11

Annual MeetingAnnual MeetingFebruary 4, 2009February 4, 2009

22

AgendaAgenda

Introduction of Current Board membersIntroduction of Current Board members

Announcements by Officers and CommitteesAnnouncements by Officers and Committees

Review of 2008 Financials and 2009 ProjectionsReview of 2008 Financials and 2009 Projections

Election of OfficersElection of Officers

Other association businessOther association business

AdjournmentAdjournment

33

Board Members 2008Board Members 2008

NameName ResponsibilityResponsibility

Ben Efting PresidentPresident

Lisa Norwood Vice PresidentVice President

Tracy Wamsley SecretarySecretary

Melanie Reyes At LargeAt Large

Bruce Hanks At LargeAt Large

44

Committee Chairs 2008Committee Chairs 2008

NameName ResponsibilityResponsibility

Stan FaberStan Faber Deed RestrictionsDeed Restrictions

Scott JamesScott James Architectural Architectural CommitteeCommittee

Jeff NorwoodJeff Norwood Maintenance Maintenance CommitteeCommittee

Pat GarnerPat Garner FinanceFinance

Bill ColeBill Cole Pool ManagementPool Management

Amy EftingAmy Efting Web MasterWeb Master

55

Announcements & ReportsAnnouncements & Reports

Presidential overviewPresidential overview

Committee ReportsCommittee Reports Garage Sale/ Recreation Garage Sale/ Recreation MaintenanceMaintenance Architectural ControlArchitectural Control Deed RestrictionDeed Restriction

66

Yard of the MonthYard of the Month

April April Gary and Trina GibsonGary and Trina Gibson1403 Blueberry1403 Blueberry

May May Sherry TerrySherry Terry1117 Castlewood1117 Castlewood

  JuneJuneLarry and Cindy SalazarLarry and Cindy Salazar1207 Beechwood1207 Beechwood

JulyJulyRobert and Angela KoopmanRobert and Angela Koopman1409 Castlewood1409 Castlewood

  AugustAugustDavie and Beverly BaldwinDavie and Beverly Baldwin1210 Frontier 1210 Frontier

  SeptemberSeptemberRay and Terri BradyRay and Terri Brady1212 Buttonwood 1212 Buttonwood

77

Garage Sale/RecreationGarage Sale/RecreationYard of the Month April through SeptemberYard of the Month April through September

Winner received Home Depot Gift CardWinner received Home Depot Gift Card April -  1403 BlueberryApril -  1403 Blueberry May - 1117 CastlewoodMay - 1117 Castlewood June – 1207 BeechwoodJune – 1207 Beechwood July -  1409 Castlewood July -  1409 Castlewood August – 1210 Frontier August – 1210 Frontier September -  1212 ButtonwoodSeptember -  1212 Buttonwood

October 4, 2008 annual garage saleOctober 4, 2008 annual garage sale 58 participants (versus 70 in 2007)58 participants (versus 70 in 2007)

Pool open May through SeptemberPool open May through September Fri/Sat/Sun busiest daysFri/Sat/Sun busiest days

88

MaintenanceMaintenance

Seasonal flowers & mulching of Castlewood & Falling Leaf Seasonal flowers & mulching of Castlewood & Falling Leaf entrances, medians and falling leaf entranceentrances, medians and falling leaf entranceTree trimming and hurricane clean upTree trimming and hurricane clean upFlag Pole reset & riggings replaced, flags replacementFlag Pole reset & riggings replaced, flags replacementApplewood swing replacementApplewood swing replacementInstalled burm at Castlewood entrance, tree installation pendingInstalled burm at Castlewood entrance, tree installation pendingHung Holiday decorationsHung Holiday decorationsElectrical repair at Falling leaf – pendingElectrical repair at Falling leaf – pendingSun canopy base repair, ceiling fan replacement – pendingSun canopy base repair, ceiling fan replacement – pendingReport street light outages to TNP at (888) 866-7456Report street light outages to TNP at (888) 866-7456

99

Architectural ControlArchitectural Control

Electronic review and approval processElectronic review and approval process

22 requests approved22 requests approved

1 request disapproved (plant cover)1 request disapproved (plant cover)

Over half submitted by emailOver half submitted by email

Breakdown by type of RequestBreakdown by type of Request Pool (4), Patio (5)Pool (4), Patio (5) Driveway (3), Garage (1)Driveway (3), Garage (1) Roof (3), Siding (6), Fence (2)Roof (3), Siding (6), Fence (2) Play set (1)Play set (1)

1010

Deed RestrictionDeed Restriction

43 Violation Notices sent43 Violation Notices sent1.1. VehiclesVehicles

Cars, Boats, RV’s, trailers stored in drive/grassCars, Boats, RV’s, trailers stored in drive/grass

2.2. General AppearanceGeneral AppearanceTrash, Algae stains, Window Trim, MowingTrash, Algae stains, Window Trim, Mowing

3.3. Notices on damaged fences suspended Notices on damaged fences suspended since Ike. Request have been made for since Ike. Request have been made for clean up of downed fences.clean up of downed fences.

4.4. Change in fencing requires ACC approvalChange in fencing requires ACC approval

1111

Financial ReviewFinancial Review Dec 31, 08

ASSETS

Current Assets

Checking/Savings

101 · Comerica Bank 64,756.79

102 · Comerica Bank - Reserve Fund 15,000.00

Total Checking/Savings 79,756.79

Accounts Receivable

1200 · Accounts Receivable 120,393.00

Total Accounts Receivable 120,393.00

Other Current Assets

1201 · Accounts Receivable - Past Due 26,307.15

1499 · Undeposited Funds 225.54

Total Other Current Assets 26,532.69

Total Current Assets 226,682.48

TOTAL ASSETS 226,682.48

LIABILITIES & EQUITY

Equity

250 · Homeowners' Equity 226,682.48

Total Equity 226,682.48

TOTAL LIABILITIES & EQUITY 226,682.48

1212

Financial ReviewFinancial Review

Jan - Dec 08

Income

300 · Dues 103,265.97

305 · Interest 677.13

310 · Less Refunds & Adjustments -665.20

Total Income 103,277.90

Expense

500 · Accounting 4,000.00

510 · Insurance 5,904.00

520 · Lawn Service 18,678.47

530 · Deed Restriction 353.11

535 · Miscellaneous 468.09

540 · Office Supplies 496.29

545 · Postage 922.34

550 · Pool Contract 35,508.89

560 · Pool Repair & Maintenance 5,105.67

565 · Repairs - General 1,510.65

570 · Taxes - Property & Other 12.83

575 · Telephone 601.47

580 · Utilities - Electric 12,751.37

580.50 · Utilities - Water 2,847.51

585 · Recreation Committee 125.00

Total Expense 89,285.69

Net Income 13,992.21

1313

Financial ReviewFinancial Review

Jan - Dec

08 Jan - Dec

07 $

Change %

Change

Income

300 · Dues 103,265.97 114,564.45 -

11,298.48 -9.86%

305 · Interest 677.13 2,684.30 -2,007.17 -74.77%

310 · Less Refunds & Adjustments -665.20 -444.05 -221.15 49.8%

330 · Other Income 0.00 35.00 -35.00 -100.0%

Total Income 103,277.90 116,839.70 -

13,561.80 -11.61%

Expense

500 · Accounting 4,000.00 4,800.00 -800.00 -16.67%

510 · Insurance 5,904.00 5,091.30 812.70 15.96%

520 · Lawn Service 18,678.47 14,525.25 4,153.22 28.59%

530 · Deed Restriction 353.11 646.51 -293.40 -45.38%

535 · Miscellaneous 468.09 542.74 -74.65 -13.75%

540 · Office Supplies 496.29 258.81 237.48 91.76%

545 · Postage 922.34 1,131.29 -208.95 -18.47%

550 · Pool Contract 35,508.89 28,092.77 7,416.12 26.4%

560 · Pool Repair & Maintenance 5,105.67 4,889.11 216.56 4.43%

565 · Repairs - General 1,510.65 2,072.21 -561.56 -27.1%

567 · Applewood Projects 0.00 5,920.00 -5,920.00 -100.0%

570 · Taxes - Property & Other 12.83 11.22 1.61 14.35%

575 · Telephone 601.47 635.31 -33.84 -5.33%

580 · Utilities - Electric 12,751.37 11,593.65 1,157.72 9.99%

580.50 · Utilities - Water 2,847.51 3,572.71 -725.20 -20.3%

585 · Recreation Committee 125.00 0.00 125.00 100.0%

Total Expense 89,285.69 83,782.88 5,502.81 6.57%

Net Income 13,992.21 33,056.82 -

19,064.61 -57.67%

1414

HOA Dues ChangeHOA Dues Change

Dues increase to $240.00 on January 1, 2008. Billed January Dues increase to $240.00 on January 1, 2008. Billed January 1, 2009 and due by April 1, 2009.1, 2009 and due by April 1, 2009.WTHOA dues still among lowest in FriendswoodWTHOA dues still among lowest in FriendswoodIncreased energy costs impact HOA feesIncreased energy costs impact HOA feesComparison of WTHOA dues to others in FriendswoodComparison of WTHOA dues to others in Friendswood

West Ranch (proposed)West Ranch (proposed) $1500$1500 Friendswood LakesFriendswood Lakes $495$495 Eagle LakesEagle Lakes $395$395 Falcon Ridge IIFalcon Ridge II $395$395 Falcon Ridge I (no pool)Falcon Ridge I (no pool) $195$195 Forest of Friendswood (NP)Forest of Friendswood (NP) $395 and up$395 and up

1515

Election of Board MembersElection of Board Members

Three Board openingThree Board opening

Deed Restriction ChairpersonDeed Restriction Chairperson

ACC ChairpersonACC Chairperson

Nominees (2 year term)Nominees (2 year term)

1616

Other BusinessOther Business

Hurricane issuesHurricane issues

Newsletter editorNewsletter editor

Volunteer sign upVolunteer sign up

1717

Goals for 2009Goals for 2009

Maintain neighborhood property Maintain neighborhood property appearance and home valueappearance and home value

Improve financial position of WTHOAImprove financial position of WTHOA Build reserveBuild reserve Collect delinquentsCollect delinquents