annual report march 2005 - april 2006
DESCRIPTION
12 East Street Kingston ANNUAL REPORT April 2005—March 2006 (i) Training Opportunities (ii) Board of Management (iii) Directors Compensation (iv) Senior Employees' Salary as at March 30,2006 Appendices Financial Statement (2005/2006 Audited) 2 (v)TRANSCRIPT
12 East Street
Kingston
ANNUAL REPORT
April 2005—March 2006
2
Table of Contents
Our vision, Mission and Value Statements …………..….….…. 1
…..To collect 2- 3
(i) Legal Deposit……………………………………… 2 (ii) Purchases………………………………………... 2 - 3
…..To preserve 4 - 5
…..To document 5 - 6
…..facilitate access 6 - 7
(i) Memory of the World (MOW)……………………… … 7 (ii) Caribbean Digital Audio Collection for the Blind (CDAC) …………………………………. 7 (iii) The Digital Library of the Caribbean………………… 7
…Promotion 8 - 9
Exhibits …..………………………………………………….. 9
….Coordination and Development of a net work of technologically enhanced libraries 10
Human Resources and Organizational Development 10 - 13
Board of Management 14
Financial Resources 14
Facilitates & Equipment 15
Visitors to NLJ 15
Appendices
(i) Training Opportunities (ii) Board of Management (iii) Directors Compensation (iv) Senior Employees' Salary as at March 30,2006 (v) Financial Statement (2005/2006 Audited)
1
OUR VISION The National Library of Jamaica is Jamaica’s premier library for fostering and promoting the nation’s knowledge of its history,
heritage and information sources.
OUR MISSION
The Mission of the National Library of Jamaica is to collect, preserve, and document and facilitate access to the nation’s cultural heritage through the promotion, coordination and
development of a network of technologically enhanced libraries and services.
OUR VALUES
In Our Relationship with one another and our customers, we are committed to the core values of Service, Integrity, Excellence and Teamwork.
SERVICE
We satisfy the needs of our clients in a professional and equitable manner.
INTEGRITY
We practice truth, transparency, trust and respect in all our words and deeds.
EXCELLENCE
We support continuous improvement towards the highest standards in all services and resources.
TEAMWORK
We work together towards achieving the goals and objectives of the organization.
2
Legal Deposit
October 11, 2005 marked the first anniversary of the promulgation of the Legal
Deposit Act and to promote the Act a number of public education activities were
undertaken. These included television appearance by the head of Acquisitions;
….TO COLLECT
3
an interview with the Executive Director by the Jamaica Information Service and
advertisements on radio station Hot 102. By the end of the period under review,
305 items were received as legal deposits. The Legal Deposit Act makes it optional
for a depositor to seek compensation and the first and only claim for the year was
received from Quality Innovators Ltd. for 17 Audio CDs and 3 DVDs which are
study guides to support the Caribbean Examination Council examinations.
Legal Deposit presentation by representatives of Book Industry Association of Jamaica
Purchases
The budgetary support for collection was the most generous in years. This enabled
The NLJ to strengthen its General Reference acquisitions as well as its resources
supportive of the History syllabus of the Caribbean Advanced Proficiency
Examination (CAPE).
Rare Print and Audio Visual Acquisitions were made possible by a grant of
$239,547.00 from the Culture, Health, Arts, Science, Education (CHASE) Fund.
The acquisitions from this fund included vintage LPs representing Ska, Rock
4
Steady and Reggae and included works by Don Drummond, Jimmy Cliff and ‘U
Roy’ among others. The documents purchased by the CHASE Fund grant
included further Papers Relating to Slaves in the West Indies: viz. Return to
An Address of the Honourable House of Commons, dated 13th April 1824
Total acquisitions for the Year April 2005 – March 2006 were:
Purchases Legal
Deposits Donations
Books 202 206 89
Pamphlets 58 55 94
Serials 29 248
CDs 112 32 63
DVDs 60 2 4
Audio Cassettes 3 4 4
Microfilm Reels 21
Lps & 45s 239 6 26
Manuscripts 2
Photographs 18
Posters 22
Event Programmes 294
The paper preservation programme continued to be hampered by the absence of a
Conservator. The greater output for the year was preventative rather than curative.
Nonetheless, two hundred and five (205) monographs were bound and or
repaired; sixteen (16) manuscripts restored including Minute Books of the Institute
of Jamaica, and three photo albums of the West India Regiment.
Air conditioning capacity was enhanced through the assistance of neighbour and
corporate citizen GraceKennedy Limited. GraceKennedy Foundation donated
$248,830.02 for the purchase of air conditioning units for use in film preservation.
5
The letter conveying the cheque read in part: “ …thank you for your care of that
part of our national heritage entrusted to you. “
In an effort to retard contamination of good film by disintegrating film, a
transition/holding room between the film vault and the conversion workroom was
created. The film vault was also fitted with industrial fans and extractors in an
attempt to extract the offensive odour given off by film exhibiting symptoms of
vinegar syndrome.
The Cataloguing department is staffed by two persons and the cataloguing
that is done is original—no use is made of cataloguing services. The
department in addition, issues and compiles the Jamaica National Bibliography;
Resources catalogued were: Monographs 671 Titles (837 volumes) Serials 307
titles. Metadata was created for 4 items in the embryonic digital collection
Jamaica Unshackled.
Catalogue maintenance included the addition of 574 pamphlets and 56 books
into the online catalogue NATCAT as a result of reconciling the catalogue
with the physical inventory.
Two hundred and ten items (210) were added to the audio visual catalogue
AVIDA
200 serials were added to the Serials database.
6
issues Cataloguing in Publication (CIP) and International Standard Serial Number
ISSN. Sixty five (65) CIPs were issued and ten (10) ISSN were issued.
Sorting and indexing of the Louise Bennett-Coverley papers and the Richard Hart
papers began in this year. The two collections are excellent reflections of mid 20th
century Jamaica cultural and political development.
The comparative numbers regarding material consulted and points of access are as follows:
0
5,000
10,000
15,000
20,000
25,000
30,000
35,000
40,000
Main
Reading
Room
Special
Collections
Telephone Website
Visits
Persons
Visitng
Library
2004
2005
Virtual Access was facilitated by the addition of a “Contact Us” page to
www.nlj.org.jm. Access to the Audio Visual Resources was facilitated by the
redesign and webpage mounting of the Audio Visual Request Form.
…facilitate Access
7
The bibliography RESOURCE GUIDE FOR THE CARIBBEAN
ADVANCED PROFICIENCY EXAMINATION (CAPE): HISTORY was
compiled, mounted on the library’s website and distributed island-wide. An update
to the Newspaper holdings was also prepared in this period.
Efforts to facilitate access were also evidenced in a number of externally funded
projects. These were the Memory of the World (MOW), the Caribbean Digital
Audio Collection (CDAC) and Digital Library of the Caribbean (dLOC)
MOW: In partnership with the UNESCO Office for the Caribbean the NLJ continued to gather information to compile an online register of historic and significant Caribbean documents
CDAC: The Caribbean Digital Audio Collection for the Blind is a pilot project funded by UNESCO to test the processes to create and manage digital resources for the blind. It is a partnership project with NLJ acting as coordinator of the team as well as the producer of digital audio books from text. The project through NLJ became a Daisy consortium member in the year. This membership provided the tools to create digital books using the Daisy (Digital Accessible Information System) standard which amongst other things enables ease of user navigation through the audio file.
dLOC: the Digital Library of the Caribbean is a United States funded project with international partners Haiti, Jamaica, Venezuela. dLOC seeks to provide access to Caribbean cultural, historical and research materials held in archives, libraries and private collections. NLJ is an executive member of dLOC’s management team and as partner will contribute the digital collection Jamaica Unshackled to the project and in return will receive equipment and training.
8
The major promotion activity was Fi Wi Ten Favourite which was an initiative to
increase national awareness about Jamaican fiction and authors of Jamaican fiction
and to send the message that the NLJ is not only for study and research in matters
of non–fiction.
Fi Wi Ten Favourite was an informal survey conducted between May 18 – June
12, 2005 which asked the public to select their favourite books from a list of fifty
Jamaican fiction titles. The public was also given the option to include a favourite
not on the list. The project culminated with Living Lyrics 11; a mid-day reading
of excerpts from the Favourite Ten. This took place at the Kaieteure Restaurant
on November 11, 2005.
The results of the survey were informative: many of the write-in favourites were
fiction titles from other Caribbean countries. Of the first ten, children’s books
accounted for six and three of those six are by the same author C. Everard Palmer
(Cloud with the Silver Lining; A Cow Called Boy, My Father Sun Sun
Johnson;) the other two children’s books in the top ten are Hurricane by
Andrew Salkey and Sprat Morrison and Escape to Last Man’s Peak by Jean
D’Costa. This is instructive as the respondents were all adults. Two of the adult
books in the first ten are by the same author Anthony Winkler, The Duppy and
The Lunatic. Completing the top ten is Waiting In Vain by Colin Channer.
The second ten favourites are: Banana Bottom by Claude McKay; Brother
Man by Roger Mais; The Hills were Joyful Together by Roger Mais; Children
of Sisyphus by Orlando Patterson; New Day by V. S. Reid; The Painted Canoe
by Anthony Winkler; Passing Through by Colin Channer; River Woman by
Donna Hemans; Sixty Five by V. S. Reid; Summer Lightening by Olive Senior.
…Promotion
9
The results were posted on the library’s webpage and showcased via readings from
the favourites at a function jointly presented by Kaieteure Foods and NLJ.
Exhibits
For the second consecutive year NLJ participated in the Heritage Day Fair of the
St. Ann Heritage Committee by mounting an exhibit on the representative maps,
photographs, newspaper articles about St Ann in NLJ’s collections.
10
Images of the Past: the County of Surrey was developed and mounted in the foyer to showcase the library’s rich image resources. Life and Work of Cecil Baugh Jamaica’s Master Potter in observance of his death. Jamaica Folklore featured information on duppies, cotton trees, Ole Higue and River Mumma, This exhibition was mounted online as well. The library was host to Creative Writing Exhibition Tour 2005 -2006 which was mounted by the Jamaica Cultural Development Commission.
The Advisory Committee on the National Information System chaired by the NLJ
convened three meetings in the year. Agenda items for those meetings were:
Memorandum of Understanding; National Bibliographic Database; Proposed Amendment to
Copyright Act; Sector Network reports. The effort to have the major networks sign to a
Memorandum of Understanding was not successful and the matter was carried
over into the following year. The accomplishments of the networks include the
Breakfast meeting on November 23, 2005 for media house managers presented by
NLJ in its capacity as focal point to the Audio Visual Information Network
(AVIN) and the CDS ISIS Network Users Meeting held on April 29, 2005.
Human Resources & Organizational Development
Strategic Planning become more immediate for the organization as it wrestled with
matters including its public image and its evolving roles and functions. In that
regard a staff/management retreat was undertaken between September 30 and
October 1, 2005. The retreat was preceded by:
… Coordination and Development of a network of technologically
enhanced libraries.
11
1) A presentation to staff members on Strategic Planning by Mr. Phillip
Alexander, Chief Risk Manager, Grace Kennedy and Company,
September 15, 2005
2) Focus group meetings with each department, September 20 – 22, 2005
The focus groups and the retreat were facilitated by Sandra Cooper and
Associates. The retreat found that the strengths of the NLJ included the extensive
collections; the quality service provided to customers; the technical resources. The
weaknesses included location, lack of distinction between the public library system
and the library’s parent entity, the IOJ; absence of clear goals. The Values
Statement was an outcome of the Retreat and Strategies arising from the findings
were developed to shape operations and services for the coming year.
Employees Focus Group Meeting
12
Board Member Sheila Lampart making a presentation at the Retreat
Staffing levels received a boost in the period under review; the positions of
Internet Librarian, and Librarian Research and Information were re-graded at
higher levels and a new post of Library Assistant 11 was assigned to the Audio
Visual Department. Commuted motor car allowance was assigned to the
Accountant’s post.
Long Service Awards were presented at the Christmas Dinner on December 22,
2005. Awardees were:
Mrs. Myra Hosang - 25 years Mr. David Mohammed - 25 years Mr. Robert Simpson - 20 years Mrs. Paula Stampp - 15 years Miss Valerie Francis - 15 years Mr. Leonard Wilson - 15 years
Miss Yulande Lindsay - 10 years Mrs. Natalie Plummer - 10 years Mrs. Dawn Bailey - 10 years
Mrs. Joyce Buchanan - 10 years Mrs. Imogene Royal - 10 years
13
Some of the Awardees on the “red carpet.”
Incentive Awards went to:
Miss Pauline Beckford, Acquisitions and Cataloguing Mrs. Pauline Bent-Hall, Personnel and Office Management
Miss Alythe Edwards, Accounts and Administration Ms. Genevieve Jones, Reference and Information Services
Mr. Norman Malahoo, Special Collections and Conservation. Mr. Jason Smith, Audio Visual
Miss Jamila Whitney, Information Network Systems
From the above, Mr. Jason Smith emerged EMPLOYEE OF THE YEAR
Training opportunities for staff included:
Digitization of Cultural Heritage -- Mr. Robert Simpson, Technical Services Supervisor
Annual Conference: International Federation of Library Association -- Mrs. Eppie Edwards, Deputy Director
Annual Conference Jamaica Computer Society : Mrs. Bridgette Heron and Miss Nicole Bryan
The full list of training opportunities provided for staff is listed in Appendix 1
14
Board of Management
The Board of Management convened five meetings. The National Library of
Jamaica Act (pending); succession planning; the naming of an ad hoc committee to
explore the relocation of all or part of the library and the staff/board retreat were
among the matters of concern. The members of the Board are listed as
Appendix 2.
Chairman of the Board, Professor Daphne Douglas, C.D. was the recipient of a
Silver Musgrave medal for services to the field of Librarianship.
Professor Douglas receiving a Silver Musgrave Medal from Professor Roy Augier, Fellow of
the Institute of Jamaica.
Financial Resources
Appendix 5 presents the audited Financial Statement for the year. In summary: the subvention received was $63,702,559.00 and the expenditure from that amount totaled $61,376,630.00. The emoluments of senior employees is listed at Appendix 4
15
Facilities & Equipment
The building received a minor face lift in preparation for the unveiling of a plaque
at the library’s entrance to mark the birthplace of Mary Seacole. A previously
placed plaque which marked the transfer of WIRL to NLJ in 1966 and the
opening of the building by Sir Clifford Campbell, then Governor General, was also
refurbished and the lobby was painted.
Visitors to NLJ
Students from Northern Caribbean University, Mico Teachers College and the Department of Library and Information Studies, UWI were given tours and presentations on the history and collections.
The Library hosted the Minister of Tourism from Ghana who promoted the “Joseph Project” which is a project to foster links with the people in the African Diaspora.
Librarians from Birmingham who are also members of the Melbourne Cricket Club visited as part of their journey to observe libraries in Jamaica.
1
Appendix 1
TRAINING OPPORTUNITIES
Name Conference & Workshop
OVERSEAS Mrs. Eppie Edwards International Federation of Library
Association, Norway, August 15 – 19, 2005
Miss Valerie Francis Copyright Protection & Related Rights in
the Global Trade held in Sweden, August
15 – September 2, 2005
Mrs. Winsome Hudson Preserving the Digital Heritage, UNESCO
& National Library of Netherlands,
November 4-5, 2005
Mrs. Winsome Hudson Annual Conference of the American
Library Association held June 24 – 28, 2005
Mrs. Maxine Jones ACURIL XXXVI Conference held in
Martinique , June 5-11, 2005
LOCAL Mrs. Fay Barrett Management Institute for National
Development (MIND) Workshop,
Managing Records , Setting up a Records
Centre held July 25 – 29, 2005
Mrs. Fay Barrett Ministry of Finance Workshop on
Preparing Pensions, August 15 -16, 2005
Mrs. Bridgette Heron
Miss Nicole Bryan
Computer Conference at the Ritz Carlton
Hotel, Rose Hall, Montego Bay, October
29, 2005
Miss Jessica Lewis Management Institute for National
Development (MIND), Supervisory
Management July 30 – August 30, 2005
Mr. Byron Palmer and Mr. Kevin
Bushay
Computer Conference at the Ritz Carlton
Hotel, Rose Hall, Montego Bay, October
29, 2005
Mr. Robert Simpson Digitization of Cultural Heritage and Digital
Library Software Training, sponsored by
UNESCO,ICTAD from July 18-22, 2005
2
Appendix 2
MEMBERS OF THE BOARD OF MANAGEMENT THE NATIONAL LIBRARY OF JAMAICA
________________________________
SUB COMMITTEES OF THE BOARD OF MANAGEMENT Collections Development & Management Professor Fay Durrant – Chairman Mrs. Patricia Dunn Mrs. Eppie Edwards Miss Valerie Francis Mrs. Barbara Gordon Mrs. Winsome Hudson Mrs. Sheila Lampart Miss Yulande Lindsay Miss Charmaine McKenzie Mrs. Maureen Webster-Prince
Finance, Investments & Operations Mr. Winston Oliver – Chairman Mrs. Fay Barrett Professor Daphne Douglas Mrs. Gloria Hamilton Mrs. Winsome Hudson Mr. Luke McIntosh
Human Resources & Management Mrs. Shirley Carby – chairman Mrs. Fay Barrett Mrs. Winsome Hudson Mr. Robert Simpson Miss Nadine Wilkinson Mrs. Melodie Williams Mrs. Pamela Williams Information Network Systems Professor Daphne Douglas – Chairman Miss Nicole Bryan Mrs. Avril Crawford Mrs. Winsome Hudson Mrs. Janet McCallum Mr. Byron Palmer Public Education and Marketing Dr. Hopeton Dunn Mrs. Margaret Bernal Mrs. Marcia Forbes Mrs. Bridgette Heron Mrs. Winsome Hudson Mrs. Gloria Royale-Davis
Professor Daphne, C.D - Chairman Mrs. Gloria Hamilton, C.D Mrs. Shirley Carby Mrs. Winsome Hudson - Executive Director Mr. Vivian Crawford, O.D Mrs. Sheila Lampart, O.D Miss Dianne Daley Miss Charmaine McKenzie Dr. Gloria Royale-Davis Mr. Winston Oliver Dr. Hopeton Dunn Mr. Robert Simpson – Staff Representative Professor Fay Durrant Miss Nadine Wilkins
3
Appendix 3
DDIIRREECCTTOORRSS CCOOMMPPEENNSSAATTIIOONN AAPPRRIILL 22000055 –– MMAARRCCHH 22000066
Position of Director Fees
($)
Motor Vehicle
Upkeep/Travelling
or
Value of
Assignment of
Motor Vehicle
($)
Honoraria
($)
All Other
Compensation
including Non-Cash
Benefits as
applicable
($)
Total
($)
Daphne Douglas $46,000.00 $46,000.00
Shirley Carby $14,500.00 $14,500.00
Dianne Daley $3,500.00 $3,500.00
Hopeton Dunn $14,000.00 $14,000.00
Fay Durrant $3,500.00 $3,500.000
Gloria Hamilton $12,500.00 $12,500.00
Sheila Lampart $14,000.00 $14,000.00
Charmaine McKenzie $7,000.00 $7,000.00
Winston Oliver $21,500.00 $21,500.00
Nadine Wilkins $7,000.00 $7,000.00
Vivian Crawford Executive Director, Institute of Jamaica – No compensation
Winsome Hudson Executive Director, National Library of Jamaica - No compensation
Robert Simpson Staff Representative, National Library of Jamaica – No compensation
Notes
Where a non-cash benefit is received (e.g. government housing), the value of that benefit shall be quantified and stated in the
appropriate column above.
1
Appendix 4
Senior Employees Salary at March 30, 2006
Name Position
Salary
Mrs. Fay Barrett Personnel and Office Manager (GMG/AM 4)
$ 916,477
Mrs. Eppie Edwards Deputy Director (SEG 3) $1,643,866
Miss Valerie Francis Acquisition Librarian (PIDG/LS4) $1,069,642
Mrs. Winsome Hudson Executive Director (SEG 5) $2,185,550
Mr. Luke McIntosh Accountant (FMG/PA2) $1,351,622
Mrs. Maxine Jones Cataloguer (PIDG/LS4) $ 995,017
Miss Jessica Lewis Coordinator Research and Information ( PIDG/ LS 5)
$1,110,000
Mr. Byron Palmer Manager, Information Network Systems Department ( MIS/IT6)
$1,419,707
Mrs. Maureen Webster-Prince
Manager, Audio Visual Department (AR6)
$1,643,866