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Annual Meeting SCRIPT SCENARIOS Script Wording if Emergency Occurs at Beginning of Meeting Chairperson: As chairperson of this meeting I now rule that: Notice of the meeting has been properly given as evidenced by the Affidavits of Mailing. A quorum is present with over _________% of the shares represented by proxy. All items of business are properly before the meeting and have been described in the proxy statement. The polls are open and the designated proxies have signed and submitted their ballot. The polls are now closed. The final vote results will appear in the company’s next Form 10Q and will be placed on our website as soon as they are available. The [date] annual meeting of [company’s] shareholders is now closed. Thank you for attending. Script Wording in Response to Disruptive Shareholder Chairperson: You have not been recognized. Please refrain from speaking out so that we may continue with the orderly conduct of this meeting. You will have the opportunity to ask questions about the business and financial condition of the company after we have conducted the formal items of business of the meeting. [Alternative if there is a personal issue.] Chairperson: If you will come to the front of the room following the meeting, I will see that the appropriate person addresses your issue. [If shareholder persists.] Second Warning Chairperson: I repeat that that you are not recognized and your conduct is out of order. Please keep quiet so that we may continue with the meeting in an orderly manner. Otherwise you will be asked to leave the meeting, and if necessary, removed from the room. Removal of Shareholder Chairperson: Sir (or madam), I have repeatedly asked you to stop your disruptive conduct and have advised you that your action is out of order. As Chairperson of this meeting I must now ask you to leave the meeting. Security, would you please escort this individual from the meeting.

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Page 1: Annual Meeting SCRIPT SCENARIOS Script Wording if ... · PDF fileAnnual Meeting – SCRIPT SCENARIOS Script Wording if Emergency Occurs ... Script Wording in Response to Disruptive

Annual Meeting – SCRIPT SCENARIOS

Script Wording if Emergency Occurs at Beginning of Meeting

Chairperson: As chairperson of this meeting I now rule that:

Notice of the meeting has been properly given as evidenced by the Affidavits of Mailing.

A quorum is present with over _________% of the shares represented by proxy.

All items of business are properly before the meeting and have been described in the proxy statement.

The polls are open and the designated proxies have signed and submitted their ballot.

The polls are now closed.

The final vote results will appear in the company’s next Form 10Q and will be placed on our website as soon as they are available.

The [date] annual meeting of [company’s] shareholders is now closed. Thank you for attending.

Script Wording in Response to Disruptive Shareholder

Chairperson: You have not been recognized. Please refrain from speaking out so that we may continue with the orderly conduct of this meeting. You will have the opportunity to ask questions about the business and financial condition of the company after we have conducted the formal items of business of the meeting. [Alternative if there is a personal issue.] Chairperson: If you will come to the front of the room following the meeting, I will see that the appropriate person addresses your issue. [If shareholder persists.] Second Warning Chairperson: I repeat that that you are not recognized and your conduct is out of order. Please keep quiet so that we may continue with the meeting in an orderly manner. Otherwise you will be asked to leave the meeting, and if necessary, removed from the room. Removal of Shareholder Chairperson: Sir (or madam), I have repeatedly asked you to stop your disruptive conduct and have advised you that your action is out of order. As Chairperson of this meeting I must now ask you to leave the meeting. Security, would you please escort this individual from the meeting.