annual operational plan template

ANNUAL OPERATIONAL PLAN TEMPLATE

KEY RESULT AREA/ MAJOR FINAL OUTPUT : INSTRUCTION Quality and Relevance of Instruction

Goal : Globally Competitive Graduates

A. ENROLLMENT

Objective:

Increased Enrolment

Time Frame Accoun

table Person

Budget

SUCCESS

INDICATOR(S)

STRATEGIES PROGRAMS/

PROJECTS/ ACTIVITIES

Q1 Q2 Q3 Q4 Amount Source

of Fund J F M A M J J A S O N D

A.1 Number of Weighted

Enrolled Units (WEU)

Increase no. of

WEU by 5% in the year 2015 to 2024

Enrolment Campaign

Intensive campaign using

the media: print (tarpaulins, newspapers, magazines, flyers, etc.), broadcast (TV/

radio) and social media to promote CapSU

Standardize University General Admission Test (GAT) and Entrance

Examination per college (i.e. Teacher Aptitude Test,

etc.)

Maintain enrolment in

mandated programs in Agriculture and Fishery,

Engineering and IT and its related fields

Maintain quality standard of instruction

Strengthen Office of External Affairs and

Linkages and Office of Student Affairs

A.2 Number of Foreign Students

Enrolled Full-

Time on Campus

20 Foreign students enrolled

full-time by 2016

Strengthen international linkages

Establish network with International Universities

Establish website at par with international standards

Automation of the MIS

Participate in international conferences/fora

Establish and implement an integrated approach to

enhance academic programs at par with the best universities in the

regions/world

A.3 Percentage

of Students Involved

in Inter- Country Mobility

Programs

1% of students are

involved in intercountry mobility

program

Institutionalize Inter-

Country Mobility Program

Develop internationalization

program that will increase the awareness and

consciousness of students, faculty and staff

Information dissemination regarding students – exchange program

Develop and implement

programs geared towards capability building/students exposure to inter-country

mobility program

Develop a comprehensive data bank on foreign exchanges to promote

professional and interpersonal growth

A.4 Institutionalized

Monitoring and Evaluation

Monitor and evaluate program every semester

Regular monitoring and evaluation of enrolment-related

activities

Formulate a monitoring and evaluation tools

Conduct regular monitoring and evaluation

Feed backing for corrective measures purposes

Submission of Report to the PDMIS Office, VPAA and Office of the President

B. STUDENT DEVELOPMENT

Objective:

Improved student welfare

Time Frame

Persons Respons

ible

Budget

SUCCESS INDICATOR(S)

STRATEGIES PROGRAMS/ PROJECTS/

ACTIVITIES


of fund

J F M A M J J A S O N D

B.1 Availability of Student Services

B.1.1Library

Services

B.1.1.1

Percentage of students who have

used the library and its facilities

Utilization of the library services by

95% of the students

Upgrading library resources and

facilities

Allocate funds for library development

Purchase of updated books and other library materials

President

VP AA VP AF

CA

Budget Officer

PDMIS

5M

2M

Provide internet connections and E-Lib Facilities

1.5M

80% of the existing

library and laboratories have been upgraded

Upgrading of existing

library and laboratories facilities

Allocate funds for library

and laboratories development

Purchase of updated books and other library materials

5M

Provide/restore internet connections and e-library

facilities

Upgrade of laboratory facilities and equipment

100% of planned classroom instruction

implemented/built among three (3) big campuses

(Main, Pontevedra and Burias

Construction of additional classroom among three (3) big

campuses (Main 6 classrooms, Pontevedra 6

classrooms and Burias 5 classrooms)

Allocate funds for construction of additional classrooms

Construct additional classrooms in accordance

with procurement procedures

105M

B.1.1.2 Frequency of acquisition of new books,

journals, magazines and

newspapers Once every

semester for book acquisitions,

quarterly/ monthly subscriptions for journals and

magazines, and daily for

newspapers

Acquisition of latest editions of books and subscription of

journals, magazines and newspapers

Allocate funds for books acquisition, journals and magazines subscription

Linkages with bookstores

and publishing houses Regular request to

purchase of books

Regular subscription of journals, magazines and news papers

B.1.1.3 Number of

library services offered

At least three (3) library services offered (i.e.

internet services, scanning, etc.)

Benchmark with other leading SUCs and explore other

library services

Educational tour with other leading SUCs for benchmarking purposes

B.1.2Medical and Dental Services

B.1.2.1Number of

medical and dental services

offered

At least basic services are offered

(i.e. check-up, cleaning, tooth

extraction, etc)

At least basic

services are offered (i.e. check-up, cleaning, tooth

extraction, etc

Inventory of medical and

dental equipment, supplies and materials

Request to purchase of needed equipment,

supplies and materials Allocation of funds

B.1.2.2

Percentage of students who availed of


Availment of

medical/ dental services by 100% of the Freshmen

students.

Orient students on

the Medical/ Dental services offered by the

university

Conduct Orientation

Program on Medical/Dental services

Prepare schedule of the Physical and Dental

examination of students

Health awareness campaign

Conduct treatment to students who need to avail of the services

Distribute flyers on the

wellness program offered by the university

B.1.2.3 Number of functional

medical and dental clinic

Allocate funds for the improvement of medical and

dental facilities as well as delivery of services

At least every

campus has a functional medical and dental clinic

Provide basic

facilities for the medical and dental clinic

Continuing education

of medical and dental personnel

Send medical and dental

personnel to regular capability building trainings and seminars

B.1.3. Sports and Cultural Services

B.1.3.1

Percentage of Athletics and cultural

events conducted

(school- based)

Conducted 90% of scheduled

athletics and cultural events

Upgraded sports and cultural facilities

Request to purchase of needed sporting goods and

cultural instruments

B.1.3.2 Percentage

of Athletics

and Cultural events participated

in higher meet

(Reg’l/National SCUAA)

Participated in 95% of events in

higher meet

Organize varsity teams in all sports

Formulate policies and guidelines for varsity

players and cultural groups

Organize Cultural Groups such as Dance Troupe,

Chorale Ensemble, Theatre, etc.

Hire faculty major in MAPEH and designate in-charge to focus on

varsity programs and cultural events

Provide additional benefits for varsity

players who have reached national

level

Allocate additional funds for varsity and cultural

programs

B.1.3.3 Number of

students sent to higher

meet

250 students sent to regional meet

Encourage participation of students with skills in

sports, culture and arts

Strengthen programs on scholarship/ incentives to students involved in sports,

culture and arts

Develop sports and cultural skills

of at least 50% of the students.

Provision of sports and cultural facilities

for students.

Conduct intramural and inter-campus cultural and

athletic meet Send qualified athletes to

participate in higher cultural and athletic meet (Regional

and National SCUAA)

Purchase of sports and cultural equipment

Annual Budget Allocation and fund sourcing

Establish a University Sports

and Cultural Center by end of

2018

Budget allocation for the establishment of

the Sports and Cultural Center

Fund sourcing from internal and external sources

B.1.4.Guidance

and Counselling

B.1.4.1 Number of

Guidance and

Counselling programs conducted

Conduct one (1) Orientation

program for student-related

concerns and social issues per campus

Orientation of 1st year students on the

policies, rules and regulations, and

services offered by the university

Provide schedule for Orientation Program of

Freshmen students

One (1) career guidance program per campus

Identify secondary schools for potential enrolees to the

undergraduate programs of the

University

Conduct career guidance program to high school graduating students of

identified secondary feeder schools

Establish a career -

job matching program

Integrate psychological test

with aptitude test and college admission test for

career matching purposes

Conduct job

placement program for all courses

Job fair

Conduct tracer study on

graduates

Strengthen linkages

with businesses / industries

Strengthen On - the - Job

training program with key industries

Forge MOA/MOU with industries for fielding of OJT

students

Invite key industry players as resource speakers to compliment classroom

instruction

Organize at least one (1) student tribunal per

campus.

Create a grievance machinery

Formulate policy on grievance machinery based on the University Code and

the Student Manual

Organize a grievance committee

B.1.4.2 Percentage of students

who availed of the

Guidance and Counselling

Services

Extend guidance and counselling services to at least

90% of the students

Increase awareness of students regarding guidance and

counselling services

Information dissemination regarding availability of Guidance and Counselling

services Establish peer counselling

association per campus

Require faculty to recommend for counselling students with guidance and

counselling needs

Student monitoring by the faculty and adviser

B.1.4.3 Number of designated / appointed

licensed guidance

counsellor

Designate/

appoint at least one (1) licensed

guidance counsellor per campus

Hire licensed

guidance counsellor per campus

Request for the creation of

plantilla item for licensed guidance counsellor and

secure DBM approval Publish job vacancy

Recruit and hire licensed guidance counsellor

B.1.5. Scholarship /Financial

Assistance/ Loans

B.1.5.1 Number of School- based

scholarships offered

Offered at least three (3)

Review policy on scholarships as

stipulated in the University Code and

the Student Manua

Convene a Scholarship Review Committee to

review the policies on scholarships per University

Code and the Student Manual

scholarships ( to include merit and athletics)

Implement the updated scholarship policy

Monitor and evaluate implementation of

scholarship policy

B.1.5.2 Number of

external scholarships recognized

by the university

Recognize at least ten (10)

external scholarship grants

Strengthen and widen linkages with

sponsoring/funding agencies for

scholarships

Update the sponsoring/funding

agencies as to the performance of the scholars

B.1.5.3 Number of

Scholars (external and school-based)

500 or more

scholars

Orient and

encourage students to avail of scholarship grants

offered by the university and other

sponsoring agencies

Office of the Student Affairs (OSA) to facilitate grades and other requirements in

the processing of scholarship

Follow-up the scholarship grants of qualified student

scholars

Encourage students to maintain high grades to avail of the

institutional scholarship

Monitor student-scholars’ academic performance

B.1.5.4 Number of sustainable

student loan program

Provision of at least one (1)

sustainable student loan program

Strengthen student loan program for

sustainability

Review policy on student loan program per University

Code and Student Manual

Revise and implement updated policies on the

availment and mode of payment of student loans

Allocate funds for student loans

Monitor and evaluate implementation of student

loan program

B.1.6. Housing and Dormitory

Services

B.1.6.1 Percentage of students

staying in the dormitory

At least 10% of students are

staying in the dormitory per

campus

Provide a conducive dormitory

environment

Construction of new dormitory facilities

Renovate old and

dilapidated dormitory facilities

Allocate funds for construction, rehabilitation

and provision of needed facilities in the dormitory

B. 1.7. School Publication

B. 1.7.1 Number of student

publications with ISSN

Organized at least one (1) regular

student publication per campus

Establish at least one (1) regular student

publication

Organize school publication staff

Conduct basic journalism seminar workshop

Regular issue/release of

school publication

B.2. Student

Organizations

B.2.1 Number of

Accredited / recognized student

organizations

Accredit at least one (1)student organization per

college

Formulation of policies for accreditation of

students’ organizations

Review Student Handbook cascaded from the University Code

Update and Implement provisions of student handbook on student

organization

Accredit at least 90% of all student organizations in

the University

Accreditation of students’ organizations

Orientation on accreditation of students’ organizations

B.2.2 No. of

student organization-

initiated activities

At least one (1) activity is

conducted by a student organization per

quarter

Require student organizations to

submit a Strategic Plan and Annual Action Plan

Conduct leadership training for student leaders

Train students on Strategic Planning and Annual Action

Planning

Monitor and Evaluate

implementation of Action Plan

B.3.Student Portfolio

Number of Student

Portfolio Established

100% of Colleges adopted the

Students Portfolio system

Establish a portfolio system

Implement by requiring all Colleges to establish a

student portfolio system Monitor student portfolio as

basis for assessment of student socio-eco profile,

needs and performance for intervention purposes

VP AA CA

Deans PDMIS OSA

Director And

Chairmen

B.4 Timeliness of Education Delivery/

Supervision

Percentage

of students who rated

timeliness of education delivery/

supervision as good or

better

60% of the students rated timeliness of

education delivery/ supervision as

good or better

Survey of students’ satisfaction level on timeliness of

education delivery

Formulate and submit proposal on Survey of students’ satisfaction level

on timeliness of education delivery

Conduct survey/ monitoring and analyse results and

make recommendations to improve the delivery of

services

B. 5

Institutionalized Monitoring and Evaluation

Institutionalized Monitoring and Evaluation

Monitor and evaluate program

every semester

Regular monitoring and evaluation of student services-

related activities




Submission of Report to the PDMIS Office, OSA, VPAA

and Office of the Pres.

C.FACULTY

DEVELOPMENT

Objective : Competent and trained faculty in

their areas of specializations

Time Frame

Persons Respons

ible

Budget

SUCCESS

INDICATOR(S) STRATEGIES

PROGRAMS/




C.1 Faculty

Scholarships

Percentage of

Faculty who finished their

doctoral program from CHED recognized

educational institutions (with at

least Level III accreditation) in their field of

specialization (other than home

SUC)

25% of the faculty

members are vertically

articulated doctoral degree holders by

Strengthen Strategic

HR Plan

Implement Faculty

Development Program based on HR Plan

VP AA

HRMO CA

Deans

2018

Implement Faculty Development

Program based on HR Plan

Strengthen faculty development committee to:

*Enhance faculty

development program *Identify and recommend

faculty for scholarships

*Identify and recommend faculty for scholarships

*Monitor and evaluate faculty – scholars’

performance

Establish external

linkages with other HEIs

Identify HEIs for doctoral

degree admissions

Secure and process scholarships admissions

VP AA

CA Deans

VP AA

CA

Deans Faculty-scholars

Allocation of Funds for Faculty

development

Link with other agencies and alumni for scholarship

funding

VP AA CA

Deans

Director for

external

affairs

Allocate funds from STF

VP AF CA

Deans

Budget Officer

2M

Formulate monitoring plan

Strictly implement scholarship contracts and

policies

100% of faculty who will handle technical-

vocational livelihood track are

National Competency Certificate (NC)

holders/ passers

NC Certification Conduct internal assessment on faculty capability for K-12 Program

implementation

Identify and send faculty to undergo NC accreditation

Establish linkages with TESDA and other

accredited NC certifying entities

500,000

C.2. Seminars and Trainings

C.2.1 Relevant Training

Hours Attended

C.2.1.1

International 2% of the faculty

attended international

training/ Seminar

C.2.1.2 National/ Regional

10% of the faculty attended national

/regional training/ seminar

Conduct Training

Needs Assessment (TNA) of faculty

based on the Faculty development program

Update the faculty profile

Identify Training Needs of

Faculty Develop training design and

schedule

Send faculty to trainings Conduct monthly fora to

allow faculty to re-echo the trainings attended

C.2.1.3 Institutional 80% of the faculty

attended institutional

training/ seminar

Establish linkages with training providers

Program Training packages based on TNA

C.3 Clinical Supervision

At least 90% of the faculty have

been observed per semester

Periodic clinical supervision

Deans/Program Chairs to conduct regular classroom

observation Feed backing for

improvement of instructional effectiveness

VP AA/

CA,

Dean

50,000

C.4 Institutionalized



every semester

Regular monitoring and evaluation of

faculty development- related activities


make recommendations to improve the program





D.CURRICULUM

DEVELOPMENT

Objective:

Updated curricular offerings needed

by the industry and the community

Time Frame

Persons Respons

ible

Budget

SUCESS

INDICATOR(S)





D.1 Industry

Related/ Streamlined Curriculum

All curricular

offerings are industry compatible/streaml

ined by end of 2016 and

responsive to the 2015 ASEAN integration

100% of the curricular offerings are dynamic and responsive

Curricular review for

relevancy and responsiveness based on charter

mandate vis a vis business/ industry

needs, ASEAN Economic Integration (internationalization),

K-12 Enhanced Basic Education

Curriculum and Disaster

Create a curriculum

development committee

VP AA/

CA, Dean

Program

Chairs,

Curriculum Director

20,000

a. Business/Industry Needs

b. ASEAN

Economic Integration (internationalizatio

n)

c. K -12 Enhanced Basic Education Curriculum

d. Disaster Risk

Reduction Management and Climatic Change

Adaptation (DRR/CCA)

Conduct a comprehensive review of existing curricular programs and assess its

relevancy to business/ industry needs, ASEAN

Economic Integration (internationalization), K-12 Enhanced Basic

Education Curriculum and DRR/CCA

Establish a standardized and uniform format/template

of curricular programs to include course syllabi

Establish a standardized test questions in preparation

for and in harmony with Board Examinations (for

Board courses)

Complete faculty mapping

and accreditation in their areas of specialization in

preparation for K-12 implementation

50,000

Strengthen curricular offering to be compatible/ at par with ASEAN/

international standards

Inclusion of DRR/CCA in curricula/syllabi

Establish updated and varied learning

resources

Maximize the use of ICT in teaching and learning

process

Integrate research in course

development and delivery

D.2 Institutionalized Monitoring and

Evaluation

Monitor and evaluate program every semester

Regular monitoring and evaluation of curriculum

development- related activities





E. BOARD PERFORMANCE

/LICENSURE EXAMINATION

Objective:

Improved performance on Licensure/Board Examination

Time Frame Person Respons

ible Budget

SUCCESS

INDICATOR(S)



Q1 Q2 Q3 Q4 Amount

Source


E.1 Passing

Percentage of Graduates

in the Licensure /Board

Examination

Passing percentage is 1%-10% higher than

the national average

Establish a reputable university review center

Submit business proposal for an institutionalized/ regular review program and

pre-board examination

480,000

100% passing rate by end of 2020

Identify regular faculty reviewers

150,000

Provide proper remuneration to faculty reviewers

15,000

Hire reputable reviewers

Acquisition of latest edition of review materials by the

review center

15,000

E.2

Institutionalized Monitoring and

Evaluation

Monitor and

evaluate program annually

Regular monitoring

and evaluation of board/

licensure examination performance

Conduct survey/ monitoring

and analyse results and make recommendations to

improve the services/ Performance





F.PROGRAM ACCREDITATION

Objective:

Accredited Programs

Time Frame Person Respons

ible Budget

SUCESS INDICATOR(S)


ACTIVITIES

Q1 Q2 Q3 Q4 Amount Source of

Fund J F M A M J J A S O N D

F.1 Number of

Accredited Programs

CapSU has been Institutionally

Accredited by the end of 2016

a. Baccalaureate

Programs

b. Master’s

Degree Programs

c. Doctoral Degree

Programs

Prepare and apply for

Institutional Accreditation

Submit all curricular

programs to accreditation with AACUP

VP AA Director

- Accreditation

CA, Deans

750,000

Budget Allocation for accreditation as one of the priorities in budget planning

VP AF CA,

Budget

Officer

Orientation seminar on Document Preparation

VP AA CA

Director

for Accredi

tation

IAB Visit/Evaluation,

Monitoring and Feed backing

VP AA

CA Director

for Accreditation

Deans

Compliance with CHED, DBM and other regulating agencies’ Standards,

Policies and Regulations

Sustain SUCs Levelling

VP AA CA

Director

for Accredi

tation Deans

F.2 Percentage Of Accredited Programs

100% program

accreditation in all levels

a. Baccalaureate Programs

b. Master’s Degree

Programs

c. Doctoral Degree Programs

Upscaling of levels of

all accredited curricular programs

Compliance with

accreditors’/ monitoring teams’ recommendations

Build and Sustain institutional strength and

reputation

F.3. Percentage

(cumulative) of programs accredited to

total number of programs

All programs are 100% accredited

a. Higher Education

b. Advance Education

Subject all programs to accreditation

Prepare and submit all curricular programs for

AACUP accreditation

F.4 ISO Certified University

CapSU has been ISO certified by

the end of 2016

Apply for ISO certification

Subject the institution to ISO certification

Create committee on ISO certification

1M

Attend seminar/training

workshop on ISO document preparation

Standardize format/template of all forms, reports,

communications and all other documents used in the University system

Prepare and submit

selected programs for ISO certification

F.5 Institutionalized



annually


program accreditation-related

activities


make recommendations to improve the programs

Formulate monitoring and evaluation tools


Feed backing for corrective measures

purposes


G. GRADUATES

Objective:

Globally competitive graduates Time Frame Person Respons

ible Budget



ACTIVITIES


Fund

G.1. Total number of graduates

in

Increase of graduates by 1% yearly from

the mandated and priority programs

Completion of the academic and administrative

requirements for graduation

Submission of required documents for the degree sought

Board Approval/

Confirmation of the

a. Higher Education

b. Advanced Education

candidates for graduation

G.2 Percentage of total

graduates within the mandated and

priority programs

(Higher Education)

80% of the class graduated from the

mandated and priority programs

Provide the students with the necessary support

facilities

G.3 Percentage

of graduates within the

required time frame

80% of the class graduated within

the required time frame

Provide the students with an enabling

environment conducive to learning

Make the following student development programs

available and accessible: a. Library Services

b. Medical and Dental Services

c. Sports and Cultural

d. Guidance and Counselling

e. Scholarships/ Financial/ Loans

f. Housing and Dormitory

g. School Publication h. Student

Organizations

G.4. Percentage of graduates

who rated timeliness of

education delivery/ supervision

as good or better

80% of the graduates rated

timeliness of education delivery/ supervision as

good or better

Offer an updated/ streamlined curriculum

compatible with the industry needs

Improve classroom and laboratory facilities for

interactive learning

Enhance faculty

competencies (KSA) for an effective teaching- learning

process Regular classroom

supervision by the deans/program chairs

G.4.1. Higher Education

G.4.2.

Advanced Education

Conduct regular faculty-student dialogue

Deans/Program Chairs to conduct regular monitoring and appraisal of students

performance/records to ensure graduation within

timeframe

G.5 Percentage

of Colleges who have conducted

tracer studies

100% of Colleges have conducted tracer studies

Institutionalize tracer studies to monitor /determine

whereabouts (employment/ livelihood/ business

enterprise) of graduates

Prepare and submit proposal for the conduct of tracer studies

Allocate budget for tracer studies

Conduct tracer studies

Utilized results for policy formulation/

Redirection

VP AA VP RDE CA

Dens PDMIS Research

Director And Chairmen Program

Chair

200,000

G.6 Percentage of Employed Graduates

within one (1) year after

graduation (Higher Education)

50% of the

graduates are gainfully employed

Institutionalize tracer

studies to monitor/ determine whereabouts

(employment / livelihood /

enterprise) of graduates

Prepare and submit

proposal for the conduct of tracer studies

Allocate budget for tracer studies


Utilize results for policy formulation/re-direction

G.7 Percentage of graduates engaged in

employment or whose

employment status improved

within one (1) year of

employment

Institutionalize tracer studies to monitor/determine

whereabouts (employment /

livelihood / enterprise) of graduates

Prepare and submit proposal for the conduct of tracer studies

Allocate budget for tracer

studies


Utilize results for policy

formulation/re-direction

(Advanced Education)

50% of the graduates

have improved their employment status

G.8 Institutionalized



annually


graduates-related activities


make recommendations to improve the graduates-

related activities Formulate monitoring and

evaluation tools Conduct regular monitoring

and evaluation

VP AA Director

for Curr Dev’t

CA Deans PDMIS

HRMO

Feed backing for corrective

measures purposes

Submission of Report to the PDMIS Office, VPAA and

Office of the President

VP AA Director for Curr

Dev’t CA

Deans

H. INSTRUCTIONAL MATERIAL

DEVELOPMENT

Objective:

Updated and utilized instructional materials Time Frame

Person Respons

ible Budget

SUCESS INDICATOR(S)


ACTIVITIES



H.1. Percentage of faculty

producing quality and approved

instructional materials(IMs)

100% of faculty produced quality

and approved IMs

Institutionalize instruction materials

(IMs) development

Create Instructional Materials Development

Committee

VP AA/ CA, Dean

H.2. Percentage of utilized IMs

Require faculty to develop and utilize IMs with ICT

integration

Update policies and procedures (IMs Preparation Guidelines)

related to IMs development based on University

Code/Faculty Manual

Submit IMs Preparation

Manual to the Academic Council and the BOR for approval

Development and Utilization of IMs with ICT integration in classroom instruction

VP AA/ CA,

Dean,

Faculty

Monitor submission and

utilization of IMs

H.3 Institutionalized



every semester

Regular monitoring and evaluation of IMs

development and utilization


make recommendations to improve utilization of IMs with ICT integration




Submission of Report to the PDMIS Office, VPAA and


Function / Key Result Area:

RESEARCH

Research Capability and Outputs

Objective:

Institutionalized Research

Culture

Time Frame

Person/

s

Respons

ible

Budget

A. RESEARCH STUDIES COMPLETED

SUCCESS

INDICATOS(S)

Strategies PROGRAMS/



of

Fund

A.1 Percentage

of research

studies

projects

completed in

the last 3years

80% of faculty

members

occupying

professorial

positions have

completed

research outputs

Establish research

and development

agenda based on

National and

Regional priorities

Assess capability needs of

faculty members related to

research activities

A.2 Percentage

of research

studies/

projects

completed

within the

original time

frame

50% of faculty

members

occupying

professorial

positions have

research

outputs

Enhance research

capabilities of Faculty

Conduct in-house

capability- building activities

Equip faculty members with

necessary support facilities

Allocate budget for

implementation of approved

research proposals

Provide monetary and non-

monetary incentives for

faculty-researches based

on RDE manual

Deload faculty who are

engaged in research activities

Recognize faculty researchers through PRAISE (approved by the

CSC and the BOR ) awards and NBC 461 evaluation/

Reclassification

Monitor submission of

research outputs by the

Research Chairmen

Utilization of existing

areas for R&D

Maximize utilization of land

areas and other relevant resources for R&D

Develop idle lands for

research purposes

B. RESEARCH STUDIES / PROJECTS PRESENTED Time Frame Person/

s

Respons

ible

Budget

SUCCESS

INDICATOR(S) Strategies

PROGRAMS/ PROJECTS/ ACTIVITIES


of

Fund


Research

Studies

Presented to

a. International

10% of faculty

members

occupying

professorial

positions present

research outputs

to international

symposia / fora

Present completed

researches to

international

symposia / fora

Create a directory of international symposia /fora

Establish linkages with

international research

organizations

Submit research outputs for

presentation to international

symposia / fora

VP RDE Research Director/

Chair Deans

PDMIS External

Linkage Director

1M

b. National /

Regional

20%of faculty

members

occupying

professorial

positions present

research outputs

to

national/regional

symposia / fora

Present completed

researches to

national / regional

symposia / fora

Create a directory of national and regional

symposia / fora

Establish linkages with national/regional research organizations

Submit research outputs for

presentation to national and

regional symposia / fora

C. RESEARCH STUDIES / PROJECTS PUBLISHED Time Frame Person/

s

Respons

ible

Budget

SUCCESS




of

Fund


C.1 Research

Studies

Published in

International/

National

Refereed

Journals

10% of research

outputs published

in international and

national refereed

journals

Update University

research policy

Review RDE manual and

research provisions in the

University Code

Secure approval for

revisions and

implementation

VP RDE Research

Director/Chair CA

Deans PDMIS

50,000

Strengthen linkages with international and national

Organizations/ Institutions that

publish refereed journals

Create a directory of available international and national refereed journals.

Establish network

VP RDE Research

Director/Chair

CA Deans

Research Chair

PDMIS

Present completed

researchers to the

University and other

external symposia

Keep directory of regional / national / international

symposia where researches can be presented

Attend External Research Symposia and present research

output

VP RDE Research

Director Director

for

External Affairs/ Linkages

C.2 Research

Studies Published

in Institutional

Refereed Journal

CapSU RDE Journal Accredited

by CHED in 2016

Submit CapSU RDE Journal for CHED

accreditation.

Develop a university R&D database based on

National Higher Education Research Agenda (NHERA)

VP RDE Research

Director

Present completed researches to the university and other

external research symposia.

Submit technical papers for peer-review for CapSU RDE journal publication

Select accredited referees from other SUCs.

VP RDE Research

Director CA

VP RDE Research

Director

Allocate funds for referees

Publish the institutional

refereed research journal

(CapSU RDE journal)

Submit CapSU RDE

refereed journal for CHED

accreditation

VP RDE Research

Director

200,00

0

C.3 Research

Studies

Published in

Recognized

(but non-

refereed)

Journals

20% of research

outputs published

in recognized (but

non-refereed)

international and

national journals

Strengthen linkages

with international

and national

organizations that

publish research

outputs in

recognized but non-

refereed journals

Create a directory of

recognized (but non-

refereed) journals available.

Establish linkages

Submit research papers for

publication

C.4 Research

output cited by other researchers

in refereed journals

10% of research outputs cited by

other researchers in refereed journals

Strengthen linkages

and collaboration

with other research

Present research outputs in

international and national

symposia / fora

institutions,

universities and

professional

organizations

Publish research outputs in

refereed journals

Include PDF version of

research outputs in the

University website

Update contact with fellow

researchers and

professional organizations

C.5 Research outputs cited by

book authors

10% of research outputs cited by book authors

Strengthen linkages

with other academic

and research

institutions

particularly their

identified faculty-

researchers

Identify academic and

research institutions and

examine ways to

collaborate

Establish linkages

D. COPYRIGHT Time Frame Person/

s

Respons

ible

Budget


Strategies



of

Fund

D.1 Number of

Books submitted for

copyright

Three (3) books

submitted for

copyright per year

Encourage faculty

members to submit

books for copyright

in various fields

Organize teams of faculty

members based on areas of

specialization for book

writing

D.2 Number of

Books

Copyrighted

One (1) copyrighted

book per year

Produce quality

books for publication

and copyright

Continuous book writing

capability building



faculty-authors

Strengthen linkages with

publishing houses (i.e.

Mutya Publishing House,

etc.)

Submit books for copyright

at IPO

E. PATENTS Time Frame Person/

s

Respons

ible

Budget

SUCCESS


PROGRAMS/ PROJECTS/

ACTIVITIES

Q1 Q2 Q3 Q4 Amount Sourc

e of


E.1 Number of Inventions submitted for

Patenting

Form teams of faculty

members and students for

invention patenting

purposes

Conduct orientation

workshop on documentation

and packaging of inventions

Three (3) inventions

submitted for

patents per year

Encourage faculty

members and

students to submit

inventions for

patenting

VP RDE CA

600,00

0

inventions and package for

patenting

Submit inventions for

patenting at Philippine

Patent Office

E.2 Inventions

Patented, Utilized and

Commercialized

One (1) invention

patented, utilized

and commercialized

per year

Establish linkages

with Business/

Manufacturing/

Commercial

establishments

Forge MOA/MOU with

business/ manufacturing/ Commercial establishments

Market patented inventions



faculty and student-

inventors

VP RDE Research

Director Director

for External

Affairs/ Linkages

F. RESEARCH OUTPUTS WITH AWARDS Time Frame Person/

s

Respons

ible

Budget

Performance Indicator/s

Strategies

PROGRAMS/


Q1 Q2 Q3 Q4

Amount

Source

of

Fund

Research outputs

with awards

One (1) award-

winning research

output in the

international level

once every three

(3) years

F.1 International

Establish linkages

with International

research

organizations


international symposia / fora

VP RDE CA

Research

Director

PDMIS Faculty

500,00

0/year

Produce quality

(globally-

competitive)

research outputs


refereed journals

Provide monetary and non-monetary incentives for faculty and student-

researchers with award-winning research outputs

Three (3) award-

winning research

outputs in the

national / regional

per year

F.2 National /

Regional

Establish linkages with national/

regional research organizations


national and regional

symposia / fora

VP RDE CA

Research

Director

PDMIS Faculty

500,00

0/year

Produce quality

(globally-

competitive)

research outputs


refereed journals



faculty and student-

researchers with award-

winning research outputs

G. RESEARCH FUNDING / SOURCING Time Frame Person/

s

Respons

ible

Budget

SUCCESS

INDICATOR(s) Strategies


Q1 Q2 Q3 Q4

Amount

Source

of


G.1 External

Research Fund Source

80% of budget for research is sourced

from external agencies / donors

Tap LGUs, private

institutions and other agencies for

research funding

Update directory of funding

institutions

VP RDE

CA Research

Director PDMIS

Faculty

Strengthen linkages

and collaboration

with public or private

donors / funding

agencies through

joint ventures, PPP,

etc.

Forge MOA/MOU with

funding agencies

Require professors to submit research proposals

VP RDE Research

Director CA

Evaluate research

proposals and submit to

funding agencies for

implementation

VP RDE Researc

h

Director CA

Research

Chair

20% of budget for

research is

internally generated

(10% GAA and

10% STF)

G.2 Internal Research

Fund Source

Strengthen policies

on conduct of

research studies

Update research policies in

the conduct of research

studies

Allocate funds for

research from GF

and STF and other

internally generated

funds

Require professors to

submit research proposals

Evaluate research

proposals for funding and

implementation

VP RDE

VP AA Budget

CA Research

Director PDMIS

STF-

10% GF-

Normative

H. INSTITUTIONAL SYMPOSIA / FORA / MEETINGS Time Frame Person/

s

Respons

ible

Budget

SUCCESS



Q1 Q2 Q3 Q4

Amount

Source

of


H.1 Frequency of

conduct of institutional

symposia/ fora/meetings

One (1) symposium / forum per

semester

Conduct Research-

in-house Review

Conduct in-house review

once every semester per

campus

Strengthen the

conduct of

professional fora

and meetings

Organize a symposium /

forum every semester

focusing on relevant topics

on research

H.2 Number of

participants in

institutional

symposia/fora

Target at least 100 faculty participants per symposium/

fora

Require faculty to

attend in-house review/fora/ meetings

Allocate additional budget

for symposia / fora

Invite resource speakers

I. MONITORING AND EVALUATION Time Frame Person/

s

Respons

ible

Budget

Performance

Indicator/s Strategies PROGRAMS/ PROJECTS/

ACTIVITIES

Q1 Q2 Q3 Q4 Amount Sourc

e of

Fund

Institutionalized

Monitoring and

Evaluation

Monitor and

evaluate program

every semester (as

necessary)

Regular monitoring

and evaluation of

research -related

activities

Formulate monitoring and

evaluation tools

VP RDE Research Director

CA Research

Chair

PDMIS HRMO

100,00

0

Conduct regular monitoring

and evaluation


measures purposes

Submission of Report to the

PDMIS Office, VPRDE and


Function/Key Result Area

EXTENSION

RELATIONSHIP WITH AND SERVICES

TO THE COMMUNITY

Objective:

Responsive and sustainable extension

services

Time Frame

Person

/s Respon

sible

Budget

A. COMMUNITY PROGRAMS

SUCCESS

INDICATOR(S)

STRATEGIES

PROGRAMS/




A.1. Number of

recognized and implemented

community programs (with minimum of 8

contact hours) with BOR

approval, MOA and approved Budget

At least 10

community programs implemented

Provide assistance

on community planning & development to 45

LGUs (municipal and barangay)

Participatory Approach in

Planning & Development activities of the community

VP

RDE Extension

Director CA

Extension

Chair Deans

PDMIS

A.1.1Technical

Implemented at least two (2) Technical program

Coordinate with the LGUs and other government

agencies

A.1.2 Consultancy

Implemented at least three (3)

Consultancy programs

Provide extension

services anchored on research outputs

Conduct need assessment

in the identified communities

VP

RDE Extension

Director CA

Extension

Chair

Deans PDMIS

100,00

0

Formulate and implement extension programs (training,

consultancy, technical services)

VP RDE

Extension

Director CA

Extension

Chair Deans

PDMIS

1M

Improve the living

condition of 1000 beneficiaries per year

Implement extension

programs related to livelihood, literacy and health

VP

RDE Extension

Director

1M

CA Extension

Chair Deans

PDMIS

A.1.3 Training

Implemented at least five (5)

Training programs

Develop a web page for online extension

services by 2015

Prepare materials for the contents of a web page

Publish the developed web page to the URL

VP RDE

Extension

Director

1M

Establish linkages

and coordination with LGUs and other stakeholders

Forge an undertaking in the

form of MOA/MOU

Outsourcing of funds from

sponsors and donors.

President

VP RDE PDMIS

President

VP RDE

External

/Affairs Linkages

Director

100,00

0

Send communication to target sponsors

President

CA

Improve the living

condition of 1000 beneficiaries per year.

Implement extension

programs related to livelihood, literacy and health

Monitor and Evaluate every extension program

Monitor and evaluate extension programs and activities

Properly document

extension activities Extension Chair to prepare

and submit reports

Identify new beneficiaries/ communities and replicate the extension program

A.2. Number of beneficiaries

served

At least 2,000 beneficiaries served annually

Capability Building for residents in the service areas

Conduct trainings to 2000 beneficiaries per year on entrepreneurship, Product

Development, Climatic Change Mitigation and Disaster Risk Management

VP RDE

Extension

Director CA

Extension

Chair PDMIS

100,000

Provide community programs as to

- Technical - Consultancy

- Training

Coordinate and collaborate with stakeholders

A.3. Community programs monitored and

evaluated

A.3.1 Percentage

of beneficiaries who rated the

program good or better

80% of the beneficiaries rated

the program as good or better

Post – training/ extension program

evaluation

Formulate and administer evaluation instrument

VP RDE

Extension

Director Extension

Chair

A.3.2 Percentage of beneficiaries

who rated timeliness of the

program delivered as good or better

80% of the beneficiaries rated the program as

good or better

Develop monitoring and evaluation program

Monitor and evaluate extension activity

80% of the beneficiaries rated timeliness of

program delivery as good or better

80% rated timeliness as good

or better

Meet with extension providers and disseminate information

Feed backing

Update plans to further improve the delivery of

extension services

VP RDE

Extension

Director Extension

Chair

A.4. Number of

Adopters engaged in

profitable enterprise

25 adopters

Monitoring of Adopters

Formulate monitoring and evaluation tool

Conduct and analyse monitoring and evaluation

results Feed backing

Update plans to further

improve the delivery of extension services

A.5. Number of viable demonstration

projects based on positive cost

and return analysis

Five (5) demonstration

projects

Establish viable demonstration

projects.

Identify and establish demonstration projects

Conduct cost and return analysis

Forge an undertaking in the

form of MOA/MOU Provide updated reports on

accomplishments with partners

Formulate monitoring and evaluation tool

Five (5) sustainable

linkages/ partners by the end of 2016

Establish strong

partnership

Conduct and analyse

monitoring and evaluation results

Feed backing

President

VP RDE

Extension

Director Extension

Chair

CA Deans

100,00

0

Update plans to further improve viable demonstration projects

PDMIS External

Affairs/Linkages

Director

B. LINKAGES

Number of active linkages

/partnership with other

organizations / universities (covered by MOA,

MOU and BOR approved budget)

Five (5) sustainable linkages/

partnership

Establish strong partnership with

LGUs GAs, NGAs and other

institutions or organization

Forge an undertaking in the form of MOA/MOU

Update existing MOA/MOU

with LGUs, LGUs GAs, NGAs and other institutions or organization

Provide updated reports on

accomplishments of partners

Assist other agencies in development

planning

Participate in the development activities of the community


evaluation tool relative to linkages

Conduct and analyse monitoring and evaluation

results

Feed backing

Update plans to further

improve linkages

C. AWARDS

Number of awards given by reputable

organizations

One (1) international, Two (2)

National/Regional and Ten (10) Local

Awards received

Strengthen quality of extension programs

Establish linkage

with international, national/ regional and local

Marketing of quality and viable extension programs

Presentation of extension outputs to prestigious fora

President

VP RDE

Extension Director Extension

Chair CA

Deans

20,000

100,000

organizations PDMIS External

Affairs/Linkages

Director

1.International

2.National / Regional

3.Local / Institutional

Establish linkage with international,

national/ regional and local

organizations


Presentation of extension

outputs to prestigious fora

D.PUBLICATION

Number of developed,

published and utilized IEC/ Techno Guide

materials

32 IEC Materials/ Techno Guides developed

published and utilized per year

Conduct Capability building activity related to the

development and publication of

IEC/Techno

Seek approval for the conduct of trainings

Prepare materials and equipment needed for

trainings

President

VP RDE Extension Director Extension

Chair CA Deans

PDMIS

External

Affairs

Guide materials Invite trainers & resource

speakers

Conduct training/seminars on IEC/Techno Guide materials Preparation

Allocate funds for the

conduct of trainings/seminars on Techno Guide preparation

and publication

Package IEC materials on mature technologies

Require campus administrators/faculty to submit IEC materials for

editing, finalization and publication

President

VP RDE

Extension Director Extension

Chair CA

Deans

PDMIS

Publish IEC/techno guide materials

Seek ISSN approval for new types of IEC materials

20,000

Reproduction & distribution of printed IEC Materials

Submit IEC materials for certification of utilization and copyrights

Monitor and

evaluate IEC/Techno Guide materials

production and utilization

Regular monitoring

and evaluation of IEC/Techno Guide materials production

and utilization



and evaluation

Feed backing for corrective measures purpose

I. Institutionalized Monitoring and Evaluation

Institutionalized



every semester (as necessary)


extension-related activities



and evaluation


Submission of Report to the PDMIS Office, VPRDE and



PRODUCTION

Objective:

Maximize profit of viable agro-industrial and

diversified income-generating projects Time Frame Person

/s Respon

sible

Budget

A. VIABLE PROJECTS



ACTIVITIES


of

Fund

Number of

Agro-Industrial business ventures

.

Establish five (5) viable Agro-

Industrial business ventures by the end of 2015

Strengthen capability of project

managers/project in-charge on project planning,

development and management

Conduct capability building (training workshop) on

Project planning, development and management

VP RDE

UBAO Director

CA

PDMIS Production

Chair

Project in-

charge

150,000

Strengthen identified

IGPs

Evaluate identified IGPs

Formulate business plans for the five (5) viable Agro-Industrial business ventures

Prepare project proposals

for improvement of the IGPs operations

President

VP AF UBAO

Director CA

PDMIS Project Mngr.

50,000

Recommend project implementation

Allocate funds for the

development/operation of Agro-Industrial business ventures

VP AF

VR RDE

UBAO

CA Budget Production

Director

Per busines

s plans

Update and organize production records relative

to activities, expenses and income

VP AF UBAO

CA PDMIS Project

in-charge Production Mngr.

Establish linkages with public and/or private agencies for

technical assistance and

funding purposes


Submit proposals to

funding agencies related to agro-industrial business

venture for evaluation and

funding purposes Execute plan

President

VP AF

CA PDMIS

UBAO Extension/ Linkages

Director Project

in-charge Production

Mngr

50,000

Submit reports

regularly

1. Fishpond

Increase

Fishpond production income by

10% every year

Maximize production capacity of the

existing fishponds

Evaluate the fishpond productivity by crop and

compartment Formulate specific business

plan for each crop/product indicating

a. Market feasibility b. Technical feasibility c. Management

feasibility d. Financial feasibility

President VP AF

CA

PDMIS UBAO

Extension/

Linkages Director Project


Mngr

100,00

0

Business Plan implementation

Strengthen capability of fishpond project in-

charge and caretakers/pond

tenders

Conduct capability building (training workshop) on A.Project planning,


a. Fishpond operation and management

b. Basic production

records keeping c. Basic financial

records keeping

VP AF CA

PDMIS

UBAO Extension/



Mngr

50,000

Strengthen fishpond project management

Prepare annual operational plan (work and financial

plan) Organize proper recording

and monitoring of production activities,

expenses and income

UBAO CA

Project in-

charge Production

Mngr. Production Chair

50,000

Monitor and evaluate fishpond

production project every cropping period


fishpond operation




measures purposes

VP AF UBAO

CA PDMIS Project

in-charge

Production

Mngr.

100,000

2. Coconut

Increase production income of coconut

by 10% every year

Maximize production capacity of the existing coconut

plantation

Evaluate the coconut plantation productivity

Formulate specific business plan for each crop/product

indicating a. Market feasibility b. Technical feasibility

c. Management feasibility

d. Financial feasibility

President VP AF

CA

PDMIS UBAO

Extension/



Mngr.

100,000

Business Plan

implementation

Strengthen capability of coconut project in-charge

and caretakers


a. Project planning,


b. Coconut plantation operation and management

c. Basic production records keeping

d. Basic financial records keeping

VP AF CA

PDMIS

UBAO Extension/Linkages

Director Project


Chair

50,000

Strengthen coconut plantation project management

Prepare annual operational plan (work and financial plan)

UBAO CA

Project

in charge

Organize proper recording and monitoring of production activities,

expenses and income

Production

Chair

Monitor and evaluate coconut plantation

production project every cropping

period

Regular monitoring and evaluation of coconut plantation

operation




10,000

3.Hometel

Increase hometel income by 10%

every year

Maximize room occupancy of hometel and its

operation capacity

Evaluate the room occupancy of hometel and its operation capacity

Formulate specific business plan for its operation

a. Market feasibility b. Technical feasibility

c. Management feasibility


UBAO PDMIS

CA

Project in-

charge Production Chair

100,000

Business Plan

implementation

Strengthen capability of hometel in-charge/personnel

and caretakers


a. Project planning, development and management

b. Hometel operation and management

c. Basic production

records keeping d. Basic financial

records keeping

VP AF CA

PDMIS

UBAO Extension/Linkages

Director Project

in-charge Production Chair

Strengthen hometel

operation and project management

Prepare annual operational

plan (work and financial plan)

Organize proper recording and monitoring of

production activities, expenses and income

UBAO

PDMIS CA

Production Chair

Project

in charge

Monitor and evaluate hometel

operation quarterly


hometel operation




measures purposes

UBAO PDMIS

CA Production

Chair

Project in-

charge

10,000

4. Printing Press

Increase printing income by 10%

every year

Maximize operating capacity of the existing printing

press

Evaluate the printing press productivity

Formulate specific business plan for its operation

a. Market feasibility b. Technical feasibility c. Management

feasibility d. Financial feasibility

VP AF UBAO PDMIS

Project in

charge

100,000

Acquisition of state-of- the-art printing machineries and

equipment

VP AF UBAO

Budget BAC

PDMIS Project

in-

charge

2M

Strengthen

capability of printing house project in-charge and

personnel

Conduct capability building

(training workshop) on a. Project planning,


b. Printing Press operation and management

c. Basic production

records keeping d. Basic financial

records keeping

VP AF

CA PDMIS UBAO

Extension/Linkages

Director Project

in-

charge Printing

Staff

50,000

Strengthen printing press management

Prepare annual operational plan (work and financial plan) including manpower

requirements and building renovation

Organize proper recording and monitoring of printing

activities, expenses and income

UBAO PDMIS

CA

Project in-

charge Printing

Staff

Monitor and evaluate printing

press operation quarterly


printing press operation



and evaluation Feed backing for corrective

measures purposes

UBAO PDMIS

CA Production

Chair Project

in-

charge

5.Sugarcane

Increase sugar cane plantation income by 2%

annually

Maximize production

capacity of the existing sugarcane plantation

Evaluate the sugarcane

plantation productivity Formulate specific business

plan indicating a. Market feasibility

b. Technical feasibility c. Management

feasibility


VP AF

UBAO PDMIS Project


chair CA

100,00

0

Business Plan implementation

Strengthen capability of

sugarcane project in-charge and caretakers


a. Project planning, development and management

b. Sugarcane plantation

operation and management



VP AF UBAOP

PDMIS Project

in-

charge CA

Production

Chair

50,000

Strengthen sugarcane

plantation project management

Prepare annual operational plan (work and financial

plan)

Organize proper recording and monitoring of

production activities, expenses and income

CA PDMIS

UBAO Project

in-charge Product

ion Chair

Monitor and evaluate sugarcane production project

every cropping period

Regular monitoring and evaluation of sugarcane operation




VP AF UBAO PDMIS

CA Project

in-charge Product

ion chair

10,000

B. AGRI-ECO-TOURISM PROJECTS

Number of established additional

diversified income

generating projects

Establish five (5) agri-eco tourism projects

a. SANGHA: The Aqua

Adventure Farm (CapSU Pontevedra)

b. Coconut- Based eco-

tourism project (CapSUBurias)

c.Bamboo/ Rattan-Based eco-tourism

project (CapSUDumarao)

Evaluate potentials/ opportunities for the establishment of agri-eco

tourism projects

Prepare feasibility studies (FS)

Submit feasibility studies (FS) for evaluation, funding

and implementation Prepare business

plans/project proposals

VP AF UBAO PDMIS

CA Product

ion Chair

Project

in-charge

Technical

Working

Group

500,000

d. Forestry-Based eco-tourism project (CapSUTapaz)

e. Mountain-cave

based eco- tourismproject

(CapSUPilar)

Strengthen

capability of project managers/project in-

charge on project planning, development and

management


(training workshop) on Project planning,


Invite agri- eco tourism practitioners and experts for

idea sharing

500,00

0

Product/

services development

Develop product/

services-mix in accordance with the feasibility studies/

business plans

Project implementation


based on business plans/project proposals


VP AF UBAO PDMIS

CA Production Chair Project in-charge

Technical

working

group

Allocate funds for the development/ operation of agri- eco

tourism business ventures

VP AF UBAO PDMIS

Budget CA

Production

Chair Project

in-charge

Technical

Working

Group

Per project propos

al

Prepare work and financial

plans

Execute plans

Establish records

documentation system

Regular submission of reports

Establish linkages with public and/or private agencies for

technical assistance and funding

purposes


Submit proposals to funding agencies related to agri-eco

tourism business venture for evaluation and funding purposes

President

VP AF UBAO

PDMIS CA

Production

Chair

Project in-

charge

20,000

1. SANGHA project

implemented by end of 2015

(CapSU Pontevedra)

Completion of the business

development plan/project

proposal of SANGHA: The Aqua Adventure Farm

Convene the project management team for

SANGHA

Determine the project planning, development and management activities

Prepare project proposal

complete with technical plans

VP AF UBAO

CA PDMIS Technical

Working

Group

5,000

20,000

Prepare project proposal complete with technical

plans

VP AF UBAO

CA PDMIS Technical Working

Group

Submit business plan proposal to funding agencies (DOT-TIEZA,

CHED, LGUs, PPP etc.) for evaluation and funding

VP AF UBAO

CA

PDMIS Technical Working Group

20,000

Revision and finalization of

business proposal and re-submission to funding agencies

VP AF

UBAO CA

PDMIS Technical Working

Group

100,00

0

Strengthen capability of project

managers/project in-charge on project planning,



Project planning, development and management

Invite agri- eco tourism

practitioners and experts for idea sharing

VP AF UBAO


Group Product

ion

chair Project

in-charge

50,000

Product/ services development

Develop product/ services-mix in accordance with the feasibility study

/business plan Packages

a. Tinagong Dagat Island Hopping

b. Bird watching c. Mangrove trekking

d. Fishing pamunit pamintol

panikop panuway

panalaba pangsisi pamuyoy

panglaya e. Crab tying f. Nipathatchery g. Boating h. Voluntourism

Mud blocking Mangrove tree

planting i. Food trip

(aqua products)

Alimango Bangus

Lukon Pasayan

VP AF UBAO

CA


Production

chair Project in-

charge

Bulgan Tilapia Kikilo

Talaba Tuway

Kalampay Puyoy Bagongon

Pungo Tuba

j. Camping Site k. Jogging/

Biking lane

l. Water park m. Aqua museum

n. Convention center o. Fresh water tilapia

hatchery


Commence project implementation

Allocate funds (sourced out from external funding

agencies) for the development/

operation of SANGHA: The Aqua Adventure Farm

Prepare work and financial plans

President

VP AF UBAO

CA PDMIS

Technical Working

Group Product

ion chair

Project in-

charge

160M

Execute plans

Establish records



Product marketing

Establishment of SANGHA: The Aqua Adventure Farm

packaging (services and tour packages)

Establishment of SANGHA: The Aqua Adventure Farm

outlets/front office Advertisement and

promotion of products

President VP AF

UBAO CA


Group Product

ion chair

Project

in-charge

Apply for Department of Tourism (DOT)

Accreditation

Secure requirements and process application papers for DOT accreditation

President

VP AF

UBAO CA


Group Product

ion chair

Project in-charge

Establish linkages

with agri/aqua-eco-tourism stakeholders like

DOT, LGUs, DENR, BFAR, DTI, DOH

thru the Capiz Provincial Tourism and Cultural Affairs

Office (Capiz-PTCAO)

Secure MOA/MOU between

CapSU and the Capiz-PTCAO, etc

President

VP AF UBAO

CA


Group

Production

chair

Project in-

charge

Monitor and

evaluate SANGHA project annually

Regular monitoring

and evaluation of SANGHA Project

implementation and operation


evaluation tools



VP AF

UBAO CA


Group

Production

chair

Project in-

charge

20,000

2. Establish one (1) Coconut based eco -tourism

project (CapSUBurias)

by end of 2015

Establish coconut based eco -tourism project

Evaluate existing production capacity in preparation for the

establishment of coconut based eco -tourism project

Prepare project proposals for approval, funding and

implementation

VP AF UBAO

CA


Production

chair Project

in-

charge

Per project proposal


Submit proposal for product development

Develop product/ services-mix in accordance

with the feasibility study/ business plan

Coco-based products: a. buko juice

b. cooking oil c. coconut choir d. virgin coconut oil

e. coconut chips f. bukayo

g. cocosugar h. CapSU vinegar

Etc

VP AF UBAO

CA


Production

chair Project

in-

charge

Per project proposal

Services/Tour Packages a. Coconut Breeding

Trials Unit (CBTU)

b. Mushroom Culture c. Rattan plantation

d. Timberland e. Apiculture/

Honeybee

f. Kipot cave

Strengthen capability of project managers/project in-

charge on project planning,

development and management of coco-based eco -

tourism project

Conduct training for production personnel

Invite resource speakers/ eco -tourism experts for

sharing of ideas

VP AF UBAO

CA Technical Working

Group Product

ion chair

Project in-

charge

50,000

Establish linkages

with public and/or private agencies for technical assistance

and funding purposes

Forge MOA/MOU with

DOST, DTI, LGUs, CHED, PCA, DOT, DENR, SUCs and other government and

non-government agencies

Source out funds from funding agencies

VP AF

UBAO CA

Technical Working

Group Production

chair

Project in-

charge





VP AF

UBAO CA


Group Product

ion chair

Project in-

charge

Per project

proposal

Allocate funds (sourced

from external funding agencies) for the development/operation of

coco-based eco-tourism project


Execute plans

Establish records documentation system


Product marketing

Establishment of coco-based product packaging

and branding Establishment of coco-

based product outlets

Establishment of coco- based eco-tourism services outlets/front office

Advertisement and

promotion of products and services

VP AF UBAO


Group Product

ion

chair Project

in-charge

Per project

proposal

Apply for Department of

Tourism (DOT) Accreditation

Secure requirements and process application papers

for DOT accreditation

VP AF UBAO


Group Product

ion

chair Project

in-charge

Per project

proposal

Establish linkages with agri-eco-tourism

stakeholders thru the Capiz Provincial

Tourism and Cultural Affairs Office (Capiz-

PTCAO)

Secure MOA/MOU between CapSU and the Capiz-PTCAO

President

VP AF UBAO


Group Product

ion chair

Project

in-charge

Per project

propos

al

Monitor and evaluate coconut

based eco-tourism project annually


coconut based eco-tourism project

operation



and evaluation Feed backing for corrective

measures purposes

VP AF UBAO


Group Product

ion chair

Project

in-charge

Per project

proposal

3. Establish one (1) Bamboo/

Rattan based eco -tourism project

(CapSU Dumarao)

Establish Bamboo/ Rattan based eco -tourism project

Evaluate existing production capacity in preparation for the

establishment of Bamboo/ Rattan based eco -tourism

project Prepare project proposals

for approval, funding and implementation

Submit proposal for product development

VP AF UBAO

CA


Production

chair Project

in-

charge

Per project

propos

al


Develop product/ services-mix in accordance with the feasibility studies/

business plans

Bamboo/ Rattan based products a. Bamboo/Rattan

planting materials b. Bamboo shoots

c. Bamboo pickles d. Bamboo slats e. Bamboo/Rattan poles

f. Bamboo/Rattan furniture g. Bamboo tiles

h. Bamboo cooking and eating utensils

VP AF UBAO

CA


Production

chair Project

in-

charge

Per project

propos

al

Services/Tour Package: a. Bamboo Plantation

b. Rattan Plantation c. Darag native chicken

production d. Mt. Tag-aw forest and

mountain resort

Strengthen

capability of project managers/project in-charge on project

planning, development and

management

Conduct training for

production personnel Invite resource speakers/

eco -tourism experts for sharing of ideas

VP AF

UBAO CA


Group Product

ion chair

Project in-

charge

Per project

proposal

Establish linkages



Forge MOA/MOU with

DOST, DTI, LGUs, CHED, PCA, DOT,DENR, SUCs and other government and

non-government agencies


VP AF

UBAO CA


Group

Per project

proposal

Production

chair

Project in-

charge

Project

implementation





from external funding agencies)for the development/operation of

bamboo/rattan-based eco-tourism project

VP AF

UBAO CA


Group

Production

chair

Project in-

charge

Per project

propos

al


Execute plans


Regular submission of

reports

Product marketing

Establishment of bamboo/rattan based product packaging and

branding

Establishment of bamboo/rattan based product outlets

Establishment of

bamboo/rattan eco-tourism services outlets/front office

VP AF UBAO

CA


Production

chair Project

in-

charge

Per project

propos

al

Advertisement and promotion of products and services

Apply for

Department of Tourism (DOT) Accreditation

Secure requirements and

process application papers for DOT accreditation

VP AF

UBAO CA


Group Product

ion chair

Project in-

charge

Establish linkages with agri-eco-tourism

stakeholders thru the Capiz Provincial

Tourism and Cultural Affairs Office (Capiz-

PTCAO)

Secure MOA/MOU between CapSU and the Capiz-PTCAO

Monitor and evaluate bamboo/rattan

based eco-tourism project annually

Regular monitoring and evaluation of bamboo/rattan

based eco-tourism project operation




VP AF UBAO

CA


Production

chair Project

in-

charge

Per project

propos

al

4. Establish one

(1) Agro-forestry eco- tourism project

(CapSUTapaz)

Establish Agro-

forestry eco-tourism project

Evaluate existing

production capacity in preparation for the establishment of Agro-

forestry eco-tourism based project

VP AF

UBAO CA


Group Product

ion

Per project

proposal

Prepare project proposals for approval, funding and implementation

chair Project

in-

charge


Develop product/ services-mix in accordance with the feasibility study/

business plan Agro-forestry based

products: a. Upland rice

delicacies

b. Abacca products c. Etc.

Services/Tour Packages a. Upland rice b. Forest

c. Abacca Plantation d. Tapaz Dam

e. Pangilatan falls

VP AF UBAO

CA


Production

chair Project

in-

charge

Per project

propos

al

Strengthen

capability of project managers/project in-

charge on project planning, development and

management

Conduct training for

production personnel

Invite resource speakers/ eco-tourism experts for sharing of ideas

VP AF

UBAO CA


Group

Production

chair

Per project

propos

al

Project in-

charge

Establish linkages



Forge MOA/MOU with

DOST, DTI, LGUs, CHED, DOT,DENR, NIA,SUCs and other government and non-

government agencies

SUCs and other government and non-government agencies

VP AF

UBAO CA


Group Product

ion chair Project

in-charge

Per project

proposal



VP AF

UBAO CA


Group Product

ion chair Project

in-charge

Per project

proposal



Allocate funds (sourced from external funding agencies) for the

development/operation of agro-forestry eco-tourism

project


plans

Execute plans

Establish records



Establishment of agro-forestry eco-tourism product

packaging

Product marketing

Establishment of agro-

forestry eco-tourism services outlets/front office

Advertisement and promotion of products and

services

VP AF

UBAO CA


Group

Production chair Project

in-charge

Per project

propos

al


Accreditation

Secure requirements and process application papers for DOT accreditation

VP AF UBAO

CA


Production chair

Project in-charge

Per project

propos

al

Establish linkages with agri-eco-

tourism stakeholders thru the Capiz Provincial

Tourism and Cultural Affairs


Secure MOA/MOU between CapSU and the Capiz-

PTCAO

VP AF UBAO


Group Production chair

Project in-charge

Per project

propos

al

Monitor and evaluate agro-

forestry eco-tourism project annually


agro-forestry eco-tourism project operation




measures purposes

VP AF UBAO


Group

Per project

propos

al

5. Establish one (1) mountain-cave

tourism project (CapSU Pilar)

Establish mountain-cave tourism project

Explore existing site condition and potential in preparation for the

establishment of mountain-cave tourism project

Prepare project proposal for approval, funding and

implementation

Submit proposal for tour services development

VP AF UBAO

CA


Production chair

Project in-charge

Per project

propos

al

Tour services development

Develop product/ services-mix in accordance

with the feasibility study/ business plan

Tour Packages a. Speelanking

b. Mountain climbing/hiking

c. Water falls

Badiangon Falls Manoling falls

Yating falls Tabun-acanFallls San Silvestre Falls

Kawa-kawa falls d. Forest trekking

VP AF UBAO



Project in-charge

Per project

proposal





Invite resource speakers/ eco-tourism experts for

sharing of ideas

VP AF UBAO

CA


Production chair

Project in-charge

Per project

propos

al

Establish linkages with public and/or

private agencies for technical assistance and funding

purposes

Forge MOA/MOU with DOST, DTI, LGUs, CHED,

DOT,DENR, NIA, SUCs and other government and non-government agencies

Source out funds from

funding agencies

VP AF UBAO



Project in-charge

Per project

propos

al


Evaluate identified IGPs based on business

plans/project proposals Recommend project

implementation

VP AF UBAO



Per project

propos

al

Allocate funds (sourced from external funding agencies) for the

development/operation of mountain-cave tourism

project

Project in-charge


plans

Execute plans

Establish records



Product marketing

Establishment of mountain-cave tourism product

packaging Establishment of mountain-

cave tourism services outlets/front office

VP AF UBAO



Project in-charge

Per project

proposal


Accreditation

Advertisement and promotion of tour packages

VP AF UBAO

CA


Production chair

Project in-charge

Per project

propos

al

Establish linkages with agri-eco-

tourism stakeholders thru the Capiz Provincial

Tourism and Cultural Affairs


Secure requirements and process application papers

for DOT accreditation Secure MOA/MOU between

CapSU and the Capiz-PTCAO

VP AF UBAO



Project in-charge

Per project

propos

al

Monitor and evaluate mountain-

cave tourism project annually


mountain-cave tourism project operation




measures purposes

VP AF UBAO

CA


Group


in-charge

Per project

propos

al

C. OTHER INCOME GENERATING PROJECTS

Number of Other Income Generating

Projects (IGPs) established

1. Establishment

of Fish Processing

Center at CapSU Dayao by mid

2014

Establish Fish Processing Center

Evaluate existing fishpond production capacity in

preparation for the establishment of a fish

processing center Prepare project proposals

for approval, funding and implementation

Submit proposal for product

development

VP AF UBAO


Group Product

ion chair Project

in-charge

Per project

proposal

Product Development

Develop product mix in accordance with the

feasibility studies/ business plans

Per project

proposal

Fish processing products: 1. Canned Bangus

2. Bottled Bangus

3. Frozen bangus 4. Boneless bangus 5. Smoked bangus

6. Fish food items





Invite resource speakers/

fish processing experts for technology transfer

VP AF UBAO

CA


Production chair

Project in-charge

Per project

propos

al



purposes

Forge MOA/MOU with DOST, DTI, LGUs, CHED,

DENR, SUCs and other government and non-government agencies


VP AF UBAO

CA PDMIS Technical Working Group

Production chair

Project in-charge


Evaluate identified IGPs based on business plans/project proposals

VP AF UBAO

CA


Production chair

Project in-charge

Per project

propos

al


5M


from external funding agencies) for the development/operation of

fish processing center


Execute plans



Product Marketing

Establishment of processed fish products packaging and branding

Establishment of fish

processed products outlets

Advertisement and

promotion of products

Monitor and evaluate program every quarter

Regular monitoring and evaluation of the project



Feed backing for corrective measures purpose

VP AF UBAO

CA


Production chair

Project in-charge

Per project

propos

al

2. Establishment

of a reputable Review Center by

end of 2014

Establish Review

Center

Prepare and submit project

proposal for the establishment of a Review

Center

VP AF

UBAO CA


Group


in-charge

Per project

proposal

Organize pool of reviewers

Identify regular faculty reviewers

Hire reputable reviewers

Provide proper remuneration to faculty reviewers

Provision of review

materials

Request to purchase of

latest edition of review materials by the review center

Acquisitions of latest edition

of review materials by the review center

VP AF

UBAO CA


Group Product

ion chair Project

in-charge

Per project

proposal

Establish linkages

with recognized review entities

Forge MOA/MOU with

recognized review entities

VP AF

UBAO CA


Group

Per project

proposal



VP AF UBAO

CA


Production chair

Project in-charge

Per project

propos

al


every quarter


the project




measures purpose Submission of Report to the

PDMIS Office and Office of the President

VP AF UBAO



Project in-charge

Per project

propos

al

3.Re-Establish Dairy Project

Re-establishment of Dairy Project at CapSU Pontevedra

Evaluate existing facilities in preparation for the re-establishment of the Dairy

project

VP AF UBAO

CA


Group

Per project

propos

al


in-charge

Formulate business plan for the Dairy Project indicating a. Market

feasibility b. Technical

feasibility c. Management feasibility d. Financial feasibility

100,000

Prepare project proposals for approval, funding and

implementation

Strengthen capability of Dairy project in-charge

and caretakers

Conduct capability building (training workshop) on a. Project planning,


b. Dairy project operation and management



VP AF UBAO

CA


Group

Production chair

Project in-charge

Per project

propos

al

Product Development Submit proposal for product development

Develop product-mix in accordance with the

feasibility study/ business plan

Dairy products: a. Fresh Milk

b. Milk bars c. Choco-milk bars d. others

VP AF UBAO

CA


Production chair

Project in-charge

Per project

propos

al

Product Marketing Establishment of Dairy products packaging

Establishment of Dairy products outlets/front office

Advertisement and promotion of products

VP AF UBAO



Project in-charge

Per project

propos

al



purposes

Forge MOA/MOU with DOST, NDA, DTI, LGUs,

CHED, DOT, DENR, DepED, SUCs and other government and non-

government agencies

VP AF UBAO


Group

Per project

propos

al



in-charge

Per project

propos

al


Evaluate identified IGP based on business plan/project proposal

Recommend project

implementation Allocate funds for the

development/ operation of the Dairy project

VP AF UBAO

CA


Group

Production chair

Project in-charge




Monitor and

evaluate program every quarter

Regular monitoring

and evaluation of the project

Formulate a monitoring and


and evaluation

VP AF

UBAO CA


Group

Per project

proposal

Feedbacking for corrective measures purposes

Submission of Report to the PDMIS Office and Office of

the President


in-charge

D. INCOME GENERATION (From Research Outputs)

Number of research outputs

implemented and commercialized

Three (3)

implemented and commercialized

outputs per year

Establish linkage

with business /commercial

establishments for commercialization of research products

Forge MOA/MOU with

business /commercial establishments for

commercialization of research products Package and market

research products

E. INCOME GENERATION (From Extension Outputs)

Number of

IEC/techno guide produced and commercialized

25 IEC/techno guides

Commercialize

IEC/techno guides

Submit IEC for copyright

Commercial production

F. INSTITUTIONALIZED MONITORING AND EVALUATION

Institutionalized



every semester (as necessary)


extension-related activities



and evaluation





ADMINISTRATION

Objective:

Effective and efficient management

Time Frame Person

/s Respon

sible

Budget

A. MANAGEMENT OF RESOURCES


STRATEGIES PROGRAMS/PROJECTS/A

CTIVITIES


fund J F M A M J J A S O N D

A.1 PLANNING, DEV’T AND MIS

A.1.1

Harmonized Plans and Programs of

the University

100% harmonization of plans and programs

vis a vis University Charter (RA 9273),

University Code and Strategic Plan

Update formulation of 10-Year Strategic Plan of CapSU

Conduct Strategic Plan workshop

Update design of CapSU Strategic Plan and define

appropriate strategies to position the institution vis a vis the challenges of the

21st century (i.e. ASEAN integration, K-12, SUC

amalgamation, etc.)

Align CapSU Strategic Plan with the thrusts of the 9-Point Agenda of the Public

Higher Education Reform Roadmap (PHER), the

Philippine Medium-Term Development Plan (PDP of 2011-2016), the Regional

Medium-Term Development Plan, and the Results-

Based Performance Management System under EO 80 and AO 25

(RBPMS) and Strategic Performance Management

System (SPMS) of the CSC.

Consolidate, revise and

finalize strategic plan

Incorporate Action Plan and Project (APP) committed by the University President and the Vice Presidents in the Executive Course in Educational Management and Leadership (ECEML); Flagship Course on Academic Excellence and Administrative Service

Excellence; and Flagship Course on the Management of Research in SUCs with

DAP, CHED and PASUC

Present consolidated Strategic Plan to the Administrative Council

Submit Strategic Plan to

NEDA for criticiquing prior to finalization

Revise Strategic Plan

Submit Strategic Plan for

BOR approval

Implement Strategic Plan

Strengthen Strategic

HR Plan

Update provisions in the

Strategic HR Plan based on CSC comments and recommendations

Present updated Strategic HR Plan to the

Adminstrative Council

Submit updated Strategic HR Plan to CSC for validation

Submit validated Strategic HR Plan to BOR for approval

Implement updated

provisions of Strategic HR Plan

Strengthen Strategic Performance

Management System (SPMS)

Update provisions in the SPMS based on CSC

comments and recommendations

Present updated SPMS to the Administrative Council

Submit updated SPMS to CSC for validation

Submit validated SPMS to

BOR for approval Implement updated

provisions of SP

Formulate University Master Development Plan

(UMDP)

Organize University Master Development Plan Committee consisting of the

President, VP AF, PDMIS, Campus Administrators and

Planning Officers

Collaborate with the College of Engineering and Architecture (Dean, Architects and Architecture students)

Formulate Master Development Plan by

campus

Present Master Development Plan by campus to the

Administrative Council for critiquing

Revise and finalize Master Development Plan

Submit Master

Development Plan to BOR for approval

Implement all development projects based on approved

Universty Master Development Plan

Cascade the 10-Year Strategic Plan (SP) to into 5-Year

Implementation Plan (IP), Annual

Operational Plan (AOP) and Action Plan (AP)

Conduct campus level Strategic Planning workshop

Continuous updating of

Annual Operational Plan (University and Campus Level), and Action Plans

(Colleges/Program Level) cascaded from the 5-Year

Implementation Plan

Formulate:

- Employee Manual

- Career Pathing Program - Succession

Planning Program

- Laboratory Manual (ICT, Science and Technology, Speech

Lab) -Motorpool Manual

- Quality Control Circle (QCC) Manual

- 5S Manual - Inventory Manual

- IMs Preparation Manual

Organize committees to

formulate :

- Employee Manual - Career Pathing Program

- Succession Planning Program

- Laboratory Manual (ICT, Science and Technology, Speech

Lab) -Motorpool Manual

- QCC Manual - 5S Manual - Inventory Manual

- IMs Preparation Manual

Draft manuals based on provisions in the University Code, Strategic HR Plan,

CSC Circulars, etc)

Present draft manuals to the Admnistrative Council for critiquing

Revise and finalize

Submit final draft of manuals to BOR for

approval prior to implementation

Updating of Manuals:

- University Code - IGP Manual

- RDE Manual - Faculty Manual - Administrative

Manual - Student Handbook

- Registrar’s Handbook - Library Manual

- Merit System - PRAISE

- Grievance

Convene committees to update manuals:

- University Code - IGP Manual - RDE Manual

- Faculty Manual - Administrative Manual

- Student Handbook - Registrar’s

Handbook - Library Manual - Merit System

- PRAISE - Grievance

Machinery

Machinery - Adminitrative Disciplinary Rules

on Sexual Harrassment

Cases - GAD Plan - Citizen’s Charter

(ARTA)

- Adminitrative Disciplinary Rules on Sexual

Harrassment Cases - GAD Plan

- Citizen’s Charter (ARTA)

Present updated manuals to the Administrative Council

for critiquing Submit updated manuals to

BOR for approval

Implement updated manuals

Streamline Organizational

Structure in accordance with the Strategic HR Plan

Update the Strategic HR Plan considering the CSC

recommendations Analyze the personnel need

/ requirement(in terms of number or quantity and

competency) vis a vis existing manpower complement

Identify gaps between

requirement and inventory of existing personnel

Prioritize gaps vis a vis current realities and anticipated future HR needs

of the university

Apply “scrap and build principle” by abolishing obsolete positions and

creating relevant positions provided these are found in

the Qualification Standards (QS) of the CSC

Strengthen Organizational Structure of the University

following the Strategic HR Plan specifically:

1. Human Resource Department with the

following sections:

a. Recruitment,

Selection& Promotion Section

b. HR Development & Performance Mgt. Section

c. Personnel Relations Section

2. Planning, Dev’t & MIS (PDMIS)

3. Project Management

Office (PMO) 4. University Business

Affairs Office (UBAO) 5. External Affairs and

Linkages (EAL)

6. University Legal Office 7. Intellectual Property

Office 8. Supply/Procurement

Office (including BAC)

9. Records Office 10. Motorpool

11. Janitorial Services 12. Security

A.1.2 Productive Resource Management

Fully Automated MIS at the end of

2016

Train personnel to be ICT literate by

2015

Survey of ICT literacy of personnel

Formulate training design

Conduct trainings for non-ICT literate personnel by

campus

PDMIS

PDMIS

PDMIS

100,000

Acquire ICT facilities and equipment by the

end of 2015

Allocate funds for the procurement of ICT equipment

Procure facilities and equipment per campus

Provide personnel with computers and other IT

devices

VP AF CA

Budget

Officer

VP AF CA

Budget

Officer BAC

Supply Officer

10M

Establish Management

Information System (MIS)

a. Student Information

System (SIS) b. Human Resource

Information System (HRIS)

c. Financial Management

Information System (FMIS)

Formulate MIS Planning and Development

Framework Identify persons to manage

MIS per campus

Conduct orientation on MIS Framework

Allocate funds for the procurement of equipment

and installation of MIS

VP AF CA

PDMIS

PDMIS

VP AF

CA Budget Officer

10,000

20,000

d. Material and Supply Inventory System

(MSIS)

e. Document Tracking System (DTS

Coordinate with the service providers (outsourcing)

Encoding of data and dry

run activity

President VP AF PDMIS

External Affairs/

Linkages

Director UBAO Director

Rehabilitation of

prioritized campus buildings at the end of 2016

Rehabilitate/ repair

damaged buildings caused by Super Typhoon Yolanda

Identify and prioritize

damaged buildings for renovation

Prepare and submit proposals for the repair and

renovation of the identified damaged buildings

Allocate funds from STF/GAA

VP AF PDMIS

CA Chair – Physical

Plan

200M

Prepare resolutions to funding agencies

Identify possible donors(alumni, LGUs,

NGOs, Foundations)

Submit resolutions for financial assistance

Construction of additional classroom buildings

and other facilities and structures

based on Master Development Plan

Construct additional classroom buildings, training centers,

dormitories, sports and cultural

facilities, laboratories and other structures in

accordance with the Master

Development Plan

Prepare and submit proposals for the construction of additional

classroom buildings, training centers,

dormitories, sports and cultural facilities, laboratories and other

structures

Allocate funds from STF/GAA/RF



NGOs, Foundations)

Submit resolutions for

financial assistance

Secured land titles for all landholdings /ownership of the

university

Document landholdings

Allocate funds Conduct relocation/land

survey

Secure/prepare necessary documents needed for titling

Settle land disputes (if any) and other related issues

A.1.3. ASEAN Integration andK-12 /

DRR/CCA Adaptation

Successful implementation of

proactive initiatives towards:

a. ASEAN economic

integration (internationalization)

Curriculum alignment

compatible/at par with ASEAN/

international standards

Benchmark with leading ASEAN academic

institutions

Comprehensive curriculum review

Update curriculum

Adapt to the ASEAN

Academic Calendar

VP AA

CA Curriculum

Director

Deans PDMIS

200,000

Upgrade key

facilities to state-of-the-art level

Allocate funds for facilities

upgrading and procurement

BOR President

Budget

100M

Upgrade Faculty Competencies

based on Strategic HR Plan

Review and strengthen Strategic HR Plan

especially the provisions on faculty development program

VP AF VP AA

VPRDE PDMIS HRMO

25,000

Identify and recommend faculty to undergo development/ training

President VP AF HRMO

PDMIS

Allocate funds

Establish Quality Assurance Office

Prepare rules and guidelines for board

approval on Quality Assurance Office

Designate Quality Assurance Director

President VP AF

VP AA VP RDE PDMIS

CA External/Linkages

Director

1M

Organize and establish Quality Control Circles

(QCC) in harmony with the SPMS by

campus/college/program and by department/ section

Standardize format/template of all forms, reports,

communications and all other documents used in the University system

b. K-12 Enhanced

Basic Education Curriculum

Review and upgrade

curriculum responsive to K-12 Enhanced Basic

Education Curriculum

Complete faculty mapping

and accreditation in conformity with areas of specialization

President VP AF VP AA

VP RDE PDMIS

CA Curriculum Director

50,000

c. Sustained Disaster Risk Reduction

Management/ Climatic Change

Adaptation (DRR/CCA)

Review and upgrade curriculum to be responsive to

Disaster Risk Reduction

Management/ Climatic Change Adaptation

Institutionalize activities on Disaster Risk Reduction Management/ Climatic

Change Adaptation

Prepare DRR/CCA Manual and seek BOR approval

Conduct orientation/briefing on DRR/CCA manual


VP RDE PDMIS

CA

Deans External Affairs/

Linkages Director

Curriculum

Director

10M

Implement provisions on DRR/CCA Manual

Conduct periodic drills

Conduct ofregular Tree Planting activities

Implement Waste

Management practices

d.Adaptation Regional Amalgamation

Rationalization of CapSU campuses

a. Dayao merged

with Main Campus

b. Pilar merged with Pontevedra

Campus

Establish flagship program among campuses

Strengthen mandated

curricular programs Phase out Sapian Campus

and its curricular program

President VP AF

VP AA VP RDE PDMIS

CA Deans

External

Affairs/ Linkages Director

10,000

c. Dumarao, Tapaz, Pob.

Mambusao and Sigma merged

with Burias Campus

Deploy personnel of Sapian Campus to the different campuses

Encourage early retirement

A.1.4 Strong Public-

Private Partnership (PPP)

Implemented at least one (1) project

per campus under the Public – Private

Partnership

Establish linkage with Private

Organizations

Identify possible private organizations as partners

Prepare and submit project

proposal for evaluation and funding

Execute Deed of Undertaking/MOA/MOU

A.1.5 Good Governance

Indicators

Posted Good

Governance indicators in the University website

by 100%

Comply to Good

Governance indicators of the Inter Agency Task

Force (IATF) on

Review and Update Citizens Charter(ARTA)

Results – Based Performance Management

System (RBPMS)

Update Financial Accountability Reports (FARs)

Post procurement through

Philippines eGovernment Electronic Procurement Service (PhilGEPS)

Transparency of Programs

and Projects thru submission of regular reports of programs,

projects and activities (PPA) to COA

A.1.5 Institutionalized Quality Control

Circles (QCC) in the University

Improved productivity in

instruction, research,

extension, production and governance

Establish Quality Control Circles

(QCC) in every campus/college/pro

gram and department/section of the University

Conduct regular monitoring and evaluation of plans

(Strategic Plan, Annual Operational Plan and Action

Plan ), programs and projects (PPA)

Evaluate monitoring results

Organize and mobilize QCC thru regular QCC meetings

Problem Identification

Problem Prioritization

Problem Analysis

Solution Formulation

Action Planning and

Budgetting

Project Packaging and presentation to Management for approval

and implementation

Monitoring and evaluation of QCC action plan and project

Hold an annual QCC week celebration

A.1.6 Institutionalized an organized,

clean, safe and high performance

workplace

Create and

maintain an organized, clean,

safe and high performance

Establish 5S in conjunction with the QCC in every

campus/college/program and

department/section of the University The 5S

Sort – Clearly

distinguish needed

Conduct capability building training on 5S

Incorporate 5S in the QCC in every

campus/college/program and department/section

Implement 5S using the following procedures:

workplace items from unneeded items and

eliminate the latter

S1: Sort

1. Identify, “red tag, the move potentially

unneeded items 2. Evaluating and

dealing with red-tagged (unneeded) items

Set in Order(Simplify) –

keep needed items in the correct place to allow for easy and

immediate retrieval Shine (Sweep) –

Keep the work area swept and clean

Standardize –

Standardized cleanup (the first three S’s)

Sustain (Self-

Discipline) – Make a habit of maintaining established

procedures

S2:Set In Order

1. Draw a current-state

map 2. Draw a future-state

map

3. Visually organize the workplace

S3:Shine

1. Determine the shine

targets 2. Set a housekeeping

schedule and assign responsibilities

3. Create procedures

for continued daily shine processes

4. Set periodic inspection and targets for

machinery, equipment,

computers, furnishings, etc.

S4: Standardize

1. Tips for standardize 2. Elements of 5S

agreement S5: Sustain

1. Create 5S audit form or radar chart for

summarizing results 2. Establish periodic

schedule for conducting audits

3. Establish checklist

for visitors to review 4. Celebrate

accomplishments and continue improving

A.1.7 Standardized

format/template of all forms, reports, and communications

Established a

standard format/template of all forms, reports,

communications and documents

Standardize

format/template of all forms, reports, communications and

all other documents used in the

University system

Conduct inventory of all

forms, reports and communications used, adopted, circulated within

and sent outside the university

Evaluate all forms, reports and other documents as to its utility, reliability, validity

and cost effectiveness

Develop uniform format/templates of all forms, reports,

communications and all other documents

Prepare a stylebook for Capiz State university

Submit the new/updated templates and stylebook to the Administrative Council

for critiquing and to the BOR for approval

Implement approved templates and stylebook

A.1.8 Institutionalize Monitoring and

Evaluation (M & E) System (all plans,

programs, performance reports, etc.)

Institutionalization

of the Monitoring and Evaluation (M & E) System (all

plans, programs, performance

reports, etc.)

Develop innovative

mechanism to effectively accomplish the two

paramount objectives of

Sustainability and Growth.



and evaluation



Office of the President Organize Quality Control

Circles (QCC)) in every campus/college/program

and department/section of the University

A.2 HUMAN RESOURCE MANAGEMENT

A.2.1 Enhanced Human Resource

Development and

Management

Streamline

Organizational Structure in

accordance with the Strategic HR Plan

Strengthened

University Organizational

Structure

Update the Strategic HR

Plan considering the CSC recommendations

Analyze the personnel need / requirement (in terms of

number or quantity and competency) vis a vis

existing manpower complement

Identify gaps between requirement and inventory of existing personnel

Prioritize gaps vis a vis

current realities and anticipated future HR needs of the university

Apply “scrap and build principle” by abolishing obsolete positions and

creating relevant positions provided these are found in

the Qualification Standards (QS) of the CSC

Update Organizational Structure of the University

following the Strategic HR Plan specifically:

1.Human Resource Department with the

following sections: a. Recruitment,

Selection & Promotion

Section b. HR Development &

Performance Mgt. Section

c. Personnel Relations Section

2. Planning, Dev’t & MIS (PDMIS):

a. Planning &

Development Section

b. MIS Section

3. Project Management

Office (PMO)

4. University Business

Affairs Office (UBAO)

5. External Affairs and

Linkages (EAL)

6. University Legal Office

7. Intellectual Property

Office

8. Supply/Procurement Office (including BAC)

9. Records Office

10. Motorpool

11. General/Janitorial Services

12. Security

Institutionalized Exemplary and Ethical Servant

Leadership Values at the end of 2016

Establish an Exemplary Leadership Culture

a. Model the Way

Clarify values by finding your voice

and affirming shared ideal; Set the

example by aligning actions with shared values

Link with training institutions/ associates on Exemplary Leadership

capability building

Allocate funding for Exemplary Leadership training

President VP AF

External

Affairs/ Linkages Director

HRMO PDMIS

VP AF

Budget Officer

CA

200,000

b.Inspire a Shared

Vision

Envision the future

by imagining exciting and

ennobling possibilities; Enlist others in a common

vision by appealing to shared

aspirations

Conduct/cascade seminar

workshop on Exemplary Leadership Culture

President

VP AF HRMO PDMIS

CA

50,000

c. Challenge the Process

Search for

opportunities by seizing the

initiative and by looking outward for

innovative ways to improve;

Experiment and take risks by constantly

generating small wins and learning from experience

Cascade Strategic Plan, University Code, HR Plan, Merit System, etc. for

harmonization purposes


VP RDE HRMO PDMIS

50,000

d. Enable Others to Act

Foster collaboration

by building trust and

facilitating relationships; Strengthen others

by increasing self- determination and

developing competence

Rationalize existing Organizational Structure to

conform with the institutionalization of a culture on Exemplary

Leadership


VP RDE HRMO PDMIS

CA

e. Encourage the Heart

Recognize

contributions by showing

appreciation for individual excellence;

Celebrate the values and

victories by creating a spirit of

community

Instill positive values and sustain wellness program

Application and Internalization of Stephen R. Covey’s The 7 Habits of

Highly Effective Leaders and the Principles of Heroic Servant Leadership

Be proactive (using the principle of Self-awareness, Personal Vision and Responsibility)

Begin with the end in mind (by clarifying Mission and Vision)

Put first things first (through prioritization and time management)

Think win-win (using the principle of Seeking Mutual Benefit)

Seek first to understand, then to

be understood (by

using the principle of Emphatic

Communication) Synergize (using the

principle of Creative Cooperation)

Sharpen the saw (using the principle of Continuous Improvement by reviewing

and planning)

A.2.2 Recruitment of right

people for the right job

Recruitment and placement of

people with the right mix of

knowledge, skills and attitudes (KSA)

Strengthen recruitment system

based on Strategic HR Plan

Publication of vacancy based on needs/priorities of

the university

Evaluation of applications Administer Psychological

Test Battery

Conduct interview of qualified applicants by the Promotion and

Selection Board (PSB)

Process appointment papers for approval of the President and

attestation by the CSC

Induct into office successful applicant/s

A.2.3 Promotion of personnel based on merit

Personnel

promotions based on performance and qualifications

Strengthen the Merit

and Promotion Plan

Update the Merit System

for Academic and Non-Academic personnel

Submit the updated and revised Merit System to the

Administrative Council and BOR for approval

Submit the approved (revised) Merit System to

CSC for attestation

Formulation of

Career Pathing and Succession

Planning Program

Organize committee to

formulate Career Pathing and Succession Planning

Program


training in the formulation of Career Pathing and

Succession Planning Program

Invite CSC personnel as resource persons

Formulation of Career Pathing and Succession Planning Program

Submit formulated Career

Pathing and Succession Planning Program for critiquing of the

Administtrative Council and approval of the BOR

Submit approved Career Pathing and Succession

Planning Program to CSC for attestation

Implement duly approved Career Pathing and

Succession Planning Program

A.2.4 Retention of High Performing Personnel

Zero incidence of personnel turn-over

Creation of enabling environment conducive to higher

morale and increased

productivity

Provision of HR systems for increased employee productivity such as

Strategic Performance Management System

(SPMS), Merit System,

Career Pathing and Succession Planning Program, Faculty and Staff

Development Program, Employee Welfare Program,

Health and Wellness Program, PRAISE, Grievance Machinery,

Gender and Development (GAD) Plan

University personnel attended

relevant trainings:

2% of the university personnel attended international

trainings/ seminars

10% of the university personne

attended National and Regional

training/seminars 90% of personnel

attended institutional

trainings/ Seminars

Conduct TNA for personnel based on

faculty and staff development

program

Update personal profile

Develop training designs

Allocate funds

Send personnel to

trainings/seminars

Conduct monthly professional fora to allow personnel to echo/re echo

trainings/seminars attended

All key officials/personnel attended the

Executive Course on Educational

Management and Leadership, Flagship Course on

Administrative Service Excellence

and Academic Excellence, Flagship Course on

the Management of Research in SUCs

Attendance to the Executive Course on Educational

Management and Leadership,

Flagship Course on Administrative Service Excellence

and Academic Excellence, Flagship

Course on the Management of Research in SUCs

under the EDPS by the DAP, CHED

and PASUC

Academy of the Philippines (DAP), CHED and PASUC

A.2.5 Faculty

finished their doctoral

program from CHED recognized

educational institutions

25% of the faculty members are

vertically articulated doctoral degree

holders by 2018

Strengthen Strategic HR Plan

Implement Faculty Development Program

based on HR Plan

Implement Faculty Development Program based on

HR Plan

Strengthen faculty development committee to:

*Enhance faculty development program

*Identify and recommend faculty for scholarships

*Monitor and evaluate faculty – scholars’ performance

Establish external

linkages with other HEIs

Identify HEIs for doctoral

degree admissions Secure and process

scholarships admissions

Allocation of Funds for Faculty development

Link with other agencies and alumni for scholarship funding

Allocate funds from STF

Formulate monitoring plan

Strictly implement scholarship contracts and

policies

A.2.6 Rewards and Recognition

for Exemplary

Performance

Exemplary

Performance duly recognized and

rewarded

Strengthen the

Program for Rewards and

Incentives for Service Excellence (PRAISE)

Update Program for

Rewards and Incentives for Service Excellence

(PRAISE)

Submit updated and revised PRAISE to the

Administrative Council for critiquing and BOR approval

Submit approved PRAISE to CSC for attestation

Implement approved

PRAISE

A.2.7 Personnel Relations Stable

Harmonious

personal relationship among personnel

Provide a working

environment conducive to harmonious

interpersonal relationship

Strengthen the Grievance

Machinery Periodic conduct of Team

Building activities

Invite HR practitioners/experts in Team Building activities

A.2.8 Retirement with Satisfaction

All Retirees retire

happily ever after

Regular Monitoring

and Evaluation

Establish a Pre-

retirement Program Conduct regular

monitoring and evaluation

Formulate a Pre-retirement

Program

Design an effective

monitoring and evaluation tools

Regular implementation of M&E tool

Evaluate resultsand conduct feed backing for corrective

measures

A.2.9 Physically and Mentally Fit CapSUnians

CapSU personnel living and enjoying

a healthy life

Institutionalize Health & Wellness Program

Conduct period seminar on health and wellness and sanitation among personnel,

students and nearby residents

Require personnel to submit for an annual checkup

Provide / assist personnel secure health care program from health care providers

of excellent services

Attend to health needs of personnel and students

A.3 SUPPLY MANAGEMENT

Availability of

Supplies, Materials and Equipment

when needed Readily available

supplies, materials and equipment

Strengthen procurement system

Adhere with the policies,

rules and guidelines set forth in Government

Procurement Reform Act (RA 9184)

Submit Project Procurement Management Plan (PPMP)

within timeframe

Streamline Supply Office

and Bids and Awards Committee (BAC)

organizational structure

Updated inventory Maintain and update property ledger cards and stockcards

Monitor issuance of

supplies, materials and equipment

Proper issuance of memorandum receipts

(MRs)

Automation of Inventory

System

A.4 RECORDS MANAGEMENT

Systematic records

keeping and safe storage for easy retrieval

Systematic, secured and accessible records

Strengthen Records

Management

Organize records filing

system Maintenance of safety

deposit box (bank) for perpetual documents (i. e.

Land titles, etc)

A.5 MOTORPOOL SERVICES

Functional vehicles, machineries and

equipment

All vehicles, machineries and equipment properly

maintained

Regular periodic maintenance of vehicles,

machineries and equipment

Subject all motor vehicles, machineries and equipment to periodic tune-up

/maintenance check-up

Fix and repair vehicles as the need arises

Renew vehicle registration within timeframe

Streamline Motorpool Organizational Structure

A.6SECURITY SERVICES

Protection of personnel and students and

safeguard property of the

University

Safe and secured

personnel, students and University

property

Establish university

wide safety and security measures

Installation of CCTV in

strategic location in all the campuses

Secure boundaries thru fencing to eliminate illegal

settlers/squatters

Strict implementation of rules and regulations relative to entry of

visitors/guests, students, personnel and campus residents

Streamline Security

Organizational Structure Continuous/periodic

capability building of security personnel

Update renewal of firearms license

A.7 JANITORIAL SERVICES

Clean and orderly

workplace

Eco-friendly University

Establish a clean and orderly workplace

conducive to higher work performance

Comply with the provisions of RA 9003 (Solid Waste Management)

Implement the 5S

The 5S

Sort – Clearly distinguish

needed items from

unneeded items and eliminate the latter Set in Order(Simplify) –

keep needed items in the correct place to allow for

easy and immediate retrieval Shine (Sweep) – Keep the

work area swept and clean

Standardize –

Standardized cleanup (the first three S’s)

Sustain (Self-Discipline) –

Make a habit of maintaining established procedures

A.8 PHYSICAL FACILITIES DEVELOPMENT

Construction of additional

classroom buildings and other facilities

and structures based on Master Development Plan

Construct additional classroom buildings,

training centers, dormitories, sports

and cultural facilities, laboratories and

other structures in accordance with the

Master Development Plan

Prepare and submit proposals for the

construction of additional classroom buildings,

training centers, dormitories, sports and cultural facilities,

laboratories and other structures

Allocate funds from STF/GAA/RF



NGOs, Foundations) Submit resolutions for

financial assistance

Rehabilitation of prioritized campus buildings at the

end of 2016

Rehabilitate/ repair damaged buildings caused by Super

Typhoon Yolanda

Identify and prioritize damaged buildings for renovation

Prepare and submit

proposals for the repair and renovation of the identified damaged buildings

Allocate funds from STF/GAA

Identify possible donors(alumni, LGUs, NGOs, Foundations)

Submit resolutions for financial assistance

A.9. MEDICAL AND DENTAL SERVICES

Number of


offered

At least basic services are offered (i.e. check-up,

cleaning, tooth extraction, etc

Improve medical and dental facilities

Inventory of medical and dental equipment, supplies and materials

Request to purchase of needed equipment, supplies and materials

Allocation of funds

Availment of medical/ dental

services by 100% of the University

personnel

Orient personnel on the availability of

Medical/ Dental services

offered by the university

Conduct Orientation Program on Medical/Dental

services

Prepare schedule of the Physical and Dental examination of personnel

Health awareness

campaign

Conduct treatment to

personnel who need to avail of the services.

Distribute flyers on the wellness program offered by

the university

Number of functional medical

and dental clinic

At least every campus has a functional medical

and dental clinic

Provide basic facilities for the medical and dental

clinic

Allocate funds for the improvement of medical and dental facilities as well as

delivery of services

Continuing education of medical and dental

personnel

Send medical and dental personnel to regular capability building trainings

and seminars

A. FINANCIAL RESOURCES MANAGEMENT

Effective Budget

Preparation and Utilization

a. Internally generated

income

Accounted 100% of

generated income utilized for the

purpose

Categorize collected

income (STF, RF, FF and TF)

Prepare and submit work

and financial plan

Update records of operation Submit production report

a. Externally

generated income from

donations/

grants (excluding

externally generated research

funds)

Accounted 100% of the generated income utilized for

the purpose

Categorize collected income (donations/ grants)

Issue Official Receipts for all cash income

Issue acknowledgment receipts and secure deed of

donation from donors for non-cash income from donations grants (include in

the inventory report)

Properly acknowledge donations/grants thru BOR approval and resolutions

c. Updated

Financial Accomplishment Report

Settle100% of

financial obligations

Implementsound

financial control management

Adhere to duly approved

Program Project Activities (PPAs)

Update records of financial obligations and allotments


d. Efficient Budget

Utilization

Utilize 100%

budget allocation

Implement sound

financial control management

Prepare and submit work

and financial plan (operational plans, PPMP, etc.)

Review/Update Annual budgetas required by monitoring agencies (COA,

DBM, etc.)

Update financial records Submit reports a head of the deadline

Regular Monitoring and evaluation performance



Implement monitoring and

evaluation tools Conduct feedbacking

through meeting of those involved for corrective

measures

VP AF Chief AOs

CA PDMIS

HRMO

100,000

annual operational plan template

Documents

library services

library resources

evaluation of enrolment

intercountry mobility

number of foreign students

consciousness of students

laboratories facilities

office of student affairs