2016

Canterbury Neighbourhood Centre

October 2016

Annual Report

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CNC A class at a

Neighbourhood

House is more

than just

learning, it’s

about

belonging,

friendship and

support

Canterbury Neighbourhood Centre Purpose Enhancing community connections and wellbeing though

learning, friendship and support

Vision An inclusive and connected community

Values

Respectfulness

Acting with openness and integrity

Responsiveness

Receptive to the needs of our community

Belonging

A welcoming, inclusive Centre, embracing diversity

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There is a strong focus on

commitment to our vision and

values while continuing to strive

towards providing the best

outcomes for the Centre and our

community.

Chair’s Report

Welcome to the 2016 Canterbury Neighbourhood Centre (CNC) Annual Report. The past 12

months have continued to present CNC with its fair share of challenges. However I am very

pleased to report that under the capable guidance of the Centre Manager Tracey Martin,

the outlook is very positive and exciting.

Throughout this year we have embarked on numerous activities to get our house in order

and position CNC for a positive future. There

has been a heavy focus on recruitment for the

Committee to achieve a balance of skills with a

strong focus on community engagement.

We have also reviewed governance from the

ground up and completed an entire overhaul

of CNC policy and procedures and have

conducted an in depth assessment of what

makes up the needs and offerings of CNC in

light of challenges faced throughout the

previous year. We have identified operational challenges and opportunities facing CNC and

have developed a new vision, purpose and set of values (refer p.1 2016 CNC Annual Report),

along with a Strategic Plan which will be completed by the end of the calendar year. We

have a strong focus and commitment to our vision and values whilst continuing to strive

towards providing the best outcomes for our community and the Centre.

We would also like TO convey our appreciation and acknowledge the work done by

Canterbury Rotary, particularly to Michael Chong and Neil Williams for their support with

assisting us to progress our development.

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Thanks to all Committee

members past and present

for their contribution this

year

I would like to thank and acknowledge Tracey Martin as CNC Manager along with office

staff, Mary Kotsopoulos and Deb Haley, for their invaluable contribution to the running of

CNC. Of particular note we thank and farewell Deb and are grateful for her time at CNC.

The CNC has experienced several changes to the

Committee this year. We bid farewell to Liz Cox and

Angelina Zubac and are grateful for the significant

contribution they provided to the Committee, and we

welcome Val Crees, Mike Williams and Astrid Hartono

to join John Lagzdins, Jean Christie and myself. We

look forward to working together as a well-balanced

and resourced team to govern CNC into the next

stages of evolution. The strengthened Committee will further CNC’s ability to not only

create and evolve concepts, but also to deliver those activities developed in a timely

manner. There is much planned for the next 12 months and the Committee is very

enthusiastic and ready for action. Thanks to all Committee members past and present for

their contribution this year, we appreciate the voluntary time provided on top of your

existing work and family commitments to ensure CNC governance.

There are many exciting things in store for CNC that will be developed and realised over

coming months and years and will position CNC as an important and valued part of the local

community for many years to come. Thanks to all of you who have run and attended

courses throughout the year and CNC looks forward to working and growing with you next

year and beyond. We are dedicated to meeting the needs of the community so please feel

free to provide any feedback that will improve the CNC.

Thankyou

Paul Minahan

Chairman

Canterbury Neighbourhood Centre

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Treasurer’s Report

The Committee is pleased to present the Audited Accounts for the year-ended 30th June

2016.

The Canterbury Neighbourhood Centre has incurred an operating deficit of $ 12,791.

The Centre’s Statement of Financial Performance shows total income of $ 215,704 for the

year, quite a fall from $ 240,129 for the prior year, mostly arising from closure of the crèche

towards the end of last year.There has been very little growth in Class Fees as we

established ourselves in new premises and set about an expanded marketing program to

promote our services. Grants from the City of Boroondara and Department of Health and

Human Services amounting to $ 120,811 were gratefully received and we thank these

funding bodies. Miscellaneous income shows a decline, mostly in interest receipts.

Total expenses of $ 228,496 returned to expectations (budgeted $ 239,783) after a difficult

prior year which included several non-recurring expenses such as bookkeeping fees,

relocation costs and crèche expenses.

The Centre’s Statement of Financial Position shows Cash Assets declining to $ 167,600.

Our various liabilities have decreased to $ 36,151 and are well covered.

Retained Earnings at 30th June amount to $ 96,119 and Total Equity is $ 133,024.

The Committee thanks our Auditor, Mr. Alan Mai of Alan Mai & Co., for auditing the Centre’s

accounts.

On behalf of the Committee of Canterbury Neighbourhood Centre Inc.

John Lagzdins

Treasurer

Canterbury Neighbourhood Centre

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Our Purpose: Enhancing

community connections and

wellbeing though learning,

friendship and support

Manager’s Report

The Annual General Meeting is a time to reflect on the past year and these past 12 months

have certainly been busy, challenging, rewarding and reassuring as we committed to

recreating Canterbury Neighbourhood Centre.

Rather than trying to resurrect the Centre as it was before the challenges of the past few

years, our continued focus has been on establishing a new sense of who CNC is, our place in

this community and how we can remain relevant and continue to serve Canterbury. Though

many operational limitations remain, these drive us to re-imagine the way we deliver our

services and encourage us to be more flexible and creative in our approach to community

development and inclusion.

As a result of our new focus on who we are, we have

developed a new Purpose, Vision and set of values

that guide us towards ensuring that CNC is an

inclusive and connected community that values

respectfulness and responsiveness to instill a sense of belonging.

As part of our commitment to re-imagine CNC, every element of our operation has been

examined in a compressive exercise to identify all barriers and limitations to our operations

and governance and any areas requiring attention against best practice principles for

Neighbourhood Houses. This massive undertaking has resulted in a current and compliant

set of policy and procedures documents, a new marketing plan that is beginning to show

positive results, a series of measures, checks and balances to ensure responsible

management and governance and a soon to be completed Strategic Plan that will continue

to guide our direction as we secure the Centre’s future.

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Our classes are growing as a result of our renewed branding and marketing. Languages are

CNC’s signature programs and these continue to thrive with new beginners classes for

Spanish and Italian added to the program. Yoga and Ageless Grace have been included in

the wellbeing program and are doing well. Our two playgroup sessions are running at

capacity with waiting lists and upholstery is also nearing capacity.

Lack of space inhibits a lot of activities CNC would like to run so we looked for ways to take

the Centre into the community. We have two successful Book Circles running in local cafes`

providing opportunities for social

connection and stimulation in more relaxed

spaces. These groups are informal and

accessible to a number of participants who

would not have otherwise been able to

attend due to physical disabilities. We also

run a series of walking tours each term,

again offering opportunities for social

connection outside the confines of the

centre. These tours are also proving very

successful in introducing people to the benefits of Neighbourhood Houses without having to

physically attend the Centre.

Our amazing and dedicated tutors remain the backbone of the Centre and the creators of

community. A class at a Neighbourhood House is more than just learning, it’s about

belonging, friendship and support, all of which they enthusiastically embody.

None of this would be possible without Deb Haley and Mary Kotsopoulos, the tiny

committed team that keeps the Centre running; I extend my gratitude for their tireless

support.

Thank you to the Canterbury Rotary Club who worked with us through the year as part of a

mentoring program supported by the City of Boroondara whilst we focused on redefining

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our direction. Thanks also go to the City of Boroondara, especially Alex Threlfall for the

ongoing support in many forms provided to Neighbourhood Houses, to Councilor Jane Addis

for her commitment to her community, and Merial Clark from NIECH who enthusiastically

shares knowledge and guidance. I would also like to acknowledge the Managers of the

other Boroondara Houses; the very positive relationships created and proactive work done

by this group is a demonstration of what can be achieved together.

My final thank you is to the Board. It’s been another challenging year, and there has been a

lot to do, but we have emerged with a new vision of what CNC stands for and a redefined

path going forward. I am very proud of what has been achieved in the last 12 months, and

am looking forward with great enthusiasm to building on this in the coming year.

Tracey Martin

Centre Manager

Canterbury Neighbourhood Centre

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Our People Our Board

Chairperson: Mr. Paul Minahan

Treasurer: Mr. John Lagzdins

Secretary: Mr. Mike Williams

Secretary Ms Liz Cox (Resigned)

Members: Ms Jean Christie

Mrs Val Crees

Ms Angelina Zubrac (Resigned)

Ms Astrid Hartono (Co-opted)

Our Staff

Manager: Ms Tracey Martin

Bookkeeping, Program and Marketing support

Ms Deb Haley (resigned July 2016)

Office Administration Mrs Mary Kotsopoulos

Relief Admin. (Casual) Ms Caitlin Macdonald

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Our Tutors

Amber Callaghan - Upholestry

Nicolas Panayotis - Italian

Deb Mawsdely - Watercolour

Terry Napier - Nature in Art

Margaret Hunt - Structured Playgroup

Sue Braint - Literature and Writers Workshop

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Maria Volpe - Italian

Pauline Moncrieff - Book Circles and Walking Tours

Jane Creasy -Ageless Grace

Caroline Curruthers - Writing Life and Writing Skills

Lydia Dyhin - Yoga

Marta Eppel - Spanish

Molly Travers - Writing Life

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Heather Hodge

This year we say farewell to Heather Hodge who has retired to spend more time with her

family and take some time out for herself.

After well over 30 years of service to Canterbury Neighbourhood Centre, Heather definitely

deserves a break!

Heather served CNC in many roles, both voluntary and staff. She is best known and loved

for the many dedicated years she gave to the Centre’s Playgroups. Heather was more than

just a playgroup leader; she was a pseudo grandma to many who came to play and a friend,

support and confidant to Mums when they needed it. Heather was instrumental to the

success of playgroup and that legacy remains with two of those groups continuing on as

strong as ever.

Canterbury Neighbourhood Centre extends our gratitude and deep appreciation for your

tireless work with the children and families of Canterbury and for your dedication and

support to CNC. We wish you all the very best in your new adventures.

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Financial Report’s Canterbury Neighbourhood Centre Inc.

ABN:

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Audit Report

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Schedule 1

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Statement by Committee

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Statement of Financial Position

ASSETS June 30, 2016

June 30, 2015

Current Assets $

$

Cash at Bank- Commonwealth Bank 16,800.70

23,034.17

Term Deposits- Bendigo Community Bank 150,000.00

163,000.00

Petty Cash & Load and Go Card 800.00

300.00

Total Cash 167,600.70

186,334.17

Accounts Receivable 219.20

198.00

Total Receivables 219.20

198.00

Other Assets

Prepaid Expenses 356.17

1,473.70

Security Deposits and Bonds 1,000.00

1,000.00

Total Other Assets 1,356.17

2,473.70

TOTAL ASSETS 169,176.07

189,005.87

LIABILITIES

Current Liabilities

Accrued Wages 1,311.57

569.62

Creditors and Accruals 1,000.00

2,905.00

Fees received in Advance 4,818.50

7,114.00

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PAYG Tax withholding 2,725.61

3,787.61

Goods and Services Tax 1,817.10

1,073.52

Provision for Annual Leave 6,220.00

6,688.31

Provision for Long Service Leave 18,259.14

19,017.71

Staff Superannuation -

2,033.96

Total Current Liabilities 36,151.92

43,189.73

Non-Current Liabilities

Provision for Long Service Leave -

-

Total Non-Current Liabilities -

-

TOTAL LIABILITIES 36,151.92

43,189.73

NET ASSETS 133,024.15

145,816.14

EQUITY

Restricted Funds - Legacy 36,904.92

36,904.92

Retained Earnings 108,911.22

167,224.41

Net Deficit - 12,791.99

- 58,313.19

TOTAL EQUITY 133,024.15

145,816.14

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Statement of Financial Performance

ORDINARY INCOME/EXPENSE June 30, 2016

June 30, 2015

Income $

$

Fees

Class Fees 87,861.50

86,852.90

Creche Fees -

25,383.50

Total Fees 87,861.50

112,236.40

Grants

City of Boroondara 66,315.00

66,025.56

DHS Co-ordination Program 54,496.42

51,418.85

Total Grants 120,811.42

117,444.41

Interest Received 3,892.63

5,977.42

Fundraising 90.91

302.45

Membership 2,448.00

2,859.60

Room Hire - Other -

886.00

Sundry Income 600.00

423.00

Total Other Income 7,031.54

10,448.47

Total Income 215,704.46

240,129.28

EXPENSE

Class Expenses

Contracted Tutor Fees 8,218.00

11,560.45

Materials -

536.40

Playgroup materials -

143.27

Playgroup Toys & Equipment 301.36

-

Printing Anthology -

874.23

Repairs & Maintenance -

280.00

Tutor Superannuation 5,768.29

5,806.76

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Tutor Fees 66,485.82

65,516.72

Worksafe Insurance 612.95

1,013.28

Total Class Expenses 81,386.42

85,731.11

Creche

Agency Staff Costs -

3,061.66

Materials -

374.96

Other Staff Costs -

-

Repairs & Maintenance -

-

Staff Development -

303.09

Superannuation -

2,629.97

Toys & Equipment -

-

Wages -

28,907.32

Worksafe Insurance -

447.81

Total Creche -

35,724.81

OPERATING COSTS

Bank Charges 1,634.17

2,042.11

Bathroom Consumables 20.77

21.00

Bookkeeping Fees 175.00

10,495.00

Committee Expenses 806.48

-

Computer & Internet Costs 2,790.99

2,191.67

Contribution to CBC Costs -

8,365.00

Equipment & Fittings 278.44

3,761.10

Garden maintenance -

670.00

Governance Costs 660.00

-

Hospitality 317.81

1,140.73

Insurance of Contents 356.17

-

Kitchen consumables 442.03

488.61

Neighbourhood House Cleaning -

2,693.86

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Photocopying 1,624.74

1,424.20

Postage 506.71

413.88

Publicity & Advertising 9,500.65

4,231.39

Relocation Expense -

8,615.24

Rent- BASCare 9,999.96

2,499.99

Rent for Offsite Property 3,335.00

3,255.00

Repairs & Maintenance 748.40

1,123.96

Stationery & Office Supplies 523.21

1,286.46

Subscriptions 831.83

1,346.86

Sundry items -

81.85

Telephone 2,208.50

2,285.78

Volunteer Expenses 117.59

-

Total Operating Costs 36,878.45

58,433.69

Staff and Administration Costs

Audit Fees 1,400.00

2,400.00

Leave Provisions - 1,226.88

4,991.47

Other Staff Costs -

1,054.92

Staff Development 350.00

318.18

Superannuation 9,301.01

8,224.16

Wages for all office staff 99,488.04

100,040.08

Worksafe Insurance 919.41

1,524.05

Total Staff and Administration Costs 110,231.58

118,552.86

Total Expense 228,496.45

298,442.47

Net Ordinary Deficit - 12,791.99

- 58,313.19

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Changes in Equity

June 30, 2016

June 30, 2015

$

$

Retained Earnings

Balance 1st July 2015 108,911.22

153,633.41

Deficit for year -12,791.99

-58,313.19

Transfer from Restricted Funds- Legacy 0.00

13,591.00

Balance 30th June 2016 96,119.23

108,911.22

Restricted Funds- Legacy

Balance 1st July 36,904.92

50,495.92

Transfer to Retained Earnings 0.00

-13,591.00

Balance 30th June 2016 36,904.92

36,904.92

Total Equity

133,024.15

145,816.14

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Cash Flow Statement

2016 2015

Cash flows from operating activities $ $

Receipts from class fees – inc. in advance 92,680 93,967

Receipts from creche

0 25,384

Grants received

117,444 117,444

Membership fees

2,448 2,860

Other income

691 1,611

Payments to suppliers and employees -235,889 -295,114

Net cash provided by operating activities -22,626 -53,848

Cash flows from financing activities - Interest 3,893 5,977

Net decrease in cash held

-18,733 -47,871

Cash at the beginning of the year 186,334 234,205

Cash at the end of the financial year 167,601 186,334

Reconciliation of Cash Flow from Operations

Net deficit for year

- 12,792 - 58,313

Changes in assets and liabilities

Decrease in payables and accruals - 5,811 9,040

Decrease in receivables and prepayments 1,097 2,070

Provision for employee leave

- 1,227 - 668

Net decrease in cash held - 18,733 - 47,871

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Notes to the Financial Statements For Year Ended 30th June 2016.

1. Statement of Significant Accounting Policies These financial statements are a special purpose financial report prepared in

order to satisfy the financial reporting requirements of the Associations

Incorporations Reform Act 2012.

The accrual basis of accounting has been applied in the preparation of these

financial statements whereby assets, liabilities, equity, income and expenses are

recognised in the reporting period to which they relate, regardless of when cash

is received or paid.

The financial statements are prepared in accordance with the historical cost

convention.

2. Income Tax Canterbury Neighbourhood Centre is endorsed for exemption from Income Tax.

3. Employee Benefits Provision is made for the Association’s liability for employee benefits arising

from services rendered by employees to balance date. Long Service Leave is

provided for all employees with four or more years’ service, with those of more

than six years’ service classified as a Current Liability.

4. Events occurring after balance date. Since the end of the financial year, the Committee is not aware of any matter or

circumstance that may affect the operations of the Association.

There were no contingent liabilities as at 30th June 2016

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Minutes of Annual General Meeting 2015

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Date of Meeting: 23rd

October 2015

Meeting Held at: 2 Rochester Rd, Canterbury

Meeting Opened at: 1.45pm

Attendance

Committee: John Lagzdins, Liz Cox, Jean Christie, Angelina Zubrac Tracey Martin, Others Present: CNC staff (Deb and Mary), Vicki Bayly, Sue Braint, Val Crees, Maureen Hopkins,

Shima Ibuki, Simon Lane, Fiona Brown, Viviane Chamali, Nora Ley, Robert Yung.

Apologies Lee Hirsch, Rumi Komonz, Jim Smith, Helen Molnar, Merial Clarke, Paul Minahan, Lisa Curry, Jane Addis, Anne Taylor, Andrea Au, Alex Threlfall, Suzanne Dunlop, Lianie Webb

Others present:

Minutes of Previous Meeting Confirmation of minutes of previous meeting Motion: The Minutes of the Canterbury Neighbourhood Centre Annual General Meeting of

October 30th

, 2014 be accepted as a true and correct record of the meeting.

Moved: Tracey Martin Seconded: Angelina Zubrac CARRIED Unamimously Matters arising from previous minutes

Action or Issue Update Information Person Responsible

Nil

Minutes of Annual General Meeting 2015

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Reports

Chairs Report

As presented in the Annual Report due to Chair’s absence

Motion (if any): Nil Moved: Seconded: Carried:

Treasurer’s Report

John Lagzdins reported that the COM has accounted for all of the last 12 months, and that CNC is now audited by Alan Mai & Associates. There has been little growth in class fees, and CNC is operating at a deficit. Grants have risen, as have various liabilities. The cost of re-location earlier this year was considerable.”

Motion: To receive and consider the Treasurer’s Report and, if thought appropriate, pass the following

resolution: “That in accordance with part 7 of the Associations Incorporation Reform Act 2012, the

statement containing the Income and Expenditure of the Association for the year to 30th June 2014 and

the Assets and Liabilities of the Association at 30th June 2014 be accepted.

Moved: Jean Christie Seconded: Liz Cox Carried: Unanimously

Motion: That Alan Mai continues as CNC’s auditor.

Moved: Liz Cox Seconded: Angelina Zubac Carried: Unanimously

Manager’s Report

As presented: Tracey thanked the guest Chair, Nora Ley CNC and Canterbury Rotary Club entered into a mentoring program provided by the Rotary Club and

City of Boroondara.

The Guest Speaker, Robert Yung, was thanked for his advice on how to engage the Chinese

community.

Tracey reported that the past year has been tough, and included a move to Rochester Road in April.

The move has been a success and the role of Basscare was acknowledged. Tracey also thanked her

two staff members, Mary and Deb, and the Committee. Tracey reported that CNC has recently lost

the services of some experienced people. However she expects next year to be positive, with Rotary

providing assistance in building diversity in skills and backgrounds.

Motion: That the Managers report be accepted as presented. Moved: Liz Cox Seconded: Sue Braint Carried: Unanimously

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Agenda Items

7. Committee Structure

Motion: That CNC COM will have four office bearers and five ordinary members, being Chair, Vice Chair, Treasurer and Secretary, and 5 ordinary members. Moved: Liz Cox Seconded: Tracey Martin Carried: Unanimously

Motion: That Paul Minahan be accepted as Committee Chair.

Moved: Liz Cox Seconded: John Lagzdins Carried: Unanimously

Motion: That John Lagzdins be accepted as Committee Treasurer

Moved: Jean Christie Seconded: Tracey Martin Carried: Unanimously

Motion: That Jean Christie be accepted as Committee Secretary

Moved: John Lagzdins Seconded: Liz Cox Carried: Unanimously

Motion: That Liz Cox and Angelina Zubrac be accepted as ordinary members

Moved: Jean Christie Seconded: Tracey Martin Carried: Unanimously

Meeting Close: 2.25pm

Minutes Confirmed These minutes were confirmed at the Annual General Meeting held on October 21

st, 2016.

Signed: ………….…………………………… Position: ………………….…………………… Date………………………………….

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With Thanks

Special Thanks to Basscare for your generous and gracious support in the truest spirit of

community.

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