annual report to the legislature - maine · 2019-02-14 · augusta, maine 04333 207-624-6660 ....

C h i l d D e v e l o p m e n t S e r v i c e s A n n u a l R e p o r t t o t h e L e g i s l a t u r e P a

Annual Report to the Legislature

February 2019

Roy K. Fowler

State Director of Child Development Services

146 State House Station

Augusta, Maine 04333

207-624-6660

C h i l d D e v e l o p m e n t S e r v i c e s A n n u a l R e p o r t t o t h e L e g i s l a t u r e P a g e | 2

The following information is presented to the joint standing committee of the Legislature having jurisdiction over the education and

cultural affairs, the join standing committee of the Legislature having jurisdiction over health and human services matters and the

joint standing committee of the Legislature having jurisdiction over the appropriations and financial affairs on the performance of

the Child Development Services System. This report can also be found at https://www.maine.gov/doe/learning/cds/reporting.

The contents of this report include the requirements detailed in Maine Education Statue Title 20-A Part 4, Chapter 303, Section

7209, E as follows:

(1) The following financial information for the Child Development Services System in total and separately for the services

provided to eligible children from birth to under 3 years of age and at least 3 years of age and under 6 years of age when the

information can be separated for these age categories;

(a) Actual expenditures compared to the budget for each of the last 3 fiscal years for each regional site, the central

office and the total Child Development Services System by function, including case management, direct services

and administration;

Actual Expenditures Compared to Budget Last Three Fiscal Years - By Function

June Budget Variance June Budget Variance June Budget Variance

FY2018 FY2018 FY2018 FY2017 FY2017 FY2017 FY2016 FY2016 FY2016

CM/CF Total $ 5,679,504 $ 6,227,957 $ (548,453) $ 5,780,351 $ 6,450,798 $ (670,447) $ 5,513,935 $ 6,161,054 $ (647,119)

Total Direct

Service 26,279,665 22,984,002 3,295,663 25,903,247 24,656,022 1,274,225 27,553,679 24,294,657 3,259,022

Total

Administration 5,603,713 6,907,010 (1,303,298) 7,087,602 5,321,385 1,766,217 5,994,944 6,517,200 (522,256)

TOTAL $37,562,882 $36,118,969 $1,443,913 $38,771,201 $36,428,206 $2,342,995 $39,062,559 $36,972,911 $2,089,648

For Regional site information see appendix A.

(b) Actual expenditures compared to the budget for each of the last 3 fiscal years for each regional site, the central

office and the total Child Development Services System by expense type, including salaries, benefits, contracted

services and transportation;

See appendix A.

(c) Actual revenues received compared to the budget for each of the last 3 fiscal years by revenue source; and

FY 2018 YTD FY 2017 YTD FY 2016 YTD

State of Maine General Funds $ 29,493,616 $ 28,683,490 $ 28,535,282

Tuition - 8,278 8,216

Grants 1,145,730 - -

Chapter 676 849,106 359,309 965,988

State Agency Clients 175,729 - -

Misc. Revenue 183 7,883 -

Interest Earned - - 8,873

Federal Part B - 611 & 619 3,729,536 3,960,486 3,319,494

Federal Part C 2,247,675 2,231,448 2,406,394

Private Insurance Billing 28,584 43,295 58,217

Mainecare Insurance Billing 467,673 360,480 498,763

SPDG Reimbursement - 160,158 86,044

TOTAL $38,137,832 $35,814,827 $35,887,271

* Federal and state revenues allocations are provided prior to budget preparations. Budgets align with

revenues.


(d) The total dollar value of MaineCare claims paid through the Department of Health and Human Services for each of

the last 3 fiscal years for services provided pursuant to children’s individualized education programs or

individualized family service plans that were billed directly to the MaineCare program by contracted service

providers;

Information is currently not available.

(2) The following data for the Child Development Services System in total and separately for the services provided to eligible

children from birth to under 3 years of age and at least 3 years of age and under 6 years of age, including descriptions of

any notable variations in these data among regional sites and any notable year-to-year trends over the past 5 years:

(a) The number of children referred to the Child Development Services System in the prior year by referral source,

including the screening programs in Title 22, sections 1532, 8824, and 8943, and the percentage of children

referred found eligible for services:

(b) The number of children who entered the Child Development Services System in the prior year, categorized by

primary disability;

Disability Age 0-2 Age 3-5

Autism 229

Deaf-Blindness 0

Deafness 4

Developmental Delay 1130 173

Developmental Delay Kindergarten 19

Emotional Disability 18

Hearing Impairment 17

Intellectual Disability 7

Multiple Disability 28

Orthopedic Impairment 6

Other Health Impairment 192

Specific Learning Disability 0

Speech or Language Impairment 1256

Traumatic Brain Injury 0

Visual Impairment incl. Blindness 1

*eligibility date 1/1/2018 - 12-31/2018

Calendar Year 2018 Ages Birth - 5 Ages Birth - 2 Ages 3 - 5

All Referrals 8,266 3,322 4,944

Found Eligible 3,079 1,130 1,949

Percent Found Eligible 37% 34% 39%

* referral date 1/1/2018 – 12/31/2018

CDC Program Ages Birth - 5 Ages Birth - 2 Ages 3 - 5

DHHS - CSHN - Birth Defects Program 22 22 0

DHHS - CSHN - Newborn Bloodspot Program 5 5 0

DHHS - CSHN - Newborn Hearing Program 16 14 2

* referral date 1/1/2018 – 12/31/2018


(c) The number of children who exited the Child Development Services System in the prior year, categorized by

primary disability and the reason for exit;

Disability All Age 0-2 Age 3-5

Data Unavailable 2470 2470

Autism 266 266

Deaf-Blindness 0 0

Deafness 4 4

Developmental Delay 3318 3150 168

Developmental Delay (Kindergarten) 9 9

Emotional Disability 23 23

Hearing Impairment 18 18

Intellectual Disability 24 24

Multiple Disabilities 58 58

Orthopedic Impairment 15 15

Other Health Impairment 304 304

Specific Learning Disability 0 0

Speech and Language Impairment 1361 1361

Traumatic Brain Injury 1 1

Visual Impairment including Blindness 3 3

Total 7874 3150 4724

*exit date 1/1/2018 – 12/31/2018

Exit Reason Age 0-2 Total

619 Eligibility Not Determined 190

619 Eligible, Exiting Part C 396

Attempts to Contact Unsuccessful 625

Deceased 2

Moved Out of State 36

No Longer Eligible for Part C, Under 3 41

Not Found Eligible for 619, Exit with No Referral 59

Not Found Eligible for 619, Exit with Referrals to

Other Program 4

Not Found Eligible for Part C, Exit with No Referral 517

Not Found Eligible for Part C, Exit with Referrals to

Other Program 44

Screening Passed, Exit 89

Withdrawn by Parents 1147

Total 3150

*exit date 1/1/2018 – 12/31/2018


Exit Reason Age 3-5 Totals

Deceased 0

Exited to Non-Public School Setting 21

Exited to School Age Special Education Services (CDS

only) 1553

Exited to School-Age Regular Education Services 121

Moved Out-of-State, Known to Be Continuing 32

Moved Out-of-State, Not Known to Be Continuing 48

No Longer Eligible for 619, Exited to Regular ECE 150

Not Found Eligible for 619, Exit with No Referral 482

Not Found Eligible for 619, Exit with Referrals to

Other Program 26

Parents Refuse Services (CDS only) 767

Screening Passed, Exit 1150

Status Unknown 374

Total 4724

*exit date 1/1/2018 – 12/31/2018

(d) The number of children who transitioned, in the prior year, from early intervention services for children birth to

under 3 years of age to special education and related services for children at least 3 years of age and under 6

years of age;

Site Children Transitioned

Aroostook 29

Downeast 35

First Step 72

Midcoast 80

Opportunities 25

PEDS 64

Reach 145

Two Rivers 58

York 126

Total 634

* transition date 1/1/2018 – 12/31/2018


(e) The unduplicated count of children who received direct services as of December 1st in the prior year;

Child count is now determined as of October 1.

10/1/2018 (Preliminary)

Site Names 619 C Total

CDS Aroostook 58 59 117

CDS Reach 617 222 839

CDS First Step 238 102 340

CDS Two Rivers 208 74 282

CDS Midcoast 224 94 318

CDS Opportunities 98 48 146

CDS PEDS 180 97 277

CDS Downeast 114 51 165

CDS York 420 196 616

Total 2,157 943 3,100

(f) The number of children who received direct services in the prior year by regional site and in total for the Child

Development Services System, categorized by primary disability;

Disability

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Autism 229 3-5 2 56 24 37 16 10 25 12 47

Deaf-Blindness 0 3-5 0 0 0 0 0 0 0 0 0

Deafness 4 3-5 0 1 0 0 0 0 0 2 1

Developmental Delay 1130 0-2 64 257 135 79 105 62 119 50 259

Developmental Delay 173 3-5 15 51 6 17 7 3 14 4 56

Developmental Delay (Kindergarten) 19 3-5 2 9 1 0 3 1 0 0 3

Emotional Disability 18 3-5 0 0 1 3 2 0 1 4 7

Hearing Impairment 17 3-5 1 3 1 1 1 3 2 1 4

Intellectual Disability 7 3-5 0 0 2 2 1 0 0 0 2

Multiple Disabilities 28 3-5 1 3 2 3 4 1 1 7 6

Orthopedic Impairment 6 3-5 0 1 0 2 0 2 0 0 1

Other Health Impairment 192 3-5 1 73 7 23 20 15 7 11 35

Specific Learning Disability 0 3-5 0 0 0 0 0 0 0 0 0

Speech or Language Impairment 1256 3-5 49 292 179 122 126 84 132 74 198

Traumatic Brain Injury 0 3-5 0 0 0 0 0 0 0 0 0

Visual Impairment incl. Blindness 1 3-5 0 0 0 0 0 0 0 0 1

Total 3080 135 746 358 289 285 181 301 165 620

*eligibility dates 1/1/2018 – 12/31/2018


(g) For each primary disability category, the number of children who received, in the prior year, each primary type of

therapy or service;

This reporting feature is not yet available in the Child Information Network Connection (CINC) data system.

(h) The percentage of children who received direct services in the prior year who had Maine Care coverage for all or

some of the services specified in their individualized education programs or individualized family service plans and

the percentage of children who received direct services in the prior year who had private insurance coverage for

all or some of the services specified in their individualized education programs or individualized family service

plans;

Authorized Payment Source Payment Source by Authorized Percentage

Total Children CDS MaineCare Private Insurance CDS MaineCare Private Insurance

C 1,033 294 523 216 28% 51% 21%

B 1,646 253 989 404 15% 60% 25%

*eligibility date 1/1/2018-12/31/2018

(i) Beginning January 1, 2015, the number of children who received direct services in the prior year who were born in

the State and the number of children who received direct services in the prior year who were born in the State and

who were delivered at home;


(j) Beginning January 1, 2015, the total number of children who were referred in the prior year for support outside of

the Child Development Services System under subsection 3-A, paragraph G and the number of children who

received direct services in the prior year who were referred for support outside of the Child Development Services

System under subsection 3-A, paragraph G; and


(k) Beginning January 1, 2015, the number of children who received direct services in the prior year who received all

of the services in their individualized family service plan or individualized education program and the number of

children who received direct services in the prior year who received less than 90% of the services in their

individualized family service plan or individualized education program;



(3) A listing of the regional sites and their locations and the following data for the Child Development Services System in total

and by regional site, including descriptions of any notable variations in these statistics among regional sites and any notable

year-to-year trends over the past 5 fiscal years:


Active Employees as of 06/30/2018 New Hires in the Prior FY 17-18

Job Title

16-17

Count 16-17 FTE

17-18

Count 17-18 FTE Count FTE New

Replace

ments

Accounts Payable Coordinator 1 1.00 1 1.00 0 0 0 0

Accounts Payable Processor 3 3.00 3 2.80 0 0 0 0

Accounts Receivables-Ins Billing Specialist 1 1.00 1 1.00 0 0 0 0

Case Manager 3-5 Level I 20 19.21 22 21.21 10 9.75 2 8

Case Manager 3-5 Level II 48 45.78 41 39.60 4 4 1 3

Certified Occupational Therapy Assistant 2 0.99 2 1.36 1 1 0 1

Deputy Director 1 1.00 0 0.00 0 0 0 0

Director 7 7.00 7 7.00 0 0 0 0

Early Childhood SpecEd Program Manager 8 7.80 7 6.80 1 1 0 1

Early Intervention Program Manager 8 8.00 8 8.00 0 0 0 0

Ed Tech I 7 2.65 8 2.10 1 0.73 0 1

Ed Tech II 6 1.80 8 3.26 1 0.55 0 1

Ed Tech III 64 40.97 65 37.71 18 10.72 0 18

Educational Consultant 9 8.19 8 7.46 0 0 0 0

Finance Director 1 1.00 1 1.00 0 0 0 0

HR Generalist and Payroll Coordinator 1 1.00 1 1.00 0 0 0 0

Human Resources Assistant 2 2.00 2 2.00 0 0 0 0

Human Resources Director 1 1.00 1 1.00 0 0 0 0

Licensed Clinical Social Worker 2 2.00 2 2.00 0 0 0 0

Occupational Therapist 20 16.51 20 17.15 3 2.73 0 3

Office Operations Assistant 20 18.69 18 17.40 5 5 0 5

Office Operations Manager 10 9.73 9 8.23 1 1 0 1

Physical Therapist 5 3.59 5 3.59 0 0 0 0

Psychological Service Provider 1 0.73 1 0.73 0 0 0 0

Quality Assurance and Referral Coordinator 1 1.00 1 1.00 0 0 0 0

Quality Assurance Assistant 1 1.00 1 1.00 0 0 0 0

Quality Assurance Director 0 0.00 0 0.00 0 0 0 0

Reg Asst Site Dir/ECSPED Team Leader 1 1.00 1 1.00 0 0 0 0

Registered Nurse 0 0.00 0 0.00 0 0 0 0

Staff Accountant 1 1.00 1 1.00 0 0 0 0

Service Coordinator 28 27.40 25 24.00 4 4 0 4

Social Worker 2 2.00 2 2.00 0 0 0 0

Software and Training Support Specialist 0 0.00 0 0.00 0 0 0 0

Speech-Language Pathologist 19 15.24 18 14.04 1 1 1 0

Speech-Language Pathology Assistant 1 1.00 2 2.00 1 1 1 0

State Director* 1 1.00 1 1.00 0 0 0 0

State Early Childhood Sp Ed Tech Advisor* 1 1.00 1 1.00 0 0 0 0

State Early Intervention Tech Advisor 0 0.00 0 0.00 0 0 0 0

Teacher of Children with Disabilities 64 56.81 66 56.59 6 4.77 3 3

Total 368 313.09 360 298.03 57 47.25 8 49

(a) The total number of employees by function and the number of new employees hired in the prior fiscal year by

function:


(b) The number of private providers that contracted with the Child Development Services System to provide direct

services, including transportation services, and the number of contracted providers delivering each type of

service in the prior fiscal year:

Services # Notes

All provider contracts 334 Some contracts are for more than one service and contractors range

from sole proprietor to those with numerous employees. There are

1396 individuals providing services under these 334 contracts.

Specially Designed Instruction 61

Speech and Language Services 107

Occupational Therapy Services 67

Physical Therapy Services 45

Transportation 23

Other 130 Includes: Psychologists, Board Certified Behavior Analysts,

Educational Consultants, Interpreters, and other specialty providers

(c) The number of children who received direct services provided by Child Development Services System employees

in the prior fiscal year and the number of children who received direct services provided by contracted private

providers in the prior fiscal year;

Services provided by # of segments %

CDS Employees 84,066 20%

Contracted Providers 326,786 80%

Total Service Segments 410,852

Total Number of Children 8,655

(d) The number of preschool or day care programs operated by each regional site, the average enrollment in each

program, the percentage of enrollees that are children receiving services under individualized education programs

or individualized family service plans and expenses and revenues for the prior fiscal year associated with the

programs in each site;

Total Enrollment Children with IEP % of enrollment with IEP

CDS Midcoast 59 55 93%

CDS Opportunities 19 15 79%

CDS Two Rivers 32 32 100%

110 99 90%

*enrollment data as of 1/15/19

Preschool classrooms operated solely by CDS for children ages three-five are located in Oxford, Dover-Foxcroft, Rumford, and

Rockland.

(e) The number of children who received direct services in the prior fiscal year while placed in preschool programs

operated by public school systems;

Between 7/1/2017 and 6/30/2018, 616 children attended a public pre-k program (as indicated in the Child Information

Network Connection (CINC) data system).


(4) Statistics and analysis of the following Child Development Services System performance measures for the prior fiscal year,

including descriptions of any notable variations in these measures among regional sites and any notable year-to-year

trends over the past 5 fiscal years;

(a) Measures of compliance with key federal requirements related to timeliness, quality and effectiveness of service

as set out in required annual federal reporting under the federal Individuals with Disabilities Education Act;

Summary of site specific indicator data for FFY 2013 through FFY 2017. Detailed information can be found in

Annual Performance Reports located at https://www.maine.gov/doe/cds/stateperformance.

(b) Measures of compliance with key state requirements related to timeliness, quality and effectiveness of service

as set out in statute and rules;

Summary of site specific indicator data for FFY 2013 through FFY 2017. Detailed information can be found in

Annual Performance Reports located at https://www.maine.gov/doe/cds/stateperformance.


Part C- Early Intervention FFY 2016-2017 Data Summary by Regional Site

This reporting feature is not yet available in CINC the Child Information Network Connection (CINC) data system.

Part C- Early Intervention FFY 2013-2017 State Data Summary (Detailed information can be found at https://www.maine.gov/doe/cds/stateperformance.)

FFY 2013 (%) FFY2014 (%) FFY2015 (%) FFY2016 (%) FFY2017 (%) Target

C1 Timely Intervention 100 99.17 99.03 93.26 93.17 100

C2 Natural Environments 99 99.89 98.79 98.40 99.23 95

C3 Child Outcomes (0-2) A B C A B C A B C A B C A B C A B C

Summary Statement 1 45 54 61 55.4 67.73 67.24 59.52 71.69 67.97 64.03 73.59 68.34 64.24 67.99 70.54 53 60 53


C4 Family Involvement 98 96 96 97.74 98.19 97.29 96.74 97.65 99.06 96.55 96.55 96.55 94.05 97.62 96.43 91 91 91

C5 Child Find 0-1 0.63 0.65 0.62 0.74 0.61

C6 Child Find 0-3 2.17 2.3 2.34 2.43 2.39

C7 Timely Evaluation 83 74.48 81.36 98.45 91.20 100

C8 Transition 100 100 83 100 100 83.85 100 100 80.24 100 100 90.45 100 100 97.45 100 100 100

Part B/619- Early Childhood Special Education FFY2015-2016 Data Summary by Regional Site

This reporting feature is not yet available in CINC the Child Information Network Connection (CINC) data system.

Part B/619 - Early Childhood Special Education FFY 2013-2017 State Data Summary (Detailed information can be found at https://www.maine.gov/doe/cds/stateperformance.)

FFY 2013 (%) FFY2014 (%) FFY2015 (%) FFY2016 (%) FFY2017 (%) Target

B6 Least Restrictive Environment 65* 9* 58.42* 4.53* 58.36 0.87 56.13* 21.78* 47.69 24.37 A ≥ 53 B < 12.5

B7 Child Outcomes (3-5) A B C A B C A B C A B C A B C A B C



B8 Parent Involvement 97* 96.7* 97.34 * 96.81 91

B11 Timely Evaluation 81* 82.8* 81.43 88.99* 90.09 100

B12 Transition IEP by 3 99 99.33 99.67 81.62 80.00 100

* Represents CDS data only.


(c) Measures of productivity for Child Development Services System employees providing case management and

direct services to children;

Attendance Summary - Part B

Agency

# and % of Actual

Sessions

# and % of

Absences

# and % Provider

Absence

# and % Family

Absence

CDS Aroostook B 2116 and 72% 834 and 28% 589 and 71% 245 and 29%

CDS Downeast B 5601 and 82% 1226 and 18% 649 and 53% 577 and 47%

CDS First Step B 6088 and 78% 1723 and 22% 963 and 56% 760 and 44%

CDS Midcoast B 9968 and 80% 2512 and 20% 1048 and 42% 1464 and 58%

CDS Opportunities B 1515 and 82% 329 and 18% 118 and 36% 211 and 64%

CDS PEDS B 6138 and 82% 1342 and 18% 456 and 34% 886 and 66%

CDS REACH B 7155 and 84% 1363 and 16% 815 and 60% 548 and 40%

CDS Two Rivers B 7365 and 77% 2155 and 23% 1316 and 61% 839 and 39%

CDS York B 3727 and 84% 727 and 16% 389 and 54% 338 and 46%

Attendance Summary - Part C

Agency

# and % of Actual

Sessions

# and % of

Absences

# and % Provider

Absence

# and % Family

Absence

CDS Aroostook C 1824 and 78% 507 and 22% 189 and 37% 318 and 63%

CDS Downeast C 2486 and 88% 344 and 12% 85 and 25% 259 and 75%

CDS First Step C 6032 and 86% 946 and 14% 286 and 30% 660 and 70%

CDS Midcoast C 7187 and 84% 1420 and 16% 382 and 27% 1038 and 73%

CDS Opportunities C 3927 and 86% 658 and 14% 141 and 21% 517 and 79%

CDS PEDS C 4016 and 82% 859 and 18% 270 and 31% 589 and 69%

CDS REACH C 10463 and 88% 1445 and 12% 589 and 41% 856 and 59%

CDS Two Rivers C 3334 and 85% 572 and 15% 113 and 20% 459 and 80%

CDS York C 9364 and 91% 903 and 9% 228 and 25% 675 and 75%

(d) Measures of per unit costs, including the average cost of delivered services per child by primary disability type,

the average cost per unit of each type of therapy or service delivered by Child Development Services System staff

and the average cost per unit of each type of therapy or service delivered by contracted providers;

Cost per hour CDS Employee Contracted

Provider

Average Non-

Standard Rates

# of Providers

with NS Rate

Social Work 26.66 65.00 84.00 1

PT 35.42 50.40 84.33 9

Speech 32.47 68.52 76.57 20

OT 30.32 50.40 68.03 9

(e) Beginning January 1, 2015, the average age, both in aggregate and by primary disability type, at which children

who were born in the State began receiving services from the Child Development Services System and the average

age, both in aggregate and by primary disability type, at which children who were born in the State and who were

delivered at home began receiving services from the Child Development Services System;



(f) Any other performance goals and measures established by the Child Development Services System to monitor

effectiveness, efficiency and the cost of the Child Development Services System, which may include results of

surveys of parents and guardians on the quality and effectiveness of services;

No additional information to report.

(5) Beginning January 1, 2015, a report by each regional site in the Child Development Services System demonstrating trends

of Child Development Services System employee costs and the results of coordination, utilization and development of

services with a broad base of community resources, including private providers and public schools, midwives, resources

from other agencies and other resources serving families and children from birth to under 6 years of age, consistent with

the provisions of Title 22, section 3571, subsection 3; and

Collaboration with private providers, public schools, and community stakeholders continues to be a crucial piece in CDS’ Part B

Program’s ability to provide necessary services to preschool-aged children with disabilities and their families. In the provision of

Free Appropriate Public Education to eligible 3-to-5 year old children, CDS has continued its perennial contractual arrangements

with special purpose preschools, contracted agencies, and contracted sole proprietors. In addition, CDS has made a concerted

effort to expand the number of contracted SAUs providing services on CDS’ behalf. For the ’18 – ’19 school year, CDS has

experienced a more than 30% increase in the number of contracted SAUs, resulting in greater capacity to meet the needs of

preschool age children with disabilities in a timely manner.

At the end of the ’17 – ’18 school year, a significant number of identified preschool age children had not received at least some of

the services outlined on their Individualized Education Program (IEP). These unmet needs were present across sites, but most

significant in Southern Maine. The root cause of this issue is a combination of several factors: (1) Poor CDS compensation which

inhibits its ability to recruit and retain qualified personnel; (2) Limited capacity of contracted providers; (3) Historically low

unemployment rates; (4) A statewide general shortage of qualified special education personnel for students 0 to 20, and (5) The

exceptionally high cost of living in Southern Maine. It is anticipated that unmet needs will occur in the ’18-’19 school year, but that

these expanded contractual arrangements will result in a decrease in the number of children waiting for services.

CDS’ Part C Early Intervention Program, which provides services to infants and toddlers with disabilities and their families,

continues to collaborate with community stakeholders for the purposes of outreach and to ensure that the children and families

that it serves are connected with needed supports. As with the Part B Program, CDS contracts with a number of agencies and sole

proprietors to provide services to this population. The Part C Early Intervention Program also continues its strong collaborations

with the Maine Autism Institute for Education and Research and the Maine Education Center for Deaf and Hard of Hearing. In May,

2019, Maine will host the Support-Based Home Visit Institute, conducted by Dr. Robin McWilliam, an internationally-recognized

expert in early intervention. Dr. McWilliam continues to identify CDS’ Part C Early Intervention Program as an international leader

in the implementation of his Routines-Based Early Intervention – an evidence-based model for providing services to infants and

toddlers with disabilities and their families. This Institute has been attended by Early Intervention professionals from across the

United States and from as far away as Australia.

Currently, CDS’ Part C Early Intervention Program struggles to provide timely services to infants and toddlers who require more

intensive services, specifically those with an Autism Spectrum Disorder diagnoses. In addition, Maine’s identification of infants,

birth to 1, is the lowest in the U.S., while its identification of infants and toddlers, birth through 2, is the 9th

lowest. Both of these

issues reflect the impact of limited resources on CDS’ Part C Early Intervention Program’s ability to bring its services to the

necessary scale.


At the site level, Lori Whittemore continues to act as Regional Site Director for both CDS REACH (Portland) and CDS Aroostook

(Presque Isle). This arrangement has been in place since July of 2013 and has proven effective in in providing adequate oversight to

both CDS’ largest and smallest sites.

Similarly, Greg Armandi continues to act, since October of 2013, as Regional Site Director of Both CDS Opportunities (Oxford) and

CDS First Step (Lewiston). The two Regional Sites have found increased efficiency in sharing resources such as an Early Intervention

Program Manager, an Early Childhood Special Education Program Manager, and splitting administrative office tasks. A reduction of

square footage at the Oxford location resulted in a more than 30% savings in the Regional Site’s lease costs.

CDS Two Rivers (Brewer) continues to operate under the direction of Amy Bragg. It also administers the Stepping Stones program,

for eligible children 3-5, in Dover-Foxcroft. Although CDS Two Rivers continues to implement a program in collaboration with

Penquis Head Start, a similar partnership with the Kennebec Valley Community Action Program (KVCAP) was unable to continue

into the current school year.

CDS PEDS (Waterville), under the leadership of Barbara Browne, continues to partner with Educare Central Maine, which serves

typically-developing 3-year olds as well as those with disabilities. The Regional Site has continued to partner with several SAUs to

support the provision of speech/language to eligible children enrolled in public 4-year old programs. These partnerships, along with

partnerships with community programs, have also been successful in assuring child attendance by providing necessary adult

support in the classroom. In addition, CDS PEDS regular meetings with community programs such as Community Concepts and

KVCAP have resulted in strong, mutually beneficial relationships.

Denise Howell, the Regional Site Director at CDS Downeast (Ellsworth) continues to work toward identifying areas of potential

collaboration with community stakeholders in Washington and Hancock Counties. The resultant increase in referrals has

necessitated working with provider agencies to increase the number of special purpose preschools available to eligible children.

CDS Midcoast (Rockland), under the leadership of Gail Page, has continued its provision of special education and related services in

partnership with public 4-year old programs, Head Starts, and special purpose preschools. The Regional Site also operates a highly

successful preschool program at its physical site. Currently, CDS Midcoast is in the process of finalizing the details of a partnership

with RSU 13 which will result in an increased capacity to meet the needs of eligible children in the region.

Lisa-Kay Folk continues in her role as Regional Site Director at CDS York (Arundel) and has maintained collaborations with numerous

Head Starts and public 4-year old programs in the site’s catchment area. The site has also conducted significant outreach, which has

helped to preserve the positive relationships that it enjoys with community stakeholders. The outreach includes a partnership with

Biddeford and Dayton Public Schools. This partnership is partially funded by a Maine DOE EMBRACE grant and has resulted in

significantly decreased the numbers of children waiting for speech services in York County. The Regional Site has also expanded its

contracting with local SAUs to support the provision of related services (i.e. speech-language therapy, occupational therapy) to

children receiving CDS services. CDS York has also taken the initiative to participate in the Biddeford Ready collaboration, through

which Community Stakeholders work together to increase the literacy rates of children Birth to 3rd Grade.

(6) A description of current and emerging trends and challenges that are having an effect on or are expected to have an effect

on costs, services or service delivery methods of the Child Development Services System; and [2013, c. 338, §1 (NEW).]

Multiple trends, challenges, and opportunities currently impact or are expected to impact the costs, services, and service delivery

methods of the CDS System. The most significant of these involve CDS’ fiscal health, a shortage of qualified personnel, and

legislative initiatives regarding services provided to eligible infants, toddlers and pre-school age children with disabilities.

As in FY18, the cost of the transportation for 3- to 5-year olds to and from services was a significant cost-driver. Although CDS

utilizes MaineCare’s Non-Emergency Transportation when possible, the capacity of that system, as well as its lack of reliability, act


as barriers to its full utilization. Consent to access MaineCare for the purposes of transportation is ultimately determined by the

parent/caregiver and frustrating experiences such as rides arriving thirty minutes early or late, or not arriving at all, often result in

parents/caregivers revoking consent to access MaineCare for the purposes of transportation.

The revocation of consent, the failure to give initial consent, or the absence of MaineCare coverage necessitates the use of

contracted commercial transportation providers. While highly reliable, the use of these contracted commercial transportation

providers tends to be exceptionally costly, at times unreasonably so. To address this issue, CDS has significantly revised its

commercial transportation contracts and reimbursement structure. CDS has also increased its reimbursement rate for parent-

provided transportation. As of January 1, 2019, a preliminary review of CDS expenditures reflected a $387,000 decrease, from the

same period in FY18, in the cost of commercial transportation.

In the current fiscal year, CDS also addressed a long-standing issue of excessive “nonstandard rates”, the subjective manner in

which they were approved, and the resultant wide range of reimbursement that contracted providers received for the provision of

the same service. CDS’ standard rates are based on current MaineCare reimbursement rates which are, at times, unacceptable for

available providers. In approving FY19 contracts, CDS created a rubric for nonstandard rate requests that incorporated multiple

variables to determine the approved rate. A maximum rate was set for individual services. In rare circumstances where services

would otherwise be unavailable, the maximum rate was exceeded, but in general CDS retained the overwhelming majority of its

contracted providers at its standard rate or at a nonstandard rate that was objectively determined and significantly more equitable

across providers.

Specially Designed Instruction (SDI) is the core of CDS’ services for children 3- to 5-years old. The frequency and intensity of SDI as

well as the setting in which SDI is delivered is determined by the child’s Individualized Education Program (IEP) team and specific to

the needs of the child. SDI is sometimes provided in CDS-operated programs, but more often provided in a contracted regular early

childhood or early childhood special education preschool setting or via itinerant staff. As the number of identified children has

increased, so has the intensity of needs of those children. Specifically – and consistent with national trends - CDS’ identification of

children with autism spectrum disorders continues to increase, resulting in a greater number of children requiring more intensive

special education and related services.

Speech and Language Services is also a significant cost-driver for CDS and the service which experiences the most scarcity. As of

June 30, 2018, 346 preschool-age children were waiting to receive more than 3,700 hours of speech therapy. To address this need

and in anticipation of a Legislature-approved increase in the MaineCare reimbursement rate for this service, CDS increased its

standard rate for speech and language services significantly at the beginning of its current contract cycle. This increase has resulted

in a positive impact on the number of children waiting for speech and language services, specifically at the most impacted CDS

Regional Sites: CDS REACH (Cumberland County) and CDS York. At the end of FY18, 13% of children served by CDS REACH and 9.5%

of children served by CDS York were waiting to receive speech and language services. Currently, only 6% of children served by CDS

REACH are waiting for speech and language services, while CDS York has no children waiting for speech and language services.

However, as anticipated, the increase in the reimbursement rate for speech and language services and the timely delivery of the

service has resulted in an increase in the cost of speech and language services to CDS.

CDS continues to actively pursue additional sources of revenue and to maximize the revenue that it receives from its current

funding sources. Specifically, CDS has taken steps to ensure that when MaineCare or private insurance is available, relevant

information is collected, entered into its database, and, with parent consent, accessed to cover the cost of services. As of January 1,

2019, CDS’ third party revenue has increased by 39% compared to the same time in FY18. Additional steps will be implemented in

the coming year, which are expected to further increase CDS third party revenue.

In an effort to meet the needs of identified children, ages 3 to 5, CDS has made a concerted effort to increase the number of School

Administrative Units (SAU)’s with which it contracts. In FY 18, 28 SAUs contracted with CDS. Currently, CDS has contracts with 40


SAUs. This has increased CDS’ ability to meet the needs of identified children in a timely manner, enhanced collaboration between

CDS and SAUs, and allowed SAU personnel to become familiar with their future students.

CDS continues to experience challenges with the recruitment and retention of qualified personnel. While SAUs experience similar

challenges, CDS’ are compounded by its compensation packages which lag significantly behind those of SAUs and medical practices.

Due to CDS’ inadequate compensation, the majority of positions which are vacant due to staff departures often remain unfilled.

Currently, 15% of CDS positions are unfilled. In addition, last year’s legislation which proposed the transfer of responsibility of

services for eligible 3-to-5 year old children with disabilities to SAUs served as a catalyst for the departure of many CDS staff.

As of the writing of this report, new legislation has been submitted which proposes to transfer services for eligible 3-to-5- years

olds with disabilities to SAUs. Details such as funding structure, timelines, the future of the Part C program, and the status of the

CDS State IEU are unavailable at this time.


APPENDIX A (1 b)

Financial Information

C h i l d D e v e l o p m e n t S e r v i c e s A n n u a l R e p o r t t o t h e L e g i s l a t u r e P a

Actual Expenditures Compared to Budget for Last Three Fiscal Years – Consolidated

June Budget Var iance June Budget Variance June Budget Variance


Case Management/Child Find $5,520,827 $6,038,257 ($517,429) $5,611,570 $6,237,298 ($625,729) $5,318,058 $5,976,277 ($658,219)

CM/CF Travel 158,676 189,700 (31,024) 168,782 213,500 (44,718) 195,878 184,777 11,101

CM/CF Total 5,679,504 6,227,957 (548,453) 5,780,351 6,450,798 (670,447) 5,513,935 6,161,054 (647,119)

Special Instruction Evals 49,419 20,100 29,319 33,095 13,671 19,424 35,971 24,071 11,900

Special Instruction 7,128,886 5,010,699 2,118,187 6,913,560 5,195,598 1,717,962 7,198,722 5,438,806 1,759,916

LRE Space 428,587 442,000 (13,413) 509,994 501,000 8,994 474,190 547,500 (73,310)

MeCare Premiums 3,841 7,165 (3,324) 4,633 7,150 (2,517) 5,199 7,450 (2,251)

SI Salary & Benefits 5,377,238 6,603,613 (1,226,375) 5,848,399 6,838,233 (989,834) 5,839,033 7,771,655 (1,932,622)

Social Work Evals 14,935 18,450 (3,515) 4,231 11,100 (6,869) 14,389 8,040 6,349

Social Work Therapy 71,995 68,450 3,545 64,152 58,535 5,617 73,497 90,210 (16,713)

Social Work Sal & Benefits 264,899 274,381 (9,482) 326,728 332,587 (5,859) 323,198 301,549 21,649

Psychological Evals 543,674 348,800 194,874 407,300 444,000 (36,700) 387,994 274,637 113,357

Psych Therapy 19,058 28,400 (9,342) 46,999 49,200 (2,201) 76,203 68,500 7,703

PT Evals 29,987 25,080 4,907 27,966 25,000 2,966 30,973 16,900 14,073

Physical Therapy 280,972 237,300 43,672 243,660 203,500 40,160 255,210 229,500 25,710

PT Salary & Benefits 240,188 268,488 (28,300) 250,560 271,427 (20,867) 307,452 327,785 (20,333)

Speech Evals 326,766 220,748 106,018 303,224 280,848 22,376 305,383 178,032 127,351

Speech Therapy 2,243,321 1,909,676 333,645 2,378,132 1,775,750 602,382 2,312,476 1,401,414 911,062

ST Salary & Benefits 1,325,647 1,294,218 31,429 1,335,835 1,244,919 90,916 1,403,490 1,619,564 (216,074)

OT Evals 70,406 26,100 44,306 28,726 20,862 7,864 24,743 23,462 1,281

OT Therapy 552,434 406,460 145,974 452,269 407,485 44,784 482,288 351,500 130,788

OT Salary & Benefits 1,015,806 1,205,061 (189,255) 1,076,426 1,235,458 (159,032) 1,256,481 1,379,146 (122,665)

Audio Evals 38,001 44,200 (6,199) 43,742 46,300 (2,558) 59,106 42,045 17,061

Eye Evals 0 3,100 (3,100) 443 1,600 (1,157) 576 3,350 (2,774)

Medical/Nutrition Evals 9,881 1,850 8,031 2,060 27,900 (25,840) 21,440 47,400 (25,960)

All Other Evals 7,092 5,200 1,892 4,986 2,800 2,186 0 2,800 (2,800)

All Other Therapies 180,829 75,100 105,729 120,544 217,750 (97,206) 207,860 186,500 21,360

Team Meeting 422,339 322,350 99,989 418,069 350,500 67,569 467,254 291,500 175,754

Direct Support-Building Costs 686,892 594,819 92,073 315,539 854,100 (538,561) 625,481 625,175 306

Direct Support-Facilities 38 0 38 118 1,123,923 (1,123,805) 839,717 642,828 196,889

Staff Travel Direct Support 503,570 557,400 (53,830) 528,111 524,000 4,111 511,884 513,128 (1,244)

Child Transportation 155,941 92,130 63,811 111,871 119,000 (7,129) 118,928 127,484 (8,556)

Provider Transportation 1,228,451 887,710 340,741 1,168,850 931,500 237,350 1,166,223 608,398 557,825

Commercial Transportation 2,943,014 1,870,721 1,072,293 2,873,306 1,382,460 1,490,846 2,556,578 999,300 1,557,278

Instructional Supplies 18,006 30,432 (12,426) 10,740 34,667 (23,927) 16,021 36,028 (20,007)

Screening Supplies 24,698 48,500 (23,802) 31,216 60,500 (29,284) 57,638 50,000 7,638

Assistive Technology 72,853 35,300 37,553 17,766 62,700 (44,934) 98,081 48,000 50,081

Contract Admin/Monitoring DS 0 0 0 0 0 11,000 (11,000)

Total Direct Service 26,279,665 22,984,002 3,295,663 25,903,247 24,656,022 1,247,225 27,553,679 24,294,657 3,259,023

Contract Admin/Monitoring 928,641 1,537,300 (608,659) 1,511,644 1,297,100 214,544 1,528,564 1,589,100 (60,536)

Staff Training 36,316 53,059 (16,743) 103,242 64,920 38,322 113,379 78,250 35,129

Site Director Salaries & Benefits 609,140 614,546 (5,406) 670,052 608,784 61,268 650,640 598,683 51,957

All Admin Salries & Benefits 2,027,837 2,383,806 (355,969) 2,404,049 2,580,597 (176,548) 2,575,931 2,686,260 (110,329)

Legal/Audit/Fiscal 189,044 151,500 37,544 163,181 139,500 23,681 164,167 186,000 (21,833)

Office Cleaning 67,302 84,666 (17,364) 80,462 6,670 73,792 23,337 24,764 (1,427)

Repairs & Maintenance 49,732 32,714 17,018 45,136 8,420 36,715 8,586 16,135 (7,549)

Rent 255,326 372,189 (116,863) 629,837 93,873 535,964 258,710 269,576 (10,866)

Equipment Rental 64,208 66,726 (2,518) 60,230 8,270 51,960 10,275 11,233 (958)

All Insurance 32,972 39,816 (6,845) 33,928 4,202 29,726 9,984 11,192 (1,209)

Postage 81,829 88,617 (6,788) 86,123 14,194 71,929 29,156 33,568 (4,411)

Telephone 165,871 207,888 (42,016) 251,858 52,494 199,365 59,225 51,298 7,927

Advertising 4,729 13,131 (8,402) 13,439 11,081 2,358 12,530 14,181 (1,651)

Staff & Admin Travel 72,422 80,500 (8,078) 99,057 87,450 11,607 135,975 86,100 49,875

Office Supplies 123,787 120,898 2,888 123,055 22,265 100,790 50,590 50,850 (261)

Equipment Repair & Maintenance 689,546 826,204 (136,657) 579,871 137,881 441,990 177,036 621,713 (444,677)

Electric/Heat/Water 81,969 75,500 6,469 76,204 10,384 65,820 43,404 29,265 14,139

Dues & Subscriptions 10,297 9,475 822 11,072 11,360 (288) 13,550 9,200 4,350

Capital Equipment 37,085 64,500 (27,415) 69,981 82,670 (12,689) 52,450 78,700 (26,250)

Payroll Fees 74,941 78,380 (3,439) 70,539 73,799 (3,260) 68,800 70,630 (1,830)

Other 718 5,594 (4,876) 4,642 5,470 (828) 8,654 500 8,154

Total Administration 5,603,712.66 6,907,010 (1,303,298) 7,087,602.41 5,321,385 1,766,217 * 5,994,944 6,517,200 (522,256)

TOTAL 37,562,881.50 36,118,969$ 1,443,913$ 38,771,200.75 36,428,206$ 2,342,995$ 39,062,559$ 36,972,911$ 2,089,648$



FY2018 FY2018 FY2018 FY2017 FY2017 FY2017 FY2016 FY2016 FY2016Case Management/Child Find 283,221$ 337,572$ (54,351)$ 309,649$ 385,310$ (75,661)$ 317,677$ 405,615$ (87,938)$

CM/CF Travel 18,277 20,000 (1,723) 18,278 21,000 (2,722) 21,935 20,000 1,935

CM/CF Total 301,497 357,572 (56,075) 327,927 406,310 (78,383) 339,611 425,615 (86,004)

Special Instruction Evals 2,586 1,200 1,386 975 500 475 36 2,000 (1,964)

Special Instruction 503,359 297,839 205,520 682,994 500,000 182,994 797,264 637,000 160,264

LRE Space - 12,000 (12,000) 136 25,000 (24,864) 11,322 75,000 (63,678)

MeCare Premiums - 200 (200) 94 400 (306) 290 500 (210)

SI Salary & Benefits 103,058 191,634 (88,576) 172,315 250,164 (77,849) 218,628 381,778 (163,150)

Social Work Evals - - 0 - - 0 - 2,000 (2,000)

Social Work Therapy - - 0 - - 0 - 30,000 (30,000)

Social Work Sal & Benefits 21,857 26,384 (4,527) 23,026 27,039 (4,013) - - 0


Psych Therapy - - 0 - 500 (500) 455 4,500 (4,045)

PT Evals - 500 (500) - 500 (500) 136 450 (314)

Physical Therapy 304 4,000 (3,696) 1,033 12,500 (11,467) 5,814 24,500 (18,686)

PT Salary & Benefits - - 0 - - 0 - - 0

Speech Evals 13,081 11,500 1,581 11,074 9,000 2,074 9,334 15,000 (5,666)

Speech Therapy 33,474 10,000 23,474 15,929 24,000 (8,071) 30,403 38,000 (7,597)

ST Salary & Benefits 73,347 74,441 (1,094) 75,865 76,388 (523) 73,114 137,728 (64,614)

OT Evals 5,816 3,300 2,516 4,098 2,000 2,098 1,387 2,000 (613)

OT Therapy 45,738 55,260 (9,522) 34,958 40,000 (5,042) 31,403 40,000 (8,598)

OT Salary & Benefits - - 0 3,006 55,009 (52,003) 59,687 104,134 (44,447)

Audio Evals 277 1,500 (1,223) - 1,500 (1,500) - 3,000 (3,000)

Eye Evals - 500 (500) - 500 (500) - 1,000 (1,000)

Medical/Nutrition Evals - - 0 - - 0 - 500 (500)

All Other Evals - - 0 - 1,000 (1,000) - 1,000 (1,000)

All Other Therapies 19,860 - 19,860 675 15,000 (14,325) 14,805 1,000 13,805

Team Meeting 10,146 10,000 146 11,362 15,000 (3,638) 12,728 8,000 4,728

Direct Support-Building Costs 36,428 36,103 325 6,900 37,777 (30,877) 34,760 25,443 9,317

Direct Support-Facilities - - 0 - 87,364 (87,364) 62,976 53,345 9,631

Staff Travel Direct Support 19,491 27,000 (7,509) 22,264 26,000 (3,736) 26,693 40,000 (13,307)

Child Transportation 6,315 10,000 (3,685) 11,122 11,000 122 11,103 15,000 (3,897)

Provider Transportation 49,876 30,000 19,876 67,967 60,000 7,967 65,354 70,000 (4,646)

Commercial Transportation 112,894 55,000 57,894 86,093 71,000 15,093 80,146 110,000 (29,854)

Instructional Supplies 268 1,500 (1,232) 370 2,000 (1,630) 1,137 2,000 (863)

Screening Supplies 2,149 2,500 (351) 2,303 5,000 (2,697) 3,009 7,000 (3,991)

Assistive Technology - 1,000 (1,000) 46 2,500 (2,454) 470 5,000 (4,530)

Contract Admin/Monitoring DS - - - -

Total Direct Service 1,070,241 870,361 199,880 1,245,131 1,374,641 (129,510) 1,562,638 1,843,878 (281,240)

Contract Admin/Monitoring 1,080 1,500 1,655 500 770 -

Staff Training 3,379 5,500 (2,121) 4,338 8,000 (3,662) 11,813 4,000 7,813

Site Director Salaries & Benefits 60,686 40,849 19,837 61,254 63,893 (2,639) 55,688 24,735 30,953

All Admin Salries & Benefits 83,111 104,660 (21,549) 84,243 93,130 (8,887) 81,945 107,317 (25,372)

Legal/Audit/Fiscal - - 0 - - 0 - - 0

Office Cleaning 5,340 5,000 340 4,990 350 4,640 332 350 (18)

Repairs & Maintenance 5,388 5,000 388 5,034 385 4,649 333 280 53

Rent 2,392 2,712 (320) 31,320 2,843 28,477 2,097 1,915 182

Equipment Rental 3,892 4,500 (608) 3,768 245 3,523 252 235 16

All Insurance 1,279 2,000 (721) 1,362 105 1,257 81 126 (45)

Postage 3,525 3,000 525 3,028 140 2,888 221 329 (108)

Telephone 12,170 13,780 (1,610) 17,509 1,754 15,756 991 1,050 (59)

Advertising 655 1,500 (845) 1,738 2,000 (262) 1,990 1,000 990

Staff & Admin Travel 6,006 10,000 (3,994) 8,867 12,000 (3,133) 11,401 14,500 (3,099)

Office Supplies 5,266 5,500 (234) 4,674 350 4,324 409 420 (11)

Equipment Repair & Maint. 20,643 55,011 (34,367) 21,978 2,267 19,710 1,670 33,993 (32,323)

Electric/Heat/Water 18,115 20,000 (1,885) 18,150 980 17,170 8,458 1,120 7,338

Dues & Subscriptions 130 200 (70) 187 500 (313) 350 1,000 (650)

Capital Equipment 450 1,000 (550) 141 2,500 (2,359) 1,976 3,000 (1,024)

Payroll Fees 2,643 3,000 (357) 2,628 3,000 (372) 2,820 3,000 (180)

Other 186 - 186 - 0 - 0

Total Administrat ion 236,336 284,712 (48,376) 276,863 194,942 81,921 183,598 198,370 (14,773)

TOTAL 1,608,074$ 1,512,645$ 95,429$ 1,849,921$ 1,975,893$ (125,972)$ 2,085,847$ 2,467,863$ (382,016)$

Actual Expenditures Compared to Budget for Last Three Fiscal Years – Aroostook



FY2018 FY2018 FY2018 FY2017 FY2017 FY2017 FY2016 FY2016 FY2016Case Management/Child Find $373,230 $432,315 ($59,086) $419,832 $470,166 ($50,334) $429,941 $445,031 ($15,090)

CM/CF Travel 11,955 17,500 (5,545) 15,744 17,500 (1,756) 20,794 17,777 3,017

CM/CF Total 385,185 449,815 (64,631) 435,576 487,666 (52,090) 450,735 462,808 (12,073)

Special Instruction Evals 1,993 1,500 493 1,329 2,871 (1,542) 1,411 6,871 (5,460)


LRE Space 78,332 100,000 (21,668) 123,822 140,000 (16,178) 103,957 145,000 (41,043)

MeCare Premiums 0 0 0 0 0 0 0 0 0


Social Work Evals 0 0 0 0 0 0 0 0 0

Social Work Therapy 1,041 1,050 (9) 1,183 2,135 (952) 838 2,135 (1,298)

Social Work Sal & Benefits 0 0 0 0 0 0 0 0 0

Psychological Evals 46,091 30,000 16,091 29,047 20,000 9,047 23,557 14,537 9,020

Psych Therapy 0 0 0 0 0 0 0 0 0

PT Evals 4,849 7,000 (2,151) 4,607 7,000 (2,393) 7,560 1,700 5,860

Physical Therapy 13,976 19,800 (5,824) 8,955 20,000 (11,045) 20,300 52,000 (31,700)

PT Salary & Benefits 0 0 0 0 0 0 0 0 0

Speech Evals 21,890 18,748 3,142 11,577 18,748 (7,171) 15,022 6,032 8,990

Speech Therapy 130,603 104,000 26,603 124,269 104,000 20,269 143,787 68,164 75,623

ST Salary & Benefits 0 0 0 0 0 15,884 53,615 (37,731)

OT Evals 106 0 106 362 (362) 69 362 (293)

OT Therapy 5,273 1,300 3,973 1,509 3,200 (1,691) 1,348 1,500 (152)

OT Salary & Benefits 124,022 155,238 (31,216) 161,912 167,553 (5,641) 135,114 168,887 (33,773)

Audio Evals 1,205 1,100 105 554 1,100 (546) 1,372 645 727

Eye Evals 0 400 (400) 0 400 (400) 0 400 (400)

Medical/Nutrition Evals 0 500 (500) 0 500 (500) 0 500 (500)

All Other Evals 0 0 0 0 0 0 0 0 0

All Other Therapies 6,330 5,000 1,330 (1,080) 45,000 (46,080) 44,978 60,000 (15,023)

Team Meeting 25,446 16,500 8,946 20,195 15,000 5,195 19,481 10,000 9,481

Direct Support-Building Costs 46,265 47,586 (1,321) 20,476 47,586 (27,110) 48,244 47,586 658

Direct Support-Facilities 0 0 0 70,054 (70,054) 76,989 44,408 32,581


Child Transportation 6,741 4,200 2,541 4,842 4,000 842 4,510 3,384 1,126

Provider Transportation 78,581 49,410 29,171 81,066 57,000 24,066 73,806 45,398 28,408

Commercial Transportation 151,773 75,000 76,773 204,592 45,000 159,592 212,978 30,300 182,678

Instructional Supplies 304 1,000 (696) 358 6,167 (5,809) 1,399 5,268 (3,869)

Screening Supplies 2,410 3,500 (1,090) 2,705 3,500 (795) 2,100 6,000 (3,900)

Assistive Technology 0 2,000 (2,000) 452 1,500 (1,048) 1,359 1,200 159

Contract Admin/Monitoring DS 0 0 0 0

Total Direct Service 1,666,733 1,599,016 67,717 1,798,553 1,754,428 44,125 1,975,823 1,801,465 174,358

Contract Admin/Monitoring 0 0 0 0 0 1,920 2,500 (580)

Staff Training 2,161 4,000 (1,839) 3,463 4,000 (537) 5,665 3,000 2,665

Site Director Salaries & Benefits 72,753 74,120 (1,367) 77,241 74,908 2,333 71,467 72,843 (1,376)

All Admin Salries & Benefits 96,503 99,028 (2,525) 107,176 105,002 2,174 102,480 111,791 (9,311)

Legal/Audit/Fiscal 4,473 0 4,473 0 0 0 0 0 0

Office Cleaning 2,615 2,906 (291) 3,049 408 2,641 443 504 (62)

Repairs & Maintenance 3,377 2,944 433 2,903 658 2,245 832 1,070 (237)

Rent 7,014 6,556 458 32,241 7,214 25,026 6,556 7,214 (658)

Equipment Rental 5,538 2,226 3,312 3,569 276 3,293 286 367 (81)

All Insurance 2,787 3,567 (779) 2,675 49 2,626 275 375 (100)

Postage 4,645 3,717 928 3,784 461 3,323 658 658 (1)

Telephone 11,462 13,940 (2,478) 15,550 1,922 13,628 1,938 1,813 125

Advertising 681 1,231 (550) 701 1,231 (531) 729 1,231 (502)

Staff & Admin Travel 4,698 8,000 (3,302) 7,713 9,200 (1,487) 8,635 9,200 (565)

Office Supplies 6,946 6,399 547 6,226 922 5,304 1,221 1,580 (359)

Equipment Repair & Maintenance 60,872 61,474 (601) 49,667 5,924 43,743 6,018 53,431 (47,413)

Electric/Heat/Water 0 0 0 0 0 0 0 0 0

Dues & Subscriptions 308 1,000 (692) 542 1,100 (558) 799 1,000 (201)


Payroll Fees 6,248 5,930 318 5,069 5,930 (861) 4,940 5,930 (990)

Other 0 100 100 0

Total Administration 296,232 302,637 324,898 324,898 224,806 216,110 218,030 280,008 0

TOTAL 2,348,149$ 2,351,468$ 327,984$ 2,559,027$ 2,466,900$ 208,144$ 2,644,587$ 2,544,281$ 162,285$

Actual Expenditures Compared to Budget for Last Three Fiscal Years – Downeast




CM/CF Travel 13,983 19,200 (5,217) 18,897 30,000 (11,103) 24,489 28,000 (3,511)

CM/CF Total 717,842 801,143 (83,301) 790,575 875,764 (85,189) 823,334 904,902 (81,568)0

Special Instruction Evals 3,280 5,000 (1,720) 5,817 1,900 3,917 11,068 3,300 7,768

Special Instruction 858,762 861,000 (2,238) 845,046 996,974 (151,928) 1,074,956 900,000 174,956

LRE Space 2,063 7,000 (4,937) 10,197 21,000 (10,803) 24,795 13,500 11,295

MeCare Premiums 130 500 (370) 400 150 250 75 0 75


Social Work Evals 353 250 103 274 400 (126) 276 100 176

Social Work Therapy 55 350 (295) 0 650 (650) 441 75 366



Psych Therapy 0 1,200 (1,200) 1,363 700 663 2,081 0 2,081

PT Evals 2,827 3,450 (624) 4,202 2,500 1,702 2,633 3,900 (1,267)

Physical Therapy 15,048 16,800 (1,752) 20,049 19,000 1,049 21,570 23,000 (1,430)


Speech Evals 36,657 17,000 19,657 32,590 46,000 (13,410) 49,267 12,400 36,867

Speech Therapy 204,967 200,000 4,967 237,511 194,000 43,511 267,860 175,000 92,860


OT Evals 11,150 10,700 450 8,384 5,200 3,184 4,585 9,500 (4,915)

OT Therapy 26,084 49,400 (23,316) 49,911 68,000 (18,089) 72,758 49,500 23,258

OT Salary & Benefits 57,209 52,007 5,202 51,576 90,670 (39,094) 132,227 161,032 (28,805)

Audio Evals 2,688 2,100 588 2,708 2,000 708 3,137 3,500 (363)

Eye Evals 0 200 (200) (61) 0 (61) 61 0 61

Medical/Nutrition Evals 0 0 0 0 0 0 0 0 0

All Other Evals 0 1,000 (1,000) 782 0 782 0 0 0

All Other Therapies 5,314 12,500 (7,186) 14,444 9,500 4,944 12,598 6,000 6,598

Team Meeting 51,349 66,000 (14,651) 59,820 61,000 (1,180) 77,812 72,000 5,812

Direct Support-Building Costs 101,059 105,667 (4,608) 47,788 97,719 (49,931) 50,047 50,829 (782)

Direct Support-Facilities 0 0 0 0 127,649 (127,649) 53,576 35,073 18,503

Staff Travel Direct Support 46,584 57,000 (10,416) 52,279 70,000 (17,721) 53,772 45,000 8,772

Child Transportation 5,701 8,350 (2,649) 6,617 10,000 (3,383) 10,973 9,600 1,373

Provider Transportation 96,702 97,500 (798) 141,492 98,000 43,492 121,540 95,000 26,540


Instructional Supplies 589 2,000 (1,411) 251 500 (249) 473 500 (27)

Screening Supplies 1,679 4,000 (2,321) 2,688 4,000 (1,312) 6,073 0 6,073

Assistive Technology 3,118 9,800 (6,682) 6,938 6,000 938 12,942 3,200 9,742

Contract Admin/Monitoring DS 0 0 0 0 0 0 0 0

Total Direct Service 3,197,307 3,340,017 (142,710) 3,459,967 3,499,514 199,604 3,909,259 3,106,409 199,604

0

Contract Admin/Monitoring 0 0 0 0 0

Staff Training 3,219 3,000 219 2,363 2,500 (137) 1,433 3,000 (1,567)

Site Director Salaries & Benefits 58,204 57,496 708 48,419 48,577 (158) 59,197 47,231 11,966

All Admin Salries & Benefits 136,216 130,037 6,179 141,275 146,548 (5,273) 178,021 220,110 (42,089)

Legal/Audit/Fiscal 0 3,000 (3,000) 0 0 0 0 0 0

Office Cleaning 5,870 7,500 (1,630) 4,850 358 4,492 2,309 4,198 (1,889)

Repairs & Maintenance 263 250 13 137 97 40 255 233 22

Rent 10,839 11,333 (494) 74,290 10,481 63,810 69,979 71,072 (1,093)

Equipment Rental 3,041 3,000 41 2,582 242 2,340 1,271 1,632 (361)

All Insurance 351 5,500 (5,149) 4,064 0 4,064 1,999 2,119 (120)

Postage 11,720 11,200 520 10,871 1,356 9,515 10,655 9,912 744

Telephone 11,421 29,992 (18,571) 21,275 1,924 19,351 6,617 9,025 (2,408)

Advertising 19 1,500 (1,481) 1,330 800 530 660 0 660

Staff & Admin Travel 428 2,000 (1,572) 3,608 5,500 (1,892) 5,486 5,200 286

Office Supplies 12,254 15,000 (2,746) 12,017 1,453 10,564 9,880 10,261 (382)


Electric/Heat/Water 10,805 13,000 (2,195) 12,009 823 11,185 6,921 8,746 (1,825)

Dues & Subscriptions 45 0 45 0 270 (270) 225 0 225

Capital Equipment 1,325 6,500 (5,176) 9,450 4,370 5,080 5,453 2,500 2,953

Payroll Fees 7,860 7,900 (40) 6,788 8,369 (1,581) 7,996 7,000 996

Other 0 200 (200) 0 100 (100) 0 0

Total Administration 354,063 403,414 (49,350) 425,473 241,206 184,267 406,880 470,743 (63,863)

TOTAL 4,269,212$ 4,544,574$ (275,361)$ 4,676,016$ 4,616,484$ 59,532$ 5,139,472$ 4,482,054$ 657,418$

Actual Expenditures Compared to Budget for Last Three Fiscal Years – First Step


June Budget Variance June Budget Var iance June Budget Var iance


Case Management/Child Find $634,755 $694,820 ($60,065) $663,883 $751,295 ($87,412) $621,826 $665,358 ($43,532)

CM/CF Travel 17,575 22,000 (4,425) 18,606 20,000 (1,394) 21,288 20,000 1,288

CM/CF Total 652,331 716,820 (64,489) 682,489 771,295 (88,806) 643,114 685,358 (42,244)

Special Instruction Evals 16,021 0 16,021 6,856 0 6,856 9,063 5,000 4,063


LRE Space 198,999 150,000 48,999 191,084 100,000 91,084 171,811 100,000 71,811

MeCare Premiums 0 0 0 0 0 0 0 0 0

SI Salary & Benefits 704,719 1,050,013 (345,294) 865,092 1,113,524 (248,432) 782,510 1,052,042 (269,532)

Social Work Evals 4,663 5,000 (337) 910 1,000 (90) 793 0 793

Social Work Therapy 5,253 0 5,253 1,417 5,000 (3,583) 10,168 5,000 5,168

Social Work Sal & Benefits 0 0 0 10,277 19,860 (9,583) 78,052 72,310 5,742

Psychological Evals 25,817 10,000 15,817 8,714 20,000 (11,286) 26,148 33,000 (6,852)

Psych Therapy 0 0 0 0 0 2,675 0 2,675

PT Evals 0 0 0 349 0 349 327 250 77

Physical Therapy 2,129 10,000 (7,871) 14,226 2,000 12,226 6,439 8,000 (1,561)


Speech Evals 17,975 10,000 7,975 13,484 7,500 5,984 11,061 5,000 6,061

Speech Therapy 135,340 85,000 50,340 133,639 45,000 88,639 102,770 45,000 57,770

ST Salary & Benefits 467,252 252,833 214,419 476,434 299,463 176,971 478,360 315,258 163,102

OT Evals 2,571 3,000 (429) 3,429 600 2,829 2,920 3,000 (80)

OT Therapy 32,820 6,000 26,820 22,433 6,785 15,648 20,477 10,000 10,477

OT Salary & Benefits 136,617 134,571 2,046 140,063 146,179 (6,116) 144,031 147,940 (3,909)

Audio Evals 3,516 1,500 2,016 2,740 1,500 1,240 3,975 1,500 2,475

Eye Evals 0 0 0 0 0 0 0 0 0


All Other Evals 714 0 714 0 0 0 0 0 0

All Other Therapies 9,621 1,000 8,621 16,110 1,000 15,110 9,807 1,000 8,807

Team Meeting 19,857 10,000 9,857 28,565 12,000 16,565 32,481 12,000 20,481

Direct Support-Building Costs 142,205 147,965 (5,760) 59,316 129,483 (70,167) 135,746 133,247 2,499

Direct Support-Facilities 0 0 0 143,210 (143,210) 143,612 72,948 70,664

Staff Travel Direct Support 79,121 70,000 9,121 79,541 70,000 9,541 76,284 70,000 6,284

Child Transportation 9,690 4,000 5,690 6,447 2,500 3,947 3,378 3,000 378



Instructional Supplies 2,769 4,000 (1,231) 3,935 6,000 (2,065) 5,160 5,000 160

Screening Supplies 1,894 5,000 (3,106) 4,036 5,000 (964) 7,812 6,000 1,812

Assistive Technology 132 1,000 (868) 150 2,000 (1,850) 2,115 3,600 (1,485)

Contract Admin/Monitoring DS 0 0 0 0 0 0 0

Total Direct Service 3,107,259 2,630,027 477,232 3,216,044 2,740,010 62,093 3,106,262 2,748,206 62,093

Contract Admin/Monitoring 0 0 0 0 0 0 0 0 0

Staff Training 4,466 2,000 2,466 3,659 3,000 659 6,863 7,500 (637)

Site Director Salaries & Benefits 81,387 81,932 (545) 89,824 86,893 2,931 86,158 87,652 (1,494)

All Admin Salries & Benefits 103,882 121,043 (17,161) 140,353 153,436 (13,083) 144,986 140,321 4,665

Legal/Audit/Fiscal 4,442 0 4,442 1,000 0 0 5,000 (5,000)

Office Cleaning 12,122 11,000 1,121 11,657 642 11,015 698 642 55

Repairs & Maintenance 1,487 1,500 (13) 1,125 117 1,008 35 70 (35)

Rent 8,821 9,178 (357) 92,073 8,410 83,663 8,420 8,265 155

Equipment Rental 10,476 11,000 (524) 10,477 650 9,827 608 642 (34)

All Insurance 5,184 7,000 (1,816) 5,350 300 5,050 242 279 (37)

Postage 7,098 7,000 98 7,177 300 6,877 357 409 (51)

Telephone 21,566 33,720 (12,154) 32,856 1,573 31,283 1,331 1,168 162

Advertising 964 900 64 966 1,000 (34) 2,508 1,000 1,508

Staff & Admin Travel 561 2,000 (1,439) 2,684 7,500 (4,816) 8,103 7,500 603

Office Supplies 14,804 15,000 (196) 14,494 900 13,594 983 730 252


Electric/Heat/Water 8,586 8,000 586 8,133 500 7,633 468 467 0

Dues & Subscriptions 581 500 81 400 750 (350) 804 1,000 (196)

Capital Equipment 654 5,000 (4,346) 3,948 2,000 1,948 3,977 5,000 (1,023)

Payroll Fees 11,195 11,000 196 9,881 9,500 381 10,075 9,500 575

Other 0 250 (250) 0 0 0 0


TOTAL 4,150,499$ 3,791,605$ 358,894$ 4,415,178$ 3,793,865$ 621,313$ 4,030,178$ 3,791,179$ 238,999$

Actual Expenditures Compared to Budget for Last Three Fiscal Years – Midcoast




CM/CF Travel 10,812 17,000 (6,188) 9,504 20,000 (10,496) 14,806 16,000 (1,194)

CM/CF Total 321,563 358,879 (37,316) 334,626 419,045 (84,419) 367,639 446,561 (78,922)

0

Special Instruction Evals 2,240 1,500 740 1,088 1,500 (412) 1,850 1,500 350

Special Instruction 272,853 263,000 9,853 224,705 300,000 (75,295) 296,049 420,000 (123,951)

LRE Space 2,516 1,000 1,516 215 2,000 (1,785) 985 3,000 (2,015)

MeCare Premiums 0 500 (500) 0 0 0 0 0 0

SI Salary & Benefits 379,776 377,637 2,139 440,514 509,896 (69,382) 547,647 672,228 (124,581)

Social Work Evals 0 150 (150) 104 100 4 88 100 (12)

Social Work Therapy 0 800 (800) 578 0 578 0 0 0


Psychological Evals 38,138 11,500 26,638 13,880 28,000 (14,120) 21,027 30,100 (9,073)

Psych Therapy 0 1,200 (1,200) 0 8,000 (8,000) 4,521 0 4,521

PT Evals 12 1,500 (1,488) 162 4,500 (4,338) 4,732 3,600 1,132

Physical Therapy 6,942 27,600 (20,658) 3,596 16,000 (12,404) 30,398 37,000 (6,602)


Speech Evals 26,732 15,500 11,232 25,276 16,000 9,276 19,430 9,000 10,430

Speech Therapy 99,520 88,000 11,520 81,833 88,500 (6,667) 108,331 87,000 21,331

ST Salary & Benefits 76,866 93,110 (16,244) 78,356 95,074 (16,718) 85,079 95,900 (10,821)

OT Evals 4,348 2,400 1,948 1,583 1,400 183 1,834 1,400 434

OT Therapy 23,653 33,000 (9,347) 11,067 50,000 (38,933) 62,670 35,000 27,670

OT Salary & Benefits 52,812 53,179 (367) 51,847 54,420 (2,573) 97,847 99,846 (1,999)

Audio Evals 841 1,000 (159) 282 2,000 (1,718) 2,297 1,200 1,097

Eye Evals 0 250 (250) 0 0 0 0 0 0

Medical/Nutrition Evals 9,881 250 9,631 0 0 0 0 0 0

All Other Evals 598 1,500 (902) 646 0 646 0 0 0

All Other Therapies 3,666 3,600 66 2,189 10,000 (7,811) 3,186 24,000 (20,814)

Team Meeting 19,177 21,000 (1,823) 18,584 24,000 (5,416) 28,308 22,000 6,308

Direct Support-Building Costs 116,250 0 116,250 44,714 117,150 (72,436) 59,010 58,941 69



Child Transportation 40,014 13,500 26,514 14,338 8,000 6,338 10,898 22,000 (11,102)

Provider Transportation 66,012 74,000 (7,988) 77,093 77,000 93 84,751 57,000 27,751

Commercial Transportation 117,123 187,000 (69,877) 203,387 185,000 18,387 195,581 150,000 45,581

Instructional Supplies 1,050 1,000 50 501 1,000 (499) 471 2,700 (2,229)

Screening Supplies 782 1,500 (718) 1,061 2,000 (939) 3,206 1,500 1,706

Assistive Technology 6,688 4,500 2,188 3,777 1,700 2,077 5,196 1,000 4,196


Total Direct Service 1,408,604 1,338,411 70,193 1,346,265 1,767,651 (421,386) 1,770,816 1,944,250 (173,433)0

Contract Admin/Monitoring 150 4,500 (4,350) 0 0 0 126 0 126

Staff Training 1,764 1,800 (36) 2,143 3,000 (857) 3,199 3,000 199

Site Director Salaries & Benefits 37,684 38,409 (725) 48,419 48,464 (45) 59,128 47,231 11,897

All Admin Salries & Benefits 130,109 136,235 (6,126) 156,351 170,841 (14,490) 144,495 187,321 (42,826)

Legal/Audit/Fiscal 0 1,000 (1,000) 0 0 0 0 0 0

Office Cleaning 17,177 30,000 (12,823) 28,317 1,939 26,378 13,993 13,202 791

Repairs & Maintenance 10,439 8,000 2,439 6,989 465 6,524 3,320 3,802 (483)

Rent 9,774 127,000 (117,226) 76,725 9,850 66,875 66,036 65,959 77

Equipment Rental 5,482 10,000 (4,518) 6,777 543 6,234 3,769 2,905 864

All Insurance 2,146 3,400 (1,254) 2,518 0 2,518 1,480 1,919 (439)

Postage 5,253 6,700 (1,447) 6,317 388 5,929 3,304 4,383 (1,079)

Telephone 11,097 16,456 (5,359) 14,388 12,219 2,169 7,591 5,703 1,887

Advertising 74 1,500 (1,426) 1,533 700 833 517 700 (183)

Staff & Admin Travel 1,527 2,500 (973) 1,670 2,500 (830) 2,574 2,700 (126)

Office Supplies 9,869 10,000 (131) 9,481 698 8,783 5,819 7,393 (1,574)

Equipment Repair & Maintenance 40,881 46,897 (6,016) 36,417 45,494 (9,077) 21,318 52,872 (31,554)

Electric/Heat/Water 23,368 18,000 5,368 15,130 1,551 13,579 13,464 13,202 262

Dues & Subscriptions 122 350 (228) 264 600 (336) 495 300 195

Capital Equipment 6,685 1,000 5,685 724 2,000 (1,276) 2,017 14,000 (11,983)

Payroll Fees 4,768 5,300 (532) 4,350 6,000 (1,650) 5,355 6,700 (1,345)

Other 6 4,500 (4,494) 0 0 0 5 50 (45)


TOTAL 2,048,544$ 2,170,837$ (122,294)$ 2,099,403$ 2,493,949$ (394,546)$ 2,496,460$ 2,824,153$ (327,694)$

Actual Expenditures Compared to Budget for Last Three Fiscal Years – Opportunities




Case Management/Child Find $650,765 $659,835 ($9,070) $638,517 $638,708 ($191) $547,575 $534,753 $12,822

CM/CF Travel 10,505 13,000 (2,495) 10,531 15,000 (4,469) 8,577 15,000 (6,423)

CM/CF Total 661,270 672,835 (11,565) 649,048 653,708 649,048 556,153 549,753 556,153

0

Special Instruction Evals 613 1,000 (387) 1,218 900 318 466 900 (435)


LRE Space 8,110 15,000 (6,890) 795 80,000 (79,206) 4,350 80,000 (75,650)

MeCare Premiums 201 1,000 (799) 215 2,000 (1,785) 1,113 2,800 (1,687)

SI Salary & Benefits 663,658 858,009 (194,351) 670,578 753,330 (82,752) 730,723 1,015,759 (285,036)

Social Work Evals 1,215 4,000 (2,785) 2,612 4,500 (1,888) 4,455 3,000 1,455

Social Work Therapy 0 1,000 (1,000) 130 3,000 (2,870) 671 6,500 (5,829)

Social Work Sal & Benefits 34,431 34,737 (307) 37,520 38,601 (1,081) 32,900 0 32,900


Psych Therapy 0 5,000 (5,000) 8,946 0 8,946 1,507 0 1,507

PT Evals 3,023 6,000 (2,978) 7,100 5,000 2,100 9,116 700 8,416

Physical Therapy 22,887 30,000 (7,113) 36,438 25,000 11,438 23,820 12,500 11,320


Speech Evals 25,780 15,000 10,780 17,034 0 17,034 919 0 919

Speech Therapy 148,345 134,000 14,345 161,212 90,000 71,212 118,807 41,000 77,807

ST Salary & Benefits 121,409 102,420 18,988 117,374 186,666 (69,292) 191,215 248,542 (57,328)

OT Evals 186 1,000 (814) 35 3,500 (3,465) 0 0 0

OT Therapy 4,833 5,500 (667) 13,123 5,500 7,623 1,097 0 1,097

OT Salary & Benefits 107,199 106,968 231 102,788 104,039 (1,251) 102,009 104,553 (2,544)

Audio Evals 2,042 3,000 (958) 2,985 500 2,485 1,944 4,500 (2,556)

Eye Evals 0 250 (250) 190 0 190 0 0 0


All Other Evals 0 0 0 0 600 (600) 0 600 (600)

All Other Therapies 11,514 10,000 1,514 3,938 55,000 (51,062) 31,856 45,500 (13,644)

Team Meeting 36,304 35,000 1,304 44,692 29,000 15,692 45,313 23,500 21,813

Direct Support-Building Costs 97,228 100,139 (2,911) 7,210 73,564 (66,354) 13,089 13,389 (300)


Staff Travel Direct Support 83,266 85,000 (1,734) 73,572 80,000 (6,428) 66,419 90,000 (23,581)

Child Transportation 8,017 12,000 (3,983) 9,742 14,500 (4,758) 4,614 13,000 (8,386)


Commercial Transportation 100,200 40,000 60,200 54,300 60,000 (5,700) 65,557 30,000 35,557

Instructional Supplies 596 8,000 (7,404) 1,234 4,000 (2,766) 714 5,260 (4,546)

Screening Supplies 2,190 3,000 (810) 2,762 10,000 (7,238) 6,429 8,000 (1,571)

Assistive Technology 432 1,000 (568) 30 8,000 (7,970) 11,602 3,500 8,102


Total Direct Service 1,959,225 1,892,023 67,202 1,708,342 1,968,946 (260,604) 1,841,118 1,927,815 (86,696)

0

Contract Admin/Monitoring 2,356 0 2,356 4,040 0 4,040 3,271 0 3,271

Staff Training 2,864 6,100 (3,236) 2,003 7,850 (5,847) 2,459 6,750 (4,291)

Site Director Salaries & Benefits 56,918 78,986 (22,068) 99,655 41,085 58,570 85,075 85,665 (590)

All Admin Salries & Benefits 119,659 125,770 (6,111) 131,701 125,625 6,076 160,495 158,602 1,893

Legal/Audit/Fiscal 313 2,000 (1,688) 7,235 0 7,235 1,500 0 1,500

Office Cleaning 0 0 0 166 182 (16) 2,635 3,391 (756)

Repairs & Maintenance 471 0 471 4,165 212 3,953 1,044 1,357 (312)

Rent 17,347 17,866 (519) 112,081 13,125 98,956 72,924 74,595 (1,671)

Equipment Rental 2,300 0 2,300 927 379 548 912 1,272 (359)

All Insurance 3,286 0 3,286 3,486 484 3,001 2,672 3,163 (490)

Postage 6,548 0 6,548 5,341 908 4,432 4,477 7,206 (2,729)

Telephone 12,398 7,560 4,838 27,354 1,926 25,428 12,583 11,022 1,562

Advertising 104 500 (396) 1,046 0 1,046 699 0 699

Staff & Admin Travel 847 2,500 (1,653) 836 4,000 (3,164) 4,211 2,500 1,711

Office Supplies 11,288 0 11,288 10,919 1,968 8,950 13,327 12,717 609


Electric/Heat/Water 2,932 0 2,932 3,515 833 2,682 871 848 23

Dues & Subscriptions 192 0 192 767 900 (133) 896 400 496

Capital Equipment 809 13,000 (12,191) 26,815 36,300 (9,485) 3,787 7,700 (3,913)

Payroll Fees 7,281 7,000 281 5,949 7,000 (1,051) 6,571 7,000 (429)

Other 0 0 0 0 0 0 0 0 0


TOTAL 2,929,853$ 2,907,576$ 22,277$ 2,854,117$ 2,873,123$ (19,006)$ 2,824,076$ 2,918,148$ (94,072)$

Actual Expenditures Compared to Budget for Last Three Fiscal Years – PEDS



FY2018 FY2018 FY2018 FY2017 FY2017 FY2017 FY2016 FY2016 FY2016Case Management/Child Find $1,074,230 $1,203,568 ($129,338) $1,065,717 $1,288,568 ($222,851) $996,462 $1,160,980 ($164,518)

CM/CF Travel 24,985 27,000 (2,015) 24,737 25,000 (263) 25,189 22,000 3,189

CM/CF Total 1,099,215 1,230,568 (131,353) 1,090,454 1,313,568 (223,114) 1,021,650 1,182,980 (161,330)0

Special Instruction Evals 19,053 6,000 13,053 10,053 3,000 7,053 5,558 1,500 4,058

Special Instruction 2,058,142 1,560,000 498,142 1,931,181 1,400,000 531,181 1,792,170 1,350,000 442,170

LRE Space 95,900 112,000 (16,100) 156,251 100,000 56,251 136,200 85,000 51,200

MeCare Premiums 3,275 4,800 (1,525) 3,759 3,200 559 3,353 3,000 353


Social Work Evals 8,705 8,000 705 226 3,000 (2,774) 4,938 2,500 2,438

Social Work Therapy 25,288 30,000 (4,712) 12,589 25,000 (12,411) 17,872 40,000 (22,128)

Social Work Sal & Benefits 90,840 89,063 1,777 103,516 90,746 12,770 72,896 88,554 (15,658)


Psych Therapy 3,150 1,000 2,150 545 0 545 733 0 733

PT Evals 13,026 3,980 9,046 6,421 2,000 4,421 2,901 3,000 (99)


PT Salary & Benefits 109,056 118,698 (9,642) 113,215 113,245 (30) 161,721 169,122 (7,401)

Speech Evals 120,764 104,000 16,764 123,797 100,000 23,797 115,029 85,000 30,029

Speech Therapy 875,275 812,700 62,575 934,287 680,000 254,287 751,650 525,000 226,650

ST Salary & Benefits 59,137 59,568 (431) 59,924 59,546 378 118,974 171,421 (52,447)

OT Evals 17,247 2,700 14,547 5,632 3,600 2,032 8,939 5,000 3,939

OT Therapy 237,829 175,000 62,829 191,053 118,500 72,553 152,479 113,000 39,479


Audio Evals 20,810 24,000 (3,190) 25,381 30,000 (4,619) 33,369 22,000 11,369

Eye Evals 0 1,000 (1,000) 0 500 (500) 0 1,500 (1,500)

Medical/Nutrition Evals 0 1,000 (1,000) 177 27,000 (26,823) 21,440 45,000 (23,560)

All Other Evals 1,666 1,000 666 748 1,000 (252) 0 0 0

All Other Therapies 59,679 25,000 34,679 48,393 60,000 (11,607) 67,036 30,000 37,036

Team Meeting 153,358 100,000 53,358 136,502 105,000 31,502 148,537 90,000 58,537

Direct Support-Building Costs 0 7,018 (7,018) 0 172,226 (172,226) 130,463 135,203 (4,740)


Staff Travel Direct Support 62,720 75,000 (12,280) 66,068 55,000 11,068 64,722 55,000 9,722

Child Transportation 15,759 11,500 4,259 12,309 18,000 (5,691) 20,438 14,000 6,438



Instructional Supplies 7,092 4,000 3,092 1,701 5,000 (3,299) 1,398 10,000 (8,602)


Assistive Technology 1,448 5,000 (3,552) 2,047 28,000 (25,953) 22,910 10,500 12,410

Contract Admin/Monitoring DS 0 0 0 0 0 0 0 10,000 (10,000)

Total Direct Service 6,570,113 5,390,150 1,179,963 6,042,962 5,357,368 685,594 5,864,032 4,834,841 1,029,1910

Contract Admin/Monitoring 0 16,500 (16,500) 12,340 0 12,340 0 0 0

Staff Training 3,782 6,500 (2,718) 3,130 7,500 (4,370) 5,487 7,500 (2,013)

Site Director Salaries & Benefits 80,678 81,140 (462) 81,796 81,761 35 76,347 74,517 1,830


Legal/Audit/Fiscal 20,000 0 20,000 0 0 0 0 0 0

Office Cleaning 6,772 6,500 272 9,281 744 8,537 798 744 54

Repairs & Maintenance 1,963 3,000 (1,037) 2,964 595 2,369 219 595 (376)

Rent 169,550 163,779 5,771 163,911 13,850 150,061 10,491 10,872 (381)


All Insurance 8,477 6,600 1,877 4,932 303 4,629 317 303 14

Postage 15,656 26,000 (10,344) 22,374 1,340 21,034 1,230 1,712 (482)

Telephone 27,121 31,950 (4,829) 47,173 4,604 42,569 1,541 893 648

Advertising 0 1,000 (1,000) 1,212 500 712 383 0 383

Staff & Admin Travel 2,498 1,000 1,498 1,844 4,000 (2,156) 3,418 0 3,418

Office Supplies 20,273 24,000 (3,727) 21,133 1,637 19,495 1,780 1,303 478


Electric/Heat/Water 0 0 0 4,272 1,265 3,006 6,517 1,265 5,252

Dues & Subscriptions 523 150 373 99 1,000 (901) 695 500 195


Payroll Fees 11,382 11,000 382 9,296 10,000 (704) 9,205 9,000 205

Other 0 500 (500) 0 100 (100) 0 100 (100)


TOTAL 8,345,211$ 7,346,343$ 998,869$ 7,835,925$ 7,022,776$ 813,149$ 7,231,347$ 6,452,640$ 778,706$

Actual Expenditures Compared to Budget for Last Three Fiscal Years – Reach


June Budget Var iance June Budget Var iance June Budget Var iance


Case Management/Child Find

CM/CF Travel

CM/CF Total

Special Instruction Evals

Special Instruction

LRE Space

MeCare Premiums

SI Salary & Benefits

Social Work Evals

Social Work Therapy

Social Work Sal & Benefits

Psychological Evals

Psych Therapy

PT Evals

Physical Therapy

PT Salary & Benefits

Speech Evals

Speech Therapy

ST Salary & Benefits

OT Evals

OT Therapy

OT Salary & Benefits

Audio Evals

Eye Evals

Medical/Nutrition Evals

All Other Evals

All Other Therapies

Team Meeting

Direct Support-Building Costs

Direct Support-Facilities

Staff Travel Direct Support

Child Transportation

Provider Transportation 0

Commercial Transportation

Instructional Supplies 0

Screening Supplies

Assistive Technology 54,691 0 54,691 (279) 0 (279) 33,825 0 33,825

Contract Admin/Monitoring DS 0 0 0 0 0 0 0

Total Direct Service 54,691 0 26,175 (279) 26,175 33,825 0 26,175

Contract Admin/Monitoring 924,460 1,514,700 (590,240) 1,493,504 1,296,600 196,904 1,522,477 1,586,600 (64,123)

Staff Training 10,252 10,000 252 74,689 10,000 64,689 63,308 30,000 33,308

Site Director Salaries & Benefits 0 0 0 0 0 0 0 0

All Admin Salries & Benefits 897,886 1,163,025 (265,139) 1,162,864 1,267,839 (104,975) 1,252,882 1,258,262 (5,380)

Legal/Audit/Fiscal 131,900 145,000 (13,100) 144,984 135,000 9,984 162,667 175,000 (12,333)

Office Cleaning 0 0 0 0 0 0 0 0

Repairs & Maintenance 0 2,000 (2,000) 877 2,000 (1,123) 1,046 2,000 (954)

Rent 1,320 8,800 (7,480) 1,250 0 1,250 1,740 6,800 (5,060)

Equipment Rental 0 0 0 0 2,000 (2,000) 0 0

All Insurance 1,605 2,000 (395) 1,877 2,000 (123) 1,957 2,000 (43)

Postage 3,003 6,000 (2,997) 4,396 6,000 (1,604) 5,106 6,000 (894)

Telephone 10,917 18,000 (7,083) 17,277 15,800 1,477 20,697 15,000 5,697

Advertising 1,745 4,000 (2,255) 2,476 4,000 (1,524) 3,890 8,000 (4,110)

Staff & Admin Travel 51,747 45,000 6,747 63,588 35,000 28,588 77,926 35,000 42,926

Office Supplies 9,819 10,000 (181) 15,352 10,000 5,352 13,846 10,000 3,846

Equipment Repair & Maintenance 61,730 40,880 20,850 46,052 37,840 8,212 36,993 25,384 11,609

Electric/Heat/Water 0 0 0 0 0 0 0 0

Dues & Subscriptions 7,440 5,500 1,940 7,407 4,000 3,407 7,422 2,000 5,422

Capital Equipment 6,054 5,000 1,054 9,989 10,000 (11) 10,768 10,000 768

Payroll Fees 6,573 12,000 (5,427) 13,027 8,000 5,027 6,697 8,000 (1,303)

Other 526 0 526 4,642 4,820 (178) 8,649 8,649

Total Administration 2,126,977 2,991,905 (864,928) 3,064,250 2,850,899 213,351 3,198,070 3,180,046 18,024

TOTAL 2,181,668$ 2,991,905$ (810,237)$ 3,063,970$ 2,850,899$ 213,071$ 3,231,895$ 3,180,046$ 51,849$

Actual Expenditures Compared to Budget for Last Three Fiscal Years – State IEU


June Budget Variance June Budget Var iance June Budget Variance


CM/CF Travel 18,654 19,000 (346) 19,829 30,000 (10,171) 22,290 16,000 6,290

CM/CF Total 609,194 611,699 (2,505) 505,089 522,743 (17,654) 463,932 490,485 (26,553)0

Special Instruction Evals 2,815 1,400 1,415 3,630 500 3,130 3,799 500 3,299

Special Instruction 547,150 300,000 247,150 567,211 278,239 288,972 311,609 415,160 (103,551)

LRE Space 42,667 20,000 22,667 27,494 13,000 14,494 14,379 11,000 3,379

MeCare Premiums 0 0 0 0 1,000 (1,000) 0 1,000 (1,000)


Social Work Evals 0 50 (50) 0 100 (100) 0 100 (100)

Social Work Therapy 0 250 (250) (762) 250 (1,012) 2,856 500 2,356

Social Work Sal & Benefits (1,350) 0 (1,350) 28,872 29,424 (552) 27,164 28,579 (1,415)


Psych Therapy 15,908 20,000 (4,092) 36,145 40,000 (3,855) 64,230 64,000 230

PT Evals 207 750 (543) 1,107 500 607 428 500 (72)

Physical Therapy 4,659 3,300 1,359 3,550 2,500 1,050 3,725 500 3,225

PT Salary & Benefits 55,065 55,910 (845) 53,429 61,386 (7,957) 68,407 65,545 2,862

Speech Evals 4,981 2,000 2,981 2,742 3,000 (258) 2,667 600 2,067

Speech Therapy 65,612 57,976 7,636 80,028 60,250 19,778 97,518 32,250 65,268

ST Salary & Benefits 223,041 275,026 (51,985) 267,630 265,887 1,743 219,273 291,093 (71,820)

OT Evals 459 100 359 252 1,000 (748) 541 200 341

OT Therapy 9,912 8,000 1,912 9,614 2,500 7,114 2,618 2,500 118

OT Salary & Benefits 163,635 161,052 2,583 130,001 168,755 (38,754) 155,464 153,421 2,043

Audio Evals 1,232 1,000 232 1,051 2,200 (1,149) 2,396 1,200 1,196

Eye Evals 0 100 (100) 0 200 (200) 0 200 (200)

Medical/Nutrition Evals 0 100 (100) 1,883 400 1,483 0 400 (400)

All Other Evals 0 100 (100) 0 200 (200) 0 200 (200)

All Other Therapies 13,647 12,000 1,647 12,755 12,250 505 13,360 11,000 2,360

Team Meeting 21,383 10,000 11,383 16,443 10,500 5,943 12,444 9,000 3,444

Direct Support-Building Costs 44,412 42,250 2,162 23,796 54,524 (30,728) 50,311 59,817 (9,507)


Staff Travel Direct Support 56,295 50,000 6,295 48,193 55,000 (6,807) 53,280 55,000 (1,720)

Child Transportation 22,465 6,000 16,465 12,773 15,000 (2,227) 11,515 15,000 (3,485)



Instructional Supplies 2,979 4,432 (1,453) 1,558 5,000 (3,442) 3,278 3,550 (272)

Screening Supplies 5,151 5,000 151 6,544 5,000 1,544 5,147 5,000 147

Assistive Technology 328 3,000 (2,672) 12 10,000 (9,988) 4,037 10,000 (5,963)


Total Direct Service 2,275,027 2,006,641 268,386 2,415,026 2,227,317 187,709 2,103,215 2,424,667 (321,453)

0

Contract Admin/Monitoring 595 0 595 0 0 0 0 0 0

Staff Training 3,329 7,659 (4,330) 4,049 13,570 (9,521) 5,579 8,000 (2,421)

Site Director Salaries & Benefits 84,809 85,268 (459) 86,117 86,066 51 83,101 83,772 (671)

All Admin Salries & Benefits 141,211 141,031 180 142,939 143,276 (337) 137,537 136,683 854

Legal/Audit/Fiscal 0 500 (500) 0 1,000 (1,000) 0 1,000 (1,000)

Office Cleaning 9,606 11,760 (2,154) 9,094 1,566 7,528 1,652 1,251 401

Repairs & Maintenance 24,911 10,000 14,911 20,942 3,876 17,066 1,494 6,578 (5,084)

Rent 16,814 15,630 1,183 39,401 20,171 19,230 13,833 16,447 (2,614)


All Insurance 3,811 4,750 (939) 3,557 951 2,606 735 760 (25)

Postage 9,254 9,000 254 7,261 2,700 4,560 2,169 2,057 112

Telephone 20,437 29,260 (8,823) 29,515 8,786 20,729 4,913 4,723 190

Advertising 487 500 (13) 1,089 750 339 675 750 (75)

Staff & Admin Travel 3,517 5,000 (1,483) 4,875 5,750 (875) 6,595 5,000 1,595

Office Supplies 7,056 10,000 (2,944) 7,688 2,835 4,852 1,518 1,941 (422)


Electric/Heat/Water 13,295 12,000 1,295 10,511 4,191 6,319 6,434 3,347 3,087

Dues & Subscriptions 300 775 (475) 550 1,240 (691) 621 1,000 (379)

Capital Equipment 3,262 17,500 (14,238) 6,049 7,000 (951) 5,246 7,000 (1,754)

Payroll Fees 8,085 7,250 835 6,377 7,500 (1,123) 7,024 7,500 (476)

Other 0 24 (24) 0 250 (250) 0 250 (250)


TOTAL 3,305,319$ 3,079,747$ 225,572$ 3,357,369$ 3,079,729$ 277,640$ 2,858,300$ 3,266,235$ (407,935)$

Actual Expenditures Compared to Budget for Last Three Fiscal Years – Two Rivers




Case Management/Child Find $899,477 $993,625 ($94,148) $931,912 $965,699 ($33,787) $811,257 $982,592 ($171,335)

CM/CF Travel 31,930 35,000 (3,070) 32,656 35,000 (2,344) 36,511 30,000 6,511

CM/CF Total 931,407 1,028,625 (97,218) 964,568 1,000,699 (36,131) 847,768 1,012,592 (164,824)

0

Special Instruction Evals 817 2,500 (1,683) 2,130 2,500 (370) 2,721 2,500 221

Special Instruction 1,722,105 1,027,000 695,105 1,474,324 1,027,000 447,324 1,818,680 962,000 856,680

LRE Space 0 25,000 (25,000) 0 20,000 (20,000) 6,391 35,000 (28,609)

MeCare Premiums 235 165 70 165 400 (235) 368 150 218


Social Work Evals 0 1,000 (1,000) 104 2,000 (1,896) 3,840 240 3,600

Social Work Therapy 40,359 35,000 5,359 49,019 22,500 26,519 40,652 6,000 34,652

Social Work Sal & Benefits 119,122 124,197 (5,075) 123,517 126,917 (3,400) 112,186 112,106 80


Psych Therapy 0 0 0 0 0 0 0 0 0

PT Evals 6,043 1,900 4,143 4,017 3,000 1,017 3,140 2,800 340



Speech Evals 58,908 27,000 31,908 65,651 80,600 (14,949) 82,654 45,000 37,654

Speech Therapy 550,187 418,000 132,187 609,425 490,000 119,425 691,350 390,000 301,350


OT Evals 28,523 2,900 25,623 5,313 3,200 2,113 4,467 2,000 2,467

OT Therapy 166,291 73,000 93,291 118,599 113,000 5,599 137,438 100,000 37,438


Audio Evals 5,390 9,000 (3,610) 8,041 5,500 2,541 10,617 4,500 6,117

Eye Evals 0 400 (400) 314 0 314 515 250 265

Medical/Nutrition Evals 0 0 0 0 0 0 0 1,000 (1,000)

All Other Evals 4,114 1,600 2,514 2,810 0 2,810 0 1,000 (1,000)

All Other Therapies 51,198 6,000 45,198 23,119 10,000 13,119 10,236 8,000 2,236

Team Meeting 85,319 53,850 31,469 81,907 79,000 2,907 90,149 45,000 45,149

Direct Support-Building Costs 103,045 108,092 (5,047) 105,338 124,071 (18,733) 103,810 100,719 3,091

Direct Support-Facilities 0 0 0 0 136,722 (136,722) 157,821 176,219 (18,398)

Staff Travel Direct Support 73,680 85,000 (11,320) 72,133 67,000 5,133 70,382 50,000 20,382

Child Transportation 41,240 22,580 18,660 33,681 36,000 (2,319) 41,500 32,500 9,000

Provider Transportation 234,098 146,800 87,298 188,036 202,500 (14,464) 249,249 105,000 144,249


Instructional Supplies 2,357 4,500 (2,143) 831 5,000 (4,169) 1,991 1,750 241


Assistive Technology 6,015 8,000 (1,985) 4,593 3,000 1,593 3,626 10,000 (6,374)

Contract Admin/Monitoring DS 0 0 0 0 0 0 0 1,000 (1,000)

Total Direct Service 4,970,465 3,917,356 1,053,109 4,671,237 3,966,147 705,089 5,386,691 3,663,126 1,723,565

0

Contract Admin/Monitoring 0 100 (100) 105 0 105 0 0 0

Staff Training 1,100 6,500 (5,400) 3,407 5,500 (2,093) 7,573 5,500 2,073

Site Director Salaries & Benefits 76,021 76,346 (325) 77,328 77,137 191 74,478 75,037 (559)


Legal/Audit/Fiscal 27,917 0 27,917 10,961 2,500 8,461 0 5,000 (5,000)

Office Cleaning 7,800 10,000 (2,200) 9,058 481 8,577 478 481 (3)

Repairs & Maintenance 1,432 20 1,412 0 15 (15) 8 150 (143)

Rent 11,456 9,335 2,121 6,545 7,929 (1,384) 6,634 6,437 198

Equipment Rental 19,133 16,000 3,133 14,578 901 13,677 889 1,502 (612)

All Insurance 4,045 5,000 (955) 4,107 9 4,098 224 149 75

Postage 15,127 16,000 (873) 15,575 601 14,974 979 901 78

Telephone 27,283 13,230 14,053 28,961 1,986 26,975 1,025 901 124

Advertising 0 500 (500) 1,350 100 1,250 479 1,500 (1,021)

Staff & Admin Travel 593 2,500 (1,907) 3,373 2,000 1,373 7,626 4,500 3,126

Office Supplies 26,211 25,000 1,211 21,072 1,502 19,571 1,807 4,505 (2,698)


Electric/Heat/Water 4,869 4,500 369 4,486 240 4,246 273 270 3

Dues & Subscriptions 658 1,000 (342) 856 1,000 (144) 1,243 2,000 (757)

Capital Equipment 10,901 5,000 5,901 3,812 5,000 (1,188) 8,388 10,000 (1,612)

Payroll Fees 8,905 8,000 905 7,174 8,500 (1,326) 8,117 7,000 1,117

Other 0 20 (20) 0 100 (100) 0 100 (100)


TOTAL 6,376,351$ 5,422,269$ 954,082$ 6,060,274$ 5,254,588$ 805,686$ 6,520,397$ 5,046,311$ 1,474,086$

Actual Expenditures Compared to Budget for Last Three Fiscal Years – York

annual report to the legislature - maine · 2019-02-14 · augusta, maine 04333 207-624-6660 ....

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