July 4th Thursday Fourth of July Voigt Park, Pool/Park 10am NEW! July 27th – Saturday Mother / Son Event PARK AREA 10 am - 12pm August 11th, Sunday Family Game Day 2 - 4pm September 27th Friday Father Daughter Dance Voigt Center 7 - 9pm October 1st Tuesday– National Night Out Voigt Center 6 - 8pm October 5th Saturday Bike Rodeo HP Fire Dept Voigt Park 10 - 12pm October 18 Friday Adult Cocktail Party 7 - 10 October 12 Friday Wine Club Fall Tasting 7 - 9 November 2nd Saturday Annual Meeting / Adult Voigt 10 - 11:30 December Photos with Santa Voigt Center 7- 8:30pm

Calendar of Events 2019 POOL (Lifeguards provided by the City) June 7th FRIDAY End of school swim party Voigt Park 5:30 - 8pm June 22nd Saturday Teen Pool Party 5:30 - 8 pm July 4th Thursday Fourth of July Celebration Voigt Park 10am August 23th Friday Back to School Party Voigt park 5:30 - 8 pm OTHER April 4th, 5th, 6th Garage Sale NEW! October 6th SATURDAY Halloween Dec 20 Christmas Judging for decorated yards MEMORIAL PARK NEW! May 5 Sunday Cinco De Mayo Memorial Park 4 -7pm June 15th Saturday (3rd) Mayors Movie Night Dusk November 9th Saturday Chili Cook Off Memorial park 7 -5pm CITY HALL April 28 Sunday Meet the Candidates – City Hall 2pm

Halloween Poll

Proposed 2019 Board of Officers & Executive Board

President – Holly McBrayer

Vice President 1 – Barbara Keener (Give Back)

Vice President 1 –Tiffany Fleming (Reach Out)

Vice President 2 –Lacey Fails

Assistant Vice President – Judy Wheeler

Treasurer – Erin Highley

Secretary – Amy Loehman

Membership Chair – Kimberly Prater

Welcome Chair – Margo Villarreal

Welcome Team –Rebecca Gibbens, Richard Grona, Candy Hunke, Tina King, John Michael Little, Chel Simpson, Lindsey Tanta

Photography Team – Jennifer Bailey, Rose Solis, Leslie Kuhn Chel Simpson

SPARKS Editor – Alyssa Schuepbach, Carrie Dolle

Sparks Reporter – Leslie Kuhn

Executive Board Members Tim Allums Jennifer Bailey Virginia Balfour Lisa Cotten Anita Crank-Hines Rebecca Gibbens Richard Grona Carol Hiltpold Taylor Horan Samuelson Tina King John Michael Little Caresse Lyons Shelly Mckneely Michelle Moon Deborah Murphy Allison Newman Jacquelyn Pfeiffer Chel Simpson Rose Solis Lindsey Tanta Lucy Rumfelt Mardi Zaeske

All positions listed will have voting rights as an “Executive Board Member”. The “Board of Officers” will able to make quick decisions on issues that arise and complete votes by email with a majority approval for expenses not to exceed $500.

Slide Number 1Slide Number 2Annual MembershipsSlide Number 42018Chili Cook Off 2017Fellowship, live music, free lunch and drinks.�Family Fun! Face painting, bounce house, yard games and cornhole tourney.� �Approx. Attendees – 250 +�Volunteers - 10��Budget: $1500�Actual: $1481.23��Photos with Santa 2017Slide Number 9Slide Number 10Slide Number 11Deer Dash Slide Number 13Annual HP �Garage SaleMeet the CandidatesEaster Egg Hunt 2018Easter Egg Hunt 2018�HPCA Fiesta�Tiki Cocktail Party Tiki Cocktail PartyEnd of School Swim PartySlide Number 23Teen Pool PartySlide Number 254th of July CelebrationSlide Number 27Back to School Splash!Slide Number 29National Night OutSlide Number 31Father Daughter DanceSlide Number 33Slide Number 34Slide Number 35Halloween �Slide Number 37Slide Number 38Slide Number 39Slide Number 40HPCA Annual MeetingUpcoming EventsThank you to our Residents, Community Partners, Hollywood Park Police, Fire, Public Works, Council, Administration, and the EDC for their continued support and contributions at our events!In the works… � � � � � �Halloween Poll Proposed 2019 Board of Officers & Executive Board