ANNUAL REPORT

EYP GEORGIA 2012-2013

Being a President of most vi-

brant youth organization in Georgia

was extremely interesting position

for me to hold. Scheduled session,

HR Committee tasks, coordination

with International Office and managing other Committees’ activities were occa-

sionally overwhelming. However, responsible members of the Board made job

enjoyable and interesting.

As an organization, we remain as committed as ever to our principles and strat-

egy. EYP Georgia’s institutional development entered a new phase and the Na-

tional Committee Members were more than ever involved in organizational du-

ties.

Second half of the year turned to be very busy. All planned sessions were suc-

cessfully organized and the gap between the sessions was one month or more. It

was very positive that with the huge contribution of the session head organizers

we managed to organize 3 regional sessions.

It is important to mention that all the National Committee Members more or less

were involved in the organization of the 74th International Session; however we

managed to organize 4 sessions and worked for organizations institutional devel-

opment.

I hope that the next Board will be a successful successor of our work.

A Letter from the President

GENERAL VISION OF THE BOARD

The Board of European Parliament Georgia was strongly dedicated to manage a successful

year in the organization.

We have worked on creating organizational knowledge and useful data base for sustainable

future development of the organization.

We truly believed that the structural division of the organization made it possible to better

manage with our resources and create a sufficient environment for self-development.

All in all we were planning to organize six regional sessions and 74th

International Session of

EYP in Tbilisi.

Together with active involvement of the National Committee we truly believe that EYP Geor-

gia can overcome all the challenges and create one of the most unforgettable International

Sessions in the history of EYP!

The Board of European Youth Parliament Georgia has a pleasure in

submitting third Annual Report of EYP Georgia. This report presents

fairly the information about organization's activities.

Annual Report 2012-2013

PRESIDENT LETTER 2

GENERAL VISION OF THE BOARD 3

DEVELOPMENT OF THE STRATEGY 5

IMPLEMENTATION OF THE STRATEGY

• COMMITTEE ON FOREIGN RELATIONS 6

• COMMITTEE ON REGIONAL DEVLOPMENT 7

• COMMITTEE ON HUMAN RESOURCES 8

• COMMITTEE ON PRESS AND PUBLIC RELATIONS 10

• FUND RAISING &ALUMNI ACADEMIC COUNCIL 11

FACTS & FIGURES

� SESSIONS 2012-2013 12

� ACHIEVEMENTS 14

CHALLENGES & OPPORTUNITIES 15

RECOMMENDATIONS 16

NEW DIRECTIONS 17

DEVELOPMENT OF THE STRATEGY

The new Board of the EYP Georgia has worked out and published an Action Plan on 20th of November. This document contained new development strategy, priorities and NC organization structure.

COMMITTEE ON FOREIGN RELATIONS - The committee priorities were strengthening

foreign relations with the whole EYP network. The committee focused on cooperation

with EYPs abroad and strengthening its international image around Europe.

COMMITTEE ON REGIONAL DEVELOPMENT – The activities of this committee were con-

sidered as one of the priorities of the EYP Board, which intended to make EYP activities

open to the entire Georgian youth and help regions to get engaged. The committee

aimed the promotion of active citizenship, volunteering, and improvement of knowledge

of English in the regions. Besides, the committee planned supporting youth initiatives

and using the resources efficiently. Our goal was to transform EYP into the most success-

ful youth organization operating in regions.

COMMITTEE ON HUMAN RESOURCES – The committee aimed raising motivation inside

the NC by right appraisal. The creation of the feedback and evaluation database was set

as a priority and an important tool for objective decision-making. The committee tried to

attract active Georgian citizens to the network. The aim of the committee was raising

productivity, decreasing absenteeism and raising motivation inside the organization.

One of the goals was to motivate more people to cast their ballots for board and senate

membership.

COMMITTEE ON PUBLIC RELATIONS AND PRESS - The following committee aimed to

provide information about the organization and raise public awareness about its main

objectives, achievements as well as future plans. PR and Press is the combination of two

sectors which could create the real network of enthusiastic and open-minded young

people and inspire them to work together in a friendly and warm environment. The

main goal was to make successful and productive projects and accept more and more

bright people in order to give our youth an opportunity to gain useful skills and make

contribution in the future development of the EYP Georgia.

FUND RAISING COUNCIL – EYP Georgia has established a Fundraising Council as a sepa-

rate body within the Board working with donors and different public or business organi-

zations. The council is working on finding new ways for funding and marketing of our

activities. Our donors usually have been universities, schools and local governments in

the regions.

EYP ALUMNI ACADEMIC COUNCIL – aimed to be responsible for increasing EYP Geor-

gia’s academic performance. The team members had to be chosen by the Board by itself

and had to gather successful EYP alumni. The Academic Council was intended to help

Chairpersons prepare their committee topics, recheck Preparation Kits and Resolution

booklets.

STRATEGY IMPLEMENTATION

COMMITTEE ON FOREIGN RELATIONS COMMITTEE ON FOREIGN RELATIONS COMMITTEE ON FOREIGN RELATIONS COMMITTEE ON FOREIGN RELATIONS

Upon the selection of the new Board of EYP

Georgia, Committee on Foreign Relations set

its priorities to enhance cooperation with

other EYP organizations in Europe.

Since the election of new Board of EYP Geor-

gia, EYP Armenia and EYP Azerbaijan were

on their initial path to full membership into

the EYP international community. Head Office

of EYP decided to select EYP Georgia as a

buddy for these two countries. Mako

( Mariam) Tirkia (BNC Member) was selected

as a buddy for EYP Armenia and EYP Azerbai-

jan. Throughout the year, Mako was in touch

with BNC Buddy Group, coordinated by San-

dra Stojanovic. Mako supported the newly

established initiatives in those South Cauca-

sian countries and was giving their Boards

some recommendations in case of necessity.

Particularly, EYP Armenia conducted an Essay

competition for Armenian students and

Mako Tirkia was appointed as a member of

international judges for the competition. She

helped EYP Armenia to evaluate these essays

and supported free and fair competition.

President of EYP Azerbaijan, Tayfun Gudratli,

was in touch with Mako as a buddy. He had

an idea to organize South Caucasian EYP Fo-

rum for Georgia, Armenia and Azerbaijan to

enhance cooperation among these three Cau-

casian EYP organizations. The idea was ac-

tively discussed among buddy group, but did

not come into reality yet. If EYP Azerbaijan

and Armenia both were collaborating among

each other, then the forum would have been

a great success. Due to the fact that EYP

Georgia is not organizing Batumi Interna-

tional Forum this year since we are involved

in organizational issues of the International

Session, implementation of South Caucasus

EYP Forum will be a great opportunity to en-

gage EYPers from this region. We hope it is

just a matter of time and EYP Azerbaijan will

implement this initiative.

In April Mako Tirkia as a BNC member and

Chair for Committee of Foreign Relations at-

tended the BNC spring meeting, which took

place in Berlin, Germany with Mariam Chu-

babria, President of EYP Georgia. Two to

three times a year, Boards of National Com-

mittees, presented by one or two NC repre-

sentatives meet to work on future policies of

EYP, amend already existing rules, plan com-

mon activities and enhance cooperation

among NCs.

In the past, EYP Georgia was presented on

BNC meetings several times by Giorgi Taba-

gari. Current Board decided to send at least

one member from our NC to attend BNC

meetings annually so that we are fully repre-

sented at the discussions. Tsotne Chanturia,

member of our NC just attended another

BNC summer meeting in Berlin. Mariam Chu-

babria will be representing EYP Georgia at the

next BNC meeting which will take place in

London next fall.

BY Mako Tirkia

COMMITTEE ON REGIONAL DEVELOPMENTCOMMITTEE ON REGIONAL DEVELOPMENTCOMMITTEE ON REGIONAL DEVELOPMENTCOMMITTEE ON REGIONAL DEVELOPMENT

Board of the National Committee of European

Youth Parliament Georgia has reaffirmed its

decision about making the regional develop-

ment one of its priorities. This decision was

realized through the creation of the first Re-

gional Committee of EYP Georgia in Batumi.

It was established as a Board based body. The

committee is composed of EYPers from Ba-

tumi and selected through an open call by the

Board of EYP Georgia.

The committee is composed of six active

members: Salome Gogitidze, Giorgi Kart-

sivadze, Nino Kukhaleishvili, Nini Sanodze,

Lika Tsintsadze and Ruslan Tsulukidze. The

latter was the head of the committee. The

Committee in Batumi was managed by the

head of the Regional Development Commit-

tee, Akaki Kukhaleishvili.

Committee in Batumi had a strong coordina-

tion with the Board of EYP Georgia and has

implemented the following activities:

• Committee organized presentations about

EYP in most of the schools in Batumi.

• Members of the committee held introduc-

tory meetings with different representa-

tives of local government of Adjara and

agreed upon the future possibilities of

funding our local activities.

• The committee held meetings with repre-

sentatives from business sector in the re-

gion as well.

As a result of our activeness the committee

managed to organize the First Batumi School

Session on “Active Citizenship for Democratic

Governance”. The session gathered 65 partici-

pants from Batumi and other parts of Geor-

gia. The session became a strong prerequisite

for engaging more EYPers in our activities. 7

Participants were awarded a place on the 7th

National Selection Conference of EYP Georgia.

The successful organization of the forum has

raised the reputation of our organization. The

session was broadcasted by the local media

and the committee got a strong support for

organizing three most important sessions

(Batumi School Session, Batumi City Session

and Batumi International Forum) in the future.

As for other activities in the field of the re-

gional development, Mariam Maisuradze has

contributed by organizing the First Telavi Re-

gional Session with the help of Telavi Munici-

pality Governance and UNFA Georgia. The Ses-

sion gathered participants from all over Geor-

gia and was an important activity in terms of

strengthening the presence of our organiza-

tion in Kakheti Region.

BY Akaki Kukhaleishvili

COMMITTEE ON HUMAN RESOURCESCOMMITTEE ON HUMAN RESOURCESCOMMITTEE ON HUMAN RESOURCESCOMMITTEE ON HUMAN RESOURCES

The team initially was composed of Ani Meskhidze, Lasha Vashakidze, Irakli Grdzelishvili and Vass

Khurtsilava. As the NC grew, Mako Asatiani, Devi Pirtskhalaishvili and Tamri Matiashvili joined the

team. Ia Tserodze expressed her willingness to join the team as well.

As the team members of the HR committee were not experienced in doing required tasks it was al-

ways challenging to yield whole assignments to the team members. However, by practice the Com-

mittee tasks were distributed evenly. We created an email for HR team so that all the application or

evaluation forms were accessible by every team member.

As the task of Human Resource Committee it to raise motivation inside the NC by fair appraisal sys-

tem, the Board members (Mariam, Salome and Mako) were involved in filling out applications for the

SALTO training programs. The YiA projects cover 70% of traveling, visa expenses and are about the

areas of “youth work development, capacity-building and recognition”. During the year we signed the

partnership agreements with five youth organizations from 4 different countries (Armenia, Poland,

Lithuania or in Macedoni). This means that if the projects are successful (receive support from YiA[1]

and local sources) 1-2 NC members will be able to participate in 7 day trainings on social issues in one

of these states. The Board will decide which active members of the National Committee deserve a

place in these trainings,

It is important to note that EYP can submit a project for the similar trainings. So we hope that the pro-

ject alumni will gain sufficient information about the structure of the YiA projects and will be able to

submit one application on behalf of EYP Georgia.

Mariam Chubabria is the only EYPer from Georgia who attended this training in Macedonia and later

my trainers sent me the information.

Attending the training will assist us in building partnerships with other NGOs in Europe who will be

interested in incorporating EYP in their projects. (After attending YiA training in Macedonia, my train-

ers have sent me information about the projects planned in Poland and Macedonia.)

As one of the vital tasks of HR team in every institution is to plan trainings for competency manage-

ment, we organized Training on Team Development held by Fulbright Professor Mr. Roger A. Ritvo.

The most important and biggest part of the work of HR Team was to send delegations to the

international session of EYP. We published open calls, received applications, selected and in-

formed elected or rejected applicants.

Number of delegates selected for attending EYP sessions abroad:

· 1st Ankara Youth Forum (February) – 4 delegates

· 7th National Selection Conference of EYP-Ukraine (February)- 3 delegates

· European Week organized by Student for Europe Brussels (March) - 2 delegates

· Leopolis International Forum (August) - 3 delegates

· Kiev Regional Session (April)-8 delegates

· 8th Istanbul International Forum (May)- 6 delegates

· Hague 2013 (November)- 8 delegates

We organized a meeting with their Chaperones for Georgian delegates of the International

Istanbul Forum, Munich IS and Amsterdam IS. It is important to mention that the committee

was responsible for finding and informing the Chaperone about EYP and its events. We as-

sisted the delegations in receiving invitation letters from organizers as well.

Important task of EYP Georgia’s HR team was assisting organizers of the local sessions in con-

ducting interviews. Particularly we were responsible for finding suitable people for conducting

the interviews. For all the interviews conducted there were always two interviewers in the

room in order to avoid long queues. The interviewers were usually using delegates’ evaluation

forms for the selection process.

Even though we had enlisted “NC recruitment” as a HR responsibility, this task was fulfilled by

the Board. However, the NC was giving recommendation to the BNC for the first round of NC

recruitment.

We conducted a survey for each session filled by delegates and they are stored in our Dropbox

folder (EYP Georgia> Session Evaluation Forms). The core data is not analyzed; however the

Google doc charts make the results quite visible. The next Board can use this data to improve

weak sides of the session. The survey results will be published on our web-page as well.

According to the strategy the Board was planning to create a database about the EYP officials,

however the HR team was not able to come up with an evaluation form. As we found out such

practice is not very much common in other NCs as well.

Unfortunately, during the year 7 (active or passive) EYPers left the National Committee due

to their other academic or working duties. The leave of experienced NC members was biggest

loss for the organization. Due to this there was always a lack of experienced members on the

Session Boards. Other than this most of the Committee members were actively involved in the

Sessions and organizational work. Most of the sessions were initiated by NC members and the

places in the officials teams were usually easy to fill.

BY MariamTchubabria

COMMITTEE ON PUBLIC RELATIONS AND PRESSCOMMITTEE ON PUBLIC RELATIONS AND PRESSCOMMITTEE ON PUBLIC RELATIONS AND PRESSCOMMITTEE ON PUBLIC RELATIONS AND PRESS

During this one year Salome had a great honor to lead the committee on PR&Press. According

to EYP Georgia new Board structure, she created team which was composed by NC members.

From the very beginning, there were 5 people in her team: Vakho Tsanava, Erekle Chanchi-

badze, Sopho Otiashvili, Ani Meskhidze, Nini Danelia and Veriko Devidze. Now there are some

changes in the team, Tamri Matiashvili replaced Erekle Chanchibadze.

The first important activity organized by PR team and other active members of EYP: Rezo

Chanishvili, Tamri Matiashvili (already NC member), Tamuna Chipashvili was the charity event,

held on 20th January 2013. Thanks to EYPers and other generous people we managed to

gather lots of useful things for the three orphanage houses of ‘Caritas Georgia.’ Due to our

members great interest in helping their local community the donation was quite successful.

People brought clothes, toys, stationery, books, discs and also money for medicines. Apart

from this, EYP Georgia held the negotiations with ‘Rustaveli’ cinema, so children watched

movie for free.

The second significant event which was organized by Salome as a PR manager , Mariam Chu-

babria – and Irakli Grdzelishvili by the cooperation with Tbilisi City Hall, was the ‘Éurope Day’

held on 9th May, 2013. There they had their personal camp, from where they had possibility

to spread information about EYP Georgia and Tbilisi IS 2013. Moreover, the presented team of

EYP had a blackboard for wishes with the motto ‘I Feel European when...’’ ‘For me Europe is...’

where lots of people wrote their wishes and hopes concerning Europe.

As for other responsibilities, PR team was responsible for making updates on the official web-

site and FB page, they were writing articles, short news, posting applications, session issues

and resolutions, European Youth Polls and the other information. What is more, they were

responding the various questions of the people interested in EYP and were providing the de-

sired materials involving necessary information for them.

Each team was responsible for the effective work of their committees, but it was also their

duty to help the other committees. That is why, they spread the information about ‘European

Week in Brussels’ which was organized by EYP Georgia partner organization ‘Students for

Europe Brussels’ and hold the correspondence with the organizers concerning the Georgian

delegation.

As for the TV coverage of our sessions, Salome was personally responsible for this particular

issue and 3 sessions – Rustavi City Session, School Session 2013 and 7th NSC were broadcasted

under her control by the leading Georgian TV channels.

BY Salome Kandelaki

FUNDRAISING COUNCILFUNDRAISING COUNCILFUNDRAISING COUNCILFUNDRAISING COUNCIL

EYP team is fundraising for particular sessions year-long. The money raised is only directed

to the services purchased for the specific sessions, eventually never accumulating on the or-

ganization’s account.

Fundraising council was intended to be organized for attracting funds for potentially cover-

ing the administrative expenses of the office. The goals of the Council were not fulfilled.

However, the Council unsuccessfully applied for COBERM-A joint EU-UNDP initiative for sup-

porting conflict affected communities.

As far as, in the period of February 2012 - October 2013 EYP Georgia is in the process of

fundraising 140 000 euros for the 74th International Session the major effort of the team is

directed to the National Organizing Committee of the Tbilisi IS. Head of the Fundraising

Council in March 2013 became one of the IS head organizers - and since then the whole

team of the Fundraising Council is engaged in the IS fundraising process.

ALUMNI ACADEMIC COUNCILALUMNI ACADEMIC COUNCILALUMNI ACADEMIC COUNCILALUMNI ACADEMIC COUNCIL

The EYP Alumni Council was not formed during the 2012-2013. Alumni of the organization

were informed upon the intention of the Board of the NC to participate in the council's work

and to contribute with as much time and resource as their voluntary capacity would allow.

Due to the fact that the alumni of EYP Georgia are residing outside the country or already

representing another NGOs or governmental institutions consolidating their effort around

EYP Georgia happened to be impossible.

FACTS & FIGURES : S E S S I O N S 2 0 1 2 - 2 0 1 3

THE 3RD RUSTAVI REGIONAL SESSION

Held on 3-5 November, 2012 ;

gathered 56 delegates from all over

Georgia;

The budget of the session was 5000 GEL;

The Session was supported and sponsored by

Rustavi Youth Center;

The session was broadcasted by the local

media.

EYP SCHOOL SESSION 2013

Held on March 9- 11, 2013 and gathered 80

delegates, 90% of which were newcomers.

Delegates of this session included active stu-

dents from 10th through 12th grade from

Tbilisi high schools.

The Session was hosted by the Agricultural

University of Georgia.

The budget of the session was 3300 GEL.

The funds were raised from different public

and private schools of Tbilisi.

The session was broadcasted by IMEDI TV.

THE FIRST BATUMI SCHOOL SESSION

THE FIRST TELAVI REGIONAL SESSION

Held on 18-20 May, 2013

Gathered 80 Participants from all over Georgia

and Europe.

The Session was organized by the help of the Te-

lavi Municipality Governance and UNFA Georgia.

Broadcasted by 1st Public Chanel.

The budget of the session was 5000 GEL.

The session was broadcasted by the local media

and First Public Broadcaster.

Held on April 19 - 21, 2013

Gathered 65 delegates from Batumi and other parts

of Georgia. Delegates of this session included active

students from 10th through 12th grade from Batumi

high schools;

The Session was held in Batumi Maritime Academy;

The budget of the session was 2300 GEL;

The funds were raised from different public and pri-

vate schools of Batumi. The Session was supported

by two local companies: English Language Center INT;

Kartsivadze and Company.

Broadcasted by Ajara TV and TV25

Held on 6th to 9th of June 2013.

The NSC was hosted by International Black Sea

University (IBSU)

The session has gathered more than 100 dele-

gates from all over Georgia and Europe.

The budget of the session was 3000 GEL.

The session was broadcasted by Imedi TV

THE 7TH NATIONAL SELECTION CONFERENCE

A C H I E V E M E N T S

• Introducing the Action Plan and Structure of the Board;

• Installing internet connection in the office made it convenient place for meetings;

• Implementation of our new board structure and Involving National Committee mem-

bers in the governing process;

• Representing our organization on BNC meetings and sharing experiences;

• Strengthening EYP Georgia’s leadership positions in the South Caucasus by assisting

EYP Armenia and EYP Azerbaijan on their initial path to full membership into the EYP

international community;

• Broadcasting all our session on the leading Georgian TV channels;

• Organizing 3 sessions outside the capital, Tbilisi School Session and the 7th NSC;

• Participating in the European Week in Brussels;

• Sending 34 selected delegates on the EYP sessions abroad;

• Inviting foreign officials for the 7th National Selection Conference;

• Organizing the charity event on behalf of EYP Georgia;

• Recruitment of 12 new National Committee members;

• Establishing the first EYP Georgia’s committee in Batumi;

• Participating in Éurope Day and making presentations about EYP Georgia and Tbilisi

IS 2013;

• Signing partnership agreement with 5 SALTO Youth Projects;

• Collecting delegates evaluation forms;

• Publishing Surveys filled by delegates of the sessions;

CHALLENGES

Challenges constituted lack of the financial resources, marketing and inefficient cooperation

with different business and public organizations. The problems were caused by several fac-

tors such as:

• recent changes in government;

• big financial needs for the Tbilisi International Session;

• insufficient campaigns, presentations and introductory meetings with different

public and private organizations;

We were facing problems in terms of human resources. More specifically, Georgian EYP

alumni are not involved in the activities of EYP as they have full time jobs and can’t devote

their time to EYP anymore.

Unfortunately, planned session similar to the one organized by Students for Europe Brussels

- European Week, which was aiming to involve university students and share knowledge on

political ideologies, was not implemented.

OPPORTUNITIES

As for the opportunities, EYP Georgia has enough potential and prestige to involve more

outstanding young people. We can encourage them to become active members of EYP and

then select them for the National Committee. This will help the organization with human

resources and also raise the financial income.

What is more, Tbilisi 74th International Session will raise awareness about EYP among Geor-

gian youth and generally in Georgian society. Therefore it will be easier to attract funds,

businessmen and private companies interested in our activities.

RECOMMENDATIONS

Studying from our past experience and planning a new strategy is an important tool for fu-

ture achievements.

The structure of the Board and division of tasks among the structural committees should be

more specific and institutionalized next year.

More NC members should be involved in the work of the committees and committees

should impose more responsibilities on their members.

Each committee should be focused on the development and have priorities such as:

Quality Assurance;

New ways of Marketing; (Organization, session and event marketing)

Effective engagement of alumni in organizational development;

More involvement in the work of BNCs by attending its annual meetings.

NEW DIRECTIONS

Strengthening the regional develop-

ment by keeping and developing

Batumi Committee.

Working on finding new ways for

funding and sponsorships.

Keeping the fundraising council and

forming a team which will work on

projects for donor organizations,

while others will work with business

organizations and government.

Cooperating with different interna-

tional and regional youth organiza-

tions and participating in different

youth projects. ( SALTO, EU-CoE

youth partnership). If NC members

will have an opportunity to attend

SALTO training, they should plan ap-

plying for YiA programs to host one

session in Georgia.

Thinking about organizing joint ses-

sions with partner or neighboring

countries. (Black Sea Session with

the cooperation of Batumi & Trab-

zon)

Local EYP Sessions lack an interna-

tional atmosphere, which is some-

thing EYP stands for. In order to at-

tract attention from experienced

EYPers from abroad, we need to

plan a session months ahead so that

the call for officials is open 2-3 months

before the session.

Email: info@eyp.org.ge Web-page: eyp.org.ge Facebook page: https://www.facebook.com/eypgeorgia?fref=ts Addess: 36 Chavchavadze Ave., Room 328.,0179, Tbilisi, Georgia

© EYP Georgia Produced by the Board of EYP Geor-gia Editor: Mariam Tchubabria and Mako Tirkia Text: Board members Production Coordination: Carlotta Aiello Design: Mariam Tchubabria Power point presentation: Salome