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ANNUAL TROOP FINANCE REPORT COMPLETE ALL SECTIONS OF THIS FORM SUBMIT ANNUAL REPORT BY JUNE 30th SUBMIT REPORT WHEN DISBANDING OR RETIRING

Finance Report for the period to Today’s Date: Beginning Date Bank Statement Date

(ex: last year’s ending report date)

Annual: All Troop/Groups are required to complete and submit an annual finance report to Girl Scouts of Western Washington each membership year. If the report is not submitted, the Troop/Group bank account will be closed on September 30th.

Disbanding/Retiring/Graduating: When a Troop/Group disbands, a finance report and written or emailed notice must be submitted to a Troop Program Manager & Banking Coordinator.

Record Retention: The current volunteers of the Troop/Group must keep on file, for a minimum of 4 years, all itemized receipts of purchases, bank receipts/deposits, and monthly bank statements. These documents may be requested at any time by any registered girl member or volunteer, parent or guardian of a girl member, or Girl Scouts of Western Washington staff. This also applies to Troops/Groups who are disbanding, retiring, or graduating. This is based on IRS record retention guidelines.

Troop #________ # of registered members: girls Program

Service Unit #_______ throughout the year adults Level: D B J C S A

Group Name*_______________________________ *Non-troops only (day camps, travel groups, etc.)

BANK ACCOUNT & CASH INFORMATION (select only one) Bank Name:

None KeyBank Other ______________

Last 5 Digits of Account #:_________ Balance as of:___________ Balance*: _______________ Bank statement date

* If the troop/group does not have an account, please provide the amount of cash held.

TROOP STATUS (select only one)

THIS TROOP WILL REGISTER AND CONTINUE INTO THE 2019 MEMBERSHIP YEAR THIS

TROOP MAY CONTINUE. PLEASE CHECK IN TO VERIFY OUR STATUS IN SEPTEMBER

TROOP IS DISBANDING. PLEASE CLOSE OUR BANK ACCOUNT AS OF / / By selecting this box, I will have verified all of the outstanding checks have cleared the bank account by this date. I understand any balance remaining in the account upon closure will be designated to the Girl Scouts of Western Washington Financial Assistance fund to support Girl Scout members in my region. **Please notify your Troop Program Manager**

To the best of my knowledge, this report reflects the current financial status of this account and this information was shared with all account signers, leaders and co-leaders of the troop.

Report Completed By (Print):_________________________ Signature:_________________________

Best contact method, for questions:_______________________________ Date of completion:______________

LIST ALL ACCOUNT SIGNERS (signers must be registered members and have a criminal background check on file)

Name (Print) Volunteer Position Preferred Email

Name (Print) Volunteer Position Preferred Email

Name (Print) Volunteer Position Preferred Email

We do* / do not need to change signers on this Troop/Group’s bank account. * Submit the necessary change forms found on our website: Money Earning & Banking under “Make Changes to your Account.”

Submit to the Banking Coordinator via: Email (preferred method): VolunteerBanking@girlscoutsww.org Fax: 253-473-0969 Mail: 601 Valley St, Seattle, WA 98109 04/01/16 – Annual Troop Finance Report – Finance pg. 1 of 2

Troop#

Finance Report Dates to

NOTE: The Finance Report Dates must match the first page of the Annual Troop Finance Report

1 Beginning balance, last year's ending computed balance Date: Balance: 1

Troop/Group Income INCOME

2 Troop/Group dues 2

3 Financial assistance received from GSWW to members 3

4 Fall Product Program net proceeds (from Trophy Nut) 4

5 Cookie Program net proceeds (from eBudde) 5

6 Gross income from troop money‐earning activities 6

7 Other income - describe briefly: 7

8 Total Income (sum #2 through #7) 8

Troop/Group Expenses EXPENSES

9 Program, Event, Camp, Membership, or Renewal Fees paid to Girl Scouts of WW 9

10 Programs & Event Fees Not Paid to Girl Scouts of WW(ex: field trips, Service Unit events, etc.) 10

11 Food and beverages 11

12 Troop Supplies & Equipment 12

13 Community service projects & donations to other organizations 13

14 Bank fees & charges 14

15 Other expenses - describe briefly: 15

16 Total Expenses (sum #9 through #15) 16

17 Net Income/Loss (#8 minus #16) 17

18 Ending Computed Balance (#1 plus #17), 2016/2017 beginning balance 18

19 Ending Statement Balance from Bank Statement Date: Balance: 19

20 Cash held outside of bank account 20

21 Difference (#18 minus #19 minus #20) - explain below if not zero 21

Explanation of difference (required if #21 is not $0.00):

Describe how and when remaining balance will be used (required):

List all gifts/ donations received and donor's name (*NOTE: Donations made to the troop are NOT tax deductible; Council will not contact the donor):

****This report must be shared with the girls, parents, and volunteers of the Troop/Group.**** Submit this report along with pg. 1 of the Annual Troop Finance Report.

04/01/16 – Annual Troop Finance Report – Finance

Submit pg. 2 of 20