annual report council year 2018/2019 · the council office based at salfords village hall....

Annual Report Council Year

2018/2019

S a l f o r d s a n d S i d l o w P a r i s h C o u n c i l

Information Section

Councillors and Clerk 1

Councillors and Representation 2

Planning 3

Redhill Aerodrome 4

Development Management Plan (DMP) 5

Horse Hill 6

Gatwick Airport—Route 4 7

Enforcement 8

Public Consultations 9

Roads, Parking and Verges 10

Community Infrastructure Levy 11

External Gym 12

Salfords Village hall 13

Community 14

Community Groups 15

Financial Accounts 16

Summary and thanks 17

Inside this report

The Parish Council (The Council) consists of 8 Councillors who are listed below. Councillors were elected in

2015 (for a term of 4 years) and between them represent an electorate of just over 2500 residents.

Salfords and Sidlow Parish Council has three Parish Ward boundaries and the number of Councillors for each

ward depends on the number of voters.

1. Salfords - where most of our residents live and elects 6 councillors

2. Sidlow - is the area west of the river which runs roughly parallel to the A217 and also elects one

councillor

3. Earlswood and Whitebushes- the area north of the river by the Mill House and elects one member to the

Parish Council.

All councillors can comment and speak on behalf of on any part of the parish not just the area where they are

elected.

Dave Brown continued his role as Chairman for the 7th successive year.

The monthly Parish Council meetings are usually held in the rear hall at Salfords village hall, Honeycrock Lane

but once a quarter at Emmanuel Church in Sidlow.

The Councillor Surgeries are held on the Friday evening prior to each Monday Council meeting, between 7.00

and 7.30pm in the rear hall at Salfords village hall. Surgeries always covers planning and gives residents the

opportunity to raise various subjects such as parking, pot holes and other community issues.

The Council is supported by the part time Qualified Clerk, Claire Minter who works every week day morning from

the Council office based at Salfords Village Hall.

Elections take place on 2 May 2019 when we know we have an uncontested election. We have eight Councillors

(six existing and two new) to serve another four year period.

James Allen (Earlswood &

Whitebushes)

White Lodge, Lodge Lane

Salfords, RH1 5DG

01737 780339

Jill Ashton (Salfords) Beechwood, Lodge Lane

Salfords, RH1 5DH

01293 783246

Jim Blackmore (Salfords) Bramble Cottage, Axes Lane, Salfords,

RH1 5QN

01737 764041

Dave Brown (Chairman)

(Salfords)

Saxely Lodge, Lodge Lane, Salfords,

RH1 5DS

07879 612261

Martin Burton (Sidlow) Stumblehole Farm, Dean Oak Lane,

Leigh, RH2 8PY

01293 862607

Caroline Clarke (Salfords)

45 Montfort Rise, Lodge Lane,

Salfords, RH1 5DU

01293 785766

Wayne Clark (Salfords) The Lodge, Thornfield

Axes Lane. Salfords, RH1 5QL

07973 278381

Clive Elliot (Salfords) Little Firs, Picketts Lane, Salfords, RH1

5RG

01293 782648

Salfords and Sidlow Parish Council

April 2019

Section 1 COUNCILLORS AND

CLERK

The Councillors’ attendance at Council meetings for the last year is as follows: -

Key

COUNCIL REPRESENTATION

Association of Parish Council Aviation Group

CAGNE Parish Council Forum

CPRE - Reigate & Banstead Branch

CPRE Surrey Aviation Group

Gatwick Area Conservation Campaign

Norwood Hill resident’s Association

Horley Regeneration Forum

Horse Hill Action Group

Redhill Aerodrome Consultative Committee

Reigate & Banstead Standards Committee

Salfords and NV Youth Club

Sidlow Churchyard Committee

Surrey Association of Local Councils

Salfords Social Club Field Committee

We promote the interests of Salfords and Sidlow in its representations to other bodies and work in partnership with the Borough Council, County Council and other agencies to provide and supplement local government services within the parish:

In attendance Apologies for not attending


April 2019

Section 2 COUNCILLORS AND

REPRESENTATION

April 18

May 18

Jun 18

Jul 18

Aug 18

Sep 18

Oct 18

Nov 18

Dec 18

Jan 19

Feb 19

Mar 19

James Allen

Jill Ashton

Jim Blackmore

Dave Brown

Martin Burton

Caroline Clark

Wayne Clark

Clive Elliot


April 2019

Section 3

PLANNING

One of the key roles of the Council is to review

and monitor planning development within

Salfords and Sidlow. The Council acts as

Statutory Consultee on planning matters and is

consulted on all planning applications made in

respect of properties and land in and abutting

the villages of Salfords and Sidlow. A written

representation is made on each application

submitted. The Council viewed 70 applications

and responded as follows; 32 with no

observation, a further 19 with no objection but

comment and objected to 19 applications. (For

information: 84 applications were dealt with in

2017/18, 81 in 2016/17, 93 in 2015/16, 68

in 2014/15, 55 in 2013/14, 95 in 2012/13,

103 in 2011/12.)

STATUTORY CONSULTEE

32

NO OBSERVATION

19

NO OBJECTION BUT

COMMENT

19

OBJECTION

The Parish Council reviewed the Planning Application from Redhill

Aerodrome for alterations to hardstanding with an amended taxi-

way width of 10m.

The Parish Council has always accepted Redhill Aerodrome as a

licensed aerodrome in the green belt with grass runways. The

current owners have made a number of applications for a variety

of hard runways all of which would have led to an intensification

of flying and noise nuisance. All of these applications have been

opposed by the Parish Council and all have been refused, withdrawn or enforcement action taken. The

Parish Council recognises that this application addresses some of the recommended conditions we made

in relation to the previous taxiway application but we still objected to this application on the fundamental

grounds of harm to the Green Belt and over intensification of flying.

We believe the development will cause significant harm to the green belt and impact on its openness. The

proposed surface, although it would be narrower than as now constructed, is still wider than it was before

the works were carried out and is very clearly visible from Masons Bridge Road.

The unlicensed runway has been in use for many years, however, for most of this time the runway was

narrower and not straight and this placed an inherent limit on its use. Before the work was carried out,

conventional touch and go movements could not be performed. Aircraft had to land, taxi back and then

take off. This took much more time and occupied the runway for longer than the true touch and go which

are performed now. As a result many more movements can and do now take place on the unlicensed

runway. We said there has been a significant increase in fixed wing movements during the winter months

and we backed this statement up with tables and charts.

We commented on noise nuisance, questioned the Aerodromes’ statements on viability and safety and also

added that should R&BBC be minded to grant the application we proposed conditions. These included:-

• Unlicensed runway 07/25 will never be lengthened beyond 500m and no section of any taxiway will be

widened to more than 10 metres.

• Restriction on the use of unlicensed runway 07/25 by fixed-wing aircraft, limited to only times when the

grass runways are unserviceable.

• Proposing a cap of 6080 flights in the winter period and having a daily cap of no more than 65 flight

movements and that touch and go movements are recorded as two flight movements.

• Flight numbers for winter months will be reported to the Redhill Aerodrome Consultative Committee

(RACC).

The application is still being determined by Reigate & Banstead Borough Council.

TAXIWAY DEVELOPMENT

Housing development

Proposed Garden Village

The Tandridge draft Local Plan recommended the

Garden Community to be located in South Godstone.

Parish Councillors had met with Nutfield Parish Council

and Nutfield Conservation Society to discuss the

Tandridge Local Plan consultation. The Parish Council

responded to the consultation stating we are against any inappropriate development in the green belt. We also

said we object to the concept of garden villages in principle. We stated we support the decision not to develop

the land at Redhill Aerodrome as a garden village and commend Tandridge Council’s determination to limit the

numbers of new homes required to well below the number put forward by the Government.


April 2019

Section 4

REDHILL AERODROME

The purpose of the Reigate and Banstead Borough Council (R&BBC) Development Management Plan

(DMP) is to translate the locations and scale of development in the Council’s Core Strategy into detailed

policies and allocations to guide planning decisions. The DMP sets out where in the borough future

development, including homes, businesses, shops and facilities should be provided and the planning

policies to guide what that developments looks like. It also includes how we should protect the

character of the borough and its heritage and addresses a wide range of important local planning

issues.

In November the Planning Inspectorate carried out a public examination of the DMP to consider its

soundness based on the criteria set out in the National Planning Policy Framework (NPPF). Councillors

Brown and Clark attended the public examination to participate in matters relating to Safeguarded Land

and provision for Gypsies, Travellers and Travelling Showpeople.

Cllr Brown stated there was no justification in removing green belt land, known as SAS1 Redhill

Aerodrome, for potential development, post the current plan period in 2017, as by definition, green belt

land is protected from development. He also said that that R&BBC had only identified this land for

safeguarding should Tandridge District Council (TDC) select adjoining land, at Redhill Aerodrome, for its

proposed garden village. In fact, TDC had selected South Godstone. Further, the whole garden village

development was predicated on a motorway link with the M23 being agreed by Highways England.

Councillor Brown also questioned why such a large expanse of green belt had been selected, given that

R&BBC would only seek to build 1312 dwellings. This, in itself, was contrary to R&BBC’s spacial strategy

which states, quite clearly that a stand-alone development should be capable of providing 6000

dwellings. He also advised there appeared to be an anomaly in the two District Council’s Local Plans as

TDC has identified part of the aerodrome as an Important Employment Site!

Cllr Clark made representation in respect of the matter of Traveller & Showpeople site allocations,

because Fairacres, on Axes Lane, has been identified for potential expansion. He provided background

that in 1990, R&BBC granted planning permission for the creation of ten showman’s plots to occupy an

area of land of approximately 1.5 hectares. Twenty-eight years later, after several planning applications

by the landowner, Fairacres has grown into an 8 hectare (80,000m2), semi industrial site that is visible

from surrounding roads and footpaths. He stated S&SPC believes enough land has already been

allocated to showman’s pitches, with its current 25 showman’s pitches, and that the existing site is big

enough for over 50 pitches. He stated that further loss of green belt is unnecessary and that the

development already causes harm to the green belt due to its visibility and scale.

In January the Planning Inspector published her post hearing advice on the main modifications needed

to Reigate & Banstead Borough Council’s Development Management Plan (DMP) to make it ‘sound’.

Limited changes were made to the DMP. However, a major change is that the Inspector agreed with the

Parish Council’s argument that neither Redhill Aerodrome, nor any site in the Borough is currently

needed to meet the present housing demands and should be removed from the development

management plan. The inspector made it clear that no land in the borough need to be safeguarded for

development in the DMP at this time. This is welcome news to the Parish Council and we are sure will be

to our local residents.

The plan will be updated to reflect the modifications and a six-week consultation was launched in March

on the proposed Main Modifications (MMs) to the DMP. The Inspector has recommended that Main

Modifications are likely to be required to make the DMP “sound”.

The Parish Council has reviewed these MMs and commented about recommendation for conditions for

expansion of the Travelling Showpersons site and support for the decision to remove safeguarded land.


April 2019

Section 5

DEVELOPMENT

MANAGEMENT PLAN

The Parish Council objected to the Horse Hill planning application for the retention and extension of an

existing well site to allow the drilling of four new hydrocarbon wells and one water reinjection well including

the construction of a process and storage area and tanker loading facility; new boundary fencing; well

maintenance workovers and side track drilling; and ancillary development enabling the production of

hydrocarbons from six wells, for a period of 25 years. Our main reasons included: -

• Inappropriate development in the Green Belt, devastation and impact to the environment, additional

noise, lights and traffic being harmful to the area, road safety issues caused by very large HGV’s,

including tankers and the resulting damage to roads leading to and from the site and the side track

wells could be drilled at any time deviating from the vertical bores

• Councillors noted that there was a possibility the application could be approved so believed it was

imperative to stipulate conditions that under those circumstances would need to be applied. Examples

include: -

• Lights only illuminated for drilling, activities authorised or requiring permission should not take place

outside of certain hours, adequate compensation arrangements for those residents most affected, to

have a robust process for affected residents to have regular meetings with SCC and UKOG, Specific

limits and conditions needed to control and limit the extent and reach of the horizontal sidetrack wells

which could be drilled from the vertical 6 wells at any time

• We stipulated certain conditions on Highways matters including reinstatement of condition of the road

and verges, traffic turning, reversing, vehicle numbers, etc. We also said the police must be given what

they determine as sufficient advance notice of all movements to and from the site to be able to assist

with Protestors

• After the 25 year period we also added the reinstatement of the site should be carried out to the

appropriate standards for the benefit of environmental/ecological aspects.

In summary whilst the Parish Council objected to the application it recognised that should the application

be granted conditions should be imposed and monitored to ensure there is as little impact on the local

community as possible. The Parish Council made the specific observation that there must be a direct and

effective means of communication with both the site operators and residents to ensure all complaints are

logged and communicated and that remedial action is taken to an agreed and stated timeline, and without

undue delay.

The application is to be determined by the County Council and a decision will be made in the coming months.

Development at Horse Hill for drilling of gas and oil.


April 2019

Section 6

HORSE HILL

The Parish Council is aware and conscious of recent

seismic activity and whilst as a Parish Council we do not

profess to have knowledge and experience we will be

making our County Councillors and local MP aware of the

concern that local residents have. We will be liaising with

Norwood Hill Residents Association and CPRE to insist on

having a definitive response from the British Geological

Survey to determine if the oil exploration and extraction at

Horse Hill has a connection with the quakes.

The Parish Council continues to monitor progress at Gatwick Airport (GAL) including amendments to

the route for departures known as Route 4.

In January, Councillors were invited to a meeting about Route 4 where Andy Sinclair (GAL Head of

Airspace Strategy and Engagement) explained the consultative process for the airspace change.

With the permanent change to the

route required by the Civil Aviation

Authority (CAA), GAL has appointed

ANS (its air traffic services

provider) and Osprey as its experts

to lead the airspace change

process. The process provides an

opportunity for local stakeholders

to engage in establishing design

principles and design options

dur ing 2019 wi th fo rma l

consultation during 2020. This is

expected to take at least 2 years 3

months, as they work through the

several stages, and involve the

consultative stakeholders.

The Parish Council also continues to liaise with Plane Justice who have advised that the publishing

of the conventional Route 4 had been prepared and it was for the CAA to agree the publication.

However, this still had not been done so Plane Justice were monitoring the situation closely.

Cllr Blackmore attended the GATCOM meeting, which is open to any member of the public. Gatwick

Airport owners has entered into a new partnership with VINCI Airports, which would take a 50.01%

ownership stake in Gatwick Airport. Global Infrastructure Partners (GIP) will maintain its integral role

in the management and ownership of the airport

Around 5,000 responses were received to the Gatwick Airport

Master Plan consultation. Ipsos Mori has been commissioned

to receive and analyse the responses and a summary report

will be produced on the consultation.

The Noise Management Board (NMB) has agreed an outline

twin-track NMB structure with a smaller NMB Executive Board

overseeing an Implementation/Delivery Board linked to a new

Community Noise Forum.


April 2019

Section 7 GATWICK AIRPORT

ROUTE 4

The Council is often contacted by residents about development taking place in the parish

which is not approved. All of these are then passed to the Enforcement teams at either

Reigate and Banstead Borough Council (R&BBC) or Surrey County Council (SCC) to follow

up on. We will continue to monitor each site until we advised there is no action to pursue or

the matter is closed to a satisfactory conclusion:

The Council continues to liaise with the Enforcement

Teams at R&BBC and SCC advising them of many

developments and properties that are believed to be in

breach of planning regulations and to ensure that

these sites are visited and Enforcement Notices

served where appropriate.


April 2019

Section 8

ENFORCEMENT UPDATE

Finns Farm

Getting R&BBC to issue a

Community Protection Notice on a

farm in Sidlow to not burn any

materials on the land. A breach of

this may result in prosecution, with

the maximum penalty being

£20,000 fine if found guilty, and a

criminal record. We also monitor

that building development work

does not start until all planning

conditions have been authorised.

Wray/Ridgeway Farm/ Lonesome Lane

The Public inquiry for enforcement action at Wrays Farm,

also known as Ridgeways Farm) commenced on 12th

February 2019. Unfortunately, following concerns raised

by the Inspector and the appellant’s counsel, the County

Planning Authority were advised by their counsel to

withdraw the Enforcement Notice. The reasons for the

withdrawal were: -

The result of an unauthorised use being fully disclosed by

the Appellant, which the Inspector stated would result in

‘under enforcement’ meaning that two borough planning

uses (Mazda touring sports car use [specialist upgrades

and repairs] + portable toilet business), could gain

lawfulness and the Inspector would not be prepared to

allow that to happen.

The wording and plans used for the Enforcement Notice

(EN) as issued by SCC were not clear and unambiguous,

meaning that the Appellant was disadvantaged to a

degree which the Inspector considered he was unable to

correct the notices.

Counsel’s advice is being sought as to the options open

to SCC to address the ongoing inert waste recycling on

the land, and the two unauthorised R&BBC matters:

Mazda car upgrades and portable toilet hire.

Post receipt of counsels advise, SCC will meet with

R&BBC to discuss what enforcement remains open to

them to address the ongoing breaches of planning control

to stop lawful uses being gained if possible.

Old Phillps Site

Getting R&BBC to stop development

work until all pre planning

conditions were adhered to such as

wheel washing to prevent the build

up of mud and debris on the A23

and local roads.

Reigate and Banstead Local Committee: Local Transport Strategy

R&BBC 5 Year plan

R&BBC Development Management Plan

Tandridge DC plan

Surrey Transport Plan

Boundary Commission Review

CAA consultation on airspace modernisation strategy

National Highways and Transport Public Representative Survey

House of Commons Bus Consultation

Gatwick draft Master Plan for sustainable future growth consultation

Three Arch Road junction consultation

Croydon Area Remodelling Scheme for trainline

R&BBC Development Management Plan Main Modification review

Surrey Fire and Rescue Service's 'Making Surrey Safer plan for 2020-2023

For the financial year ending March 2019 your Councillors have provided responses to

the following consultations: -

Documents to read, digest and comment on

The Council received continued

support from local resident,

Stephen Rolph, for the Rail and

bus consultations and his time

and efforts for this are

appreciated


April 2019

Section 9

PUBLIC CONSULTATIONS

Councillors dedicate a lot of time attending meetings,

with various groups and organisations, that are able to

assist or have an impact on our villages. In September

2018 Councillors attended over ten meetings!

Each year there appears to be more consultations to

review and comment upon. As a Council we try to be

selective and only respond to the ones that have a

direct impact to our parish. Some consultations can be

several hundred pages long, which all take time,

patience and determination to ensure the appropriate

response is prepared and submitted on matters which

have the potential to impact the local community

One of the main Consultations which had a significant impact on our Parish was the Boundary

Commission review. The Parish Council responded to two consultations to review the new ward

boundaries for Reigate & Banstead Borough Council. We worked with Horley Town Council to ensure

the two parished areas within the Borough were considered effectively for the way we work.

In our response to the first consultation, we recommended to have as few Borough Councillors as

possible so we can focus on matters of interest and concern to our residents, with our preference to

become a one member ward. We recognised that the consultation process was seeking three

member wards so this was not an option but our second choice to amalgamate and become part of

a larger three member ward adjoined with one Horley Town Council (TC) ward was considered.

The Parish Council was pleased the Boundary Commission has kept Horley TC and S&SPC together

as being the only parished areas within the Borough. We are also content with the proposal that

S&SPC be split into two wards using the River Mole as the boundary for an east/ west split.

We recommended the proposed names for the new Borough Wards which are now: -

• Horley East and Salfords

• Horley West and Sidlow

The final recommendation was published in October 2018. These new ward boundaries will be used

for elections in May 2019. Going forward all residents will have elections every year for a Borough

Councillor within their ward.

The Parish Boundary and wards have not changed although they have been re-named.

Boundary Commission Review


April 2019

Section 9

PUBLIC CONSULTATIONS

The Clerk is often requested to deal with matters relating to the disposal of rubbish, pot holes, improving

pavements and investigating parking issues. Below are example of some of the work we have been involved

with:-


April 2019

Section 10

ROADS, PARKING AND

VERGES

A new access has been created on the A23 by the Cross Oak Lane traffic lights to allow

construction works for the new A23/ 217 link road. The topsoil has been stripped in the

farmers field on the proposed line of the link road which now has Planning permission.

Trees and vegetation have been removed to allow realignment of the road. The

developers also need to construct a temporary bridge over the Burstow Stream, albeit,

they are still awaiting full technical approval from SCC for some of the work.

There was talk in the past about putting a roundabout in, but Planning has been given for

a traffic signal controlled junction and that’s what SCC are getting ready to install. SCC

has confirmed the new traffic signal junction, will inter-link with the existing Cross Oak

Lane junction traffic lights and that the current access is only temporary to allow the

work to be undertaken.

There’s no date agreed for the Eastern Link Road; it still needs planning approval and,

following that, highway technical approval from SCC legal agreement

LINK ROAD

Mead Avenue

The Parish Council contributed £5,167

from Community Infrastructure Levey

(CIL) funding to assist in having part of

Mead Avenue re-surfaced. The state of

the road was appalling but because it is

an avenue and not a highly used road,

Highways did not see this as a priority. By

working with Surrey County Council we

have been able to match fund and agree

for the resurfacing works to be

programmed by the Contractors. The

contribution we made included for Traffic

Management, CDM requirements and

site supervision. SCC match funded and

then picked up any overspend due to

unforeseen works/requirements on site.

The work was carried out in March 2019

New footpath from Whitebushes to rail

bridge on Copsleigh Avenue

A major upgrade of the footpath between

Whitebushes and Horley was implemented

back in 2016. This summer there was

further good news for residents who use

the footpath locally with works undertaken

to create a diversion to the existing route to

connect the Whitebushes area to Salfords

Primary School on Copsleigh Avenue via the

new railway footbridge. This has provided a

direct route with a new off road sealed

surface footpath for the residents of

Whitebushes and Salfords, instead of

having to go around onto the A23.


April 2019

Section 10

ROADS, PARKING AND

VERGES

Salfords Primary School

In September we held a traffic

inspection meeting to review the traffic

conditions and parking around the

school during school drop off. It was

noted the parking/ drop off issue at the

school is one of the worst SCC Highways

officers had seen in Surrey. A variety of

improvements were noted including

more double yellow lines, bollards to

prevent parking on pavements and

verges and to create a safe crossing for

children, parents and residents using

the cut through from the A23 to West

Avenue.

The likely costs for the works and

crossing are circa £10,000. The Parish

Council agreed to fund £3,700 from

Community Infrastructure Level (CIL)

funding with the remaining balance

being provided by County. This was

made up from Cllr Barbara Thomson’s

SCC Highways Member Highway Fund

Grant Funding and Cabinet Member,

Colin Kemp approved the application to

provide the parish with the remaining

top up balance to make up to £6,280 to

contribute towards the cost of the

Salfords Primary school improvement

proposals.

However, since finances were approved

we have been informed that one of the

conditions for the building of the new

Care Home on West Avenue is to create

the safer crossing which means we will

be reviewing the budget and funding

received. The works were not intended

to be completed until the financial year.

Speed Surveys

The only road in the Parish which has had a speed survey in the last two years has been the A217.

Councillors recognised that residents were often complaining about speeding traffic. To enable some project to

possibly be taken the first course of action was to have speed surveys undertaken to confirm the results.

Councillors have been advised by Highways the average cost would be £500 per road to carry out speed checks

on the following lanes: - Ironsbottom, Honeycrock Lane, Axes Lane, Lodge Lane

Council will now identify which stretch of road to survey with the hope to reduce costs of a speed limit check.

Three Arch Road junction improvements

The Parish Council reviewed the consultation and in principle

supported the proposal to improve the junction.

We asked questions such as has the A23 itself been assessed

for addressing the build-up of traffic with the revised priority to

westbound traffic on Three Arch Road preventing vehicles using

the gyratory to ‘rat-run’ including delaying access to the hospital.

We believe the turn is also needed for south bound traffic turning

right and we believe this work needs to be undertaken.

We were concerned the widening of the carriageway, to provide

two northbound ahead lanes and a right turn ghost island at the

centre of the junction, could be an opportunity for confusion for

drivers.

We questioned how bus priority would be achieved. We chal-

lenged if there will be any assessment to check if the predicted

reductions in waiting time are reached and whether there has

been any assessment of any consequent increased congestion

elsewhere i.e., is this simply moving the problem further down

and up the A23?

We also said we would like further information on the estimated

cost of £2.8 – £3.3m.

Parking Review

The Parish Council submitted requests to SCC for the

2019 parking review and were pleased to see most

roads recommended were approved by the Local

Committee in March 2019. These included:-

• Orchard Business Centre – to have the double

yellow lines already installed, on the Orchard

Business Centre in front of Selco, to have

enforcement/ TRO implemented

• The various parts of the roads around Salfords

Primary school

Community Infrastructure Level (CIL) funding is paid for

from new residential and retail development. Reigate and

Banstead Borough Council (R&BBC) collect the levy and

they then pass a proportion of CIL receipts (15%) to the

Parish Council from developments that take place in our

area. We need to spend the funds within 5 years or the

funds need to be returned to R&BBC. To date the Parish

Council has received £24,339.13 in CIL funding.

The purpose of the CIL is for the parish council to spend the funds to support development and growth of the

area. Examples of ways to spend the CIL include a very broad range of facilities such as play areas, parks

and green spaces, cultural and sports facilities, schools, community safety facilities, transport, play parks,

flood mitigation, maintenance of the village hall, health related projects, etc.

Councillors reviewed opportunities, taking into

account the funds available and considered initial

resident feedback. We identified the priority areas

and in March 2018 we consulted with our

residents on how they would want us to spend our

CIL funding. The results were: -

1. External Gym - 43%

2. Improved safety measures - 19% 3. School drop off and collection improvements -

16%

4. Flowers - 10%

5. Other - 12%


April 2018

Section 11 COMMUNITY INFRASTRUCTURE

LEVY

Councillors reviewed the questionnaire responses and agreed to the following: -

• Recommend to match fund the R&BBC grant of £10,000 from CIL funding for the external gym

• To repair Mead Avenue at a cost to £5,167 and propose to match fund for the work to be undertaken

• To make a donation of £3,700 for safety improvements around the Primary School with additional funding

of £6,280 to come from County

• To make improvements to the existing playground with guidance from young families and the borough

• Agreed to provide £5,000 to set up a Lengthsman Scheme.

• To request a list of all roads in Salfords and Sidlow for the last three years which have had a speed check

survey and arrange, if necessary, to pay for speed check surveys on appropriate roads which are of concern

– i.e. Lodge Lane, Ironsbottom – possibly 2 locations, Honeycrock Lane.

• To request what analysis has been taken for the dangerous junction of Masons Bridge Road / Picketts

Lane and request data.

• To ensure R&BBC Greenspaces includes Salfords in their flower schedule for Summer 19.


April 2019

Section 12

EXTERNAL GYM

New External Gym

In 2018, following a consultation with residents, the Parish Council agreed to ring fence £10,000 from

Community Infrastructure Levy (CIL) funding to install an external gym at the Salfords Social Club. The Parish

Council also received a £10,000 grant from the R&BBC Neighbourhood Scheme supported by Cllr Dorothy Ross

Tomlin.

Our aim is to make the best use of the location and site and to provide facilities that meets both junior (over 14

years) and adult needs. We want the external gym to be as inclusive as possible for people of varying ages to be

able to use the equipment recognising that serious gym enthusiasts would still most probably go to a

gymnasium. There is limited space to install the gym so we believed it would be beneficial to have a variety of

equipment. We provided guidelines and examples for the range of equipment required, including cardio

endurance, strength and improving balance and flexibility adding it would be beneficial to have an option for

joint/ double activities so users can partner up on some of the equipment.

HAGS has been chosen as the company to install the gym for a cost of £20,000 + VAT. This recommendation

was also supported by Reigate & Banstead Borough Council (R&BBC) Greenspaces Team who also reviewed

the tenders and stated they have a number of pieces of equipment in the borough from HAGS who are known

for quality equipment at a reasonable cost and that the style, design & durability of HAGS equipment was

preferred.

Equipment provided:

Skier/ cross trainer Rower Cycle Hand bike Chest Press/Pull Down (Double)

Air Skier (Double)

Once installed, the Greenspaces Team at R&BBC will assume responsibility as they currently do for the

children’s playground. They will not replace equipment but will carry out safety checks and ongoing

maintenance. A licence agreement between the Parish Council and R&BBC is being drawn up by the R&BBC

legal team to formalise this.

It is hoped the external gym will be installed by mid-May and the Parish Council are holding a Community Day

on 6 July to officially open the external gym but to also share with our residents the variety of health and fitness

opportunities we have in the area.


April 2019

Section 13

SALFORDS VILLAGE HALL

The Council has 11 years left on its lease of the land on which the Village Hall

was built (by the Parish Council) from Christ the King Church.

The Village Hall has plans for refurbishment in 2019/20 including repairing /

replacing soffits and fascias, external and internal redecoration and re-

sealing the village hall floor.

All this maintenance is paid from the income received through the rental

income from the hall.

The hall continues to be used on a daily basis with both the main and rear hall being rented out on most days

and evenings. Classes include, dance, ballroom, baby sing and sign, Zumba, Pilates, Paracise, Martial Arts as

well as regular badminton groups, band practice, meetings and parties using the hall.

De-Fibrillator

In November the Parish Council supplied and installed a defibrillator on the external wall of

the village hall (right hand side wall) so it is accessible to village hall users but also

residents in our community.

The Public Access Defibrillator (PAD) offers Salfords village hall users and residents access

to a defibrillator even before a responder or ambulance arrives with the patient. When a

patient suffers a cardiac arrest it is imperative they are defibrillated as soon as possible and

having a machine based locally is one way we can do this. The concept of a public access defibrillator is that it

is accessible by anyone – regardless of whether they are ‘trained’ in its use. The AED is different from the

models you may have seen on TV – there’s no paddles to hold on the patient’s chest and the unit is automated

and able to be used on anyone over one year old. The defibrillator gives comprehensive verbal instructions to

the user as soon as it is switched on. The verbal instructions are repeated until the unit recognises that the

step is complete. E.g., it will ask you to apply the pads to the patient’s bare chest. It will keep repeating this

until it recognises that the pads are applied. It gives CPR instructions and tells you how

many to do. It decides whether or not the patient needs defibrillating by analysing the

heart rhythm and will prepare to defibrillate independently. Besides applying the pads to

the chest and pressing the button to apply a shock to the patient, the user input is

minimal. In essence – switch it on (done simply by opening the lid) and follow the

instructions!

In early November the Parish Council held a well attended training session to provide an

overview on how the defibrillator works. If you were unable to attend and think you

would benefit from knowing more please speak to the Clerk who can offer assistance.

Emergency Plan

The Parish Council created an emergency plan if in case of an emergency the village hall needs be used as

an evacuation point. The purpose is to offer the Village Hall as a resource to Reigate and Banstead Borough

Council (R&BBC) and/ or Surrey County Council (SCC) as part of a wider emergency response as an

evacuation point or to use as a resource to our local residents in times of emergency need.

The Emergency Plan will be enacted when R&BBC/ SCC require use of the Village Hall; or two or more parish

councillors consider the Village Hall is needed for local residents.

Councillors have approved the emergency plan ensuring all Councillors have a key for the village hall. There

is also an emergency box held at the hall.


April 2018

Section 10

COMMUNITY

COMMUNITY DAY


April 2019

Section 14

COMMUNITY

The Council held a successful Community Day on 2

June 2018. The Community Day had 25 people attend

to help and carry out litter picking with about 20 bags

of litter collected. About another 15 people attended

for the lunch and Awards ceremony from midday. We

were joined by the Mayor of R&BBC, Dorothy Ross

Tomlin and Consort Jim Ross Tomlin. County Councillor

Kay Hammond was also able to join us.

Award Recipient Reason for winning

Good Citizen

Award

Roy Insley

For always, almost daily, picking up litter from around the streets and footpaths in

Salfords

Stephen Rolph

For providing your time to assist the Parish Council with public meetings and also giving technical advice on transport matters that affect Salfords/ Sidlow and the

local area.

Brian Cass

Keeping Salfords clean and litter free

Richard Woodcock

For helping to pick up rubbish from Lodge Lane to keep our streets and footpaths

in Salfords tidy.

Mark Lodge

For dedication to the Youth Club and Perrywood Social Club and for being a great

member of the local community and always willing to lend a hand when you can.

Salfords Train Station Ticket Officer Andy

Chantler

For being more than helpful to take time to print out itineraries to make journeys easier. On arrival at the station you will find him sweeping, cleaning windows, etc. - always with a smile! We would all benefit from more people like him in our commu-

nity

Young Person

Award

Salfords Primary

School

For introducing litter picking for the various school years and already having col-lected five bags of rubbish, by introducing the litter picking at a young age it helps teach future generations to look after what they have and respect where they live

and work.

Community

Group Award

Salfords Cricket Club

For the dedication to engaging the community in the love of cricket and dedicating time from the club to work with local schools to encourage the younger generation to embrace the love of sport.

Community awards were presented to the following people and

groups for their commitment to the community: -


April 2018

Section 10

COMMUNITY

COMMUNITY DAY


April 2019

Section 14

COMMUNITY

Memorial Service

Govia Thameslink Railway sponsored a Silent Soldier, to remember 100 years since the

end of the First World War, at Salfords Train Station. The event was organised by the

Parish Council and on Saturday 10 November over eighty residents, members of

community groups and Salfords Primary School met at Salfords Train Station to join in

the centenary event.

Chairman Dave Brown welcomed all attendees and

then Father Shane Wood of Christ the King Church led

the service. The congregation had a Gathering and then

the Act of Recollection (reason that every year on the

11th of November we Remember the unknown

warrior). Salfords Primary school made contributions by

reading a Poem - Victory Bells by Grace Hazard Conkling

followed by the school choir singing 'Make me a

Channel of your Peace' with the local residents joining

in. Mary Newstead gave a reading from the bible and

then Father Shane held the Act of Dedication of the

Silent Soldier

Chairman Dave Brown lay the first wreath, on behalf of

the community, followed by Salfords Primary school and

community groups such as the Beavers, Cubs and

Scouts and the Brownies all laying poppies. There was

the two minutes Silence followed by the some prayers

and the Dismissal.

After the service the community went back to Salfords Social Club, who had opened

early to serve refreshments, and allow all to reflect and remember.

The Parish Council has ordered flowers via Reigate and Banstead

Borough Council for Summer 2019 for the barriers on the A23.

The barrier baskets will be fixed to the railings on the central

reservation and will be placed on every 5th one - this works out to

be 8 barrier baskets. We have ordered eight baskets at a cost of

£640 which R&BBC will invoice the Parish Council for.

SALFORDS IN BLOOM

The Council continues to maintain and build relationships with local community groups to help them become a

key component of the villages and to provide services to residents.

Scouts

The Salfords Scouts section now runs clubs for

Beavers, Cubs and Scouts on Tuesdays and

Wednesdays evenings. The clubs are available to

any boy or girl between the ages of 6 years and 14

years old.

Salfords and NV Youth Club

In February Councillors made the difficult decision to

formally close the Salfords and NV (nearby villages!)

Youth Club which had been open for over eight years.

The decision was based on the fact there had been

very low attendance, sometimes only one child, since

the summer of 2018.

Cllrs Caroline Clarke and Jim Blackmore had offered

so much assistance and dedication in running the

club providing the children in the community with

some incredible times including visits to the

pantomime, ice skating, mobile DJ, flying at Redhill

Aerodrome, learning to cook and so much more

Other volunteers to thank include Lisa and Mark

Lodge and Dave Clarke for their time and hard work

and dedication, particularly given the need to create

different ideas to entertain and engage the children

on a weekly basis.

Councillors felt the decision to close the Youth Club is

incredibly regrettable but it was recognised it was not

viable to keep the club running.

The Parish Council has agreed to ring fence the funds

for future youth initiatives.

Cricket Club

The cricket club junior section continues to grow

from strength to strength. They begin the season in

January practicing winter nets at Oreil and Reigate

school.

The Council continues to support the club in their

ambitions and made a donation of £500 to assist

with procuring a new sight screen.

Salfords Social Club

The Council has continued to liaise with the Social Club to review plans and options. The Club is an important

community facility with membership open to all. We make an annual donation of £600 to ensure the continued

use of the green space for the whole community. The Council has agreed with Reigate & Banstead Borough

Council (R&BBC) for them to continue to cover costs for grass cutting and maintenance to the playground.

The Social Club has agreed that the playground land can be used for the Parish Council to install external gym

equipment.

Salfords Brownies

The Brownies meet on a Thursday night 6.00pm to

7.30pm and the session is run by three Brownie

leaders.


April 2019

Section 15

COMMUNITY GROUPS

Salfords Guides

The Guides have returned to the Guide hall and

meet on a Tuesday night from 7.00pm to 8.30pm.

The Parish Council has met with Brownie/ Guide

Leaders to understand the refurbishment project for

the Guide hall which include new windows, toilet

and kitchen facilities.

Volunteers to help run the groups are welcome.

Monotype/ Perrywood Sports & Social

Monotype/ Perrywood Sports & Social Club have three

junior football teams with more joining in September.

The club are planning to make improvements to the

changing rooms. The club are carrying out various

fund-raising activities such as a quiz night, band event

and the football teams do make a contribution.

The Parish Council is working with Monotype to

understand financial viability before the Parish Council

can make any grant funding.


April 2018

Section 13 FINANCIAL

ACCOUNTS

Financial and banking records for the Parish Council and the Village Hall are kept separately.

At the December 2018 Council meeting Councillors agreed to set the precept at £31,265 for 2019/20 plus

This means a Band D average household would pay £22.18 for the Parish Council which was 37p decrease

from 2018/19. Remember the precept is used to pay for the running of the Parish Council and is

The Council also agreed to ring-fence funds for certain projects within the villages: -

Grants

The Council has provided the following grants in this financial year: -

AEF - £60

Emmanuel churchyard grounds maintenance - £1,575

Emmanuel Church– Silent Soldier - £150

Salfords Primary School PTA - £877.50

Salfords Cricket Club - £500


April 2019

Section 16

FINANCIAL ACCOUNTS

Proposed Ring-fenced funds 2019/20

1 Planning and environmental development – incl. aviation matters £12,000.00

2 Community Grant Scheme £6,000.00

3 Hall negotiations with church/ legal costs £6,000.00

4 Election funding –costs approx. £6,000 £6,000.00

5 Parish Council - New website/ Community Day/ Awards/ Centenary £3,500.00

6 Parish Council Office – possible future re-location £6,000.00

7 Community Recreation – Replacement playground/ surface/ table tennis £8,000.00

8 Keeping Parish Tidy – Bins/ Highway matters/ Lengthsman Scheme £3,000.00

9 Salfords and Sidlow in Bloom £2,000.00

10 Village Hall £14,000.00

11 CIL £15,010.00

Total Ringfenced funds £81,510.00


April 2019

Section 16

FINANCIAL ACCOUNTS

Salfords and Sidlow Parish Council Accounts

RECEIPTS 2017/18

Actual Budget YTD %

Precept 31,265.00 31,265.00 100% 31,265.00

Grants 16,525.00 245.00 6745% 490.00

CIL Grant 759.85 1,000.00 76% 23,579.28

Advertising in newsletter 1,344.00 1,200.00 112% 1,492.00

TV from SVH for Clerks % of salary, tax & NI 5,060.76 5,000.00 101% 4,813.06

VAT Refund 2,046.64 2,510.00 82% 3,223.36

General (Insurance refund/ hall transfer) 0.00 0.00 0% -

Transferring of bank 0.00 0.00 0%

Total Income 57,001.25 41,220.00 138% 64,862.70

PAYMENTS

General Admministration

Administration 2,865.96 3,000.00 96% 2,824.97

Postage 68.00 120.00 57% 153.38

Broadband and telephone 502.13 500.00 100% 476.75

Travel 156.11 200.00 78% 121.15

Allowances - Transfer to Village Hall floor 0.00 0.00 0% 23,247.27

S142 - Newsletter 4,158.00 3,105.00 134% 3,735.00

Training 367.99 700.00 53% 268.00

Total General Administration 8,118.19 7,625.00 106% 7,579.25 Salary Payments

Salary 10,443.89 10,000.00 104% 9,966.43

Inland Revenue 4,342.18 4,200.00 103% 4,102.73

Total Salaries 14,786.07 14,200.00 104% 14,069.16

Other

Pension contributions 584.06 540.00 108% 549.25

Professional Services 560.79 1,000.00 56% 546.03

Rents 825.00 825.00 100% 825.00

Refund VAT to Salfords village hall 1,346.67 1,510.00 89% 2,575.10

S214 Emmanuel church 1,575.00 1,575.00 100% 850.00

S137 Payments Grants 1,840.00 650.00 283% 846.51

S143 Payments Grants 1,107.13 1,100.00 101% 1,097.32

Community Grant Scheme (Ringfenced £6,000) 1,377.50 1,000.00 138% 950

Election Costs - Ringfenced £6,000 0.00 0.00 0% 0.00

Planning Dev. - Ringefenced £12,000 0.00 2,000.00 0% 5,535.00

Salfords Village Hall Negotiations - Rfenced £5,000 0.00 500.00 0% 0.00

Parish Council - Ringfenced £4,000 0.00 5,300.00 0% 1,401.21

Parish Council Office - Ringfenced £3,000 0.00 0.00 0% 0.00

Community Recreation - Ringfenced £6,000 0.00 2,000.00 0% 0.00

Keeping Parish Tidy - Ringfenced £2,000 35.00 2,000.00 2% 0.00

Salfords & Sidlow in bloom - Ringfenced £2,000 66.66 1,000.00 7% 28.30

CIL Payments 5,167.00 5,200.00 99% 0.00

VAT Paid out 664.80 1,000.00 66% 726.77

Total Payments 38,053.87 39,225.00 97% 37,578.90

Receipts less payments 18,947.38 27,283.80

Balances B/F

General Account 83,144.06 55,860.26

Ringfenced Funds (£84,580 [£15k hall])

BALANCE 102,091.44 83,144.06

SALFORDS & SIDLOW PARISH COUNCIL

Accounts to 31 March 2019

FULL YEAR

April to March 2019


April 2018

Section 16

FINANCIAL ACCOUNTS

Salfords Village Hall Accounts

Receipts 2018/19 Budget YTD % 2017/18 Payments 2018/19 Budget YTD% 2017/18

Badminton 3,022.00 2,700.00 112% 2,957.00 30% Clerk salary 5,060.76 5,000.00 101% 4,813.06

Dance School 1,086.00 1,100.00 99% 1,092.00 Total Gen. Exp. & Maint.

Church 322.00 300.00 107% 352.00 Cleaning 2,343.01 3,300.00 71% 2394.5

Keep fit 1,270.50 1,350.00 94% 1,354.00 External Maint 264.38 500.00 53% 555.00

Ballroom Dancing 4,194.50 4,500.00 93% 4,466.50 Internal Maint 738.11 450.00 164% 8,094.04

Baby Group 1,546.00 1,500.00 103% 1,559.00 Electric Maint. 1,489.30 900.00 165% 816.77

Martial Arts 840.00 800.00 105% 840.00 General expenditure 1,328.41 700.00 190% 190.98

Dance practice 2,609.50 1,600.00 163% 1,547.50 Total Gen. Exp. & Maint. 6,163.21 5,850.00 105% 12,051.29

Photography - 200.00 0% 304.00 Admin. expenses - 20.00 0% -

U3A 430.00 350.00 123% 340.00 Gas 1,503.62 2,200.00 68% 2,078.36

Rear Hall 1,547.00 1,300.00 119% 1,318.75 Electric 772.08 1,700.00 45% 1,597.04

Rear Hall Parties 130.00 300.00 43% 215.00 Water Rates 379.09 500.00 76% 473.45

Main Hall Parties 3,179.00 3,500.00 91% 3,216.50 Total Utilities 2,654.79 4,400.00 60% 4,148.85

General/ Insurance - 500.00 0% 0

Total Receipts 20,176.50 20,000.00 101% 19,562.25 Total hall running costs 13,878.76 15,250.00 91% 21,013.20

Deposit refunds 375.00 - 210.00

VAT refund 1,346.67 1,510.00 89% 2,575.10 VAT paid 1,327.88 1,510.00 88% 2,468.36

Bank Interest - -

Grant - 0

Total Income 21,523.17 21,510.00 100% 22,137.35 Total expenditure 15,581.64 16,760.00 93% 23,691.56

Balances

Net to bank account 5,941.53

Cash - -

Premier A/C 6.11 6.11

Current A/C 17,158.01 11,216.48

Balance b/f 11,222.59 12,776.80 Balance C/F 17,164.12 11,222.59

SALFORDS VILLAGE HALL

Receipts and Payments For the month ending 31 March 2019


April 2019

Section 17

SUMMARY AND THANKS

The Parish Council are supported by our Borough and County Councillors. We would like to express our thanks

to Cllrs Dorothy Ross-Tomlin with her last year in office, Cllr Derek Allcard who has offered support while Cllr

Ross Tomlin has been Mayor, County Councillors Kay Hammond and Barbara Thomson for their support of the

Council and the local community. The Council would also like to acknowledge the hard-working officers and

staff of both primary Councils.

It has been a hard but enjoyable year and through the commitment shown by your Council we can truthfully say

that we have done our very best to represent residents in our efforts to achieve the desired outcomes and to try

to be able to make a difference to the community we serve.

Chairman Dave Brown and Cllr Clive Elliot are both retiring from and the Parish Council are very grateful for

everything that both Councillors have given to the Council. Clive Elliot has been on the Parish Council for 40

years, a record that is unlikely to be beaten, and serving as Chairman for 16 years. This is a phenomenal length

of time and over the years the determination and work that Cllr Elliot has undertaken is highly recognised.

Chairman Dave Brown has been on the Parish Council for 9 years, with 8 of those years in the position of

Chairman. His tenacity, willingness and will power has led the Parish Council into new territory and helped

achieved exceptional results. Parish Councillors, the Clerk and residents are wholly appreciative of everything

that they have given and achieved.

We will have a new Council in May 2019 who we are sure will continue to commit to serve the community in

2019/20 whilst also building strong relations with the community and to develop and implement the village

plan, alongside our statutory duties .