annual meeting scra 2011/2012
DESCRIPTION
Annual Meeting SCRA 2011/2012. A year in review. Agenda. Introduction s Election of New Board members Committees Tennis Aquatics Membership Financials. Current Board. Board of Directors: * Rob Daines, Secretary David Drover, Swim and Treasury Co-Chair - PowerPoint PPT PresentationTRANSCRIPT
![Page 1: Annual Meeting SCRA 2011/2012](https://reader033.vdocument.in/reader033/viewer/2022042901/56813ca2550346895da65093/html5/thumbnails/1.jpg)
Annual MeetingSCRA 2011/2012
A year in review
![Page 2: Annual Meeting SCRA 2011/2012](https://reader033.vdocument.in/reader033/viewer/2022042901/56813ca2550346895da65093/html5/thumbnails/2.jpg)
Agenda
• Introductions• Election of New Board members• Committees• Tennis• Aquatics• Membership• Financials
![Page 3: Annual Meeting SCRA 2011/2012](https://reader033.vdocument.in/reader033/viewer/2022042901/56813ca2550346895da65093/html5/thumbnails/3.jpg)
Current BoardBoard of Directors:
* Rob Daines, Secretary David Drover, Swim and Treasury Co-Chair David Engstrom, Facility Chair * James Fearon, Treasury Co-Chair Leslie Fiedler, Membership Co-Chair Bob Kessler, Tennis and Membership Co-
Chair * Steve Pokorny, President
*Current term expires 2012
![Page 4: Annual Meeting SCRA 2011/2012](https://reader033.vdocument.in/reader033/viewer/2022042901/56813ca2550346895da65093/html5/thumbnails/4.jpg)
Standing Committees
• Aquatics – Patty Chang• Tennis – Bob Kessler• Membership – Leslie Fiedler & Bob Kessler• Facilities - David Engstrom
Members interested in serving on a committee please contact a board member
![Page 5: Annual Meeting SCRA 2011/2012](https://reader033.vdocument.in/reader033/viewer/2022042901/56813ca2550346895da65093/html5/thumbnails/5.jpg)
Stanford Athletics Staff (DAPER - Department of Athletics, Physical Education and Recreation)
Steve Robe, SCRA General ManagerAndrea Barnes, Tennis DirectorScott Shea, Aquatics Director & Head Coach Ray Purpur, Deputy Athletic Director
![Page 6: Annual Meeting SCRA 2011/2012](https://reader033.vdocument.in/reader033/viewer/2022042901/56813ca2550346895da65093/html5/thumbnails/6.jpg)
New Board - Election
Nominating Committee Recommendations
Jan Rossi Corinne Thomas April Triantis
![Page 7: Annual Meeting SCRA 2011/2012](https://reader033.vdocument.in/reader033/viewer/2022042901/56813ca2550346895da65093/html5/thumbnails/7.jpg)
Tennis
![Page 8: Annual Meeting SCRA 2011/2012](https://reader033.vdocument.in/reader033/viewer/2022042901/56813ca2550346895da65093/html5/thumbnails/8.jpg)
Tennis Committee
• Bob Kessler, chair• Barbara Yu, Ann Porteus, Joe Lipsick
![Page 9: Annual Meeting SCRA 2011/2012](https://reader033.vdocument.in/reader033/viewer/2022042901/56813ca2550346895da65093/html5/thumbnails/9.jpg)
Tennis
• Tennis director: Andrea Barnes2011 United States Professional Tennis Association Northern California Pro of the Year
• Associate pros: Ann Henricksson, Lejia Hodzic, Corinne Mansourian, Michael Jessup
• Adults• 75+ regular players, many other social players• EPATT women’s doubles league participating club• Hosted 12 adult teams in USTA league play. • Currently run three weekly women’s and one men’s clinic.
![Page 10: Annual Meeting SCRA 2011/2012](https://reader033.vdocument.in/reader033/viewer/2022042901/56813ca2550346895da65093/html5/thumbnails/10.jpg)
Junior Tennis • Mid-peninsula Junior Interclub League champions. • Hosted USTA Junior League teams in all age divisions. • 120+ juniors in clinic and junior team program during the
2010 -11 academic year. • Over 40 juniors participated in Nor-cal tournament play in 2011.
![Page 11: Annual Meeting SCRA 2011/2012](https://reader033.vdocument.in/reader033/viewer/2022042901/56813ca2550346895da65093/html5/thumbnails/11.jpg)
10 and Under Tennis
• SCRA leads in 10 and under programming implementation
• One of the first two Peninsula clubs recognized as official USTA “10 and Under Tennis Facilities”
• Hosted 3 area wide Junior Tennis Play Days and the first 60’ “orange ball” tournament on the Peninsula.
• 10 and under team qualified for season ending Future Tennis Championships Invitational based on 2011 performance.
• First Peninsula club with permanent 60’ court lines on all courts. Work completed at no cost after securing USTA
grant.
• Chosen to host 4 USTA Nor-cal Player Development Camps in 2012
![Page 12: Annual Meeting SCRA 2011/2012](https://reader033.vdocument.in/reader033/viewer/2022042901/56813ca2550346895da65093/html5/thumbnails/12.jpg)
Tennis• Ball kids team worked at the SAP Open and
the Bank of the West Tennis Championship • SCRA ball kid team worked the final
matches at the 2011 NCAA Team and Individual Championships.
![Page 13: Annual Meeting SCRA 2011/2012](https://reader033.vdocument.in/reader033/viewer/2022042901/56813ca2550346895da65093/html5/thumbnails/13.jpg)
13
SCRA Aquatics• Program Objectives
– Promote water safety & teach basic to advanced swimming skills
– Create an environment that is fun, where individuals feel good about who they are & what they are doing
– Instill confidence & enthusiasm about swimming
– Offer a wide range of programs that meet individual's and family’s needs
![Page 14: Annual Meeting SCRA 2011/2012](https://reader033.vdocument.in/reader033/viewer/2022042901/56813ca2550346895da65093/html5/thumbnails/14.jpg)
14
SCRA Aquatics• Private & Group Lesson Program
– Formal Fall, Spring, Summer lesson programs offered• Feeder to SCRA & PASA team programs
• Pre-Competitive team– Transition program from lessons to swim team
• SCRA Summer team– Peninsula Swimming Association
• SCRA, University Club, Foothills, Fremont Hills, Alpine Hills, Ladera Oaks
• PASA USA team– SCRA founding member
• SCRA, PASC, Alpine Hills, Foothills, DKS, LAGCC
![Page 15: Annual Meeting SCRA 2011/2012](https://reader033.vdocument.in/reader033/viewer/2022042901/56813ca2550346895da65093/html5/thumbnails/15.jpg)
15
SCRA Aquatics: Lesson Program• Program Objectives:
– Teach valuable swimming skills & water safety– Instill deep love for and interest in swimming– Build confidence & sense of accomplishment
• Added Programming:– Fall Lesson Program– Revised user-friendly online sign-up system– Ribbons & certificates for program completion– Mandatory staff development & ongoing training– Internship program used to help prepare future
teachers & coaches
![Page 16: Annual Meeting SCRA 2011/2012](https://reader033.vdocument.in/reader033/viewer/2022042901/56813ca2550346895da65093/html5/thumbnails/16.jpg)
SCRA Aquatics: Lessons Program• Fall: 33 slots filled (group & private classes)
• Winter: By instructor availability (limited enrollment)
• Spring: 8 Saturdays in April & May5 classes offered per Saturday, 5 enrollment slots per class
• Summer: 9 week-long sessions: class M-Th, 4.5 hours a dayOver 100 students per session in group & private classes
![Page 17: Annual Meeting SCRA 2011/2012](https://reader033.vdocument.in/reader033/viewer/2022042901/56813ca2550346895da65093/html5/thumbnails/17.jpg)
17
SCRA Aquatics: Pre-Competitive
• Program Objectives– Teach basic & advanced swimming skills & water safety– Develop understanding of 4 competitive strokes– Instill deep love for & interest in swimming– Build confidence & sense of accomplishment
• Added Programming– Clear move-up requirements & end-of-session evaluations– Up-to-date group website & email communication
![Page 18: Annual Meeting SCRA 2011/2012](https://reader033.vdocument.in/reader033/viewer/2022042901/56813ca2550346895da65093/html5/thumbnails/18.jpg)
18
SCRA Aquatics: Pre-Competitive• Three class levels: A, B, & C
• Classes run in either 8-week or 4-week sessions
• Small group instructionA - Swimmer to coach ratio 6:1B - Swimmer to coach ratio 8:1C - Swimmer to coach ratio 10:1 (or less)
• Enrollment between 60 - 90 swimmers per session
![Page 19: Annual Meeting SCRA 2011/2012](https://reader033.vdocument.in/reader033/viewer/2022042901/56813ca2550346895da65093/html5/thumbnails/19.jpg)
19
SCRA Aquatics: Summer Team
• Program Objectives– Strengthen relationships among families & build community pride– Teach swimmers valuable life skills– Provide leadership opportunities for middle & high school students– “Next step” for lesson program swimmers– Transition swimmers to year-round program
• Added programing:– Team website: http://www.scraswimming.com/summerleague– Up-to-Us Parent volunteer system & automated reminders– Internship program for 13-15 year olds– Increased community building & swimmer activity nights
• Team movie night, practice group activity nights, Bingo night, & Raging Waters Trip
![Page 20: Annual Meeting SCRA 2011/2012](https://reader033.vdocument.in/reader033/viewer/2022042901/56813ca2550346895da65093/html5/thumbnails/20.jpg)
SCRA Aquatics: Summer Team• Practice April - July• Compete June & July
5 Dual Meets, 1 Relay Meet, & Championship Meet• 2011: 125 swimmers
2010: 90 swimmers2009: 85 swimmers
• 60% swim year round
![Page 21: Annual Meeting SCRA 2011/2012](https://reader033.vdocument.in/reader033/viewer/2022042901/56813ca2550346895da65093/html5/thumbnails/21.jpg)
21
SCRA Aquatics: PASA Year-Round• Program Objectives
– Create an environment that is fun and rewarding for all team members & their families.
– Develop community and a sense of team spirit through shared goals & objectives.
– Offer the most comprehensive program in the area with concern to swimming technique and training.
• Added Programming– Head Coach - Scott Shea– Head Age-Group Coach - Joey Sementelli
Director of Pre-Competitive Swimming - Laura Mitchell– Evaluations & explicit move-up requirements– Strong communication with team families via email, the
Weekly Update, parent meetings, and the website blog– Team activity nights & events such as our Team Holiday
Party - Level appropriate goal setting & life skill development - Parent education
![Page 22: Annual Meeting SCRA 2011/2012](https://reader033.vdocument.in/reader033/viewer/2022042901/56813ca2550346895da65093/html5/thumbnails/22.jpg)
22
SCRA Aquatics: PASA Year-Round• PASA - USA team
– 150 Swimmers– Gold Medal Club in 2011
(ranked 4th in the Nation)– Gold Medal Club in 2010
(ranked 8th in the Nation)- Gold Medal Club in 2009 - Silver Medal Club in 2005,
2006, 2007, 2008.
• 5 practice group levels– Age Group 1, 2, 3– Elite practice groups:
JR Group & SR Group
![Page 23: Annual Meeting SCRA 2011/2012](https://reader033.vdocument.in/reader033/viewer/2022042901/56813ca2550346895da65093/html5/thumbnails/23.jpg)
23
SCRA Aquatics: PASA Alumni
SCRA/PASA Swimmers attending College that graduated from Senior Group
• Katie Reeves - UCSB, Tara Levens - University of Chicago, Casey Barnes Waychus - Penn, Allison Frisbie - Purdue, Audry Kwong - UCD, Megan Fischer-Colbrie - Stanford, Haley Read - Duke, Mattie Wheeler - Yale, Veronica Tse - Washington University St. Louis, Matt Murray - University of Virgina, Blake Weber - Claremont McKenna, Ben Hinshaw - Cal, Brad Murray - Georgetown, Nick Trowbridge - Cal, Anne Peanasky - UCSB, Teva Levens - Dartmouth, Shuya Lou - Hawaii, Rohan Patnaik - Georgetown, Jesse Bergman - UCLA, Marisa Martinson - Davidson, Stephanie Lim - Stanford, Stephanie Nguyen - Williams, Elizabeth Murray - LMU, Adam Hinshaw - Cal, Jeremie DeZwirek - Columbia, Jacqui Levere - Yale
Class of 2012 early commitments - Kevin Bishop - Stanford, Casey Lincoln - Yale, Ted Lim - Stanford, Rachael Acker - Cal
![Page 24: Annual Meeting SCRA 2011/2012](https://reader033.vdocument.in/reader033/viewer/2022042901/56813ca2550346895da65093/html5/thumbnails/24.jpg)
SCRA out of the pool and beyond the court
• Group Fitness Classes: Yoga, Pilates, Tai Chi, Stretch & Strengthen for Seniors, & Dancing each week in quarter sessions. Group sizes range from 7 to 15 individuals for each class.
• Wine Club: Meets quarterly with about 15-20 regular attendees lead by our own SCRA Member John Haeger. If interested contact Steve Robe for details.
• Annual 4th of July Party: Approximately 350 to 400 Families and Members participated. Kids Carnival, BBQ of hotdogs & hamburgers with a potluck of sides and desserts. Chili Tasting Contest, and swimming games to end the day. Always a fun time.
![Page 25: Annual Meeting SCRA 2011/2012](https://reader033.vdocument.in/reader033/viewer/2022042901/56813ca2550346895da65093/html5/thumbnails/25.jpg)
• Coho @ SCRA: Provided weekday lunches and special event services from Coho. Hope to continue this summer.
• SCRA Fun Camp: 112 participants (16 kids/week for 7 week)
• Dive-in Movie: Family evening dinner and movie - Willy Wonka (Aprox 50+)
• Other Special Events: Sharks game outing & Stanford Baseball game BBQ with plans on putting together a Giants game outing this year. If interested in attending any of these contact Steve Robe for details.
![Page 26: Annual Meeting SCRA 2011/2012](https://reader033.vdocument.in/reader033/viewer/2022042901/56813ca2550346895da65093/html5/thumbnails/26.jpg)
Membership Report
![Page 27: Annual Meeting SCRA 2011/2012](https://reader033.vdocument.in/reader033/viewer/2022042901/56813ca2550346895da65093/html5/thumbnails/27.jpg)
Membership UpdateRegular Emeritus TOTAL 2011 change
Club Users
Memberships 340 82 422 408TOTAL VOTING 340 82 (41
votes)381 367 14
TOTAL NON-VOTING 43 0 43 27 Extended Family 11 NA 11 8 3
DAPER 13 NA 13 9 4Winter Swim 14 NA 14 5 9
Special 5 NA 5 5 0TOTAL 383 82 465 435
Leave Of Absence 5 1 6 5
Grand Total Memberships
465 435 30 (21)
![Page 28: Annual Meeting SCRA 2011/2012](https://reader033.vdocument.in/reader033/viewer/2022042901/56813ca2550346895da65093/html5/thumbnails/28.jpg)
Local Club ComparisonInitiation
FeeMonthly Dues
for ClubMembership
Total Assessments
Alpine Hills $25,000 $200 700 $50/month
2006-2016
Foothills $11,715 $183 350 N/A
Fremont Hills* $14,900 $275 449 N/A
Ladera Oaks $16,000 $248 525
$50/month2010-loan
paid off
University Club $17,500 $205 549 N/A
SCRA $2000 $115 Regular$87.50 Emeriti 465 $0
![Page 29: Annual Meeting SCRA 2011/2012](https://reader033.vdocument.in/reader033/viewer/2022042901/56813ca2550346895da65093/html5/thumbnails/29.jpg)
SCRA Financial Report 2012
![Page 30: Annual Meeting SCRA 2011/2012](https://reader033.vdocument.in/reader033/viewer/2022042901/56813ca2550346895da65093/html5/thumbnails/30.jpg)
Fiscal Year 2010-11
• Total Revenue: $1.145 million.• Total Expenses: $1.118 million.• Thus about $27,000 put towards reserve
requirement.• We now have about $40k towards the $80k
required as part of the loan agreement.
![Page 31: Annual Meeting SCRA 2011/2012](https://reader033.vdocument.in/reader033/viewer/2022042901/56813ca2550346895da65093/html5/thumbnails/31.jpg)
Fiscal Year 2010-11 revenues
$ in 1000’s %
Dues and initiation fees 607 53
Swim Programs 328 29
Tennis 150 13
Summer Programs 26 2
Other Revenues 33 3
Total 1,145 100
![Page 32: Annual Meeting SCRA 2011/2012](https://reader033.vdocument.in/reader033/viewer/2022042901/56813ca2550346895da65093/html5/thumbnails/32.jpg)
Fiscal Year 2010-11 Expenses
$ in 1000’s %Compensation 503 45Non Compensation
Utilities 106 10Debt Service 158 14
RE Taxes 88 8Other 262 23
Total 1,118 100
![Page 33: Annual Meeting SCRA 2011/2012](https://reader033.vdocument.in/reader033/viewer/2022042901/56813ca2550346895da65093/html5/thumbnails/33.jpg)
Rough estimates of program revenue and expenses, FY 2011
Swim programs:– Total revenue: $328k.– Estimate of direct costs: $273k.
Tennis programs:– Total revenue: $150k.– Estimate of direct costs: $132k.
Summer programs (non swim or tennis):– Total revenue: $26k.– Estimate of direct costs: $28k.
Good work by Scott and Andrea to raise revenues, control costs, and add fun.
![Page 34: Annual Meeting SCRA 2011/2012](https://reader033.vdocument.in/reader033/viewer/2022042901/56813ca2550346895da65093/html5/thumbnails/34.jpg)
Expectations for FY12
On track to make budget and hopefully close reserve requirement gap.
For future, would like to put away enough each year to:1. Deal with random occasional major repair/upkeep costs.2. Improve facilities (e.g., play structure? tennis upgrades? third pool?)
This may require membership level closer to 500. An issue for next and future boards.