annual report - shire of esperance
TRANSCRIPT
Shire of Esperance PO Box 507 Phone: (08) 90710666 ESPERANCE WA 6450 Fax: (08) 90710600
ANNUAL REPORT
2002 – 2003
Index President .............................................................................................................................................. 5 Councillors .......................................................................................................................................... 7 Chief Executive Officer ....................................................................................................................... 8 Executive Management Team ............................................................................................................. 9 Executive Services ............................................................................................................................. 10
Executive Services Team Profile .................................................................................................. 10 Members ........................................................................................................................................ 11 Strategic Planning .......................................................................................................................... 12 Industrial Park ................................................................................................................................ 13 Twin Towns ................................................................................................................................... 14 Bushfire Control ............................................................................................................................ 14 Local Laws .................................................................................................................................... 15 Communications ........................................................................................................................... 15 Native Title and Aboriginal Heritage ........................................................................................... 16 Leases and Legal Documents ....................................................................................................... 16 Records Management.................................................................................................................... 16
Community Services .......................................................................................................................... 18 Community Services Team Profile .............................................................................................. 18 Seniors Services............................................................................................................................. 19 Youth Services............................................................................................................................... 19 Esperance Library & Information Service ................................................................................... 20 Recreational and Sporting Services .............................................................................................. 21 Volunteer Resource Centre ........................................................................................................... 27 Ranger Service............................................................................................................................... 28 Tourism .......................................................................................................................................... 29 Community Development............................................................................................................. 30 National Tree Day ......................................................................................................................... 31 Disability Services ......................................................................................................................... 32 Disability Services Advisory Plan ................................................................................................ 33 Esperance Municipal Museum ..................................................................................................... 34 Local Government Promotion ...................................................................................................... 34 Staff Training ................................................................................................................................. 35
Development Services ....................................................................................................................... 36 Development Services Team Profile ............................................................................................ 36 Town Planning Scheme Review .................................................................................................. 38 Flinders .......................................................................................................................................... 38 Development Application Approvals ........................................................................................... 39 Utilities Projects ............................................................................................................................ 39 Building Maintenance ................................................................................................................... 40 Building Activity ........................................................................................................................... 40 Community Heritage Committee ................................................................................................. 41 Health and Environmental Services ............................................................................................. 42 DrumMuster .................................................................................................................................. 43 Coastal Management ..................................................................................................................... 43 Natural Resource & Environment Advisory Committee ............................................................ 44 Waste Management and Recycling .............................................................................................. 45
Engineering Services ......................................................................................................................... 47 Engineering Services Team Profile .............................................................................................. 47 Road Asset & Expenditure Indicators .......................................................................................... 48
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Roads to Recovery ........................................................................................................................ 48 Private Contracts ........................................................................................................................... 51 Foreshore Renourishment ............................................................................................................. 51 Regional Road Funds .................................................................................................................... 52 Town Works .................................................................................................................................. 52 Truck Wash Facility ...................................................................................................................... 53 Esperance Cemetery ...................................................................................................................... 53 Other Projects ................................................................................................................................ 53
Financial Services ............................................................................................................................. 54 Financial Services Team Profile ................................................................................................... 54 Emergency Services Levy (ESL) – Implementation ................................................................... 55 Geographic Information System (GIS) Implementation ............................................................. 55 Information Technology Recognition .......................................................................................... 55 Intranet Review ............................................................................................................................. 56 Regional Services .......................................................................................................................... 56
National Competition Policy Statement ........................................................................................... 57 Competitive Neutrality .................................................................................................................. 57 Structural Review Of Public Monopolies .................................................................................... 58 Legislative Review ........................................................................................................................ 58
Report on Principal Activities ........................................................................................................... 59 Community Development Fund Allocation................................................................................. 59 Aboriginal Heritage Site Surveys ................................................................................................. 59 Co-Location of Emergency Services............................................................................................ 59 CDMA ........................................................................................................................................... 60 IT- Community Access ................................................................................................................. 60 Additional Building Maintenance & Preservation ...................................................................... 60 Tanker Jetty ................................................................................................................................... 60 Capital Works ................................................................................................................................ 60 Greater Sports Ground Plan .......................................................................................................... 60 Strategic Land Purchases .............................................................................................................. 61 Civic Precinct ................................................................................................................................ 61 Town Foreshore Re-Development ............................................................................................... 61 Cemeteries ..................................................................................................................................... 61 Environment – Salinity Programmes ........................................................................................... 61 Environmental Studies .................................................................................................................. 61 Coastal Reserves ............................................................................................................................ 62 Waste Management ....................................................................................................................... 62 Truck Wash-down Facility ........................................................................................................... 62 Industrial Park Development ........................................................................................................ 62 Marine/Aquaculture Development ............................................................................................... 62 Land Development ........................................................................................................................ 63 Buildings and Infrastructure (Education Infrastructure) .............................................................. 63 Major Capital Infrastructure – Transport ..................................................................................... 63 Major Equipment Purchases – Transport ..................................................................................... 63 Aerodrome ..................................................................................................................................... 64 Roads, Streets, Footpaths, Streetscape ......................................................................................... 64 IT Advancements for Elected Members ...................................................................................... 64 Human Resource Requirements and Training ............................................................................. 64 Customer Service and Focus ........................................................................................................ 66 Strategic Alliances ......................................................................................................................... 66 IT & Administration ...................................................................................................................... 66
Financial Report for Year Ended 30 June, 2003 ............................................................................. 67
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Introduction
President
In May 2003 I was given the honour and responsibility of once again taking on the role of President of the Shire of Esperance. This was near the conclusion of a busy and productive year and I congratulate the outgoing President, Julie Starcevich on the achievements during that time. The role of President involves many official and ceremonial duties and 2002-03 was no exception. There were 17 Citizenship ceremonies one of which took place at the Australia Day celebrations at Adventureland Park. Council entertained the West Australian Governor, the American Consul General, Twin Towns Exchange students, Rural Clinical School students, Lions Youth of the Year, the Windeward Bound Expedition, the Esperance Marine Biology Group at Civic Receptions during the year. There were also Ministerial visits from Ministers Chance, Griffiths, Kucera and Ripper. As part of its commitment to pursue issues identified in the Essence of Esperance Strategic Plan, we prepared a detailed Position Paper on Infrastructure and Services which recommended increased government expenditure on the High School and Curtin area, the Hospital and health infrastructure, the foreshore – particularly foreshore erosion, and the development of the industrial park. The President and CEO met with the Ministers for Health and Education to put our case and successfully achieved extra funding for the High School and Curtin University. Councillors and staff greatly appreciated the opportunity to exchange ideas with our outlying communities through the Road Hierarchy meetings that were held in Cascade, Scaddan, Condingup and Salmon Gums during March. Not only was the issue of roads on the agenda, but residents were given the opportunity to discuss matters of importance to them and give feedback on Shire policies and programmes. Following these meetings, we were armed with ample information to convey to State and Federal agencies and members of parliament when we attended the Australian Local Government Conference in Alice Springs as well as the National Roads Congress in Kalgoorlie. Community members also took the opportunity to make their views known at meetings to discuss the future of Dempster Head and the Industrial Park proposal both of which provided valuable information for Council in its decision-making. It
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is a pleasure to work with a community that is proactive, constructive and involved. We have had some success with our representations to government over the last year with the opening of the public dental clinic, the signing of the power station agreement, the commissioning of the Salmon Beach Wind Farm and the expansion of Portman Mining’s operations at Koolyanobbing. The Shire joined with the Esperance Port Authority in asking that social and economic issues associated with the approval of this project should be given more weight alongside consideration of environmental issues. The result was that Esperance jobs and prosperity were preserved through the final decision. Our Shire is currently actively involved in the planning and implementation of the Ravensthorpe Blueprint that will see huge benefits flow into our Shires when the BHP-Billeton nickel project gets the go-ahead. As this was an election year, we have new people to welcome to Council. They are Councillor Dick Thorp and Councillor Peter Paxton. I thank them for giving their valuable time for the betterment of our community. To outgoing Councillors Elaine Siemer and David Johnson – your contribution to the wellbeing of our people and environment is acknowledged and valued and I thank you on behalf of our residents. The involvement of these Councillors on coastal and environmental issues was instrumental in our success in winning WA Coastal Town Award for Local Government Leadership in Coastal Management. We have an excellent team working for us in the Shire of Esperance and I congratulate Michael Archer on his leadership and achievements during the year. Due to sound financial management, the Shire of Esperance finished the 2002/3 financial year with a surplus of $134,000 allowing us to enter the new year in a strong financial position. Finally, I must gratefully acknowledge my fellow Councillors and their tireless efforts on behalf of the community as well as all the volunteers who devote their precious time to the many Committees that work with and advise Council on a broad range of issues. Ian S Mickel JP President
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NORTH WARD
EAST WARD
WEST WARD
TOWN
Cr Julie Starcevich Cr Tony Ietto, CD
Cr Ian Mickel, JP PRESIDENT
Cr Wayne Rodgers
Cr Dick Thorp
Cr Christine Smith
Cr Warren Slater
Cr P Paxton
Cr Tony Bright
Cr Nigel Walker
Cr Ron Padgurskis
Cr Beverley Stewart Deputy Shire President
Cr Don Paterson,
Councillors
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Chief Executive Officer
This year has been one of stability and consolidation. Following the appointment of Doug Pearson as Executive Manager of Engineering Services in September, 2002 we have had no major staff changes and all key positions filled. Continued vigilant financial management saw us end the year with a slight surplus and I thank the Executive Management team for their contribution to this result. Major achievements were: Identification of a potential site for an industrial park and securing of an
option over the land. Commissioning of the truck washdown bay on Myrup Road Completion of our first full year of recycling Continuing high priority to the maintenance and upgrade of roads Clear audit and management reports Continued progress in upgrading records management Introduction of the FESA levy
Developments for the region include the commencement of the Flinders subdivision, the signing of the contract for the new power station and the commencement of the gas pipeline from Kambalda to Esperance. All these projects will bring economic benefit and improved standards for residents in the Shire. During the year the Shire was sad to farewell Ray Pryce who has been with the Shire for 14 years, starting out as the Rates Clerk and completing his time as Senior Accountant. Ray was known as the man to ask if there was any need to tap into past organisational knowledge. I thank the Shire staff for their excellent work during the year. On many occasions they have worked above and beyond the call of duty in supporting community events and projects. We won a very deserved First Prize for the Shire of Esperance Outdoor Display at the Esperance and Districts Agricultural Show. The Licensing Staff were also acknowledged by the Department of Transport for their outstanding performance. The Information Technology Department were finalists in 2002 WA Information Technology and Telecommunications Awards. Everyone enthusiastically supports fundraising events during the year including Dress Red Day, Worlds Greatest Shave, Biggest Morning Tea, Jeans 4 Genes Day and Daffodil Day contributing over $1200 to these causes. Michael S L Archer Chief Executive Officer
Shire staff after supporting the “World’s Greatest Shave.”
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Executive Management Team
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EXECUTIVE \ADMINISTRATIVE SERVICES TEAM
Michael Archer, James McGovern, Beverley Hoey, Wendy Duncan, Mark Caporn, Chelsea Berry, Jenifer Burton
CHIEF EXECUTIVE OFFICER
Mr Michael Archer
INTERNAL AUDITING STATUTORY COMPLIANCE FINANCIAL PLANNING CUSTOMER SERVICE ASSET MANAGEMENT HUMAN RESOURCES MANAGEMENT SUPERVISION PUBLIC RELATIONS COUNCIL SPOKESPERSON
STRATEGIC PLANNING/ MAJOR PROJECTS
HUMAN RESOURCES
MANAGEMENT
GOVERNANCE SERVICES
ADMINISTRATIVE
SERVICES
STRATEGIC PLANNING FINANCIAL MODELLING GOAL ACHIEVEMENTS LEADERSHIP KEY PERFORMANCE
INDICATORS CORPORATE PLANNING ORGANISATIONAL PLANNING ECONOMIC DEVELOPMENT INDUSTRIAL PARK FLINDERS SUBDIVISION
STATUTORY OBLIGATIONS UNDER ACT
PRODUCTIVITY IMPROVEMENT PROGRAM
OCCUPATIONAL HEALTH & SAFETY STAFF RECRUITMENT,
APPRAISALS, REVIEWS PROFESSIONAL DEVELOPMENT OF
EXECUTIVE STAFF FUTURE H/R MANAGER
AGENDAS & MINUTES COUNCIL/COMMITTEE
MEETINGS COUNCILLOR ADVICE EXECUTIVE SUPPORT FUNCTIONS AND CIVIC
RECEPTIONS ADVOCACY AND
IMPLEMENTATION MEDIA AND PUBLIC RELATIONS RETURNING OFFICER LOCAL
GOVT ELECTIONS ADVISORY COMMITTEES
BUSHFIRES STRATEGIC
PLANNING TWIN TOWNS COMMUNITY ARTS CDMA INDUSTRIAL PARK BLUEPRINT
IMPLEMENTATION GROUP
LOCAL GOVERNMENT ACT AND REGULATIONS
LEGAL OPINIONS OTHER RELEVANT ACTS LOCAL LAWS POLICY DEVELOPMENT DELEGATIVE AUTHORITIES NATIVE TITLE RECORDS MANAGEMENT FREEDOM OF INFORMATION CUSTOMER SERVICE COMPLAINT HANDLING GRANT APPLICATIONS EVENTS MANAGEMENT
SENIORS XMAS PARTY
CITIZENS OF THE MONTH
AUSTRALIA DAY CITIZEN OF THE YEAR
FIRE & EMERGENCY SERVICES
Services Executive Services
Executive Services Team Profile
Members
The bi-annual Council Elections were held on Saturday 3rd May 2003 with vacancies in the following wards: West Ward x 1; North Ward x 1; East Ward x 1 and Esperance Ward x 4. The following Ward Councillors stood for re-election and were duly declared elected unopposed: West Ward – Cr Ron Padgurskis East Ward – Cr Ian Mickel North Ward – Cr Julie Starcevich The 4 vacancies in the Esperance Ward were contested by 5 nominees with the following being duly declared elected: Cr R (Dick) J Thorp; Cr P (Peter) Paxton; Cr B (Beverley) Stewart and Cr A (Tony) Bright. Council said goodbye Crs Elaine Siemer and David Johnson. At the Special Council Meeting held on 7th May 2003 (following on from the election) Cr Ian Mickel was elected Shire President for the ensuring two (2) years. Cr Beverley Stewart was elected Deputy Shire President. Council also elected to continue with the format of two (2) Committee and one (1) Ordinary Council meeting per month. Councillors attended eleven (11) Engineering and Development Services Committee meetings, ten (10) Corporate and Community Services Committee meetings, twelve (12) Ordinary Council meetings (one of which was held at Condingup) and seven (7) Special Council meetings. Engineering & Development Services Committee: Crs Mickel; Rodgers; Ietto; Slater; Paxton; Walker & Smith. Corporate & Community Services Committee: Crs Mickel; Stewart; Paterson; Thorp; Starcevich; Bright & Padgurskis.
Crs Thorp (top) and Paxton (below) being sworn in
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The following table comprises Councillor attendance at the Engineering & Development Services Committee; Corporate & Community Services Committee, Ordinary and Special Council Meeting held throughout the year. Councillor Attendance
Ordinary Council Meetings during period (12)
Special Council Meetings during period (7)
Engineering & Development Services Committee Meetings (11)
Corporate & Community Services Committee Meetings (10)
Cr Mickel 11 7 2 9 Cr Stewart 12 7 2(as deputy) 9 Cr Starcevich 10 6 8 9 Cr Paterson 11 6 1(as deputy) 7 Cr Ietto 11 6 11 Cr Rodgers 9 5 10 3(as deputy) Cr Bright 12 6 9 2 Cr Padgurskis 9 4 9 1(as deputy) Cr Slater 10 6 1(as deputy) 7 (1 as
deputy) Cr Smith 9 5 2 6 Cr Walker 11 7 11 Cr Siemer * 9 4 8 Cr Johnson * 9 2 7 Cr Thorp # 2 3 2 Cr Paxton # 2 3 2 * Crs Siemer & Johnson’s term expired in end April 2003 # Crs Thorp & Paxton elected in May 2003. The highlights of Councillor activity, development and training were: Attendance at New Councillor Development training in Perth Local Government Workshops Presentations to Council from the community, the business sector and
government agencies. Continued Council involvement in 53 advisory and community
committees. Strategic Planning
An overview of the Essence of Esperance Strategic Plan published for distribution to residents, government ministers and government agencies for consideration and inclusion in other regional planning initiatives. It has received very favourable feedback and particular recognition from the Planning division of the Ministry of Planning and Infrastructure who recommended the process and final report as a model for other local governments to follow.
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Major milestones under the Strategic Plan include: Shark Lake Industrial Park – land identified and secured Flinders Land Development – first stage ready for commencement Greater Sports Ground Redevelopment – planning commenced Foreshore and CBD Master Planning – Grant funding acquired Foreshore protection – continuing negotiations Strategic Land Purchases – development of Johns Street Main entry route – negotiations with CSBP commenced Aquaculture – continuing facilitation of private proposals Airport improvements – Application for funding for runway extension Waste management/recycling – extension to commercial recycling Rationalisation/co-location – Plans for FESA co-location finalised Functional road hierarchy – community consultation and completion of
road hierarchy Building Maintenance – implementation of 5 year plan to increase the level
of Council funding of building asset preservation Parks and Gardens – audit and plan of parks and gardens commenced Cemeteries – continued upgrade including involving community in clean
up day. Crime & Safety – nighttime Ranger patrols, improved street lighting,
security camera installation, modifications to dangerous intersections and black spots.
Advocacy – dental services, Position Paper on Infrastructure and Services (Health, Education, Foreshore and Industrial Park)
Utilities – Active involvement and support for new power station, gas pipeline, Wylie Bay Sewerage Treatment Plant, the provision of mobile phone services and the Esperance Regional Portal Concept.
Industrial Park
Council has recently identified and is in the process of seeking approval for an industrial precinct at the junction of Shark Lake and Myrup Roads with the Coolgardie-Esperance Highway.
The Shark Lake Industrial Park, if approved, will serve as an inland port for Esperance and enable the bulk storage of produce and associated industries at a strategic intersection of the Shire of Esperance road network. The precinct will allow for rapid and efficient transfer of bulk goods to and from the port.
For the industrial park development to be successful, the feeder roads in the vicinity will need to be upgraded to a superior standard to take the increased heavy haulage traffic.
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Twin Towns
Two Esperance students were selected to travel to France on exchange this year but unfortunately the programme was deferred due to concerns over the SARS virus and travel safety issues. The two selected students will have the opportunity to travel in 2004. A delegation by Councillors and Twin Towns Committee representatives planned for October, 2003 was cancelled for similar reasons. Bushfire Control
Few major bushfire incidents occurred in the Shire of Esperance in 2002/2003. Large scrub fires on Bukenerup Road and numerous fires on private property were well handled by the Shire’s Bush Fire Brigades.
Proposed Shark Lake Industrial Park Junction of Shark Lake Road, Myrup Road and the Coolgardie-Esperance Highway
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A major bushfire in the Shire of Ravensthorpe in February 2003 accounted for over 300,000 hectares of mainly unallocated crown land and nature reserves. Brigades from many Brigades in Esperance responded to the Fire and Emergency Service Authority’s request for assistance, with the newly-formed Emergency Support Unit participating in it’s first major incident. FESA specifically praised the Shire’s Brigades for their professionalism over the period of operations. Bush Fire Brigades continue to develop and improve their capacity to provide a high standard of fire response. Merivale, Scaddan, Southern Mallee and Condingup Brigades received refurbished heavy duty fire units under the last year of the Vehicle Acquisition Program, to be replaced with the Emergency Service Levy in 2003/2004. The Shire of Esperance continues it’s support for the District Manager, Fire Services through a hosting arrangement with the Fire and Emergency Service Authority. Mr John Winton was promoted to the position of Regional Manager based in Kununurra and was replaced by Mr Stuart McIntyre, formerly captain of the Pink Lake Bush Fire Brigade. Preparations for the construction of an Emergency Services Co-location Centre continue. The Shire is negotiating with land managers CBH, to occupy under lease a portion of Reserve 16506 (Brazier Street). Numerous co-location facilities have been constructed in the State in recent years and the Shire will access the services of experienced architects to ensure the local facility meets the needs of volunteers into the future. Local Laws
The following local laws for the Shire Of Esperance were adopted in the period 30/6/2002 – 1/07/2003 Bush Fire Brigades – Local Law – effective from 20/09/2002 Parking & Parking Facilities Local Law – effective from 6/07/2002 Dogs Local Law – effective from 15/10/2002 Cemeteries Local Law – effective from 27/12/2002 Health (Eating Houses) Local Law – effective from 19/2/2003 Private Property Local Law – effective from 27/5/2003
All local Laws are now accessible on Council’s website . Communications
The Shire of Esperance continued negotiations with relevant parties to bring a CDMA mobile telephone service to the eastern districts from Howick Hill. Commencement of a service hinge upon continuing discussions with the Department of Land Administration (land tenure), Western Power (power delivery), Telstra (infrastructure), Department of Indigenous Affairs (aboriginal heritage) and Networking the Nation (grant funding).
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CDMA service were improved along the Coolgardie-Esperance Highway and South Coast Highway under the ‘WirelessWest’ program with the commissioning in 2002/2003 of directional CDMA services at Kumarl and Munglinup. Native Title and Aboriginal Heritage
The Esperance Shire Council supports the regional approach to the development of agreements for the protection of aboriginal heritage and raising staff awareness of their obligations under the Aboriginal Heritage Act 1972, through the Esperance-Eastern Goldfields Country Zone. A Native Title Sub Committee, directed resourced by the Shire of Esperance, instructs a lawyer experienced in
native title in the development of strategies to achieve these outcomes. In 2002/2003, the Sub Committee developed a Regional Heritage Agreement in consultation with Country Zone Councils. This Agreement was adopted by the Esperance Shire Council and is the cornerstone in negotiations with the Bullenbuk claimant group and Goldfields Land and Sea Council for the protection of aboriginal sites and cultural materials in the Shire of Esperance. The Sub Committee also developed a Risk Management Manual instructing regional staff in the myriad obligations to be observed under the AHA. Ongoing consultation with regional Councils will lead to the ability of staff to
become self-sufficient in management of heritage issues and less reliant upon the normal course of seeking discreet legal advice in heritage matters, at considerable to local authorities. Leases and Legal Documents
All leases and legal documents were audited and placed on the electronic record system. Records Management
The third year of a records management programme at the Shire saw the training of Administration office staff on the TRIM records management system. TRIM registers both correspondence and files and includes emails and faxes received
Winning entry in Shire of Esperance Biennial Art Exhibition by Aboriginal School based Aboriginal Trainee, Kathleen Sorenson, employed by the Shire of Esperance.
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as well as posted mail. The establishment of property-based files (private or commercial properties, reserves, subdivisions and roads) from records held by various departments continued and the majority of this work has now been completed. A compactus storage unit was installed in the Administration Building, which nearly doubles the capacity for Council records and archives in the main Records storage area. A compactus is made of a number of metal shelves placed on a track so that the shelves can be “compacted” against each other - thus it cuts down on the accessways that are needed with static shelves. Work commenced on producing a Record Keeping Plan for the Shire as required by the State Records Act 2000 and the State Records Principles and Standards. This Plan must be submitted to the State Records Commission by March 2004. The Record Keeping Plan looks at the efficiency and effectiveness of the Shire’s record keeping systems and includes sections on procedures, risk management and disaster recovery plans, retention and disposal of records, training of staff on record keeping practices and information on the Shire’s compliance with the plan.
Records Management staff – Mark Caporn and Andrew Fletcher at work in the new Compactus
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Community Services Team Rod Hilton, Darren Jones, Jayne Arnold, Thuriyya Ibraham, Michelle Clarke, Renae Rance, Richard Hearne, Tom King, Bernie von Castel, Library Staff, HACC Staff, Leisure Centre Staff, Volunteer Centre staff
EXECUTIVE MANAGER COMMUNITY SERVICES
Mr Rod Hilton
EXTERNAL OPERATIONS COMMUNITY PLANNING COMMUNITY CONSULTATION H.R MANAGEMENT FINANCIAL MANAGEMENT SUPERVISION
RANGER
SERVICES
RECREATION
SERVICES
LIBRARY &
INFORMATION SERVICES
COMMUNITY FACILITIES
HOME &
COMMUNITY CARE
VOLUNTEER
MANAGEMENT SERVICES
COMMUNITY EDUCATION
DOG CONTROL LITTER CONTROL PARKING CONTROL BEACH/ COASTAL BUSHFIRE LAW, ORDER & OTHER PUBLIC
SAFETY CRIME & SAFETY PROGRAMMES
FACILITIES MANAGEMENT
SPORT DEVELOPMENT RECREATION
DEVELOPMENT SPORTS FIELD ADMIN LEISURE PLANNING EVENT MANAGEMENT SPONSORSHIP
PROGRAMMING
INFORMATION CHILDREN’S
LIBRARY DISTRICT
DEVELOPMENT INFORMATION
PLANNING EVENT
MANAGEMENT SPONSORSHIP
PROGRAMMING
YOUTH FAMILY MULTICULTURAL
AFFAIRS COMMUNITY
PLANNING TOURISM &
PROMOTION MUSEUM CIVIC CENTRE ARTS & CULTIURE
AGED CARE DISABILITIES SENIOR’S CENTRE FUNDING SPONSORSHIP EVENT MANAGEMENT VOLUNTEER M’MENT AGED CARE/
SENIOR’S PLANNING PROGRAMMING
VOLUNTEER TRAINING
VOLUNTEER REFERRALS
DATA COLLECTION FUNDRAISING SPONSORSHIP PROGRAMMING
ADMINISTRATIVE
SERVICES
AGENDA PREPARATION CORPORATE &
COMMMUNITY SERVICES
STAFF TRAINING POLICY DEVELOPMENT ADVISORY COMMITTEES
TIDY TOWNS DISABILITY SERVICES YAC MUSEUM BOILC CIVIC CENTRE COASTAL RESERVES GSG BMX
COMMUNITY EVENTS AUSTRALIA DAY SPECIAL FUNCTIONS
OCCUPATIONAL HEALTH & SAFETY
COMMUNITY DEVELOPMENT FUND
Community Services
Community Services Team Profile
Seniors Services
Senior Citizens Centre Kitchen upgrade
The Senior Citizens Centre kitchen has been upgraded to meet current health standards to enable meals to be prepared and sold to Seniors Citizens Centre members. This is seen as an important ingredient towards the success of the venue in providing activities and services to seniors.
Meals on Wheels
The Meals on Wheels program has been incorporated into the services provided by Esperance Homecare. A kitchen has been constructed, and new equipment purchased through the provision of a Lotteries Grant of $48,000. The new service commenced operation in February 2003.
Men in Sheds
This program was established following receipt of a grant of $15,808 to employ a supervisor. This project operates from the Esperance Homecare garage and provides fellowship and activities for socially isolated senior men.
Homecare facilities
A grant of $13,000 was received to install security screens to windows and doors due to regular break-ins, wood working equipment for the Men In Sheds Project, an air conditioner, washing machine, patio construction materials, rainwater tank, respite centre furniture and an office printer.
Youth Services
Youth Advisory Council
The YAC was reactivated following the tasking of Community Services Officer Wendy Moore with this responsibility. Activities initiated include: Pool Parties in conjunction with Bay of Isles Leisure Centre, Skate Park Parties, Young women’s activity weekend in conjunction with Dept. Sport & Recreation, Surf tuition and Surf carnival, Youth Concerts. Community Services Officer Renae Rance has continued the YAC youth program following the transfer of Wendy Moore to Gnowangerup.
Bike tricks at the Skate, Blade & Bike Comp
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YAC activities for the year include: Surf clinic and surf comp Skate, Blade and Bike Comp Santa Sleigh at the Christmas Parade “YAC it up” concert National Youth Week activities
Aboriginal Student Based Traineeships
Negotiated the provision of 5 Aboriginal student placements in the Bay of Isles Leisure Centre, Library, Records Dept. and Community Services Dept. The Aboriginal trainee programme has been very successful with one trainee moving on to a permanent position with the Shire.
Esperance Library & Information Service
The last 12 months has shown a marked increase in memberships at the Library due to a successful advertising campaign on Radio West and in the Esperance Express. Annual issues were 138,753 for 2002/2003 Previous years issues 123,194 for 2001/2003 The Library operates with a staff of Library Manager, one full time Customer Services Officer, two part time Customer Services Officers and is dependant on a band of dedicated volunteers to provide the service of a busy Community Library. Two workshops were held at the Library by visiting authors, Margaret Clark and Morris Gleitzman. Both are popular childrens book authors and held workshops for adults and children at the library and local schools. Storytime is now being held on Thursday mornings as well as the regular Saturday mornings. This is a great success due to our band of volunteer mums
Santa Sleigh at Christmas 2002 Pageant
Team building activities during National Youth Week
Surf Comp
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and dads who tell the stories and do an activity with the children. It really encourages young readers and is lots of fun. The Family History Group held the launch of the Microfilm reader on the 21st of June this year. Library volunteers help support this by indexing the photos and local items in the Esperance Express. The Library has expanded its local collection of music CD’s and videos which has been made possible from the sale of donated books and magazines. July 23rd 2003 will see the launch of the “Born to Read” - books for babies project. This is a joint project between the Library, Child Health Clinic and the Speech Therapy Department and has taken two years to come to fruition. The target will be 9 – 12 month old babies who with their parents will receive a bag containing beginner books and information from the Child Health Clinic and the Speech Therapy Department, aimed at encouraging reading from an early age.
Library Promotion
Instigated a radio promotion from August 2002 to January 2003 that resulted in second quarter new library memberships doubling from 115 to 343 over the same period last year and an increase in book lending of 3,400 over the same quarter the previous year. Compared with 2001 the 2002 library books turn over increased by 8780.
Library stock was increased by 1500 volumes.
New Library Proposal
Council has supported planning for either refurbishment or replacement of the library building.
Grass Patch Library
Participated in negotiations with the Grass Patch library over computerisation of its operation.
Community Organisations Data Base
Coordinated the collection of community groups’ information for development of Community Services Web Page. Recreational and Sporting Services
Bay of Isles Leisure Centre
The 2002/03 year has seen the expansion of the Centre’s activities to encompass a wide variety of programs and patrons. Training opportunities were made available to staff and the general public, and these opportunities were seized upon by people anxious to increase their skills and knowledge of the Leisure
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industry. This has also provided the Centre with a pool of qualified personnel to draw from to replace staff who may have moved on. Once again the Centre has operated at below budget, which has enabled Shire to increase funding in the Reserve account to cover the costs of the refurbishment of the aquatic concourse. One of the major goals for the last 12 months was to consolidate programs and stabilise staff at the Bay of Isles Leisure Centre. We have also strived to continue the excellent performances achieved in all areas of the Centre, from Health and Fitness programs and classes to Swim School and the encouragement of external user groups to utilise the Centre. We are pleased to be able to have achieved these goals through continual growth in a number of areas. Most notably, significant growth came in the form of Fitness programs, casual Gym visits, Swim School and Creche visits whilst there was also a notable reduction in building and repair down-time which ultimately lead to more stability and less disruption to the community.
The morning Self Help Group, going through their paces in the Hydrotherapy pool at the Bay of Isles Leisure Centre.
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Major Activities:
Swim To Woody Island Program
The 2002 Swim to Woody Island program was one of the more successful programs run in the Aquatic area during the 2002-2003 year. Once again McKenzie’s Island Cruises and the Bay of Isles Leisure Centre worked together to bring swimmers a challenge and reward that encouraged 340 swimmers to take part in the Swim to Woody Island (35km adults and 20km children). Patrons who used the Hydrotherapy pool were also encouraged to walk the distance in the Hydro pool, with two laps of this pool equalling one in the Lap pool. At the completion of the program McKenzie’s Island Cruises hosted a BBQ lunch and prize presentation in the Visitors Centre on the island.
Swim Around Australia
After the success of the 2001/02 Swim to Darwin, patrons were challenged to Swim Around Australia. This distance was transferred onto a map of Australia and together the patrons of the Bay of Isles Leisure Centre swam the distance from Darwin to Cairns. A presentation BBQ was held on Sunday 25th May to recognise the achievements of the team. Participant’s ages ranged from 6 to 75 years old.
“It’s A Knockout” For 45+
The Bay of Isles Leisure Centre together with Esperance Home and Community Care, the Shire of Esperance and Seniors Recreation Council organised a recreation day for Senior members of the community. This has become an annual event, with teams vying for a range of prizes donated by local businesses and Portman Mining. The events were designed to ensure that nobody would be
disadvantaged, including those participants in either scooters or handicapped in any way. Held on the 6th April, events included Scooter T-Ball, Croquet,
Swimming, Basketball Shoot-out, Mini-Putt Golf, Written Quiz, Walking Relay, a physical quiz and the Funnel Face Race. Councillors and council staff joined in the Funnel Face,
much to the delight of many of the participants and
Scooter Group Team in the “It’s A Knockout” For 45+ event
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spectators. Approx 100 people attended the day and although it was a competition, the emphasis of the day was on participation.
School Swimming Carnivals
On the 12th and 13th of March 2002, Esperance Senior High School held their annual Faction Swimming Carnival at the Bay of Isles Leisure Centre. The aquatic area was decorated in the four Faction colours on the Monday evening and the students and teachers helped to tidy the Aquatic Area at the end of each day’s competition. Esperance Primary School held their first swimming carnival for a number of years on Friday 16th August, which was the last day of their Interm swimming lessons. Over 150 children from years 4-7 participated in a variety of strokes and novelty events. The events were well planned and ran smoothly from start to finish, with students and teachers appearing to enjoy themselves immensely.
Pool Parties
There have been four parties held at the Bay of Isles Leisure Centre over the past year, these were all organised on a basis of children participating in a variety of fun and challenging games and competitions. The emphasis of the parties is on having fun and participating, with prizes distributed to children who take part in the games. Prizes were donated by local businesses, in particular the Esperance Distributors, Esperance Agencies, Civic Video and Blockbuster Video. All parties are aimed at the family unit and have been a resounding success.
End Of Year School Parties
Having an End of Year party at the Leisure Centre is a wonderful way for school kids and teachers to let off steam at the end of the year. Unfortunately only
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Nulsen Primary School took advantage of this opportunity. Four different classes took the opportunity to utilise the party idea, with 124 kids enjoying a swim, games, the Aqua Run and a Sausage Sizzle and a cool drink for $5 each. Supervision was rigorously adhered to with extra lifeguards on duty when necessary and teachers bringing in helpers to supervise the kids under their control.
Bronze Medallion Courses
Three full courses and three requalification courses were run during the 2002-2003 year. These courses are run through the Swim School and are a valuable tool in identifying future Pool Lifeguards.
Pool Lifeguard Course
There were two Pool Lifeguard courses run at the Leisure Centre during the 2002/03 year. The first was run by RLSS as the annual Pool Lifeguard course, which is held during October each year. The second course was administrated through Curtin University as part of the Pool Operators Certificate Course, and was held over the middle weekend of June. Over 30 people attended these courses and have completed their Pool lifeguard training.
Corporate “It’s A Knockout”
The Corporate “it’s a Knockout was held on the 18th May 2003. The aim of the competition was to encourage businesses and clubs to compete in a range of fun activities, and foster team and community spirit in the workplace. Local businesses were approached to sponsor prizes for the event, and most responded in a generous manner. The event was a lot of fun for competitors and staff, with 7 teams competing on the day.
Bike Week
Staff at the Leisure Centre was involved in the planning and running of Bike Week 2003. The Leisure Centre was utilised as the contact point for the Bike and Camp event held on Sat 22nd and Sun 23rd of March. Leisure Centre staff co-ordinated the enrolments for this event and the Leisure Centre was the start and finish point for all the weekend.
Recharge Health & Fitness Centre Programs
The programs and classes in the Recharge Health and Fitness Centre have proven to be a popular and exciting area of the Centre over the past 12 months. New and innovative programs have been initiated after consultation with community groups and members of the medical practitioners association. Timetables are reviewed term by term, with changes being made to maintain the enthusiasm of instructors and participants. This was an area that was identified through the customer feedback forms located in the Recharge Health and Fitness Centre and at Reception.
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There was interest from patrons to have a Gym instructor present at designated times, to assist with technique and other areas of the gym. This concern was addressed by rostering an instructor on during Thursday mornings and evenings for two hours at a time. This initiative has improved the attendance in the Recharge Health and Fitness Centre and has received positive feedback from patrons and fitness staff.
Bay Of Isles Swim School Programs
The Bay of Isles Swim School undertakes the following regular programmes: Parent/Baby Classes (6 month –3 years) Pre-School Learn-to-Swim (3 – 5 years) School Age Learn-to-Swim (5-15 years) Intro/Mini Squad (Stroke and Competition Classes) Adult Beginner Classes Adult Fitness / Squad Individual 1 to 1 Classes Junior Lifeguard Club
Participation at all levels has been consistent and regular.
Major Works at the Leisure Centre
Replacement of filter socks in the Ultra Fine Filters on the Spa repairs to the ceiling in the Gym and Foyer caused by leaks and
condensation replacement of UV lamps and the repairs to UV sensors Repairs to the Air Handling units were carried out as well as regularly
fixtured maintenance The replacement of the concertina styled doors in the Aquatic area was
necessary to enable staff to open and close these doors in safety. Prior to their replacement these were an OH&S concern and were difficult to operate and maintain.
Plumbing repairs to the Spa and wet area showers Refitting of the windows adjacent to the Lap pool, to allow air flow. Repairs to the Lap pool filtration pump. Addition of Assistant Leisure Centre Manager’s office. Seat on the Hydro pool chair lift was replaced to facilitate user groups. Replaced tiles on the Staff kitchen wall.
Staff Development
C.Oversby was appointed assistant manager to release D.Jones for liaison and general sport and recreation management as the Manager Recreation Services. Employees have been given further assistance in establishing future career-training paths through the completion of Performance Appraisals and arranging meetings to discuss available avenues to develop them. Two existing staff have enrolled under a traineeship program offered in Community Recreation. This will have many benefits, including maintaining the enthusiasm and direction for staff
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and increasing retention rates, whilst improving the overall services offered to the community. Courses undertaken by staff include: 3 Permanent staff completed their Pool Managers Certificates. A further 3
casual members of staff also completed their Pool Managers Certificate. Staff training has accompanied all of the bi-monthly staff meetings Pool Lifeguard Course was held in November, all permanent staff and all
Kiosk casuals are qualified Pool Lifeguards. 2 Swimming Instructors are currently obtaining level I coaches certificate. 1 person is undertaking a Cert II in Community Recreation and one is
undertaking the Cert III in Community Recreation through Curtin University..
Foodsafe Training continued to be ongoing with all staff accredited. Provided EAR and CPR training for HACC in September. Mock Emergency drill was conducted in March, with the co-operation of
Esperance Police. Spinal Management training was conducted in-house. In-service Training was undertaken for all Swim School Staff prior to each
school term. First Aid Training- All staff have current qualifications with St Johns. Aquatic Seminar in Lake Grace was attended by 2 staff Swim School Conference October 2002- 3 staff attended Infant Aquatics accreditation – 3 staff accredited
Greater Sports Ground Development
Planning for redevelopment of the Greater Sports Ground was undertaken with representatives of the many user groups. A comprehensive brief was prepared to instruct consultants to draw up the development plan for the area and identify priorities for works.
Ballistic Sports Review
Facilitated meetings with ballistic sports representatives as stage 1 of a strategy to ensure facilities will be available for future development of these clubs.
Community Sporting Groups Public Liability
Convened a public meeting in conjunction with the Dept of Sport & Recreation to explain insurance responsibilities to sporting groups. Volunteer Resource Centre
2002-3 was an exciting year of growth for the Esperance Volunteer Resource Centre with an increase in service provision through newly funded programs from Volunteering Australia and The Western Australian Government Department of Community Development. Support for special events from Lotterywest and the Western Australian Government was provided.
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In 2002/2003, over 164 people accessed the Volunteer Referral Service, over 30 training programs were facilitated and information on areas such as grant opportunities to “how to run a meeting” was provided to community groups. Partnerships were newly developed or enhanced through the growth of the State and National Volunteer Resource Centre Networks. After being the only WA centre auspiced by a Council, six new services have developed statewide – recognition of the pioneering work by the Shire of Esperance. Further recognition was provided by the Western Australian Department of Community Development Volunteering Secretariat. Esperance’s “Thank a Volunteer Day” event was judged to be one of the four best events run in WA for December 5th 2002 and was profiled on their website.
Premises relocation
Relocation from Sports House to Suite 6, Charles Wilson Arcade, Dempster Street occurred in November allowing for separate interview and training rooms to assist with privacy and confidentiality and to allow for growth to accommodate administrative and promotional requirements.
Public Liability Insurance
The Volunteer Resource Centre also facilitated a community groups work shop to explain the requirements of public liability insurance and insurance protection legislation for volunteers. Ranger Service
Activities
Dogs impounded 279 Dogs euthanased 71 Feral cats euthanased 47 Straying stock calls 49 Phone calls, enquiries or complaints 3,838
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Ranger patrols
Night patrols in conjunction with police have operated over weekends during the summer period. The police and community businesses have responded favourably to this program.
Conservation Volunteers Project
Rangers worked with volunteers under coastcare funding supervised by Catherine Field in the construction of rotaloo toilets at Alexander Bay and Table Island.
Dog Pound Renovations
Following a review of the contract pound arrangements it was decided to renovate the Shire depot pound. This was achieved through the cooperation of depot staff, rangers, and building staff.
Junior Ranger Programme
In September 2002 the Junior Ranger programme was commenced with children at Nulsen Primary School.
Off Road Vehicles
Coordinated rangers, police, and Dept. Planning & Infrastructure program targeting irresponsible off road vehicle operators. Complaints reduced significantly after an initial blitz. Tourism
Overflow Camping, Christmas/New Year period
Coordinated a ranger and caravan park operators system of accommodating overflow camping on the greater sports ground. During the period there were up to 12 camps at the GSG on any one night.
Alexander Bay Camping Area
This reserve was identified for priority attention and received facility maintenance, site delineation, and access road maintenance.
Renovations to the dog pound to provide electricity, hot water, improved lighting, better shelter and better security
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Munglinup Beach Camping Ground
A trial community management proposal has been negotiated with the Munglinup District Development Association. Contract cleaning was implemented over the summer holiday period and a reserve management agreement commenced in March 2003. Rangers installed a new main water tank at the Munglinup Beach camping ground and generally upgraded surroundings.
Lake Monjingup
Organised the formal opening of stage 2 in September 2002. Worked with the Management committee to develop a development, maintenance and promotional plan. Community Development
Tidy Towns
Participated in Tidy Towns promotion through coordination of the May 2003 Clean up Australia Day and entry into the Tidy Towns Competition and subsequently taking out third place in our category.
The Shire of Esperance once again organised the National Clean up Day, however this year was a little different. Various community members and groups ventured out at different times during the months of March, April and May to do their bit for the Esperance Community. The Condingup Community had a very successful morning on the 16th March 2003. They collected a total of 50 bags of rubbish throughout the Condingup townsite. Alf and Jan Dixon conquered Pink Lake Road to Fill Road in Esperance on the 23rd March and collected about 9 bags of rubbish along the road and in roadside scrub. The Shire of Esperance held it’s National “Clean Up Day” on 18th May, and though it was windy, cold and wet, various groups ventured out and collected 77 bags of rubbish throughout Esperance. Rotary Club of Esperance collected 55 bags, which won them the Perpetual Trophy for the most rubbish collected by a community group. Ian Hay continued on along the foreshore to the Yacht Club. Esperance Coast Care Group collected 9 bags in the vicinity of Salmon Beach and Blue Haven. Steve and Cheryl Bradley collected 4 bags along Pink Lake road to the Lookout and Cr Tony Bright and his wife Geraldine collected 7 bags on the day, with a further 12 bags on Sunday 25th May.
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The Esperance Residential College weren’t keen to face the wild weather on Sunday 18th and decided to wait until Friday 23rd May where they conducted their clean up from West Beach carpark to Connolly Street, including Chapman’s Point. The Residential College collected 17 bags through this area. The Esperance High School Bushrangers will be conducting their clean up later in the year due to prior commitments. Considering this year’s community clean up was quite staggered and the weather was unpredictable, we still had a good clean up. When you count in the School Clean Up Day, held on the 28th February 2003, the total bags collected were 235. Shire of Esperance Community Services Officer, Renae Rance, is pleased with the result, however would like to see more participation from community groups and individuals next year. It should also be noted that the statistics for the annual clean up are still quite high and people should be aware of what they are doing to the environment and remember the 3 R’s….Reduce, Reuse and Recycle. Renae Rance would like to thank all those who helped prior to and on the day, including Rod Hilton, Michelle Clarke and Tom King. She would also like to thank all those who took part in the Clean Up this year. National Tree Day
School’s Day – Friday 26th July
The Shire of Esperance facilitated Esperance’s involvement in National Tree Day. Local Schools were invited to either plant trees in their School grounds, or to plant trees at site designated by the Shire. Our Lady Star of the Sea School planted over 800 trees at Lake Monjingup. Brian Warren, the Caretaker at Lake Monjingup, assisted with the planting and CALM donated the trees. On 9th August 2002, Castletown Primary School will plant more trees at Lake Monjingup.
Castletown Primary School Students who assisted in cleaning up their school
grounds
Cheryl Bradley doing her bit for the community on Clean Up
Australia day
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Nulsen Primary School planted trees on their School grounds, and has offered to plant more trees at the sump area at the northern end of Johns Street. The Gumnut Guides also planted trees at Lake Monjingup. The total number of trees planted at Lake Monjingup for National Tree Day 2002 was 1,500. The trees planted were appropriate to the granite area, and will rehabilitate what would have once grown there naturally.
Community Day – Sunday 28th July
After much discussion with the Depot’s Crew and Catherine Field, Shire’s Environmental Officer, the sump area at the corner of Maple Street and Wild Cherry Avenue was chosen as the site for community volunteers to plant trees. 300 trees were planted at this site last year but due to heavy rainfall immediately after planting, and vandalism very few of the trees survived. The Shire donated over 1,000 trees of differing species, including:
Swamp Paperbark Swamp Yate Lemon Scented Gum Swamp Sheoak
Twenty-three volunteers worked for two hours to help beautify the swamp with over 800 trees. The weather was ideal because it rained on Saturday making the ground wet, then clearing up Sunday morning.
Local Environmental Action Forum (LEAF) kindly supported the event through the use of their caravan on the day. The feedback from the community has been positive, with several people stating that it was a great family event. Disability Services
Facilitated International day of Persons with Disabilities on December 3rd. 2002.
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Disability Services Advisory Plan
During 2002/03 the Disability Services Planning Advisory Committee has continued to meet monthly to discuss and raise matters for Council consideration in the provision of equitable access to community services and facilities. Achievements in the five identified categories are listed as follows:
1. Existing services are adapted to ensure they meet the needs of people with disabilities.
A sub committee met with the owners representative of the Boulevarde shopping centre to advise the impacts on patrons of the lack of seating, no taxi parking bay, no provision for buses to drop off and collect special needs persons, the poor locations of ACROD bays, scooter access and the existence of a steep ramp walkway which presented a danger to all pedestrians by forcing them to walk on the road verge. The owners have agreed to work with the Shire of Esperance to resolve the issues raised.
The spa control at the Bay of Isles Leisure Centre was lowered to enable activation from a seated position and the hydro therapy pool hoist chair was modified to permit easier transfer from wheelchairs.
The annual footpath replacement and construction program has continued with an additional 2.1km of new footpaths installed and 400m of old footpath replaced.
2. Access to buildings and facilities is improved.
Bollards have been placed at the Senior Citizens Centre to prevent vehicles parking too close to the footpath and creating a knock or trip hazard with their tow bars or roo bars.
Additional ramps and handrails have been installed for improved ease of access and exit from the Senior Citizens Centre.
Wheelchair access to the library public toilet provided. Planning has been commenced on the development of a booklet advising
accessibility of local accommodation and public facilities to persons with disabilities.
3. Information about services is provided in formats that meet the communication requirements of people with disabilities.
There has been ongoing development and improvements to the Shire of Esperance web site.
Web sites have been developed to enable public access to youth issues www.esperanceyoutjonline.com.au; and to community groups and organisation information and contact details www.esperanceaccess.com.au.
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4. Advice and services are delivered by staff that are aware of and understand the needs of people with disabilities.
The interaction and cooperation between members of the Disability Services Planning Advisory Committee and Shire of Esperance staff continues to assist in creating greater awareness of the special needs of persons with disabilities.
Customer Service staff at the Bay of Isles Leisure Centre and library were provided with training on awareness of the special needs of persons with disabilities.
5. Opportunities are provided for persons with disabilities to participate in public consultations, grievance mechanisms and decision making processes.
The Shire of Esperance provided opportunities for postal and early voting at the May 2003 Council elections, one polling centre provided for vehicles to drive to the entrance door and Shire staff facilitated mobile polling stations at various locations around the Esperance townsite and at the Aged Care Facility.
The Shire of Esperance has continued production of a quarterly newsletter which is distributed to all ratepayers to keep everyone informed of Council services, facilities, and new projects.
Esperance Municipal Museum
Activities for the year included: Liaison between Engineering Dept, Building Dept. and Museum
management committee to achieve the museum wind turbine display that was opened in March 2003.
Liaison between Building Dept and Museum Management committee in establishing the procedures to initiate a proposal to expand the museum to incorporate a Maritime display section.
Meeting of representatives of the Museum, Museum Park Shopkeepers, tourism, and Shire to develop a base plan proposal for the museum precinct to be considered in the Foreshore Development Master Plan.
Local Government Promotion
Esperance Show Display
Community Services Team initiated and implemented Show display. The display was strongly supported by Shire staff and Councillors who helped with awareness raising activities associated with recycling, and answered questions on Council’s major activities such as the Flinders Subdivision, Industrial Park, Strategic Planning, Coastal Management, and Council elections. Colouring in competitions, and yo-yo displays proved very popular. The time, freely given by Shire staff resulted in the award for the Best Outdoors Trade Exhibit.
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Staff Training
Negotiated funding of $12,000 and organised staff health assessments for all staff aged 40 years and over November 2002.
Organised for all staff to participate in Manual Handling and Ergonomics training May 2002.
Negotiated funding of $3,000 and organised Management for Safety Training for all managers and Supervisors, Management of Occupational Stress for all staff, and Work Place communications for all staff November 2002.
Organised Performance Management Training for 15 supervisors and managers Feb 2003.
Facilitated Sun Awareness Training for Outdoor Staff December 2002.
Carmel Breman, (L), Recycling Officer receives the award for Best Outdoors Trade Exhibit at the 2002 Esperance Show
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EXECUTIVE MANAGER DEVELOPMENT SERVICES
RICHARD BROOKES
PLANNING SERVICES
HEALTH SERVICES
ENVIRONMENTAL SERVICES
BUILDING SERVICES
ADMINISTRATION & HUMAN RESOURCES
SERVICES
STRATEGIC LAND USE PLANNING (FUTURE)
OVERSEEING REGULATIONS
PLANNING SUBDIVISIONS.,
AMALGAMATION CONTROL APPEALS TOWN PLANNING SCHEME
REVIEW/ COMPLIANCE EXTERNAL LIASION
GRANTS DEPARTMENTS CBD PLANNING EXTERNAL
PROFESSIONAL SERVICES
HEALTH PLANNING & ACT REQUIREMENTS
MOSQUITO CONTROL SEPTIC TANK INSPECTIONS HEALTH COMPLIANCE,
SHOP INSPECTIONS WASTE MANAGEMENT
REGULATIONS/ LICENSING INFECTIOUS DISEASES &
PUBLIC SAFETY WATER TESTING MEAT INSPECTION
SERVICE EDUCATION & PROMOTION EXTERNAL PROFESSIONAL
SERVICES
ENVIRONMENTAL PLANNING IN DEVELOPMENT COMMUNITY CONSULTATION COAST CARE LANDCARE (SALINITY) EXTERNAL LIAISON WITH GOVT
DEPTS NOISE & EMMISSION MONITORING WETLAND MANAGEMENT ADVISORY COMMITTEES
NREAC LAKE MONJINGUP
ASSET MANAGEMENT & PLANNING
BUILDING CONSTRUCTION PROJECT MANAGEMENT (COUNCIL FACILITIES) BUILDING APPROVAL &
SITE INSPECTIONS COUNCIL BUILDINGS
MANAGEMENT PROGRAMMES
SIGN & HOARDING LICENSING
EXTERNAL PROFESSIONAL SERVICES
ADVISORY COMMITTEES NATIONAL TRUST
STAFF TRAINING & DEVELOPMENT
REPORT WRITING LIAISION WITH OTHER COUNCIL CUSTOMER SERVICE COMMUNITY CONSULTATION &
ADVICE AGENDA PREPARATION
ENGINEERING & DEVELOPMENT SERVICES
REGULATORY CONTROL & SUPERVISION
LANDUSE PLANNING HUMAN RESOURCE
MANAGEMENT INFRASTRUCTURE PLANNING &
MAINTENANCE SUPERVISION
Development Services
Development Services Team Profile
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Town Planning Scheme Review
A considerable amount planning resources have been dedicated to the Town Planning Scheme Review which is being conducted in conjunction with the Department of Planning and Infrastructure. The draft Local Planning Strategy was prepared during the year using references to all other existing planning documents and taking into account land use changes and future trends. The draft is to be considered by Council in the early part of the new financial year. The number of Scheme amendments adopted during the year highlights the need for the Scheme Review and the adoption of a new Planning Scheme. Flinders
The development of a new residential suburb to cater for future growth of the Esperance townsite. Project offers the opportunity to incorporate a water based component. There is potential to involve the WA Government’s land development branch – LandCorp. The project is strategic to Council’s future ability to generate cash flow for civic projects. During the year subdivision approval was obtained for the first 33 lots and construction is underway on Stage 1. Outline Development Planning for balance of subdivision is being assessed as part of Feasibility Studies. Environmental work to date supports the ability to incorporate water-based component. Negotiations are continuing with third party landholders. An ideas forum was held early in the new financial year to determine options and issues with the development of the Flinders subdivision. Concept plans for wet and dry
options for the Flinders subdivision
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Development Application Approvals
Applications Received
Applications Determined
Applications Outstanding
Jul 2002 30 25 30 Aug 2002 29 34 25 Sep 2002 27 21 31 Oct 2002 29 37 23 Nov 2002 33 33 23 Dec 2002 22 26 19 Jan 2003 28 27 20 Feb 2003 33 24 29 Mar 2003 27 38 18 Apr 2003 33 27 24 May 2003 36 34 26 Jun 2003 45 41 30 TOTAL 372 367 298
Utilities Projects
Power
For a long time, Council canvassed the Government for an improvement in electricity supply to the town and rural networks. This has culminated in the decision to proceed with a new gas fired power station, and continuance of the heating arrangement at BOILC. Council has also been active in supporting the construction of the new 9 mile wind farm, and lobbying for upgrading of rural feeder lines.
Water/ Sewerage
The Shire has been working closely with the Water Corporation over water/ sewerage reticulation around the town, particularly with the undergrounding of sewerage in Castletown. In planning processes, the new Wylie Bay Sewerage Treatment Plant has been engineered in consultation with Council. Recycled effluent water scheme continues to be a cost effective method of watering Council’s vast reserves of grassed areas.
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Gas
Provision of natural gas to the townsite in the near future opens up opportunities for the potential reticulation of main gas for residential, commercial and industrial heating. There is also opportunities for industry to take advantage of a clean/ green and cost effective power source. Building Maintenance
This year was the second of a 20 year building maintenance programme which aims to substantially increase the amount of expenditure on maintaining the Shire’s built assets. The percentage of the value of buildings spent on maintenance has been increased from .91% to 1.22% in the first two years and the Shire is aiming for a commitment of 2% by 2005/06. Councils Building Asset Maintenance Program for Council owned buildings saw a number of significant projects completed including;
• Partial Re-roofing projects at the Museum and Civic Center • Construction of two new bus shelters at Museum Park • Completion of the Home & Community Care “Meals on Wheels” facility • Demolition of the Old Gibson Community Hall • Refurbishment of the Airport Managers Residence • Installation of composting toilets at Kennedy’s Beach & Alexander Bay Painting of the Old Police Station in the Museum Village Construction of town entry statements 1st stage of Caravan Park sewerage project with ablution blocks and bays
connected to sewerage
Building Activity
In the 2002/2003 fiscal year, building industry within the Shire of Esperance was moderately strong, however, the total value of approvals issued was significantly lower than for the corresponding record period last year. Residential developments accounted for the majority of building work (as depicted in the chart below), with new residential dwelling approvals accounting for a third of total building activity. In total 74 new dwelling units were approved, 40% down on the previous year. In total, 307 building licenses were issued by the Shire of Esperance, worth approx. $17.5 million in the 2002/2003 fiscal year.
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Community Heritage Committee
During the year the Esperance Community Heritage Committee was established and is made up of from six community organisations. The objectives of the committee are: To coordinate and unite existing Esperance heritage stakeholder groups
to lobby for funding resources To explore avenues to attract appropriate expertise to identify heritage
buildings, places and sites within the Shire and for making submissions for their preservation, conservation and restoration as deemed appropriate by the committee
To promote and publicise understanding and recognition of local heritage values and of persons and groups who have contributed to the development of the region
To undertake research to identify heritage buildings, places and sites, within the Shire that require preservation conservation and restoration
In conjunction with relevant stakeholders, to develop management plans for the future management of heritage buildings, places and sites within the Shire
To maintain and update the Shire's Municipal Heritage Inventory.
Breakdown of value of building activity 02/03
Dwellings & Duplexes62%
Outbuilding additions/alterations
0%
Alterations to Public buildings
1%
Residential additions/alterations
8%
Industrial9%
Industrial additions/alterations
3%
Commercial10%
Commercial additions/alterations
1%
Flats/Holiday accom.1%
Sundry Buildings1%Outbuildings
4%
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A tender has been let by the National Trust of Australia (WA) to Mr Vince O'Brien, of Esperance, for conservation work on the historic Moir Homestead at Fanny Cove and the Israelite Bay telegraph station. Mr O'Brien would first begin work on the telegraph station before starting on the Moir Homestead. A Heritage Committee working party has considered the Goldfields Esperance Development South Coast Heritage Trails report recommendations for trails in the Esperance region The Community Heritage Committee’s (CHC) will also seek funding for interpretive signing at the historic Moir Homestead and other heritage sites which has been encouraged by the National Trust (WA). It will include an "Adopt a Sign" plan, to seek public donations towards the maintenance of heritage signs.
Health and Environmental Services
In April 2003, Environmental Health Officer David Bond was appointed to replace Mat Zenni.
Inspections and Customer Contacts 2001/02 2002/03 Customer counter and phone contacts
666 859
Inspections 488 591 Plan inspections 21 19 Plumbing inspections 85 92
Public Buildings
Council environmental health officers have continued the Public Building inspection program initiated the previous year. The program is to ensure Public buildings in Esperance comply with the regulations to ensure adequate access and egress as well as fire safety issues are addressed.
Cooks Cottage Israelite Bay
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Health Local Laws 2002
The Shire of Esperance Health Local Laws 2002 was introduced to replace some previous Health By Laws with more relevant and updated legislation. These include requirements for Lodging Houses and Eating Houses.
Food Standards Code
As the new Food Standards Code, came into effect on 20 December 2002, it is a requirement for all food manufacturers and importers of food to comply with new requirements for labelling. As a result of this requirement, a number of inspections were conducted to assure labels were complying with the new legislation. In addition, a number of food premises were inspected and upgrade orders issued to ensure kitchens comply with the New Food Standards. Some food premises in Esperance are serving more clientele and a wider range of foods and as they have been built many years ago they need upgrades to comply with the current regulations. DrumMuster
The shire continued its involvement with the DrumMuster program last year, as part of its commitment to reduce the amount of waste going into landfill. The program collects appropriately rinsed empty pesticide containers for recycling into a wide variety of products. The shire only ran the collection at the Wyllie Bay site last year and encourages any interested community groups interested in organising collections at the other sites at Cascades, Grass Patch or Condingup to contact them. The collections can be a fundraising activity as money for the collections is provided by the DrumMuster program. Coastal Management
Over recent years the following studies have been completed; South East Coastal Management Plan, Esperance Coastal Management Plan and Dempster Head Management Plan. To improve camping and nature reserves under Council’s management from both an environmental and community use aspect. Generally the upgrading of these reserves is dependent upon budgeting allocations from year-to-year. A longer term works programme needs to be developed to accompany the environmental pressures identified in the Esperance Coastal Management Plan.
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Works have focussed in recent years on Coastal Reserves at Alexander Bay, Munglinup, Wharton and Lake Monjingup with assistance from programmes such as Green Corps and volunteers. Focus now has shifted to Thomas River Campsite. An amount of $27,000 was obtained in a grant to install three Rota Loos – at Alexander Bay, and two at Wylie Bay. Shire Rangers and the Green Corps Team installed these facilities.
The highlight of the year was that the Shire of Esperance won the WA Coastal Town Award for Local Government Leadership in Coastal Management. This award would not have been possible without the dedication of a number of shire staff who manage aspects of the coast from the rangers, work crews, garden crew, engineering staff and other administration staff. There were also numerous local community groups that the Shire of Esperance has worked with to improve our coast and make
Esperance a great place to live and visit. We were awarded a sign to place at the entrance to town stating "WA Coastal Town of the Year". Natural Resource & Environment Advisory Committee
Sustainability Checklists
The Natural Resource and Environment Advisory Committee has been liaising with the Department of Premier and Cabinet regarding the State Sustainability Checklist. The checklist will be designed to be suitable for local government use and once formulated, will be reviewed by NREAC.
Drainage Policy Review
Initial work has been done in minimising damage to roads from increased water flows from on farm drainage. The drainage group has been established and will consult with state government agencies and catchment groups to assist in drafting a policy. The policy will be sent to the NREAC for comments.
Dempster Head
Following the completion of the Rotary walk trail on Dempster Head NREAC and the Local Environment Action Forum worked together to develop a Management Plan for Dempster Head. The process included community consultation through a survey and workshop.
Cr Elaine Siemer and Environmental Officer Catherine Field accept WA Coastal Town of the Year Award.
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Cat Management
NREAC devoted a significant amount of time to the issue of cat management including a survey of residents to seek their opinion and a display at the Boulevarde Shopping Centre. There was an overwhelming response to the Cat Survey that ran in November and December 2002 and 568 responses were received. The Committee has applied for a Community Conservation Grant for $5000 to be put towards subsidising cat sterilisation and purchasing additional cat traps. The success of the grant should be known in a few months time.
Industrial Park
Members of the Committee received a presentation given by environmental consultant Mr Lindsay Stephens about the proposed industrial park site at Shark Lake and met with the group again to elicit responses to the final report. The Committee gave the benefit of their expertise and local knowledge to the consultant for inclusion in the final report.
Waste Management and Recycling
Over the past year, waste management has concentrated on introducing a commercial recycling collection to further reduce the waste to landfill. This has been fairly tricky as commercial businesses have different requirements with regard to frequency of collections and number of bins required. Carmel Breman has spent a lot of time visiting businesses on a one to one basis to get the schedule arranged. Southern Waste and Recycling now collect about 40 businesses once a week on Tuesdays. The majority of the waste from commercial businesses is cardboard and newspaper. This is generally sorted on the floor of the Materials Recovery Facility (MRF) as it is fairly bulky. After 18 months of recycling, there is still a steady but small growth in the volumes recycled (see graph). On average about 53 tons of recyclable materials passes through the MRF every month. Of this 43 tons is baled
Celebrating 1 Year of Recycling at the Esperance Boulevard Shopping Centre
Willy’s First Birthday at the Recycling Centre assisted by Councillor Paterson
45
and sent to Perth for distribution to the recyclers all over the world. At a recent waste management conference, the recycling figures for the whole state were presented and it was interesting to note the state wide, the average recycled volumes are 5% of the total waste stream. Esperance figures mimic this as we are diverting about 5% of the waste stream by recycling. It is hoped in future to increase the % diverted by other means, for example composting.
Ongoing education is still a priority to encourage the public to recycle more. To this end a viewing platform has been built at the MRF and tours through the facility will start soon. Transport cost of the recycled goods to Perth is expensive and in some cases is 80% of the selling price of the goods. Fortunately funding from the Resource Recovery Rebate Scheme, run by the Waste Management board, is covering almost 90% of the transport costs to Perth. Recovery of scrap metal is working well and over the last year some 430 tons was collected from site by a Perth scrap metal dealer. Green waste is still burnt off every 6 months or so. In future we hope to mulch the green waste.
Recycled Weights
6358
4038
33
51
34
45
5048
57 57 58
77
61 6259
68
56
66
52
43
32 3128
43
27
37
4541
49 49 49
66
51 5249
57
48
55
17%
26%
19%17% 17% 15%
22%18%
11%14% 14% 15% 15% 15% 16% 16%
18%15% 15% 16%
0
10
20
30
40
50
60
70
80
90
Dec-01
Jan-02 Feb-02
Mar-02
Apr-02 May-02
Jun-02 Jul-02 Aug-02
Sep-02
Oct-02 Nov-02
Dec-02
Jan-03 Feb-03
Mar-03
Apr-03 May-03
Jun-03 Jul-03
Tonn
es
10%
20%
30%
40%
50%
60%
70%
80%
90%
100%
TotalWeight
TotalRecycled
Moving Average
Contamination
46
Engineering Services Team Doug Pearson, David Spencer, Rick Miller, Neil Williams, Adrianne Darling, Mary Parker, Ian Downie, Adam Colrain, Peter Cull, Garry Larmour, Mark Haberecht, Graham Dellaca, James Gattera, Andrew Murray, Bill Lance, Field Staff Personnel, Recycling – Promotions Officer
EXECUTIVE MANAGER – ENGINEERING SERVICES Mr Doug Pearson
ASSET MANAGEMENT
HUMAN RESOURCE
MANAGEMENT
ASSETT PLANNING
SERVICES
TECHNICAL &
ADMINISTRATION SUPPORT
MAINTENANCE & CONSTRUCTION PROGRAMMES – RURAL/ TOWNSITE
PLANT & EUIPMENT REPLACEMENT PROGRAMMES
STREETS, ROADS, BRIDGES, CULVERTS PARKS, RECREATIONS AREAS DRAINS AND OTHER INFRASTRUCTURE FORESHORE, BEACHES & JETTIES AERODROMES CEMETERIES WYLIE BAY RECYCLING AND WASTE
MANAGEMENT
OUTSIDE WORKFORCES INCLUDING ENGINEERING STAFF RECRUITMENT, TRAINING & DEVELOPMENT EQUAL OPPORTUNITY COUNSELLING & LEADERSHIP DEVELOPMENT OCCUPATIONAL SAFETY & HEALTH SUPERVISING MANAGEMENT & COORDINATION
FORWARD WORKS PROGRAMMING
SUBDIVISIONAL WORKS & PLANNING
ASSET REPLACEMENT COMMUNITY CONSULTATION ENVIRONMENTAL ASSESSMENT TRAFFIC MANAGEMENT &
PLANNING ROAD FUNDING & OTHER
PROGRAMMES
ENGINEERING ADMINISTRATION MAPPING, SURVEYING & DESIGNING CUSTOMER SERVICE EXTERNAL MANAGEMENT GOVERNMENT DEPARTMENTS OFFICE ADMINISTRATION BUDGETTING & ESTIMATTING QUALITY ASSURANCE AGENDA PREPARATION
ENGINEERING & DEVELOPMENT SERVICES
ADVISORY COMMITTEES CEMETERY ROADWISE REGIONAL ROADS GROUP
INFRASTRUCTURE
MANAGEMENT OPERATIONAL MANAGEMENT ADMINISTRATION HUMAN RESOURCE
MANAGEMENT SUPERIVISION
Engineering Services
Engineering Services Team Profile
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Road Asset & Expenditure Indicators
In 2003-03 the Shire of Esperance committed $5,0003,214 overall expenditure on roads and the budget for the forthcoming financial year is $5,444,420, 84% of its own resources.
Shire of Esperance Expenditure on Roads (excluding grant funding) Source: Shire of Esperance
Roads to Recovery
Under Roads to Recovery the Shire of Esperance was allocated $4,675,435 over a four-year period. This was the largest allocation of all local governments in Western Australia and 22nd largest allocation in Australia. Funding is available for the following activities:
Council decided to allocate the funding on the basis of approximately 75% to rural roads and 25% to urban roads.
Roads to Recovery Grant Received by Shire of Esperance to Date
$
2000-01 145,645.00
2001-02 1,055,696.00
2002-03 816,181.00
Carried fwd (2002-03)* 56,771.00
2003-04 (Budget) 1,208,315.00
TOTAL 3,282,608.00
Actual Budget2002-03 2003-04
Rates 6,444,494$ 6,734,619$
Nett Road Maintenace 2,181,142$ 2,264,395$ as a percentage of rates 34% 35%
Nett Road Construction 2,822,072$ 3,180,025$ as a percentage of rates 44% 49%
Nett Total Roadworks 5,003,214$ 5,444,420$ as a percentage of rates 78% 84%
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This amount was carried forward due to unseasonably wet conditions preventing the completion of works. Works have now been completed.
Grass Patch Road
Grass Patch Road Reconstruction – Grass Patch Road is a Rural Distributor Road – Category B (less than 55 traffic movements per day) which services the strategic grain receival bin at the townsite of Grass Patch bringing in grain from as far west as Lort River. The road was upgraded and widened to a 7.4 metre seal over sections that were gravel pavement or narrow 4 metre bitumen seal. In its existing condition the road was not coping with the increased heavy traffic into the Grass Patch bin.
Nearly a million dollars of the Roads to Recovery Funding has so far been allocated to the upgrade, repair and maintenance of Grass Patch Road in the Shire of Esperance. The Roads to Recovery funding was very timely in allowing for essential works to be undertaken on this heavy haulage route for grain transfer. With the development of the Cooperative Bulk Handling Strategic Receival point at Grass Patch, the Shire of Esperance was faced with meeting the needs of extra traffic and loads with little advance notice to allocate funds.
Dangerous Rural Intersections
Reconstruction Staggering of Straight Through Intersections - During 2000 and 2001 the Shire of Esperance underwent a comprehensive strategic planning process that had its foundation in broad community consultation through the Essence of Esperance survey and community visioning workshop. The clear message that Council received from its residents was that Community members identified road safety as an issue and, in particular, dangerous intersections in rural roads
The Shire of Esperance has identified 48 straight through uncontrolled 4-way intersections and is endeavouring to re-align these whenever road plant is in the area. With the allocation of the Roads to Recovery grants, this process has been advanced with eight of the most dangerous intersections realigned to improve their safety. A continuation of the Roads to Recovery Programme will allow this important community safety work to continue.
CBH receival facility at Grass Patch
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Shire of Esperance - Dangerous Intersection Realignments
Location Works Start Date
Finish Date
Cost $
Done
Parmango Road X Kettles Road
Reconstruction of existing severely rutted seal and staggering of dangerous intersection
01/03/02 30/04/02 76,609.00 Yes
Fields Road X Griffiths Road
Dangerous intersection, alignment staggered
07/01/02 28/02/02 12,000.00 Yes
Dalyup North Road X Griggs Road
Alignment of Dalyup North Road staggered and sealed for 200m north and south of Griggs Road
30/09/02 31/10/02 36,000.00 Yes
Bishops Road X Grass Patch Road
Bishops Road staggered and bitumen seal applied 200m north and south of Grass Patch Road
20/09/02 15/10/02 36,000.00 Yes
Griggs Road X Belgian Road
Reconstruction and staggering to cater for turning road train movement
01/11/02 07/02/03 50,000.00 Yes
Dalyup North Road X Boydell Road
Reconstruction and staggering to cater for turning road train movement
01/011/02 28/01/03 20,000.00 Yes
Comalbidgup Road X Ashdale Road
Reconstruction and staggering to cater for turning road train movement
01/11/02 20/01/03 20,000.00 Yes
Parmango Road X Fisheries Road
Rectification of pavement failure at the intersection and upgrade to cater for heavy haulage vehicles
01/04/03 30/06/03 31,234.00 No
TOTAL EXPENDITURE (to date) $281,843.00
Parmango / Kettle Intersection Slkm 7.75 Looking East
Before Roads to Recovery
After Roads to Recovery
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Social Benefits of Road Construction and Maintenance
Roads in regional areas are not only vital for the economic wellbeing of the community; they also convey residents to their local shopping centres, to medical appointments, to community events and to educational opportunities. Poor road conditions have the effect of increasing the perception of isolation for rural residents, especially those that may be at risk of becoming socially isolated such as young mothers on farms.
Private Contracts
Once again the Shire was successful at picking up a number of private contracts during the year. Works of this nature are undertaken when they will not conflict with Council’s annual works program and they are beneficial as profits generated can be put back into other areas of Council expenditure. Works of this nature also ensure optimum utilisation of Council plant and equipment.
The main project in this category for the year was the completion of the roundabout at the intersection of Fisheries and Harbour Road. This project was undertaken by Council on behalf of MAIN ROADS Western Australia and the project has vastly improved the level of safety at the intersection whilst not unduly hindering heavy vehicle movements.
Foreshore Renourishment
Approximately $80,000 was spent on foreshore renourishment during the year and approximately $70,000 towards this work and previous renourishment work was received from the Department for Planning and Infrastructure (DPI).
The foreshore renourishment program provides protection to areas of the foreshore that are prone to damage from wave and storm action.
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Council, in conjunction with the Esperance Port Authority and the DPI, is endeavouring to find an appropriate long-term solution to the ongoing foreshore problem.
During the year, Council commissioned a report by DAL Science and Engineering and Dr J Hsu in relation to a proposed headland control concept for stabilising the beach. This concept involves the construction of a discreet number of T-groynes to control erosion and is currently the subject of further investigation. It is also proposed to further investigate the DPI’s preferred option of backpassing sand along the beach from the Bandy Creek Boat Harbour.
Hopefully once these proposals have been fully assessed Council can initiate an extensive community consultation program to make the right choice for the long-term solution to Esperance’s foreshore erosion problem.
Regional Road Funds
Council was again successful at securing funds from the State Government for important regional roads within the Shire. Council attracted a total grant of approximately $730,000 and these funds were utilised for important reconstruction and upgrading works on Cascade Road, Fisheries Road and Twilight Beach Road.
Town Works
A number of footpath, road and drainage projects were undertaken within the town ward during the year.
The Rotary Lookout Trail on Dempster Head was completed with the assistance of the Esperance Rotary Club. The program of improving the streetscape in the CBD was continued with new footpaths being installed in James Street and The Esplanade.
Significant drainage projects were undertaken in Westmacott Street and Dempster Street. Continued upgrades of Council’s stormwater drainage system in accordance with the Drainage Master Plan are helping to minimise flooding in the townsite.
Funds earmarked for a roundabout at the Pink Lake Road/Freeman Street intersection were diverted to the extension of Ocean Street through to John Street. This project was seen as a greater priority than the proposed roundabout and the opening of this access once completed during the current financial year should alleviate traffic congestion on Pink Lake Road, especially at start and finish times for the Esperance Senior High School.
Works were also undertaken to improve the median in Norseman Road with the installation of reticulation.
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Truck Wash Facility
The year saw the completion of a comprehensive truck wash facility at Myrup. The new facility caters for the washing of stock trucks and replaces an inappropriate facility that existed in the industrial area in town.
Funding contributions towards the facility were received from the WA Livestock Association and local stock transport operators. Although the facility has experienced some teething problems, modifications proposed in the current budget should improve operations.
Esperance Cemetery
Council has continued works to implement the Cemetery Master Plan.
A new lawn section was created during the year and this will be complimented by the installation of reticulation in the coming year.
Other Projects
Other works undertaken by Engineering Services during the year include:
Installation of lift pumps in a number of reserves to alleviate flooding problems.
Traffic calming works in North Road. Replacement of one grader, one roller and three trucks as part of
Council’s heavy plant replacement program. Purchase of new play equipment for Grace Darling and Collie Street
playgrounds. Undergrounding of power in a portion of The Esplanade.
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FINANCIAL SERVICES TEAM
Paul Breman, Russell English, Jessica Prince, Josephine Roelofs, David Scheer, Marnie Fels, Debbie Howard, Peter Kong, Cathy Murray, Pieta Holthouse, Carrie Gwynne, Rebecca Eeles, Allison Guild, Andrew Fletcher
EXECUTIVE MANAGER FINANCIAL SERVICES
Mr Paul Breman
INTERNAL CONTROL STATUTORY COMPLIANCE FINANCIAL PLANNING CUSTOMER SERVICE ASSET MANAGEMENT HUMAN RESOURCES MANAGEMENT SUPERVISION
AUDIT/ GRANTS MANAGEMENT SERVICES
INFORMATION TECHNOLOGY AND COMMUNICATIONS
FINANCIAL SERVICES
ADMINISTRATION & HUMAN RESOURCES
AUDITING COMPLIANCE ADVISORY COMMITTEES
AUDIT GRANTS ACQUITAL GRANTS COMMISSION STATUTORY
MONITORING NATIONAL COMPETITION
POLICY
COMPUTER OPERATIONS NETWORK SUPPORT DEVELOPMENT TRAINING Y2K COMPLIANCE ELECTRONIC EQUIPMENT
MANAGEMENT TELEPHONE & COMMUNICATIONS WEBSITE MAINTENANCE
GENERAL LEDGER BUDGETTING RATING ACCOUNTS – REGULATING FINANCIAL ACCOUNTING ASSET MANAGEMENT PURCHASING CONTROL FINANCIAL LEGISLATION INTERNAL CONTROL EXTERNAL AUDITING STRATEGIC PLANNING PAYROLL, DEBTORS/ CREDITORS STOCK CONTROL TAXATION FORWARD FINANCIAL MODELLING COSTING CASH RECEIPTING INVESTMENTS EXTERNAL ACCOUNTING SERVICES
STAFF TRAINING & DEVELOPMENT REPORT WRITING COUNCIL LIAISON PAYROLL SERVICES VEHICLE LICENSING INSURANCE SERVICES POLICY DEVELOPMENT AGENDA PREPARATION CORPORATE/COMMUNITY SERVICES STAFF TRAINING
Financial Services
Financial Services Team Profile
54
Emergency Services Levy (ESL) – Implementation
New State Government Legislation was introduced in 1st July 2003, to require Local Government to collect a land based levy. This levy will be used to support Emergency Services throughout the State. In the past these groups, such as the Fire Services and State Emergency Services were funded by a levy on insurance premiums. As this was a land based levy Financial Services was given the task of implementing the requirements. This involved an audit of the property information held in the Shire’s system to the information held by the Department of Land Administration. Also, new codes were required in the computer system to identify the different charge rates. All this work culminated in a smooth and successful implementation of the new charge. Geographic Information System (GIS) Implementation
Concurrently with the work undertaken for the ESL was the groundwork for the implementation of a Geographic Information System. This is a computer system that produces various mapping views that is supported by text-based data. Many Local Government functions are based around property information. This type of system helps Officers to streamline customer enquires and plan works more efficiently. The software implementation of the new GIS has been funded in the 2003-04 Budget.
Information Technology Recognition
In February 2003 the Council was recognised as a finalist in the West Australian Information Technology and Telecommunications Award (WAITTA). Unfortunately the Council did not win the award being beaten by the Department of Conservation and Land Management. To gain finalist status in this prestigious award was recognition for the Councils efforts in developing and internal management accounting system. This computer-based system delivers information onto manager’s desktops about the status of budget accounts and works projects. It helps them monitor and manage their financial responsibilities. This information is presented via the Council intranet (Internal Office Website).
IT Manager Russell English with WAITTA Finalist Certificate
55
Intranet Review
During the year work commenced on the re-write of the Councils internal website. The intranet provided information throughout the organization for use by employees with their daily task. The re-write is aimed at making the intranet more useful and increasing the links to other sites, documents and registers.
Regional Services
Staff from Financial Services again provided a service to the Shire of Dundas to help with accounting work and Budgeting.
Combined Expenditure to Budget 2002-03 (Cumulative year-to-date)
0
5000
10000
15000
20000
25000
Month ending
Am
ount
$ (
'000
s)
BudgetActual
Budget $1,465 $3,157 $4,717 $6,118 $7,781 $9,602 $11,345 $12,593 $13,911 $15,165 $16,569 $19,149
Actual $1,110 $2,318 $3,477 $4,947 $6,204 $7,485 $9,062 $10,220 $12,164 $13,425 $14,923 $18,580
Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun
Combined Income to Budget 2002-03 (Cumulative year-to-date)
0
2000
4000
6000
8000
10000
12000
14000
16000
18000
20000
Month ending
Am
ount
$ (
'000
s)
BudgetActual
Budget $7,341 $9,201 $9,653 $10,137 $11,493 $12,381 $13,232 $14,645 $15,148 $15,712 $17,076 $18,522
Actual $8,031 $9,763 $10,115 $10,612 $12,078 $12,855 $13,404 $14,729 $15,414 $15,965 $17,119 $18,324
Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun
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National Competition Policy Statement
The Competition Principals Agreement is an Inter-government Agreement between the Commonwealth and State/Territory Governments that sets out how government will apply National Competition Policy principles to public sector organisations within their jurisdiction. The State Government released a Policy Statement effective from July 1996 called the Clause 7 Statement which forms part of the Competition Principles Agreement, The Clause 7 policy document sets out nominated principles from the Agreement that now apply to Local Government. The provisions of Clause 7 of the Competition Principles Agreement require local government to report annually as to the implementation, application and effects of the Competition Policy. The Competition Principles Agreement, under Clause 7, specifies three broad areas of reporting, they are:
1. Competitive Neutrality 2. Structural Review of Public Monopolies; and 3. Legislative Review
In accordance with the requirements of the National Competition Policy the Shire of Esperance makes the following disclosure for 2001/2002. Competitive Neutrality
The objective of competitive neutrality is the elimination of resource allocation distortions arising out of local government ownership of significant business activities. The Shire of Esperance has assessed its operations and considers that it has one business activity that would be classed as significant under the current guidelines. Also the Shire of Esperance does not operate a business enterprise that has been classified by the Australian Bureau of Statistics as either a Public Trading Enterprise or Public Financial Enterprise. The number of activities to which competitive neutrality principles have
been applied in the reporting period is: One (1) The number of activities to which competitive neutrality principles have
been considered but not applied in the reporting period is: Zero (0)
Under the implementation timetable required by the National Competition Policy Statement the Shire of Esperance was to undertake a cost benefit analysis to determine which significant business activities would be subject to competitive neutrality principles by 1 June 1997. This analysis was undertaken by an independent party and summarised in a report dated December 1997.
57
During the reporting period the Shire of Esperance did not become aware of any allegations of non-compliance with the competitive neutrality principles made by a private entity against the Shire. Structural Review Of Public Monopolies
In relation to Structural review of public monopolies the Shire of Esperance discloses the following: Structural reform principals have been applied to the following number of
activities in the reporting period: Zero (0) Structural reform principals have been considered but not applied to the following
number of activities in the reporting period: Zero (0) As no structural reform has been applied to any activities the review requirements of principal SR.3 of Clause 7 of the Competition Policy Statement have not been undertaken. Legislative Review
Parties to the National Competition Policy package agreed that legislation should not restrict competition unless:
• The benefits of the restriction to the community as a whole outweigh the costs; and
• The objectives of the legislation can only be achieved by restricting competition.
Accordingly, the Shire of Esperance is required to implement a systematic review of all its existing legislation to determine whether there are any direct or indirect effects on competition. In relation to a Legislative Review the Shire of Esperance discloses that:
As at the reporting date the number of Bylaws and Local Laws which have been reviewed and reformed as a result of any legislative review is: Six (6)
• Bush Fire Brigades – Local Law – effective from 20/09/2002
• Parking & Parking Facilities Local Law – effective from 6/07/2002
• Dogs Local Law – effective from 15/10/2002
• Cemeteries Local Law – effective from 27/12/2002
• Health (Eating Houses) Local Law – effective from 19/2/2003
• Private Property Local Law – effective from 27/5/2003
As at the reporting date the number of Bylaws and Local Laws which the application of any legislative review principles were considered but not applied is: Zero (0)
58
Report on Principal Activities
Report on Principal Activities commenced or continued during the financial year [LGA S5.54 (2)(d)] and proposed to commence or continue in the next financial year [LGA S 5.54 (2) (e)]. The following activities commenced during 2002/03 including initiatives to improve performance for each Principal Activity.
Community Development Fund Allocation
Council allocated $300,000 to the Community Development Fund during the year with allocations ranging from $460 for the Australian Breastfeeding Association through to $75,000 operating allocation for the Esperance Region Tourism Association. Grants included:
Esperance Home Care Seniors Expo $1,000.00 St John’s Ambulance $12,500.00 Esperance Crisis Accommodation $1,000.00 Recherche Advisory Group $2,000.00 Beaumont Community Association $8,000.00 Salmon Gums Community Association $6,000.00 Esperance Community College $2,000.00 Esperance Community Arts $20,000.00 Arts Activities Grants $12,000.00 Agcare $2,500.00 ERTA Operating Subsidy $75,000.00 Esperance Chamber of Commerce $7,500.00 Pink Lake Country Club $4,500.00 Esperance Mechanical Restoration Group $11,500.00
Aboriginal Heritage Site Surveys
In December, 2002 Council adopted the Regional Aboriginal Heritage Protection Template, developed by the Goldfields Native Title Liaison Committee. This document will guide the Shire of Esperance in the management of its works programme and the conduct of heritage assessment surveys. No surveys were conducted in 2002/2003 although informal site visits (in accordance with the provisions of the Regional Heritage Template) were conducted at Howick Hill (CDMA mobile telephone project), Myrup (Truck Washdown Bay Project), Flinders Estate.
Co-Location of Emergency Services
The Shire of Esperance negotiated with Westrail and CBH to acquire one hectare of land on Reserve 16506, identified by the Emergency Services as the most appropriate site for the facility.
59
CDMA
The Shire of Esperance continued negotiations with relevant parties to bring a CDMA mobile telephone service to the eastern districts from Howick Hill. CDMA service were improved along the Coolgardie-Esperance Highway and South Coast Highway under the ‘WirelessWest’ program with the commissioning in 2002/2003 of directional CDMA services at Kumarl and Munglinup.
IT- Community Access
The Shire was the originator of the Regional Portal Concept, to facilitate e-commerce opportunities for local businesses. The project is still being developed. Additional Building Maintenance & Preservation
This year was the second of a 20 year building maintenance programme which aims to substantially increase the amount of expenditure on maintaining the Shire’s built assets. The percentage of the value of buildings spent on maintenance has been increased from .91% to 1.22% in the first two years and the Shire is aiming for a commitment of 2% by 2005/06. Tanker Jetty
Council has commissioned van der Meer consulting to assess the Tanker Jetty and provide a report on its condition and works required. In the meantime repairs have been made to one pile and funds have been transferred to the Tanker Jetty Reserve for future works. Capital Works
• Partial Re-roofing projects at the Museum and Civic Center • Construction of two new bus shelters at Museum Park • Completion of the Home & Community Care “Meals on Wheels” facility • Demolition of the Old Gibson Community Hall • Refurbishment of the Airport Managers Residence • Installation of composting toilets at Kennedy’s Beach & Alexander Bay Painting of the Old Police Station in the Museum Village Construction of town entry statements 1st stage of Caravan Park sewerage project with ablution blocks and bays
connected to sewerage Greater Sports Ground Plan
Council has engaged the services of Bolig Design to undertake extensive consultation and planning to progress the Greater Sports Ground Plan and Indoor Sports Facility.
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Strategic Land Purchases
Council and the Esperance Port Authority took an option over several locations at the Junction of Shark Lake Road and Coolgardie Esperance Highway for the purposes of an industrial precinct. No other strategic land purchases were made during the year under review. Civic Precinct
Partial re-roofing of the Civic Centre was completed. Air-conditioning of the building and library planning were not completed. Town Foreshore Re-Development
Council has been successful in obtaining Regional Assistance Programme funding to examine the potential for upgrading the Esperance Foreshore precinct to make it more visually attractive, create activities and cultural areas as well as development and tourism opportunities. Concept planning to include the interaction between the CBD/ adjacent residential areas and foreshore, Tanker Jetty, Cannery Arts Precinct, Port and Yacht Club areas. The project is scheduled to commence in October 2004 to be undertaken over next 12-months which is a condition of the Federal Government funding grant. Cemeteries
The Shire administers and maintains the Esperance Cemetery and smaller pioneer cemeteries at Grass Patch and Salmon Gums. Over recent years there has been ongoing upgrading of the Esperance Cemetery in line with community requests via the Cemetery Advisory Committee. Eventually as the population grows the call for a crematorium will become an issue. Environment – Salinity Programmes
Apart from gravel pits rehabilitation little progress is being made due to a lack of resources (both human and financial). Environmental Studies
The following studies have been completed; South East Coastal Management Plan, Esperance Coastal Management Plan and Dempster Head Management Plan. Town Planning Scheme Amendments have been initiated in regards to Nuclear Free Policy and sustainability provisions in housing design in areas such as Flinders, The Shire has given funding support to the Recherche Archipelago Group. Further planning and guideline development is dependent upon resources.
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Coastal Reserves
Generally the upgrading of these reserves is dependent upon budgeting allocations from year-to-year. A longer term works programme is being developed to accompany the environmental pressures identified in the Esperance Coastal Management Plan. Works have focussed on Coastal Reserves at Alexander Bay, Munglinup, Wharton and Lake Monjingup with assistance from programmes such as Green Corps and volunteers. Focus now has shifted to Thomas River Campsite. Waste Management
Implementation of 15-year plan to introduce Recycling Service into Shire of Esperance and restructure Council’s Waste Management programme to improve efficiencies and effectiveness has been underway for 2½-years. Residential and commercial recycling has been introduced, 240 litre service into country townsites and the closure of some country and coastal tip sites. New Government Policy is expected to set targets of zero landfill by 2020, requiring Council to investigate other alternatives such as composting and Bedminster system of waste management disposal in response to environmental concerns/ awareness. Council is well advanced in its recycling plan and in a sound position to be able to accommodate new technologies. Truck Wash-down Facility
Council has recently constructed a new truck wash down facility at Shark Lake. This facility was primarily constructed for use of livestock contract carriers to the Shire of Esperance due to expressed environmental concerns. Whilst this facility has only been operational for a few months, it has already proven to have met a need within the local transport industry. Industrial Park Development
Council has secured an option over approx 1,000 acres freehold land at Shark Lake to provide a General Industrial site to cater for future industrial growth of the sub-region. Development will be undertaken as a joint venture with Esperance Port Authority (EPA). Planning and environmental work has commenced and rezoning is in process. Critical milestone will be August 2004 when option is to be exercised. Marine/Aquaculture Development
Council has been proactive in providing land in Wylie Bay Aquaculture Precinct and liasing with proponents of sea-based ventures. Council has also assisted where possible the aspirations of Esperance Marine Institute Inc. to develop a marine research facility at Bandy Creek.
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Currently land based proposals are still seeking licences and venture capital. Sea based studies are currently being conducted for feasibility analysis. Land Development
Flinders Subdivision
Construction underway on Stage 1, Outline Development Planning for balance of subdivision being assessed as part of Feasibility Studies. Environmental work to date supports the ability to incorporate water based component. Negotiations are continuing with third party landholders.
Johns Street
Council is continuing with the development of this area via a Guided Development Plan to provide infrastructure for lot creation to occur. Two (2) concept plans have been developed, on which LandCorp is undertaking a cost/benefit analysis. Buildings and Infrastructure (Education Infrastructure)
Council continues to provide infrastructure mainly in off-site car parking to School Communities in the District. This includes construction of a carpark adjacent to Castletown Primary School, capital contribution to education infrastructure at the Esperance Community College and extension of Ocean Street to alleviate traffic congestion at Esperance Senior High School. Major Capital Infrastructure – Transport
Development of a multi-criteria system to classify the function of individual roads within Council’s road network has been completed. The system is based on characteristics such as traffic volume, traffic mix, primary road functions (e.g. heavy haulage, tourism, local access, etc) and physical attributes. The outcome is to ensure that the distribution of limited funding leads to efficient transport corridors, improved maintenance and scheduling programmes and removes wastage and duplication of effort from the system via a 5-10 year programme. Major Equipment Purchases – Transport
The Shire of Esperance owns and operates one of the largest fleets of road making equipment within local government in Western Australia. Maintaining this fleet and seeking to ensure it remains modern is extremely important as part of the Asset Management Programme. Having well equipped plant and a reliable workforce operation the Shire is able to deliver cost effective services to the community.
63
Aerodrome
Council continues to upgrade aviation facilities at Esperance Airport in accordance with 10-year Master Plan. Key projects include extension of runway from 1500m to 1800m, upgrade terminal and light aircraft facilities in due course. Partial funding for runway extensions secured in 2003/04 from Regional Airport Development Scheme, which in accepting, Council is committed to fund the outstanding balance. Engineering design/ works to be undertaken in 2003/04. Roads, Streets, Footpaths, Streetscape
Continuing programme of upgrading infrastructure based on a number of Council endorsed plans, Trails Master Plan – 10-year plan – 4 years into. Footpaths – 5-year rolling plan. Drainage Master Plan – 10-year rolling strategy plan – 3-years into. Gravel Pit Rehabilitation – ongoing rolling plan. (see Doug to check) Street Trees – plan to be developed. Street kerbing – plan to be developed. Risk Management – audit undertaken, needs continual updating. Underground power – partial development of a plan. Roads Maintenance Programmes – annually reviewed.
IT Advancements for Elected Members
No progress was made on this activity due to lack of financial and human resources. Human Resource Requirements and Training
Continued work through the Local Government Managers Association to improve the ability of local government to attract and retain graduates. Other activities include: Negotiated funding of $12,000 and organised staff health assessments for
all staff aged 40 years and over November 2002. Organised for all staff to participate in Manual Handling and Ergonomics
training May 2002. Negotiated funding of $3,000 and organised Management for Safety
Training for all managers and Supervisors, Management of Occupational Stress for all staff, and Work Place communications for all staff November 2002.
Organised Performance Management Training for 15 supervisors and managers Feb 2003.
Facilitated Sun Awareness Training for Outdoor Staff December 2002.
64
Customer Service and Focus
During the year Council maintained a continuous dialogue with the community and its customers through providing information and seeking input. Various media are used to keep the community informed of Council activities and several activities to seek community input were undertaken during the year. These include: Dental services survey Cat management survey Emergency management survey Dempster Head planning community workshop Industrial Park public meeting Roadwise campaign Youth activities
Strategic Alliances
Strategic alliances have been established with the Esperance Port Authority in the development of the industrial park proposal. Council is also working with Kailis Foods to investigate aquaculture options for the region. Council will be working with the Esperance Port Authority, Esperance Region Tourism Association and Goldfields Esperance Development Commission in the preparation of a master plan for the development of the foreshore. Esperance Senior High School, Curtin University, Esperance Community College and the Shire of Esperance are also jointly working on a master plan for developing a multisectoral education precinct on Pink Lake Road. Council is represented on the Blueprint Implementation Group which is preparing for the impact of the BHP Billeton nickel project near Ravensthorpe should it go ahead. IT & Administration
The electronic equipment replacement programme was completed according to budget for the year under review. Council staff worked on upgrading the Shire website and intranet service. Trim Records Management system was introduced and all administration staff trained in its use. The system has now been commissioned in the second phase providing workflow, and monitoring features for the management of incoming mail.
66
Financial Report for Year Ended 30 June, 2003
67
2003 2003 2002
Actual Budget Actual
NOTE $ $ $
REVENUES FROM ORDINARY ACTIVITIES
Governance 70,637 56,570 107,769
General Purpose Funding 9,939,079 9,885,645 9,330,717
Law, Order, Public Safety 196,570 481,666 171,940
Health 151,245 159,283 192,732
Education and Welfare 1,112,803 885,312 923,355
Housing - - -
Community Amenities 1,373,198 1,189,837 1,331,385
Recreation and Culture 1,002,177 1,046,684 922,315
Transport 2,711,115 2,631,464 3,815,940
Economic Services 210,072 186,010 220,690
Other Property and Services 683,461 2,796,287 279,723
2 17,450,357 19,318,758 17,296,566
EXPENSES FROM ORDINARY ACTIVITIES
EXCLUDING BORROWING COSTS EXPENSE
Governance 591,547 593,996 574,510
General Purpose Funding 122,096 181,093 137,370
Law, Order, Public Safety 563,983 537,814 591,940
Health 245,578 287,036 323,904
Education and Welfare 1,143,516 985,089 1,288,736
Housing - - -
Community Amenities 2,013,873 1,953,143 1,846,755
Recreation & Culture 3,270,505 3,336,469 3,157,091
Transport 7,356,418 6,624,003 9,321,453
Economic Services 357,461 359,041 347,174
Other Property and Services 857,767 924,065 329,414
2 16,522,744 15,781,749 17,918,347
BORROWING COSTS EXPENSE
Law, Order, Public Safety 1,316 1,320 1,340
Community Amenities - - 19,033
Recreation & Culture 77,181 53,234 61,545
Transport 6,953 6,950 3,045
Economic Services 1,705 1,707 1,455
2 87,155 63,211 86,418
NET RESULT 840,458 3,473,798 (708,199)
This statement is to be read in conjunction with the accompanying notes.
Annual Financial ReportFor the year ending 30th June 2003
Operating Statement
2002-03
Page 1 Shire of Esperance
2003 2002
Actual Actual
NOTE $ $
CURRENT ASSETS
Cash Assets 3 3,139,268 1,959,265
Receivables 4 1,021,194 1,836,234
Inventories 5 135,181 132,477
TOTAL CURRENT ASSETS 4,295,643 3,927,976
NON-CURRENT ASSETS
Receivables 4 649,090 684,789
Property, Plant and Equipment 6 33,585,440 33,882,477
Infrastructure 7 186,163,054 185,795,079
TOTAL NON-CURRENT ASSETS 220,397,584 220,362,345
TOTAL ASSETS 224,693,227 224,290,321
CURRENT LIABILITIES
Payables 8 923,354 1,354,898
Interest-bearing Liabilities 9 195,803 181,972
Provisions 10 250,533 615,078
TOTAL CURRENT LIABILITIES 1,369,690 2,151,948
NON-CURRENT LIABILITIES
Interest-bearing Liabilities 9 654,916 757,924
Provisions 10 773,267 308,549
TOTAL NON-CURRENT LIABILITIES 1,428,183 1,066,473
TOTAL LIABILITIES 2,797,873 3,218,421
NET ASSETS 221,895,354 221,071,900
EQUITY
Retained Surplus 115,061,694 115,151,602
Reserves - Asset Revaluation 11 104,385,150 104,385,150
Reserves - Cash Backed 12 2,448,510 1,535,148
TOTAL EQUITY 221,895,354 221,071,900
This statement is to be read in conjunction with the accompanying notes.
Annual Financial ReportFor the year ending 30th June 2003
Statement of Financial Position
(Balance Sheet)
2002-03
Page 2 Shire of Esperance
NOTE 2003 2002
Actual Actual
$ $
RETAINED PROFITS (SURPLUS)
Balance as at 1 July 2002 115,151,602 115,184,370
Change in Net Assets Resulting
from Operations 840,458 (708,199)
Initial Introduction of Accounting Standard
AASB 1028 "Employee Benefits"" 10 (17,004) -
Transfer from/(to) Reserves (913,362) 675,431
Balance as at 30 June 2003 115,061,694 115,151,602
RESERVES - CASH BACKED
Balance as at 1 July 2002 1,535,148 2,210,579
Amount Transferred (to)/from
Accumulated Surplus 913,362 (675,431)
Balance as at 30 June 2003 12 2,448,510 1,535,148
RESERVES - ASSET REVALUATION
Balance as at 1 July 2002 104,385,150 46,205,428
Revaluation Increment - 58,179,722
Revaluation Decrement -
Balance as at 30 June 2003 11 104,385,150 104,385,150
TOTAL EQUITY 221,895,354 221,071,900
This statement is to be read in conjunction with the accompanying notes.
Annual Financial ReportFor the year ending 30th June 2003
Statement of Changes of Equity
2002-03
Page 3 Shire of Esperance
NOTE 2003 2003 2002
Actual Budget Actual
Cash Flows From Operating Activities $ $ $
Receipts
Rates 6,460,091 6,639,368 5,802,823
Grants and Subsidies - operating 4,126,340 3,904,829 3,941,732
Contributions, Reimbursements & Donations 850,135 428,001 1,060,296
Service Charges 22,074 26,203 20,950
Fees and Charges 3,675,655 3,403,545 2,337,684
Interest Earnings 306,581 200,707 212,513
Goods and Services Tax 841,076 1,256,433 1,156,993
Other - - -
16,281,952 15,859,086 14,532,991
Payments
Employee Costs (Operating only) (6,100,838) (5,894,010) (5,370,300)
Materials and Contracts (2,500,110) (2,807,777) (2,264,083)
Utilities (gas, electricity, water, etc) (374,141) (387,127) (371,485)
Insurance (280,075) (278,762) (217,500)
Interest (87,913) (65,052) (88,694)
Goods and Services Tax (895,242) (1,222,000) (1,151,475)
Other (626,301) (646,663) (1,270,201)
(10,864,620) (11,301,391) (10,733,738)
Net Cash Provided By (Used In)
Operating Activities 13(b) 5,417,332 4,557,695 3,799,253
Cash Flows from Investing Activities
Payments for Development of
Land Held for Resale - (1,219,493) -
Payments for Purchase of
Property, Plant & Equipment (2,039,285) (2,760,533) (3,106,127)
Payments for Construction of
Infrastructure (5,603,937) (5,566,976) (6,112,431)
Grants/Contributions for
the Development of Assets 2,774,560 3,334,048 2,984,999
Proceeds from Sale of
Plant & Equipment 723,618 4,207,200 776,566
Net Cash Provided By (Used In)
Investing Activities (4,145,044) (2,005,754) (5,456,993)
Cash Flows from Financing Activities
Advances to Community Groups (91,524) - (45,000)
Repayment of Debentures (187,615) (181,975) (254,283)
Proceeds from Self Supporting Loans 95,330 96,604 197,650
Proceeds from New Debentures 91,524 - 212,000
Net Cash Provided By (Used In)
Financing Activities (92,285) (85,371) 110,367
Net Increase (Decrease) in Cash Held 1,180,003 2,466,570 (1,547,373)
Cash at Beginning of Year 1,959,265 1,524,244 3,506,638
Cash at End of Year 13(a) 3,139,268 3,990,814 1,959,265
This statement is to be read in conjunction with the accompanying notes.
Annual Financial ReportFor the year ending 30th June 2003
Statement of Cashflows
2002-03
Page 4 Shire of Esperance
1. SIGNIFICANT ACCOUNTING POLICIES
The significant accounting policies which have been adopted in the preparation of this financial
report are:
(a) Basis of Accounting
The financial report is a general purpose financial report which has been prepared in accordance
with applicable Australian Accounting Standards and the Local Government Act 1995 (as
amended) and the Local Government Act 1995 (as amended) and accompanying regulations (as
amended). The report has also been prepared on the accrual basis under the convention of
historical cost accounting.
(b) The Local Government Reporting Entity
All Funds through which the Council controls resources to carry on its functions have been
included in the financial statements forming part of this financial report.
In the process of reporting on the local government as a single unit, all transactions and balances
between those funds (for example, loans and transfers between Funds) have been eliminated.
All monies held in the Trust Fund are excluded from the financial statements, but a separate
statement of those monies appears at Note 19 to this financial report.
(c) Goods and Services Tax
In accordance with recommended practice, revenues, expenses and assets capitalised are stated net
of any GST recoverable. Receivables and payables in the Statement of Financial Position are stated
inclusive of applicable GST.
(d) Fixed Assets
Property, plant and equipment and infrastructure assets are brought to account at cost or
independent or management valuation, where applicable, any accumulated depreciation
or amortisation.
The value of all infrastructure assets (other than bridges and land under roads) has been
recorded in the Statement of Financial Position. Bridges and land under roads are excluded
from infrastructure in accordance with legislative requirements.
As of 1 July 2001, the Council elected to revert to the cost basis for measuring land and buildings
and all infrastructure assets (other than roads) that were being carried at a revalued amount at
the immediately preceding reporting date being 30 June, 2001.
This was achieved by deeming the carrying amount of the non-current assets comprising the
particular class to be their cost and complied with the requirements on first application of the
Accounting Standard AASB 1041 'Revaluation of Non-Current Assets'.
(e) Land Held for Resale
Land purchased for development and/or resale is valued at the lower of cost and net realisable
value. Cost includes the cost of acquisition, development and interest incurred on the financing
of that land during its development. Interest and holding charges incurred after development is
complete are recognised as expenses.
Revenue arising from the sale of property is recognised in the operating statement as at the time
of signing a binding contract of sale.
(f) Depreciation of Non-Current Assets
All non-current assets having a limited useful life are systematically depreciated over their useful
lives in a manner which reflects the consumption of the future economic benefits embodied in
those assets.
Annual Financial ReportFor the year ending 30th June 2003
Notes to and forming part of the
Financial Report
2002-03
Page 5 Shire of Esperance
1. SIGNIFICANT ACCOUNTING POLICIES (Continued)
(f) Depreciation of Non-Current Assets (continued)
All non-current assets having a limited useful life are systematically depreciated over their useful
lives in a manner which reflects the consumption of the future economic benefits embodied in
those assets.
Depreciation is recognised on a straight-line basis, using rates which are reviewed each reporting
period. Major depreciation periods are:
Buildings 20 to 50 years
Furniture and Equipment 5 to 20 years
Motor Vehicles not depreciated
Roadmaking Plant 5 to 10 years
Other Plant & Equipment 3 to 15 years
Infrastructure
Roads and Streets - Construction Road Base 50 years
Roads and Streets - Bituminous Seal 25 years
Footpaths - slab 10 to 30 years
Parking Facilities 15 to 16 years
Water supply piping & drainage systems 40 years
Parks and Gardens 20 years
Airport 35 to 36 years
(g) Leases
Leases of fixed assets, where substantially all the risks and benefits incidental to the ownership
of the asset, but not legal ownership, are transferred to the company, are classified as finance
leases. Finance leases are capitalised recording an asset and a liability equal to the present
value of the minimum lease payments, including any guaranteed residual value. Leased assets
are amortised over their estimated useful lives. Lease payments are allocated between the
reduction of the lease liability and the lease interest expense for the period.
Lease payments under operating leases, where substantially all the risks and benefits remain
with the lessor, are charged as expenses in the periods in which they are incurred.
(h) Investments
All investments are valued at cost and interest on those investments is recognised when accrued.
(i) Joint Venture
Any interest in a joint venture has been recognised in the financial statements by
including its share of any assets, liabilities, revenues and expenses of the joint venture within
the relevant items reported in the statement of financial position and operating statement.
Information about the joint venture is set out in Note 16.
(j) Employee Benefits
The provisions for employee benefits relates to amounts expected to be paid for long service
leave, annual leave, wages and salaries and are calculated as follows:
(i) Wages, Salaries and Annual Leave
The provision for employees’ benefits to wages, salaries and annual leave represents the
amount that the municipality has a present obligation to pay resulting from employees services
to balance date. The provision has been calculated at nominal amounts based on remuneration
rates the Council expects to pay and includes related on-costs.
(ii) Long Service Leave
The provision for employees’ benefits for long service leave represents the present value of
the estimated future cash outflows to be made by the employer resulting from the employees'
service to balance date.
Annual Financial ReportFor the year ending 30th June 2003
Notes to and forming part of the
Financial Report
2002-03
Page 6 Shire of Esperance
1. SIGNIFICANT ACCOUNTING POLICIES (Continued)
(k) Rates, Grants, Donations and Other Contributions
Rates, grants, donations and other contributions are recognised as revenues when the local
government obtains control over the assets comprising the contributions. Control over assets
acquired from rates is obtained at the commencement of the rating period or, where earlier, upon
receipt of the rates.
Where contributions recognised as revenues during the reporting period were obtained on the
condition that they be expended in a particular manner or used over a particular period, and those
conditions were undischarged as at the reporting date, the nature of and amounts pertaining to
those undischarged conditions are disclosed in Note 2(e). That note also discloses the amount
of contributions recognised as revenues in a previous reporting period which were obtained in
respect of the local government's operation for the current reporting period.
(l) Superannuation
The Shire of Esperance contributes to the Local Government Superannuation Scheme and the
Occupational Superannuation Fund. Both funds are defined contribution schemes.
(m) Interest Rate Risk
The Shire's exposure to interest rate risk, which is the risk that a financial instrument's value will
fluctuate as a result of changes in market interest rates, is considered negligible for all financial
instruments other than borrowings. Information on interest rate risk as it applies to borrowings
is disclosed in Note 22(e).
(n) Credit Risk
The maximum exposure to credit risk, excluding the value of any collateral or other security, at
balance date to recognised financial assets is the carrying amount, net of any provisions for
doubtful debts, as disclosed in the statement of financial position and notes to and forming
part of the financial report. The Shire does not have any material credit risk exposure to any
single debtor or group of debtors under financial instruments entered into by the Shire.
(o) Net Fair Values
The net fair value of assets and liabilities approximate their carrying values. No financial assets
and financial liabilities are readily traded on organised markets in standardised form. Financial
assets where the carrying amount exceeds net fair values have not been written down as the
Council intends to hold these assets to maturity.
The aggregate net fair value and carrying amounts of financial assets and financial liabilities are
disclosed in the statement of financial position and in the notes to and forming part of the
financial report.
(p) Rounding Off Figures
All figures shown in this annual financial report, other than a rate in the dollar, are rounded to the
nearest dollar.
(q) Comparative Figures
Where required, comparative figures have been adjusted to conform with changes in presentation
for the current financial year.
(r) Change in Accounting Policy
Following a physical assessment of the condition of various roads in the district and updating of data
in the "ROMAN" road modelling software, a revision of the expected useful life of roads was undertaken.
This has resulted in a change in depreciation policy that relates to road infrastructure and an extension
of the useful life estimates. The impact of this change is that $1,930,774 less road infrastructure
depreciation was recognised in the reporting period than would have been the case otherwise.
Annual Financial ReportFor the year ending 30th June 2003
Notes to and forming part of the
Financial Report
2002-03
Page 7 Shire of Esperance
2. REVENUES AND EXPENSES
(a) Result from Ordinary Activities
The result from ordinary activities includes:
2003 2002
(i) Charging as Expenses: Actual Actual
$ $
Auditors Remuneration
- Audit 10,600 9,700
- Other Services 320 1,100
Bad and Doubtful Debts
Rates 670 10,295
General Debtors 6,838 197,864
Depreciation
Buildings 542,498 562,598
Furniture and Equipment 143,310 296,250
Plant and Equipment 770,859 522,511
Construction other than Building 121,464 120,814
Roads 4,147,025 5,963,787
Lighting 7,131 6,120
Footpaths 101,223 95,406
Parks and Reserves 306,708 302,343
Drainage 42,331 39,188
Pipes 112,653 112,652
Other 19,455 13,391
Tourist Signs 978 476
Airport 43,191 42,292
Parking 27,499 22,166
6,386,325 8,099,994
Rental Charges
- Operating Leases 136,250 109,929
(ii) Crediting as Revenues: 2003 2003 2002
Actual Budget Actual
$ $ $
Interest Earnings
Investments
- Reserve Funds 65,132 59,692 76,192
- Other Funds 162,454 101,000 84,487
Other Interest Revenue (refer note 27) 51,354 34,200 49,318
278,940 194,892 209,997
Annual Financial ReportFor the year ending 30th June 2003
Notes to and forming part of the
Financial Report
2002-03
Page 8 Shire of Esperance
2. REVENUES AND EXPENSES (Continued)
(b) Revenues and Expenses from Operations 2003 2003 2002
Classified According to Nature and Type Actual Budget Actual
$ $ $
Revenues from Ordinary Activities
Rates (refer note 23) 6,444,493 6,508,004 5,929,753
Grants and Subsidies - operating (note 29) 4,140,729 3,904,829 3,941,732
Grants and Subsidies - non-operating (note 29) 2,158,473 2,561,048 3,058,109
Contributions Reimbursements and Donations 772,597 428,001 1,060,296
Book-Profit on Asset Disposals (note 20) 126,882 2,344,166 44,092
Service Charges (note 25) 20,801 20,500 20,950
Fees and Charges (note 28) 3,507,442 3,357,318 3,031,637
Interest Earnings (note2(a)) 278,940 194,892 209,997
Other Revenue - - -
17,450,357 19,318,758 17,296,566
Expenses from Ordinary Activities
Employee Costs (Operating only) 6,138,276 6,005,311 5,537,505
Materials and Contracts 2,640,615 2,764,089 2,375,934
Utilities (gas, electricity, water, etc) 372,092 382,127 393,078
Depreciation on Non-current Assets (note 2(a)) 6,386,325 5,636,734 8,099,994
Book-Loss on Asset Disposals (refer note 20) 141,531 98,063 229,257
Insurance 280,075 278,762 217,500
Other 563,830 616,663 1,065,079
16,522,744 15,781,749 17,918,347
Interest/Borrowing Costs (refer Note 2(c)) 87,155 63,211 86,418
16,609,899 15,844,960 18,004,765
(c) Borrowing Costs Expense
Comprises:
Debentures (refer Note 22(a)) 87,155 63,211 86,418
87,155 63,211 86,418
Note, that the above disclosure of revenue and expenditure by its nature/type rather than
by the statutory reporting program only relate to the Shire of Esperance's operations. For
example, employee costs shown above reflect operating expenses only and do not include any
employee costs capitalised when constructing infrastructure or other assets.
Annual Financial ReportFor the year ending 30th June 2003
Notes to and forming part of the
Financial Report
2002-03
Page 9 Shire of Esperance
2. OPERATING REVENUES AND EXPENSES (Continued)
(d) Statement of Objectives, Reporting Programs and Nature-Type Classifications
In order to discharge its responsibilities to the community, the Shire has developed a set of
operational and financial objectives. These objectives have been established both on an overall
basis and for each of its broad activities/programs.
COMMUNITY VISION : We make It happen!
The spirit of Esperance is unique, we take pride in being a creative, caring and supportive community.
We live in a diverse and dynamic region with outstanding opportunities for all. As custodians, we are
committed to protect our spectacular natural environment. Esperance has a sense of community
ownership with commitment to determine is own direction.
REPORTING PROGRAM DESCRIPTIONS
Council operations as disclosed encompass the following service orientated activities/programs:
GOVERNANCE
Objective : To provide a decision making process for the efficient allocation of scarce resources
Activities : Includes the activities of members of council (Councillors) and the administrative support
available to the Council for the provision of governance of the district. Other costs relate to the
tasks of assisting elected members and ratepayers on matters which do not concern
specific council services.
GENERAL PURPOSE FUNDING
Objective : To collect revenue to allow for the provision of services.
Activities : Rates, general purpose government grants, and interest revenue.
LAW, ORDER, PUBLIC SAFETY
Objective: To provide services to help ensure a safer and environmentally conscious community.
Activities : Supervision and enforcement of various local laws relating to fire prevention, animal control
and protection of the environment other aspects of public safety including emergency services.
HEALTH
Objective: To provide an operational framework for good community health
Activities : Inspection of food outlets and their control as well as provision of meat inspection
services, noise control, and waste disposal compliance.
EDUCATION AND WELFARE
Objective: To provide services to disadvantaged persons, the elderly, children and youth
Activities : Maintenance of child minding centre, playgroup centre, senior citizens centre and aged care
centre. Provision and maintenance of home & community care programs and youth support services.
HOUSING
Objective: To provide and maintain elderly residents housing
Activities: Provision and maintenance of elderly residents housing
COMMUNITY AMENITIES
Objective : To provide services required by the community
Activities : Rubbish collection services, operation of rubbish disposal sites, litter control, construction
and maintenance of urban storm water drains, protection of the environment and administration of town
planning schemes, cemetery and public conveniences.
RECREATION AND CULTURE
Objective : To establish and effectively manage infrastructure and resources which will help the social
well being of the community
Activities : Maintenance of public halls, civic centre, aquatic centre, beaches, recreation centres and
various sporting facilities. Provision and maintenance of parks, gardens and playgrounds. Operation of
library, museum and other cultural facilities.
Annual Financial ReportNotes to and forming part of the
Financial Report
2002-03
Page 10 Shire of Esperance
2. OPERATING REVENUES AND EXPENSES (Continued)
(d) Statement of Objectives, Reporting Programs and Nature-Type Classifications
TRANSPORT
Objective : To provide safe, effective and efficient transport services to the community.
Activities : Construction and maintenance of roads, streets, footpaths, depots, cycleways, parking
facilities and traffic control. Cleaning of streets and maintenance of street trees, street lighting etc.
Provision and operation of airport.
ECONOMIC SERVICES
Objective: To help promote the shire and it's economic wellbeing.
Activities : Tourism and area promotion including the maintenance and operation of a caravan park.
Provision of rural services including weed control, vermin control and standpipes. Building control.
OTHER PROPERTY & SERVICES
Objective: To monitor and control Council's overheads operating accounts.
Activities : Private works operation, plant repair and operation costs and engineering operation costs.
NATURE-TYPE CLASSIFICATIONS
The Shire of Esperance is required by the Australian Accounting Standards to disclose revenue
and expenditure according to it's nature/type classification. The following nature and type descript-
ions are also required by State Government regulation.
Revenue
Rates
All rates levied under the Local Government Act 1995. Includes general, differential, specific area
rates, minimum rates, interim rates, back rates, ex-gratia rates, less discounts offered.
Excludes administration fees, interest on instalments, interest on arrears, service charges and
sewerage rates.
Grants and Subsidies
Grants and subsidies received from government and non-government entities. Includes operating
grants for the purchase or the development of assets.
Contributions, reimbursements and donations
Revenues received for contribution to works and services such as crossings, footpaths, road re-
instatements etc., contributions by community groups and other authorities to operating costs
of shared facilities such as libraries and sports venues and reimbursement of expenses incurred
in operating community facilities.
Profit on asset disposal
Profit on the disposal of assets including gains on the disposal of long term investments. Losses
are disclosed under the expenditure classifications.
Service charges
Service charges imposed under Division 6 of Part 6 of the Local Government Act 1995. Regulation
54 of the Local Government (Financial Management) Regulations identifies the charges, which
can be raised. These are television and radio broadcasting, volunteer bush fire brigades, under-
ground electricity and neighbourhood surveillance services. Excludes rubbish removal charges.
Fees and charges
Revenue (other than service charges) from the use of facilities and charges made for local govern-
ment services, sewerage rates, rentals, hire charges, fee for service, photocopying charges,
licences, sale of goods or information, fines, penalties and administration fees.
Annual Financial ReportFor the year ending 30th June 2003
Notes to and forming part of the
Financial Report
2002-03
Page 11 Shire of Esperance
2. OPERATING REVENUES AND EXPENSES (Continued)
(d) Statement of Objectives, Reporting Programs and Nature-Type Classifications
Interest Earnings
Interest and other items of a similar nature received from bank and investment accounts, interest
on rate instalments, interest on rate arrears and interest on debtors.
Other revenue/income
Other revenue, which can not be classified under the above headings, includes dividends, dis-
counts, rebates etc.
Expenditure
Employee costs
All costs associated with the employment of persons such as salaries, wages, allowances, benefits
such as vehicle and housing, superannuation, employment expenses, removal expenses, relocation
expenses, worker's compensation insurance, training costs, conferences, safety expenses,
medical examinations, fringe benefits tax etc.
Material and contracts
All expenditure on materials, supplies and contracts not classified under other headings. These
include supply of goods and materials, legal expenses, consultancy, maintenance agreements,
communication expenses, advertising expenses, membership, periodicals, publications, hire
expenses, rental, leases, postage and freight etc.
Utilities (gas, electricity, water, etc.)
Expenditures made to respective agencies for the provision of power, gas or water. Excludes
expenditures incurred for the re-instatement of road works on behalf of these agencies.
Depreciation on non-current assets
Depreciation expense raised on all classes of assets.
Loss on asset disposal
Loss on the disposal of fixed assets.
Interest expenses
Interest and other costs of finance paid, including costs of finance for loan debentures, overdraft
accommodation and re-financing expenses.
Insurance
All insurance other than worker's compensation and health benefit insurance included as a cost
of employment.
Other expenditure
Statutory fees, taxes, provision for bad debts. Donations and subsidies made to community
groups.
Annual Financial ReportFor the year ending 30th June 2003
Notes to and forming part of the
Financial Report
2002-03
Page 12 Shire of Esperance
2003 2002
Actual Actual
3. CASH ASSETS $ $
Unrestricted 690,758 37,640
Restricted (Cash Reserves) 2,448,510 1,535,148
Restricted (Non Reserves) - 386,477
3,139,268 1,959,265
The following restrictions have been imposed by
regulations or other externally imposed requirements:
Cash Reserves:
Land Purchase & Development Reserve 1 62,244
Council Buildings Construction Reserve 176,394 162,823
Aged Persons Hostel Reserve 34,922 33,388
Eastern Suburbs Water Pipeline Reserve 60,337 41,635
Tanker Jetty Reserve 45,615 52,843
Aerodrome Reserve 888,248 739,864
Salmon Gums Quarry Reserve 12,417 11,958
Municipal Museum Reserve 13,187 18,125
Civic and Cultural Centre Reserve 95,388 85,635
Meat Inspection Services Reserve 39,770 32,970
Off Street Parking Reserve 9,934 9,498
Sanitation (Rubbish Removal) Services Reserve 129,710 -
HACC Programme Reserve 54,242 48,731
Caravan Park Sewerage Reserve 7,400 29,103
Gravel Resources Compensation Reserve 30,788 29,435
Southern Suburbs Water Supply Reserve 20,455 22,416
Cemetery Reserve 950 -
Unspent Grants & Contributions Reserve 336,180 -
Scaddan Hall Reserve 505 482
Condingup Community Centre Reserve 669 1,222
Historical Village Reserve 13,793 13,188
Plant Replacement Reserve 75,000 -
Employee Entitlements Reserve 246,961 23,439
History Book Reserve 3,873 2,249
Tanker Jetty Donations Reserve 4,971 3,197
Library Reserve 6,221 3,503
Bush Fire Plant Reserve 38,194 38,700
Public Open Space Contributions 24,580 23,500
Leisure Centre Capital Reserve 77,805 45,000
Sub-Total 2,448,510 1,535,148
Non Reserves:
Unspent Grants - 218,520
Unspent Loans - 5,000
Unspent Contributions - 162,957
Sub-Total - 386,477
Annual Financial ReportFor the year ending 30th June 2003
Notes to and forming part of the
Financial Report
2002-03
Page 13 Shire of Esperance
2003 2002
Actual Actual
4. RECEIVABLES $ $
Current
Rates Outstanding 184,734 300,201
Provision for Doubtful Debtors (Rates) - (39,759)
Rubbish Charges 24,740 34,661
General 600,674 1,385,369
Provision for Doubtful Debtors (General) (4,145) (12,725)
Goods & Services Tax 84,406 66,216
Interest 7,472 5,669
Self Supporting Loan Debtors 123,313 96,602
1,021,194 1,836,234
Non-Current
Self Supporting Loan Debtors 637,657 668,174
Rates Outstanding - Pensioners 11,433 16,615
649,090 684,789
5. INVENTORIES
Current
Roadmaking Materials 86,760 90,297
Fuel and Oils 21,501 22,458
Goods held for Resale 26,920 19,722
135,181 132,477
Annual Financial ReportFor the year ending 30th June 2003
Notes to and forming part of the
Financial Report
2002-03
Page 14 Shire of Esperance
2003 2002
Actual Actual
6. PROPERTY, PLANT AND EQUIPMENT $ $
Land and Buildings - cost 28,773,084 28,639,399
Less Accumulated Depreciation (3,844,646) (3,302,149)
24,928,438 25,337,250
Office Furniture - cost 288,048 282,304
Less Accumulated Depreciation (218,457) (208,274)
69,591 74,030
Office Equipment - cost 1,028,719 975,155
Less Accumulated Depreciation (773,578) (682,018)
255,141 293,137
Other Furniture & Equipment - cost 748,155 698,495
Less Accumulated Depreciation (525,056) (489,387)
223,099 209,108
Other Plant and Equipment -cost 1,826,152 1,614,298
Less Accumulated Depreciation (728,943) (543,288)
1,097,209 1,071,010
Motor Vehicles - cost 1,007,391 973,906
Less Accumulated Depreciation (101,193) (101,193)
906,198 872,713
Construction other than buildings - cost 2,253,166 2,183,569
Less Accumulated Depreciation (764,400) (642,937)
1,488,766 1,540,632
Road Making Plant - cost 7,050,257 6,755,688
Less Accumulated Depreciation (2,433,259) (2,271,091)
4,616,998 4,484,597
Total Property, Plant and Equipment 33,585,440 33,882,477
Effective from 1 July 2001, Council deemed the carrying amount of land and buildings
previously carried at a revalued amount based on market value to be their cost.
This was in accordance with the requirements on first application of Accounting Standard
AASB 1041 'Revaluation of Non-Current Assets'. These assets, along with all other property,
plant and equipment asset classes, are now being carried at cost and are not subject to a
policy of regular revaluation.
Annual Financial ReportFor the year ending 30th June 2003
Notes to and forming part of the
Financial Report
2002-03
Page 15 Shire of Esperance
6. PROPERTY, PLANT AND EQUIPMENT (Continued)
Movements in Carrying Amounts
The following represents the movement in the carrying amounts of each class of property, plant and equipment between the
beginning and the end of the current financial year.
Land Other Construction Road
& Office Office Furniture & Plant & Motor other than Making
Buildings Furniture Equipment Equipment Equipment Vehicles Building Plant Total
Balance as at 1st July 2002 25,337,251 74,030 293,137 209,108 1,071,010 872,713 1,540,632 4,484,597 33,882,478
Additions 133,685 5,743 56,174 54,325 214,986 451,039 69,598 1,033,811 2,019,361
(Disposals) (2,610) (4,665) (3,132) (417,554) (739,242) (1,167,203)
Revaluation - Increments -
- (Decrements)
Write-downs -
Depreciation (Expense) (542,498) (10,182) (93,639) (39,489) (186,946) (121,464) (583,913) (1,578,131)
Other Movements 2,079 3,820 1,291 421,745 428,935
Balance as at 30 June 2003 24,928,438 69,591 255,141 223,099 1,097,209 906,198 1,488,766 4,616,998 33,585,440
Annual Financial ReportFor the year ending 30th June 2003
Notes to and forming part of the
Financial Report
2002-03
Page 16 Shire of Esperance
2003 2002
7. INFRASTRUCTURE $ $
Roads - management valuation 2002 246,095,938 241,984,623
Less Accumulated Depreciation (70,311,203) (66,164,178)
175,784,735 175,820,445
Footpaths - cost 3,274,652 3,015,048
Less Accumulated Depreciation (844,001) (742,779)
2,430,651 2,272,269
Drainage - cost 2,048,936 1,660,900
Less Accumulated Depreciation (803,007) (760,676)
1,245,929 900,224
Culverts & Pipes - cost 4,506,114 4,506,113
Less Accumulated Depreciation (2,937,727) (2,825,073)
1,568,387 1,681,040
Parks & Ovals - Cost 6,191,677 6,128,934
Less Accumulated Depreciation (3,764,046) (3,457,338)
2,427,631 2,671,596
Street Lighting - Cost 240,555 211,506
Less Accumulated Depreciation (33,374) (26,243)
207,181 185,263
Tourist Road Signs - Cost 40,263 31,544
Less Accumulated Depreciation (2,072) (1,093)
38,191 30,451
Esperance Airport - Cost 1,554,890 1,554,890
Less Accumulated Depreciation (282,695) (239,504)
1,272,195 1,315,386
Parking - Cost 420,500 411,755
Less Accumulated Depreciation (92,512) (65,013)
327,988 346,742
Other - Cost 924,318 616,360
Less Accumulated Depreciation (64,152) (44,697)
860,166 571,663
Total Infrastructure Assets 186,163,054 185,795,079
Effective from 1 July 2001, Council deemed the carrying amount of all infrastructure assets,
other than roads, previously carried at a revalued amount based on market value, to be their cost.
This was in accordance with the requirements on first application of Accounting Standard
AASB 1041 'Revaluation of Non-Current Assets'. These assets, are now being carried at cost
and are not subject to a policy of regular revaluation.
Council have adopted a policy of re-valuing roads with sufficient regularity to ensure the carrying
amount of each road asset is fairly stated at reporting date. This policy accords with the
requirements of AASB 1041.
Wait until after audit
Annual Financial ReportFor the year ending 30th June 2003
Notes to and forming part of the
Financial Report
2002-03
Page 17 Shire of Esperance
7. INFRASTRUCTURE (Continued)
Movements in Carrying Amounts
The following represents the movement in the carrying amounts of each class of infrastructure between the
beginning and the end of the current financial year.
Culverts Parks Street Tourist Road Esperance
Roads Footpath Drainage & Pipes & Ovals Lighting Signs Airport Parking Other
Infrastructure Infrastructure Infrastructure Infrastructure Infrastructure Infrastructure Infrastructure Infrastructure Infrastructure Infrastructure Total
Balance as at 1st July 2001 175,820,445 2,272,269 900,224 1,681,040 2,671,596 185,263 30,451 1,315,386 346,742 571,663 185,795,079
Additions 4,111,315 259,605 388,036 62,743 29,049 8,718 8,745 307,958 5,176,169
(Disposals) -
Revaluation - Increments -
- (Decrements)
Write-downs -
Depreciation (Expense) (4,147,025) (101,223) (42,331) (112,653) (306,708) (7,131) (978) (43,191) (27,499) (19,455) (4,808,194)
Other Movements -
Balance as at 30 June 2002 175,784,735 2,430,651 1,245,929 1,568,387 2,427,631 207,181 38,191 1,272,195 327,988 860,166 186,163,054
Annual Financial ReportFor the year ending 30th June 2003
Notes to and forming part of the
Financial Report
2002-03
Page 18 Shire of Esperance
2003 2002
8. PAYABLES $ $
Current
Sundry Creditors 774,581 1,259,988
Accrued Interest on Loans 10,785 11,543
Prepaid Contributions 68,565 -
Port Authority Land time payment - 34,000
Salaries & Wages 69,423 49,367
923,354 1,354,898
9. INTEREST-BEARING LIABILITIES
Current
Secured by Floating Charge
Debentures 195,803 181,972
195,803 181,972
Non-Current
Secured by Floating Charge
Debentures 654,916 757,924
654,916 757,924
Additional detail on borrowings is provided in Note 22.
10. PROVISIONS
Current
Provision for Employee Recreation Leave 182,446 510,266
Provision for Employee Long Service Leave 68,087 104,812
250,533 615,078
Non-Current
Provision for Employee Recreation Leave 386,252 -
Provision for Employee Long Service Leave 387,015 308,549
773,267 308,549
Change in accounting treatment due to the initial adoption of AASB 1028
As from 1st July 2002, the Council has adopted the accounting treatment as contained in AASB 1028
"Employee Benefits" as it supersedes AAS 30 "Accounting for Employee Entitlements".
The effect of the change is the recognition and splitting of the Provision for Employee Recreation Leave
into the components of current and noncurrent. The initial adoption of the Standard also required
a one off adjustment to reduce the accumulated surplus by $17,004.
Wait until after audit
Annual Financial ReportFor the year ending 30th June 2003
Notes to and forming part of the
Financial Report
2002-03
Page 19 Shire of Esperance
11. RESERVES - Asset Revaluation (Non-Cash) 2003 2002
Actual Actual
Asset revaluation reserves have arisen on $ $
revaluation of the following classes of assets:
(a) Land and Buildings
Balance as at 1 July 2002 14,914,317 14,914,317
Revaluation Increment - -
Revaluation Decrement - -
Balance as at 30 June 2003 14,914,317 14,914,317
(b) Roads
Balance as at 1 July 2002 89,470,833 31,291,111
Revaluation Increment - 58,179,722
Revaluation Decrement - -
Balance as at 30 June 2003 89,470,833 89,470,833
TOTAL ASSET REVALUATION RESERVES 104,385,150 104,385,150
2003 2003 2002
Actual Budget Actual
12. RESERVES - Cash Backed $ $ $
(a) Land Purchase & Development Reserve
Opening Balance 62,244 62,245 144,049
Amount Set Aside / Transfer to Reserve 2,258 2,270,603 5,236
Amount Used / Transfer from Reserve (64,501) (200,000) (87,041)
Closing Balance 1 2,132,848 62,244
(b) Council Buildings Construction Reserve
Opening Balance 162,823 162,821 186,818
Amount Set Aside / Transfer to Reserve 13,571 5,479 58,732
Amount Used / Transfer from Reserve - (10,000) (82,727)
Closing Balance 176,394 158,300 162,823
(c) Aged Persons Hostel Reserve
Opening Balance 33,388 33,388 344,348
Amount Set Aside / Transfer to Reserve 1,534 2,124 5,338
Amount Used / Transfer from Reserve - - (316,298)
Closing Balance 34,922 35,512 33,388
(d) Eastern Suburbs Water Pipeline Reserve
Opening Balance 41,635 41,636 31,635
Amount Set Aside / Transfer to Reserve 18,702 9,701 10,000
Amount Used / Transfer from Reserve - (8,000) -
Closing Balance 60,337 43,337 41,635
(e) Jetty Reserve
Opening Balance 52,843 52,843 50,543
Amount Set Aside / Transfer to Reserve 2,428 1,318 2,300
Amount Used / Transfer from Reserve (9,656) (20,000) -
Closing Balance 45,615 34,161 52,843
(f) Aerodrome Reserve
Opening Balance 739,864 739,863 733,621
Amount Set Aside / Transfer to Reserve 208,384 272,587 101,580
Amount Used / Transfer from Reserve (60,000) (313,722) (95,337)
Closing Balance 888,248 698,728 739,864
Annual Financial ReportFor the year ending 30th June 2003
Notes to and forming part of the
Financial Report
2002-03
Page 20 Shire of Esperance
2003 2003 2002
12 RESERVES - CASH BACKED (Continued) Actual Budget Actual
$ $ $
(g) Salmon Gums Quarry Reserve
Opening Balance 11,958 11,959 15,139
Amount Set Aside / Transfer to Reserve 549 488 688
Amount Used / Transfer from Reserve (90) (3,786) (3,869)
Closing Balance 12,417 8,661 11,958
(h) Municipal Museum Reserve
Opening Balance 18,125 18,125 21,925
Amount Set Aside / Transfer to Reserve 833 541 955
Amount Used / Transfer from Reserve (5,771) (1,500) (4,755)
Closing Balance 13,187 17,166 18,125
(i) Condingup TV Repeater System Reserve
Opening Balance - - 1,305
Transfer to Reserve - - 61
Transfer from Reserve - - (1,366)
Closing Balance - - -
(j) Civic and Cultural Centre Reserve
Opening Balance 85,635 85,635 57,996
Transfer to Reserve 9,753 3,546 27,639
Transfer from Reserve - (89,181) -
Closing Balance 95,388 - 85,635
(k) Meat Inspection Services Reserve
Opening Balance 32,970 32,970 30,319
Transfer to Reserve 6,800 1,270 2,651
Transfer from Reserve - - -
Closing Balance 39,770 34,240 32,970
(l) Off Street Parking Reserve
Opening Balance 9,498 9,498 9,085
Transfer to Reserve 436 381 413
Transfer from Reserve - - -
Closing Balance 9,934 9,879 9,498
(m) Sanitation (Rubbish Removal) Services
Opening Balance - - 222,723
Transfer to Reserve 156,566 88,760 137,201
Transfer from Reserve (26,856) (32,598) (359,924)
Closing Balance 129,710 56,162 -
(n) HACC Programme Reserve
Opening Balance 48,731 48,730 40,731
Transfer to Reserve 7,907 4,707 12,305
Transfer from Reserve (2,396) (5,000) (4,305)
Closing Balance 54,242 48,437 48,731
(o) Caravan Park Sewerage Reserve
Opening Balance 29,103 29,103 27,836
Transfer to Reserve 1,337 1,221 1,267
Transfer from Reserve (23,040) (30,324) -
Closing Balance 7,400 - 29,103
Annual Financial ReportFor the year ending 30th June 2003
Notes to and forming part of the
Financial Report
2002-03
Annual Financial ReportNotes to and forming part of thePage 21 Shire of Esperance
2003 2003 2002
12. RESERVES - CASH BACKED (continued) Actual Budget Actual
$ $ $
(p) Gravel Resources Compensation Reserve
Opening Balance 29,435 29,436 40,781
Transfer to Reserve 1,353 6,327 1,855
Transfer from Reserve - (15,000) (13,201)
Closing Balance 30,788 20,763 29,435
(q) Southern Suburbs Water Supply Reserve
Opening Balance 22,416 22,416 21,697
Transfer to Reserve 1,030 912 987
Transfer from Reserve (2,991) (22) (268)
Closing Balance 20,455 23,306 22,416
( r) Cemetery Reserve (New)
Opening Balance - - -
Transfer to Reserve 950 - -
Transfer from Reserve - - -
Closing Balance 950 - -
(s) Unspent Grants & Contributions (New)
Opening Balance - - -
Transfer to Reserve 336,180 - -
Transfer from Reserve - - -
Closing Balance 336,180 - -
(t) Cascade Hall Reserve
Opening Balance - - 443
Transfer to Reserve - - 20
Transfer from Reserve - - (463)
Closing Balance - - -
(u) Scaddan Hall Reserve
Opening Balance 482 482 461
Transfer to Reserve 23 19 21
Transfer from Reserve - - -
Closing Balance 505 501 482
(v) Condingup Community Centre Reserve
Opening Balance 1,222 1,222 852
Transfer to Reserve 56 42 370
Transfer from Reserve (609) - -
Closing Balance 669 1,264 1,222
(w) Historical Village Reserve
Opening Balance 13,188 13,187 21,237
Transfer to Reserve 605 490 967
Transfer from Reserve - - (9,016)
Closing Balance 13,793 13,677 13,188
(x) Plant Replacement Reserve
Opening Balance - - 177,676
Transfer to Reserve 75,000 75,000 2,405
Transfer from Reserve - - (180,081)
Closing Balance 75,000 75,000 -
Annual Financial ReportFor the year ending 30th June 2003
Notes to and forming part of the
Financial Report
2002-03
Page 22 Shire of Esperance
2003 2003 2002
Actual Budget Actual
12. RESERVES - CASH BACKED (Continued) $ $ $
(y) Employee Entitlements
Opening Balance 23,439 23,439 6,550
Transfer to Reserve 223,522 40,758 16,889
Transfer from Reserve - - -
Closing Balance 246,961 64,197 23,439
(z) History Book Reserve
Opening Balance 2,249 2,249 524
Transfer to Reserve 1,624 1,042 1,725
Transfer from Reserve - - -
Closing Balance 3,873 3,291 2,249
(aa) Tanker Jetty Donations Reserve
Opening Balance 3,197 3,197 1,287
Transfer to Reserve 1,774 1,482 1,910
Transfer from Reserve - - -
Closing Balance 4,971 4,679 3,197
(ab) Library Reserve
Opening Balance 3,503 3,503 2,755
Transfer to Reserve 2,718 2,660 2,705
Transfer from Reserve - - (1,957)
Closing Balance 6,221 6,163 3,503
(ac) Bush Fire Plant Reserve
Opening Balance 38,700 38,700 18,243
Transfer to Reserve 1,778 18,086 20,457
Transfer from Reserve (2,284) (2,400) -
Closing Balance 38,194 54,386 38,700
(ad) Public Open Space Contributions
Opening Balance 23,500 23,500 -
Transfer to Reserve 1,080 2,200 23,500
Transfer from Reserve - - -
Closing Balance 24,580 25,700 23,500
(ae) Bay of Isles Leisure Centre Capital Reserve
Opening Balance 45,000 45,000 -
Transfer to Reserve 32,805 1,800 45,000
Transfer from Reserve - - -
Closing Balance 77,805 46,800 45,000
Total Cash Backed Reserves 2,448,510 3,617,158 1,535,148
All of the cash backed reserve accounts are supported by money held in financial institutions and
match the amount shown as restricted cash in Note 3 to this financial report.
Annual Financial ReportFor the year ending 30th June 2003
Notes to and forming part of the
Financial Report
2002-03
Page 23 Shire of Esperance
12. RESERVES (Continued) 2003 2003 2002
Summary of Transfers Actual Budget Actual
To Cash Backed Reserves $ $ $
Land Purchase & Development Reserve 2,258 2,270,603 5,236
Council Buildings Construction Reserve 13,571 5,479 58,732
Aged Persons Hostel Reserve 1,534 2,124 5,338
Eastern Suburbs Water Pipeline Reserve 18,702 9,701 10,000
Jetty Reserve 2,428 1,318 2,300
Aerodrome Reserve 208,384 272,587 101,580
Salmon Gums Quarry Reserve 549 488 688
Municipal Museum Reserve 833 541 955
Condingup TV Repeater System Reserve - - 61
Civic and Cultural Centre Reserve 9,753 3,546 27,639
Meat Inspection Services Reserve 6,800 1,270 2,651
Off Street Parking Reserve 436 381 413
Sanitation (Rubbish Removal) Services 156,566 88,760 137,201
HACC Programme Reserve 7,907 4,707 12,305
Caravan Park Sewerage Reserve 1,337 1,221 1,267
Gravel Resources Compensation Reserve 1,353 6,327 1,855
Southern Suburbs Water Supply Reserve 1,030 912 987
Cemetery Reserve 950 - -
Unspent Grants & Contributions 336,180 - -
Cascade Hall Reserve - - 20
Scaddan Hall Reserve 23 19 21
Condingup Community Centre Reserve 56 42 370
Historical Village Reserve 605 490 967
Plant Replacement Reserve 75,000 75,000 2,405
Employee Entitlements Reserve 223,522 40,758 16,889
History Book Reserve 1,624 1,042 1,725
Tanker Jetty Donations Reserve 1,774 1,482 1,910
Library 2,718 2,660 2,705
Bush Fire Plant Reserve 1,778 18,086 20,457
Public Open Space Contributions 1,080 2,200 23,500
Leisure Centre Capital Reserve 32,805 1,800 45,000
1,111,556 2,813,544 485,177
Transfers from Reserves
Land Purchase & Development Reserve (64,501) (200,000) (87,041)
Council Buildings Construction Reserve - (10,000) (82,727)
Aged Persons Hostel Reserve - - (316,298)
Eastern Suburbs Water Pipeline - (8,000) -
Jetty Reserve (9,656) (20,000) -
Aerodrome Reserve (60,000) (313,722) (95,337)
Salmon Gums Quarry Reserve (90) (3,786) (3,869)
Municipal Museum Reserve (5,771) (1,500) (4,755)
Condingup TV Repeater System Reserve - - (1,366)
Civic & Cultural Centre - (89,181) -
Sanitation (Rubbish Removal) Services Reserve (26,856) (32,598) (359,924)
HACC Programme Reserve (2,396) (5,000) (4,305)
Caravan Park Sewerage (23,040) (30,324) -
Gravel Resources Compensation Reserve - (15,000) (13,201)
Southern Suburbs Water Supply Reserve (2,991) (22) (268)
Cascade Hall Reserve - - (463)
Condingup Community Centre Reserve (609) - -
Historical Village Reserve - - (9,016)
Plant Replacement Reserve - - (180,081)
Library Reserve - - (1,957)
Bush Fire Plant (2,284) (2,400) -
(198,194) (731,533) (1,160,608)
Total Net Transfer to/(from) Reserves 913,362 2,082,011 (675,431)
Annual Financial ReportNotes to and forming part of the
Financial Report
2002-03
Page 24 Shire of Esperance
In accordance with council resolutions in relation to each reserve account, the purpose for which
the reserves are set aside are as follows:
Land Purchase & Development Reserve
Established to fund land improvements and sub-division development. Funded by land sales.
Council Buildings Construction Reserve
Established to provide a fund for the construction of new community facilities and upgrading of existing
Council owned buildings. Funded from General Purpose Income.
Aged Persons Hostel Reserve
Established to fund improvements to the frail aged hostel for the benefit of its inhabitants. Funded by a
bequeath to be managed by the Shire Council.
East Suburbs Water Pipe Line Reserve
Established to provide funds to recycle waste water to recreation grounds.
Funded by the proceeds from the sale of water.
Jetty Reserve
Established to provide funds for future maintenance and repair of the main jetty opposite Gladstone
Street. Funded from General Purpose Income.
Aerodrome Reserve
Established to fund future development and upgrades of the airport facility. Funded by the annual surplus
derived from operation of the airport.
Salmon Gums Quarry Reserve
Established to fund the rehabilitation of the Salmon Gums Quarry following exhaustion of its gravel
reserves. Funded from General Purpose Income.
Municipal Museum Reserve
Established to provide funds for future major repairs or renovations to the museum building. Funded from
the annual surplus derived from museum entrance fees after expenses.
Condingup TV Repeater System Reserve
Contained the surplus of funds provided for the installation of a TV rebroadcasting facility at Condingup.
Civic & Cultural Centre Reserve
Established to provide funds for improvements and major repairs to the Civic Centre. Funded from
General Purpose Income.
Meat Inspection Reserve
A contingency fund for the purpose of employing a meat inspector if the existing contracted meat
inspection service failed to fulfil its obligations.
Off Street Parking Reserve
Established to provide funds for the future development of central business car parking in order to make
provisions for future business expansion of the CBD. Funded from General Purpose Income.
Sanitation (Rubbish Removal) Services Reserve
Established to fund the purchase of major sanitation equipment and for the future development of waste
disposal facilities. Funded from the annual surplus derived from property rubbish disposal/ collection fees
after expenses.
HACC Program Reserve
Established to retain unexpended income derived from the provision of Home and Community Care
Services in Esperance. Contains the proceeds of fund raising activities, fees for service provision and
unexpended Government grants held for future employment provisions liabilities – Long Service Leave.
Annual Financial ReportFor the year ending 30th June 2003
Notes to and forming part of the
Financial Report
2002-03
Annual Financial ReportNotes to and forming part of thePage 25 Shire of Esperance
12. RESERVES (Continued)
Caravan Park Sewerage Reserve
Established to provide funds for the installation and connection of sewerage to the Shire caravan park on
the intersection of Norseman and Goldfields Roads anticipated during 1999/2000. Funded from General
Purpose Income.
Gravel Resources Compensation Reserve
Established for the purpose of paying compensation to land owners for damages and inconvenience.
caused by Council accessing gravel supplies on private property under the provisions of the Local
Government and Public Works Act Legislation. Also used to fund works provided by Council by
agreement with the landowner in lieu of a compensation payment. Funded from General Purpose Income.
Southern Suburbs Water Supply Reserve
Established to provide funds to recycle waste water to recreation grounds. Funded by the proceeds of the
sale of water.
Cemetery Reserve (New)
Established to fund Maintenance at the Shire of Esperance Cemetery
Unspent Grants & Contributions Reserve (New)
Established for the purpose of containing funds that are derived from unspent or prepaid grants and
contribution from external parties. Funded from external sources.
Cascade Hall Reserve
Contained the surplus of a self-supporting loan raised to fund improvements.
Scaddan Hall Reserve
Contains the surplus of a self supporting loan raised to fund improvements.
Condingup Community Centre Reserve
Contains the surplus of a self supporting loan raised to fund the construction of the Centre.
Historical Village Reserve
Established to fund future improvements and major building repairs at the historical village. Funded from
the surplus derived from on site property rentals after operating and maintenance expenses.
Plant Replacement Reserve
Council’s Policy is to minimise and if possible eliminate any need to rely upon loan finance or
unreasonable rate increases to finance the acquisition of major plant items. Funding is from the General
Purpose Income. Amounts allocated will be re-assessed annually in response to revisions of the five year
plant replacement program and the associated forward cost estimates.
Employee Entitlements Reserve
Established to fund future commitments for employee entitlements incurred by the Council as a result
of employing staff and workers. Including, but not limited to, long service leave, recreational leave,
sick leave and gratuities. Funded by general purpose income and grant funds.
History Book Reserve
Established to accumulate the proceeds from the sale of the Shire of Esperance history book. The
accumulated funds are intended to offset future printing costs of the history book.
Tanker Jetty Donations Reserve
Established to accumulate donated funds for the restoration and maintenance of the tanker jetty.
Library Reserve
Established to hold the net proceeds from computer user charges at the Library to be used for
the future replacement and improvement of computer facilities to the general public.
Annual Financial ReportFor the year ending 30th June 2003
Notes to and forming part of the
Financial Report
2002-03
Notes to and forming part of thePage 26 Shire of Esperance
12. RESERVES (Continued)
Bush Fire Plant Reserve
Established to hold funds for the future purchase of capital plant and equipment for the use and
benefit of the Volunteer Bush Fire Brigades within the Esperance district.
Public Open Space Contributions
Established to hold funds provided by developers to the Council for the purpose of provision
of public open space in the future.
Leisure Centre Capital Reserve
Established to hold funds for future capital improvements at the Bay of Isles Leisure Centre
Expected Usage
The Caravan Park Sewerage Reserve is expected to be fully utilised in 2002/03. The remaining Reserves
are not expected to be utilised within the foreseeable future or are dependant upon a third party to
initiate action.
13. NOTES TO THE STATEMENT OF CASH FLOWS
(a) Reconciliation of Cash
For the purposes of the statement of cash flows, cash includes cash on hand and in banks and
investments, net of outstanding bank overdrafts. Cash at the end of the reporting period is
reconciled to the related items in the statement of financial position as follows:
2003 2003 2002
Actual Budget Actual
$ $ $
Cash Assets 3,139,268 3,990,814 1,959,265
(b) Reconciliation of Net Cash Provided By
Operating Activities to Result
Net Profit or Loss/Result 840,458 3,473,798 (708,199)
Depreciation 6,386,325 5,636,734 8,099,994
(Increase)/Decrease in Receivables 873,771 996,542 (745,231)
(Profit)/Loss on Sale of Asset 14,649 (2,246,103) 185,165
(Increase)/Decrease in Inventories (2,704) 12,477 31,079
Increase/(Decrease) in Payables (3,776) (94,006) (182,221)
Increase/(Decrease) in Employee Provisions 83,169 112,301 103,665
Grants/Contributions for
the Development of Assets (2,774,560) (3,334,048) (2,984,999)
Net Cash from Operating Activities 5,417,332 4,557,695 3,799,253
(c) Credit Standby Arrangements
Bank Overdraft limit 400,000 400,000 400,000
Bank Overdraft at Balance Date - - -
Credit Card Facility 24,000 24,000 23,000
Credit Card Balance at Balance Date 1,673 - 1,612
Total Amount of Credit Unused 425,673 424,000 424,612
(d) Borrowing Facilities
Loan Facilities - Current 195,803 181,972
Loan Facilities - Non-Current 654,916 757,924
Total Facilities in Use at Balance Date 850,719 939,896
Un-used Loan Facilities at Balance Date - -
Annual Financial ReportFor the year ending 30th June 2003
Notes to and forming part of the
Financial Report
2002-03
Annual Financial ReportNotes to and forming part of the
Financial ReportPage 27 Shire of Esperance
2003 2002
Actual Actual
14. CAPITAL AND LEASING COMMITMENTS $ $
(a) Finance Leasing and Hire Purchase Commitments
(b) Operating Lease Commitments
Non-cancellable operating leases contracted for but not
capitalised in the accounts.
Payable:
- not later than one year 88,489 97,038
- later than one year but not later than five years 47,038 82,383
- later than five years - -
135,527 179,421
(c) Capital Expenditure Commitments
The Shire of Esperance was not a party to any capital expenditure commitments contracted for as at the
reporting date which have not been recognised as liabilities in the statement of financial position.
15. CONTINGENT LIABILITIES
The Shire of Esperance is unaware of any contingent liabilities at the current reporting date.
16. JOINT VENTURE
The Shire of Esperance did not participate in a joint venture during the reporting period that requires.
disclosure in accordance with AAS 19 “Interests in Joint Ventures”
2003 2002
Actual Actual
17. TOTAL ASSETS CLASSIFIED BY FUNCTION AND ACTIVITY $ $
Governance - 37,966
General Purpose Funding 251,148 319,192
Law, Order, Public Safety 1,044,230 894,384
Health 69,493 84,544
Education and Welfare 2,561,983 2,547,362
Housing - -
Community Amenities 1,118,363 1,003,214
Recreation and Culture 21,468,800 22,189,066
Transport 191,592,377 191,675,880
Economic Services 311,898 297,728
Other Property and Services 716,260 731,970
Unallocated 5,558,675 4,509,015
224,693,227 224,290,321
The Shire of Esperance has no finance leasing or hire purchase
commitments in the future
Annual Financial ReportFor the year ending 30th June 2003
Financial Report
2002-03
Annual Financial ReportFor the year ending 30th June 2003
Notes to and forming part of the
Financial Report
2002-03Page 28 Shire of Esperance
18. FINANCIAL RATIOS 2003 2002 2001
Current Ratio 1.65 0.98 1.22
Debt Ratio 0.01 0.01 0.02
Debt Service Ratio 0.02 0.02 0.03
Rate Coverage Ratio 0.36 0.35 0.35
Outstanding Rates Ratio 0.03 0.05 0.03
The above rates are calculated as follows:
Current Ratio equals Current assets minus restricted current assets
Current liabilities minus liabilities associated
with restricted assets
Debt Ratio equals Total liabilities
Total assets
Debt Service Ratio equals Debt Service Cost (Principal & Interest)
Available operating revenue
Rate Coverage Ratio equals Net rate revenue
Operating revenue
Outstanding Rates Ratio equals Rates outstanding
Rates collectable
For the year ending 30th June 2003 2002-03
Page 29 Shire of Esperance
19. TRUST FUNDS
Funds held at balance date over which the Municipality has no control and which are not included in
the financial statements are as follows:
Balance Amounts Amounts Balance
1-Jul-02 Received Paid 30-Jun-03
Details $ $ ($) $
Proceeds of Land Sales - Rates Recovery 2,516 101 - 2,617
Town Planning Development Bonds 46,079 1,920 (4,136) 43,863
Caravan Park Lease Bonds 31,023 1,258 - 32,281
Recreation Grounds Bonds 200 100 (100) 200
Emergency Services Fund 759 30 - 789
Tidy Towns Committee 3,310 132 - 3,442
Quiet Lion Tour Committee 227 9 - 236
LGMA Goldfields Branch 1,171 1,600 (952) 1,819
Dept. Transport Licensing Agency 83,786 6,703,604 (6,725,139) 62,251
Air BP Fuel Agency 11,275 68,024 (67,093) 12,206
Builders Reinstatement Bonds 10,350 16,500 (5,850) 21,000
BCITF Levy 921 39,015 (37,164) 2,772
Nomination Deposits - 720 (720) -
Staff Housing Bonds 1,557 334 (288) 1,603
Function Centre Bonds 100 300 (300) 100
Subdivision Bonds 41,708 1,668 (14,958) 28,418
Gymnasium Key Bond 425 - - 425
Builders Reg. Board Levy 720 8,760 (8,820) 660
Other 1,036 699 - 1,735
237,163 6,844,774 (6,865,520) 216,417
20. DISPOSALS OF ASSETS (2002-03 FINANCIAL YEAR)
The following assets were disposed of during the year.
Net Book Value Sale Price Profit (Loss)
Actual Budget Actual Budget Actual Budget
$ $ $ $ $ $
Land for Re-Sale - ###### - 3,487,500 - 2,268,007
Office Equipment 530 - 200 - (330) -
Other Furniture & Equipment 845 - 955 - 110 -
Other Plant and Equipment 1,841 - 1,136 - (705) -
Motor Vehicles 417,554 440,403 307,658 347,200 (109,896) (93,203)
Plant & Machinery 317,497 301,201 413,669 372,500 96,172 71,299
738,267 ###### 723,618 4,207,200 (14,649) 2,246,103
2003 2003
Actual Budget
Summary $ $
Profit on Asset Disposals 126,882 2,344,166
Loss on Asset Disposals (141,531) (98,063)
(14,649) 2,246,103
Annual Financial ReportFor the year ending 30th June 2003
Notes to and forming part of the
Financial Report
2002-03
Page 30 Shire of Esperance
21. BUDGET COMPARISON (FUNDING BASIS)
(a) Non Operating Income and Expenditure
The following is a comparison of capital income and
expenditure and movements to and from reserve 2003 2003 2002
accounts and the amounts contained in the Actual Budget Actual
Rate Setting Statement in the annual budget. $ $ $
Non Operating Income
Proceeds on sale of assets 723,618 4,207,200 776,566
Debentures raised 91,524 - 212,000
Repayments of self supporting loans 95,330 96,604 202,650
Transfers from Reserves 198,194 731,533 1,160,608
1,108,666 5,035,337 2,351,824
Non Operating Expenditure
Advances to Community Groups (91,524) - (45,000)
Principal repayment of Debentures (180,701) (181,975) (254,283)
Construction/Purchase of Assets
Land Held for Resale - (1,219,493) -
Land and Buildings (133,685) (859,432) (480,733)
Furniture & Equipment (116,242) (112,110) (102,447)
Plant, Vehicles and Equipment (1,699,836) (1,780,150) (2,545,000)
Infrastructure Roads (4,111,315) (4,586,490) (5,682,556)
Infrastructure Other (1,134,452) (973,074) (718,055)
Transfers to Reserves (1,111,556) (2,813,544) (485,177)
(8,579,311) (12,526,268) (10,313,251)
(b) Current Position at 1st July 2002
The current position balance carried forward from the previous financial year for the purpose of the
2002-03 budget was $ 391,552
The actual current position balance shown in the audited financial report as at 30th June 2002 was $ 391,404
Annual Financial ReportFor the year ending 30th June 2003
Notes to and forming part of the
Financial Report
2002-03
Page 31 Shire of Esperance
22. INFORMATION ON BORROWINGS
(a) Debenture Repayments
Borrowing Interest Maturity Principal New Interest Repayments Principal Principal
Institution Rate Date 1-Jul-02 Loans Repayments 30-Jun-03
Particulars % Actual Budget Actual Budget Actual Budget
Law, Order & Public Safety
Loan 275 - Pink Lake BFB * WATC 5.80 09/03 22,744 1,316 1,319 - - 22,744 22,744
Recreation & Culture
Loan 241 - Condi Com Hall Bwest 7.24 06/03 28,300 1,043 1,043 22,435 22,435 5,865 5,865
Loan 244 - Netball C/Rooms * WATC 7.52 10/07 9,079 618 618 1,387 1,387 7,692 7,692
Loan 251A - Gibson Oval * WATC 7.20 10/03 2,344 100 100 1,534 1,534 810 809
Loan 252 - Squash Courts * WATC 7.08 12/03 16,930 786 786 9,419 9,419 7,511 7,511
Loan 257 - Sporting Club * WATC 9.95 07/04 15,874 1,158 1,158 6,629 6,629 9,245 9,245
Loan 261 - Pink Lake Country Club* WATC 6.65 07/22 185,435 91,524 41,258 17,292 5,126 6,398 271,833 179,036
Loan 262 - Esp. Surf Club * WATC 8.95 01/11 29,282 2,465 2,465 2,327 2,327 26,955 26,955
Loan 263 - Esp. Tennis Club * ANZ 9.25 12/05 18,234 1,559 1,561 4,635 4,635 13,599 13,599
Loan 264 - Esp. Yacht Club * WATC 8.50 10/05 31,314 2,216 2,216 8,036 8,037 23,278 23,276
Loan 265 - Esp. Indoor Sport * WATC 8.39 04/07 84,905 6,896 6,902 5,705 5,705 79,200 79,199
Loan 267 - Gibson Football * WATC 6.65 11/07 16,993 1,068 1,069 2,653 2,653 14,340 14,340
Loan 268 - Esp. Kart Club * WATC 6.20 01/08 25,916 1,466 1,466 3,880 3,880 22,036 22,037
Loan 269 - Esp. Speedway * WATC 5.74 10/08 17,815 947 947 2,330 2,330 15,485 15,485
Loan 270 - Condingup Rec * WATC 5.35 09/08 35,679 1,787 1,789 4,943 4,943 30,736 30,736
Loan 271 - Newton Lighting * WATC 6.03 04/09 37,999 2,130 2,130 4,504 4,504 33,495 33,494
Loan 272 - Esp. Theatre * WATC 5.76 05/04 8,692 375 375 4,222 4,222 4,470 4,470
Loan 273- Esp. Cricket Club * WATC 7.11 03/10 8,516 576 576 823 823 7,693 7,694
Loan 274 - Esp. Golf Club * WATC 7.50 03/10 66,793 4,813 4,822 6,617 6,617 60,176 60,177
Loan 276 - Gibson Football * WATC 6.94 05/10 25,528 1,691 1,693 2,477 2,477 23,051 23,052
Loan 277 - Esp. Yacht Club * WATC 6.78 07/10 66,678 4,229 4,229 6,029 6,029 60,649 60,649
Transport
Loan 279 - Plant WATC 5.74 09/04 146,818 6,953 6,949 62,935 62,936 83,883 83,883
Economic Services
Loan 278 - Esp. Tourist Bureau * WATC 4.95 09/04 11,455 474 474 4,935 4,935 6,520 6,520
Loan 280 - Chamber of Comm. * WATC 5.11 11/05 26,573 1,231 1,232 7,120 7,120 19,453 19,453
939,896 91,524 87,155 63,211 180,701 181,975 850,719 757,921
Funding of Borrowings
All loan repayments were FUNDED by general purpose income other than Loan 241 which was funded by a specified area rate. Those loans denoted with a "*" are the
subject of a repayment agreement that secured the reimbursement from a community organisation of all costs associated with the loan.
Annual Financial ReportFor the year ending 30th June 2003
Notes to and forming part of the
Financial Report
2002-03
Page 32 Shire of Esperance
22. INFORMATION ON BORROWINGS (CONTINUED)
(b) New Borrowings - 2002-03
Amount Borrowed Institution Loan Term Total Interest Amount Used Balance
Type (Years) Interest & Rate Unspent
Particulars/Purpose Actual Budget Charges % Actual Budget $
Loan 261 - Pink Lake Count * 91,524 - WATC Debenture 20 26,524 6.65 91,524 - -
91,524 - 26,524 91,524 - -
(c) Unspent Loans
As at the reporting date, the Shire of Esperance did not hold any amount of unspent loan funds.
(d) Overdraft
Council established an overdraft facility of $400,000 to assist with short term liquidity requirements.
The extent of the bank overdraft at 1 July 2002 and 30 June 2003 was $ Nil.
(e) Interest Rate Risk
Council's exposure to interest rate risk as a result of borrowings and the effective weighted average interest rate
on these borrowings is as follows:
2003 2002
Borrowings $ $
Fixed interest rate maturing
- not later than one year 41,400 28,300
- later than one year but not later than five years 279,246 278,235
- later than five years 530,073 633,362
Non interest bearing - -
Total Borrowings 850,719 939,897
Weighted average effective interest rate 6.85% 7.37%
$$
Annual Financial ReportFor the year ending 30th June 2003
Notes to and forming part of the
Financial Report
2002-03
Page 33 Shire of Esperance
23. RATING INFORMATION - 2002-03 FINANCIAL YEAR
Rate in Number Rateable Rate Interim Back Total Budget Budget Budget Budget
dollar of Value Revenue Rates Rates Revenue Rate Interim Back Total
RATE TYPE Properties Revenue Rate Rate Revenue
General Rate
GRV - Residential 0.075131 3,071 23,918,226 1,797,000 9,192 3,727 1,809,919 1,796,998 45,000 2,800 1,844,798
GRV - Comm/Industrial 0.075131 342 10,922,285 820,602 (8,951) 2,175 813,826 820,602 9,000 200 829,802
GRV - Regional Townships 0.075131 14 150,956 11,341 (1,868) 710 10,183 11,340 500 - 11,840
UV - Rural 0.019825 1,152 159,373,000 3,159,571 (2,629) 2 3,156,944 3,159,570 2,500 - 3,162,070
UV - Mining 0.019825 10 536,608 10,638 636 48 11,322 10,638 - - 10,638
UV - Commercial Industrial 0.019825 3 271,000 5,373 - - 5,373 5,373 - - 5,373
Sub-Totals 4,592 195,172,075 5,804,525 (3,620) 6,662 5,807,567 5,804,521 57,000 3,000 5,864,521
Minimum
Minimum Rates $
GRV - Residential 430.00 1,545 6,717,136 664,350 19,348 - 683,698 664,350 - - 664,350
GRV - Residential (lesser Min) 215.00 125 47,500 26,875 (1,142) (637) 25,096 26,875 - - 26,875
GRV - Comm/Industrial 430.00 110 443,547 47,300 6,683 - 53,983 47,300 - - 47,300
GRV - Regional Townships 430.00 187 545,531 80,410 1,033 - 81,443 80,410 - - 80,410
UV - Rural 215.00 16 22,900 3,440 197 - 3,637 3,440 - - 3,440
UV - Mining 215.00 27 64,113 5,805 (1,521) - 4,284 5,805 - - 5,805
UV - Commercial/Industrial 215.00 2 4,400 430 - - 430 430 - - 430
Sub-Totals 2,012 7,845,127 828,610 24,598 (637) 852,571 828,610 - - 828,610
6,660,138 6,693,131
Specified Area Rates (see note 24) 23,236 23,873
6,683,374 6,717,004
Less Discounts (refer note 26) (238,881) (209,000)
Totals 6,444,493 6,508,004
Annual Financial ReportFor the year ending 30th June 2003
Notes to and forming part of the
Financial Report
2002-03
Page 34 Shire of Esperance
24. SPECIFIED AREA RATE (2002-03 FINANCIAL YEAR)
Purpose: Funding Construction of the Condingup Community Hall
Rate in Rateable Rate Budget Applied Budget
$ Value Revenue Rate to Costs Applied
$ $ Revenue $ $ to Costs $
Townsite (GRV) 0.001457 206,555 303 301 303 301
Rural (UV) 0.000624 36,749,700 22,933 23,572 22,933 23,572
23,236 23,873 23,236 23,873
The Specified Area Rate for the Condingup Community Centre is applied to those properties in the
vicinity of Condingup. The proceeds of the rate are to service loan no. 241 expiring July 1 2003.
25. SERVICE CHARGES (2002-03 FINANCIAL YEAR)
Amount Revenue Budget Applied Budget
of Raised Revenue to Applied
Charge Service to
$ Costs Costs
Volunteer Fire Brigades 28 20,801 20,500 20,801 20,500
The Shire of Esperance applied a Volunteer Bush Fire Brigades service charge upon all properties
that are rated using gross rental values (GRV) and that are not serviced by the town fire brigade. The
majority of properties will be those surrounding the Esperance townsite and zoned special rural along
with rural townsites.
The proceeds of the service charge were fully applied by making a contribution to the various Volunteer
Bush Fire Brigades within the district. This contribution helped the Brigades meet their operational costs.
Interest of 9% per annum was charged on overdue service charges
26. DISCOUNTS, INCENTIVES, CONCESSIONS & WRITE-OFFS
(2002-03 FINANCIAL YEAR)
Type Disc % Total Budget
Cost/ Cost/
(a) Discounts Value Value
General Rates Discount 5.00 238,881 209,000
A discount on rates is granted to all who pay their rates in full within 35 days of the date of service
appearing on the rate notice.
Total Budget
Cost/ Cost/
(b) Write-Offs Value Value
General Debtors 6,838 -
Rate Assessments 670 11,000
7,508
(c) Waivers
A waiver of rates in relation to commercial leases entered into with tenants of the Museum village park
has been granted. This waiver is granted as part of a tenancy lease negotiated with each tenant.
Annual Financial ReportFor the year ending 30th June 2003
Notes to and forming part of the
Financial Report
2002-03
Page 35 Shire of Esperance
26. DISCOUNTS, INCENTIVES, CONCESSIONS, & WRITE-OFFS (Continued)
(2002-03 FINANCIAL YEAR)
(d) Concessions
The Council offers those residents who hold a current valid seniors concession card, a concession in
respect of the following services:
(I) Rubbish Collection Services, 50% of the normal fee applicable.
(II) Dog registration fees, 50% of the normal fee applicable.
(III) Various concessions on user charges at the Bay of Isles Leisure Centre (see below)
A concession of $38.50 is offered to Schools using the Shire Civic Centre for conventions, meeting and
prize nights etc. on those fees normally charged.
Concessions of various fees are offered to holders of student cards, health care cards and pensioner
cards. These concessions are available on pool/spa/sauna entry, health and fitness memberships to the
gymnasium, aquatic area or whole complex, health and fitness classes and sport hall hire. These
concessions are available only upon presentation of a relevant card and are offered to make the Bay
of Isles Leisure Centre financially accessible to everyone in the community.
27. INTEREST CHARGES AND INSTALMENTS (2002-03 FINANCIAL YEAR)
Interest Admin. Revenue Budgeted
Rate (%) Charge Revenue
$ $ $
Interest on Unpaid Rates 9.00% - 39,779 18,000
Interest on Instalments Plan 5.50% - 11,575 16,200
Charges on Instalment Plan - 15 13,117 17,150
64,471 51,350
Ratepayers had the option of paying rates in four equal instalments, due on 9th September 2002,
12th November 2002, 14th January 2003 and 18th March 2003. Administration charges
($5 each instalment) and interest were applied on the final three instalments.
2003 2003 2002
Actual Budget Actual
28. FEES & CHARGES $ $ $
Governance 14,931 15,000 16,269
General Purpose Funding 13,117 18,400 16,508
Law, Order, Public Safety 32,967 30,900 30,544
Health 148,444 144,832 186,619
Education & Welfare 121,720 111,148 115,809
Housing - - -
Community Amenities 1,151,759 1,074,177 1,001,039
Recreation & Culture 716,362 702,189 724,292
Transport 556,215 624,288 545,731
Economic Services 205,685 182,965 207,600
Other Property & Services 546,242 453,419 187,226
3,507,442 3,357,318 3,031,637
Annual Financial ReportFor the year ending 30th June 2003
Notes to and forming part of the
Financial Report
2002-03
Page 36 Shire of Esperance
29. GRANT REVENUE 2003 2002
Actual Actual
$ $
(a) By Nature/Type:
Grants and Subsidies - operating 4,140,729 3,941,732
Grants and Subsidies - non-operating 2,158,473 3,058,109
6,299,202 6,999,841
(b) By Reporting Program:
General Purpose Funding 3,119,441 3,103,158
Law, Order, Public Safety 93,563 92,938
Health 277 4,270
Education & Welfare 887,429 715,458
Community Amenities 155,082 114,560
Recreation and Culture 91,304 24,693
Transport 1,891,604 2,906,990
Other Property & Services 60,502 37,774
6,299,202 6,999,841
2003 2003 2002
30. COUNCILLORS’ REMUNERATION Actual Budget Actual
$ $ $
The following fees, expenses and allowances were
paid to council members and/or the president.
Meeting Fees 28,422 29,000 29,000
President’s Allowance 10,831 12,400 12,400
Deputy President's Allowance 2,033 2,065 2,065
Travelling Expenses 14,750 21,000 17,648
Telecommunications Allowance 17,829 16,800 16,806
73,865 81,265 77,919
31. MAJOR LAND TRANSACTIONS
The Council's 2002-03 Budget contained an allocation for a major land transaction as defined by the
Local Government Act 1995. This activity did not commence during the reporting period.
The Council's 2003-04 Budget again contains a provision for the commencement of this land transaction.
Annual Financial ReportFor the year ending 30th June 2003
Notes to and forming part of the
Financial Report
2002-03
Page 37 Shire of Esperance
32. TRADING UNDERTAKINGS AND MAJOR TRADING UNDERTAKINGS
Esperance Aerodrome
Council's objective is to maintain a safe landing airstrip and functional airport amenities conducive to
the promotion of the district as a tourist and business destination.
Operating costs are met by landing fees charged. Annual surpluses are transferred to reserve funds
to finance future improvements to the facility.
2003 2003 2002
Actual Budget Actual
$ $ $
(a) Operating Statement
Operating Revenues
Passenger Landing Fees 350,571 428,000 338,835
Commissions Fuel Agency 12,774 15,996 12,533
Rentals 11,894 11,120 10,004
Other Sundry Income 651 492 622
Reimbursement Operating Expenses 2,774 2,700 2,693
378,664 458,308 364,687
Less Operating Expenses
Employee Expenses 111,846 104,690 91,989
Insurance 16,123 16,122 9,669
Building Expenses 18,549 8,052 30,767
Grounds & Strip Maintenance 36,039 47,893 48,447
Fuel Agency Expense 4,462 5,000 2,735
Marketing 1,000 10,000 -
Administration Overheads 13,566 12,984 -
Depreciation 75,206 74,224 68,135
Other 15,725 24,500 122,777
292,516 303,465 374,519
OPERATING RESULT 86,148 154,843 (9,832)
(b) Non-Operating Income & Expenditure Actual Budget Actual
$ $ $
Capital Revenue
Transfer From Reserve Fund 60,000 313,722 95,337
60,000 313,722 95,337
Less Capital Expenditure
Land & Buildings - 150,000 -
Infrastructure - 103,722 35,337
Transfers to Cash Reserves - 242,056 69,536
- 495,778 104,873
TOTAL NET TRADING UNDERTAKING 146,148 (27,213) (19,368)
Annual Financial ReportFor the year ending 30th June 2003
Notes to and forming part of the
Financial Report
2002-03
Page 38 Shire of Esperance
32. TRADING UNDERTAKINGS AND MAJOR TRADING UNDERTAKINGS (continued)
2003 2002
Actual Actual
(c) Financial Position $ $
CURRENT ASSETS
Cash Assets 900,473 739,864
Receivables 66,298 66,132
TOTAL CURRENT ASSETS 966,771 805,996
NON-CURRENT ASSETS
Property Plant and Equipment 1,136,430 1,167,860
Infrastructure 1,290,029 1,333,804
TOTAL NON CURRENT ASSETS 2,426,459 2,501,664
TOTAL ASSETS 3,393,230 3,307,660
CURRENT LIABILITIES
Payables (Creditors and Wages Payable) 2,808 7,918
Provisions (Recreation Leave) 4,765 7,115
TOTAL CURRENT LIABILITIES 7,573 15,033
NON CURRENT LIABILITIES
Provisions (Employee Entitlements) 10,299 4,477
TOTAL NON CURRENT LIABILITIES 10,299 4,477
NET ASSETS 3,375,358 3,288,150
EQUITY
Accumulated Surplus 2,155,059 2,216,235
Revaluation Reserve - Non Cash 332,051 332,051
Reserves - Cash Backed 888,248 739,864
TOTAL EQUITY 3,375,358 3,288,150
33. EMPLOYEE NUMBERS 2003 2002 2001
The number of full-time equivalent
employees at balance date (30th June 2003.) 147 132 132
34. ECONOMIC DEPENDENCY
A significant portion of revenue is received by way of grants from the State and Federal Government.
The total of grant revenue from government sources is disclosed in Note 29.
Annual Financial ReportFor the year ending 30th June 2003
Notes to and forming part of the
Financial Report
2002-03
Page 39 Shire of Esperance
35 MOVEMENTS IN RESTRICTED CASH
Opening Recognised Spent Closing Opening Recognised Spent Transferred Remaining
Balance $ as Revenue $ or Used $ Balance $ Balance $ as Revenue $ or Used $ To Reserves Restricted $
1/07/2001 (1) 30/06/2002 (2) 1/07/2002 (1) (2) 30/06/2003
Education & Welfare
Grant - Home & Community Care (HACC) Seniors Expo 2,000.00 - - 2,000.00 2,000.00 - - (2,000.00) -
Contribution - HACC (MOW) contribution 55,657.12 - (28,136.00) 27,521.12 27,521.12 - (27,521.12) - -
Grant - HACC Seniors Leisure Link 4,000.00 - - 4,000.00 4,000.00 - - (4,000.00) -
Grant - HACC Vehicle 7,000.00 - (3,140.00) 3,860.00 3,860.00 - (3,860.00) - -
Grant - HACC Office Equipment - 900.00 - 900.00 900.00 7,949.00 (900.00) (7,949.00) -
Grant - Volunteer Management Program (VMP) (02/03) - - - - - 26,826.00 - (26,826.00) -
Grant - VMP (01/02) - 2,877.00 - 2,877.00 2,877.00 - - (2,877.00) -
Grant - VMP (99/00) 153.00 - (153.00) - - - - - -
Grant - VMP (98/99) 7,654.00 - (7,654.00) - - - - - -
Grant - VMP (Show Grant) 3,032.00 - (3,032.00) - - - - - -
Grant - Youth Advisory Council (YAC) 1,100.00 - (1,100.00) - - 1,200.00 - (1,200.00) -
Contributions - YAC (Hype Donations) - - - - - 1,100.00 - (1,100.00) -
Grant - NRCP 2,015.00 7,188.00 (2,015.00) 7,188.00 7,188.00 1,378.00 (7,188.00) (1,378.00) -
Grant - CACP - 32,940.00 - 32,940.00 32,940.00 - (17,740.00) (15,200.00) -
Community Amenities
Grant - Coastcare 9876 - 615.00 - 615.00 615.00 - (615.00) - -
Grant - Regional Area Planning - - - - - 30,000.00 - (30,000.00) -
Contributions - Urban Drainage - - - - - 3,204.00 - (3,204.00) -
Grant - Oil Waste Disposal - - - - - 62,537.00 - (62,537.00) -
Recreation & Culture
Loans - Condingup Districts Sporting Assoc - 5,000.00 - 5,000.00 5,000.00 - (5,000.00) - -
Contribution - Lot 65 Johns St POS 23,500.00 - (23,500.00) - - - - - -
Grant - Coastcare (x2) - 23,960.00 - 23,960.00 23,960.00 - (23,960.00) - -
Grant - BMX - 3,718.00 - 3,718.00 3,718.00 - (3,718.00) - -
Contribution - BMX - 2,000.00 - 2,000.00 2,000.00 - (538.00) (1,462.00) -
Contribution - POS Recreation 4,000.00 - (2,775.00) 1,225.00 1,225.00 - - (1,225.00) -
Grant - Monji. Park Education Project 2,664.00 - (1,278.00) 1,386.00 1,386.00 - (1,386.00) - -
Grant - Esperance Bay Historical Society - - - - - 8,655.00 - (8,655.00) -
Contribution - Salmon Beach Windfarm - - - - - 40,000.00 - (40,000.00) -
Transport
Grant - Roads to Recovery 24,355.00 103,370.00 - 127,725.00 127,725.00 - (70,954.00) (56,771.00) -
Contribution to Future Drainage (Lot 16 Harbour Road) - 40,727.00 - 40,727.00 40,727.00 - - (40,727.00) -
Contribution to Future Drainage (Effie Turner Dr.) - 4,524.00 - 4,524.00 4,524.00 - - (4,524.00) -
Other Property & Services -
Grant - Industrial Park Development 93,332.00 30,000.00 (118,567.00) 4,765.00 4,765.00 - (4,765.00) - -
Contribution to Road Const. (Proudfoot Rd) - 65,000.00 - 65,000.00 65,000.00 - (65,000.00) - -
Contribution to Networking the Nation Project 24,545.45 - - 24,545.45 24,545.45 - - (24,545.45) -
255,007.57 322,819.00 (191,350.00) 386,476.57 386,476.57 182,849.00 (233,145.12) (336,180.45) -
Notes
(1) Contributions which were recognised as revenues in the previous reporting periods and which were expended in the current reporting period in the manner specified by the contributor.
(2) Contributions which were recognised as revenues during the reporting period and which had not yet been expended in the manner specified by the contributor.
2002 2003
Annual Financial ReportFor the year ending 30th June 2003
Notes to and forming part of the
Financial Report
2002-03
40 Shire of Esperance