ANNUAL WORK PLAN & BUDGET 2013-14

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Count of children covered in 2012-13

2

Types of Schools Enrolment in 2012-13 Beneficiaries in 2012-13

Primary 1417575 1380000 (97.35%)

Upper Primary 723464 708995 (98%)

Total 2141039 2088995 (97.57%)

Total count of Primary Institutions and Children Served Mid Day Meal In The

Year 2012-13

3

Types of Institutions

No. of Institution

s

No. of Children Enrolled

Govt. Primary Schools 4043 1379403Local Bodies schools 5 840Govt. Aided Schools 52 26678

Total 4100 1406081AIE Centers/

Bhatta pathshala120 3303

NCLP 134 8191Grand Total 4354 1417575

Total count of Upper Primary Institution Served Mid Day Meal in The Year 2012-

13

4

Type Of Institutions

No. of Institutions

No. of Children Enrolled

Govt. Middle School

10981 703161

Govt. Aided Schools

131 20303

TOTAL 11112 723464

Solar Cookers provided by HAREDA in two schools namely Government, Primary Baharipur and Rajkiya Madhaymic Vidyalaya Jath Joshi, Sonepat, Cookers are available in 5 l & 8 l capacities.

5

Quantity Of Food Grains-Allocated, Lifted & Utilization for Primary

Schools

6

FOODGRAINS

GROSS ALLOCATION (2012

-13)

LIFTING (UPTO 31-

12-12)

UTILIZATION (Up to

31-12-2012)

Primary 35246.37 19316.16 (79.60%)

18644.70 (52.89%)

Upper Primary

25148.98 14243.73 (71.05%)

13800.72 (54.87%)

Total 60413.35 33559.89 (75.59%)

32445.42 (53.70%)

(Qty in Metric Tonnes)

Total Budgetary allocation for the year 2012-13

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Approved Centre Share

Approved State Share

Total Expenditure Up to 31-12-2012

20987.39 5800.00 26787.39 17680.22 (66%)

(Rs. in Lakhs)

Budget Allocation & Expenditure on cooking cost upto 31-12-2012

8

Class Categ

ory

Approved budget by

GOI

Released amount + unspent balance upto 31-12-2012

Expenditure (Up to

31-12-12)

Primary 10819.73 7185.95 7607.07 (70.31%)Upper

Primary7771.01 3757.91 5897.25(75.89%)

Total 18590.74 10943.86 13504.32(72.64%)

(Rs. In Lakhs)

**Percentage of expenditure against released amount upto 31-12-12 is 123.39%

Budget allocation & Expenditure towards Honorarium for Cook cum Helper

9

Stage Approved by GOI

No. of Cooks Working

Approved budget by GOI

Released + unspent budget up to 31-12-12

Expenditure up to 31-12-12

Primary 9357 9441 935.71 488.55 755.28

(80.72%)Upper Primary

28351 20925 2835.10 1928.56 1357.35 (47.88%)

Total 37708 30366 3770.81 2417.11 2112.63 (56.03%)

(Rs. In Lakhs)

**Percentage of expenditure against released amount up to 31-12-12 is 87.40%

BUDGET FOR PRIMARY SCHOOLS FOR THE YEAR 2012-13

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COMPONENT Approved Centre’s Share

Approved State’s share

TOTAL Expenditure Up to 31-12-2012

Cost of Food grain

1889.42 0 1889.42 1005.95 (53.24%)

Transportation cost

261.83 0 261.83 70.46 (26.91%)

M.M.E. 197.32 0 197.32 86.68 (43.93%)

Cooking Cost 8109.34 2710.39 10819.73 7607.07 (70.31%)

Honorarium to Cooks

701.78 233.93 935.71 755.28 (8072%)

Total 11159.69 2944.32 14104.01 9525.44 (67.54%)

(Rs. In Lac)

BUDGET FOR UPPER PRIMARY SCHOOLS FOR THE YEAR 2012-13

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COMPONENT Approved Centre share

Approved State share

Total Expenditure Up to 31-12-2012

Cost of Food grains 1327.44 0 1327.44 753.83(56.79%)

Transportation Cost 183.93 0 183.93 67.32(36.60%)

M.M.E 168.47 0 168.47 70.26(41.70%)Cooking Cost 5721.98 1927.10 7649.08 5849.72(76.48%)

Honorarium to Cooks 2126.33 708.78 2835.11 1357.35(47.88%)

Total 9528.15 2635.88 12164.03 8098.48 (66.58%)

(Rs. In Lakhs)

BUDGET FOR NCLP SCHOOLS FOR THE YEAR 2012-13

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Component Approved Centre share

Approved State Share

TOTAL EXPENDITURE UPTO 31-12-2013

Cost Of Food Grain

12.45 0 12.45 6.51(52.29%)

Transportation cost

1.73 0 1.73 0.87(50.29%)

M.M.E 1.20 0 1.20 0.89(74.17%)

Cooking Cost 52.65 17.81 70.46 47.53(67.46%)

Total 68.03 17.81 86.78 55.80 (64.30%)

(Rs. In Lakhs)

Expenditure under Management Monitoring Evaluation (MME)

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Total Approved Budget under MME:- 371.09 LacS.No

.Particulars Expenditure

(Rs. In Lacs) up to 31-12-12

1 Capacity Building of SHGs 0.302 Salary of Programme & Account

Executives52.47

3 Replacement of cooking utensils 44.524 Expenditure at School Level for

providing soaps for washing hands.

41.86

5 TA/DA, Office Expenses etc. 0.626 Advertisement 18.06

Total 157.83

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MID DAY MEAL SUPPLIED BY ISKCON

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In the Districts namely Faridabad, Gurgaon, Palwal (Except Hathin Block), Kurukshetra (except Shahabad & Babain block) Mid Day Meal is being provided through a NGO i.e. ISKCON Relief Foundation, New Delhi.

The State allots them food grains and cooking cost is provided as per the norms fixed by Govt. of India i.e. Rs. 3.11 per primary student & Rs. 4.65 per upper primary student. In addition to this Rs. 1.50 per student is contributed by ISKCON towards cooking cost.

Achievements under Mid Day Meal Scheme in Year 2012-13

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8360 schools have been provided funds amounting Rs.41.86 lakhs for the purchase of soaps for washing hands for the students in the year 2012-13.

1259 schools has been provided cooking utensils under MDM in the year 2012-13.

*

Note : Out of Total amount spent of Rs. 580.74 lakhs, 536.22 was spent from State’s fund and Rs. 44.52 lakhs was spent from Central Govt.’s fund.

Year No Of Schools Supplied

Amount ( Rs. In lakhs)

2011-12 8420 505.22012-13 1259 75.54

Total 9679 580.74

Continued…..

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Training to SHG’s at block Level.Advertisement on the Radio has been aired.Monitoring cell at State level with dedicated telephone number

(0172-6531244) and Email address ( mdmhry@gmail.com )Advertisement also inserted in major newspapers with regards to

the afore mentioned telephone no. and email Address. Monitoring cell set up at the District and block levels as well.

Continued….

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Complaint received by way of post Total complaints received = 81Action taken = 81Complaints/suggestions received via Telephone = 46Action taken = 46Complaints received via E-mail = 2Action taken = 2

Continued…

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Details of Progress achieved in the construction of Kitchen cum storesAllocation up to 2012-13 Com

pleted

In Progress

Yet to Start

Expenditure

Phy. Unit

Financial (Rs. In Lakhs)

Phy. (Unit

)

Phy. (Unit)

Phy. (Unit)

Financial

(Rs. In Lakhs)

Central Share

State Share

Total

11483

11710.54

3614.82

13325.36 5805

1718 3960 8853.24

Coverage under School Health Programme

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Particulars No of Schools Covered No of Children covered

Health Check- ups 11949 1900458

Distribution of Iron & Folic Acid

11949 302494

Distribution of Vitamin A 11949 870

Distribution of Deworming Tablets

11949 48508

1. 1022 spectacles has been distributed to children in the state. 2. Body weight and height of children and levels of Haemoglobin in Blood

tests was observed to be being regularly recorded. 3 Problematic cases were immediately referred to Public Health Centres for

proper medical assistance.

Children to be covered in 2013-14 , based on average no. of Beneficiaries in 2012-13

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Type of School No. of children Primary + NCLP 1380000Upper Primary 708995

Total 2088995

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Requirement of Budget for the Year 2013-14

Note : 3822 KITCHEN CUM STORES were approved by the Govt. Of India in the year 2012-13 but the amount was not released.

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Component Centre Share

State Share

Total requirement for 2013-14

Cost of Food grains 3237.70 0 3237.70Transportation Cost 444.70 0 444.70Cooking Cost 13806.55 4607.37 18413.92Honorarium Cook cum Helper @ Rs.1150 per month

2643.37 1409.80 4053.17

MME 362.37 0 362.37Replacement of Kitchen Devices

545.72 0 545.72

Kitchen cum store 5177.71 1725.90 6903.61Total 26218.12 7743.07 33961.19

Requirement of Budget for the Year 2013-14 (Primary

Stage)

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Component Centre Share

State Share

Total requirement for 2013-14

Cost of Food grains 1804.67 0 1804.67Transportation Cost 247.87 0 247.87Cooking Cost 7700.55 2577.87 10278.42Honorarium Cook cum Helper @ Rs.1150 per month

1026.15 547.28 1573.43

MME 194.02 0 194.02Total 10973.26 3125.15 14098.41

(Rs. In Lakhs)

Requirement of Budget for the Year 2013-14 (Upper Primary

Stage)

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Component Centre Share State Share Total requirement for 2013-14

Cost of Food grains 1414.04 0 1414.04Transportation Cost 194.22 0 194.22Cooking Cost 6025.11 2002.61 8027.72Honorarium Cook cum Helper @ Rs. 1150 per month

1617.22 862.52 2479.74

MME 166.51 0 166.51Total 9417.10 2865.13 12282.23

Rs. in Lakhs

Requirement of Budget for the Year 2013-14 for (National Child Labour

Project Schools(NCLP)

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Component Centre Share

State Share

Total requirement for 2013-14

Cost of Food grains 18.99 0 18.99Transportation Cost 2.61 0 2.61Cooking Cost 80.89 26.89 107.78MME 1.84 0 1.84Total 104.33 26.89 131.22

(Rs. in Lakhs)

Proposal for MME 2013-14

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Particulars Amount required (Rs. In

Lacs)Salary for Programming Executive (42@Rs.12000 per month) 60.48

Salary for Account Executive (162@Rs.10000 per month) 194.40

TA/DA of Executives/Telephone & Broad band 63.00

Training to SHG 65.00

Soap for school@1 soap for 20 children per month Rs. 10 per soap

100.00

Office Expenses 5.00

Radio Add (@ Rs. 10000 per month) 2.00

MDM Logo with recipes on wall of schools. 539.92

Total 1029.80

Total requirement of Budget for 2013-14

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(Rs. in Lakhs)Center’s Share State’s Share Total

26218.12 7743.07 33961.19

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INNOVATION OF SELF HELP GROUP(SHG) AT JAHERA ( AMBALA)

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The Department has prepared a ready reckoner for calculating the cost of various components/ingredients in the mid day meal for simplification and to maintain the accuracy of various components and also to reduce the burden of calculation upon the teachers and other officials thus save their time.

Procedure for Calculation

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How to Use Ready Reckoner

Ready reckoner provides ingredient wise accurate values by multiplying the number of students with quantity of cereals or ingredients used for cooking a mid day meal.

For example if there are 104 students present on a particular date and vegetable rice is to be prepared, then the ingredients as per recipe are:-

 Contd. On next slide

Procedure for Calculation, Continued…

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Vegetable Rice Rice : 100 grams Groundnuts : 10 grams Potato ; 50 grams Ghee : 5 grams Salt : As per taste

  

So the MDM In charge would have to look for 5, 10, 50 and 100 column in 104 row to get the quantity of ingredients used as 520, 1040, 5020 and 10400 (all values in grams), as shown in the table below.

Quantity

No. of Students

2 gms 5 gms 10 gms 15 gms 20 gms 30 gms 40 gms 50 gms 60 gms 75 gms 80 gms 85 gms 90 gms 100 gms

101 202 505 1010 1515 2020 3030 4040 5050 6060 7575 8080 8585 9090 10100102 204 510 1020 1530 2040 3060 4080 5100 6120 7650 8160 8670 9180 10200103 206 515 1030 1545 2060 3090 4120 5150 6180 7725 8240 8755 9270 10300104 208 520 1040 1560 2080 3120 4160 5200 6240 7800 8320 8840 9360 10400105 210 525 1050 1575 2100 3150 4200 5250 6300 7875 8400 8925 9450 10500106 212 530 1060 1590 2120 3180 4240 5300 6360 7950 8480 9010 9540 10600107 214 535 1070 1605 2140 3210 4280 5350 6420 8025 8560 9095 9630 10700

A Kitchen displaying recipe board with MDM logo

33

34

Action taken on the report of 4th Joint Review Mission

Haryana

Mid Day Meal Scheme

ISSUES RAISED BY JOINT REVIEW MISSION 2013-14

35

ISSUE 1 : NO CLARITY ABOUT THE HEADS OF FUNDS

Action taken:

The Department of Elementary Education (DEE) has issued guidelines/instructions for the purpose of release of funds under the required accounting heads along with its norms so that functionaries at district and school level have clarity about the usage of funds.

ISSUE 2 : IRREGULARITY IN SUPPLY OF FOOD GRAINS BY HAFED

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Action taken:

In the State level Steering -cum -Monitoring meeting held on 11.04.2013, HAFED (which has been handling lifting and supply of food grains from Food Corporation of India(FCI) godowns since 1.04.2012) has been directed to ensure the timely supply of food grains to the schools. This agency will also monitor & report supply of food grains on a monthly basis at the Headquarters (HQ) level and the agency will also participate in co-ordinated meetings to be held twice in a month under the Chairmanship of Director General Elementary Education(DGEE) for effective supply of food grains to the schools.

ISSUE 3 : NO MECHANISM FOR GETTING INFORMATION ON UTILIZATION OF FUNDS AND FOOD GRAINS

37

Clarification:The teacher in charge of MDM program maintains the day to

day record of the program. There are two registers which are being maintained at the school level, one register is for the maintenance of funds (Cash Book) and the other for maintenance of utilization of food grains. The department has also recruited account executives and program executives at block, district and headquarter level. They have been entrusted the responsibility to visit 30 schools in a month and get telephonic information of 10 schools on a daily basis.

Action taken:The Account and Program Executives in charge have been

instructed to get information on the utilization of vital components like food grains and cooking cost and report to the Directorate immediately when the advance stock of food grains available is not expected to last for at least 10 days. At the HQ level, weekly progress regarding utilization of funds and food grains will also be monitored. The separate MDM cell will also be strengthened by the recruitment of officials from relevant fields on contract ual basis.

ISSUE 4 :KITCHEN CUM STORES CONTRUCTED BUT NOT IN USE IN KURUKSHETRA

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Clarification:In Thanesar, Ladwa and Pehowa falling under

KURUKSHETRA district, the mid day meal is supplied by ISCKON though their centralized kitchen. Therefore, the kitchen cum stores which were constructed much before ISCKON’s services were taken by the Directorate of Elementary education for its schools, are not currently in use.

ISSUE 5 : FAULTY DESIGN OF KITCHEN CUM STORES CONTRUCTED IN KAITHAL

39

Action taken: 

Sarv Shiksha Abhiyan (SSA) has been directed in the state level steering cum monitoring committee to modify the constructed kitchens for the provisions of smokeless chulha and for proper placement of utensils and kitchen devices.

ISSUE 6 : MENU IS NOT AS PER THE NUTRITIONAL NORMS OF MDMS

40

Action taken:

A committee has been constituted to review the menu. In this committee, a representative of food and nutrition board, Government of India, a dietician and a nutritionist, nodal officer of monitoring institution of KUK and associate professor of home science college have been invited to review the menu as per nutritional norms of MDMS.

ISSUE 7 : LESS INCLUSION OF GREEN LEAFY VEGETABLES IN MENU

41

Action taken: Actionable mentioned for Issue number 6 shall hold good for this particular point as well.

ISSUE 8 : LESS QUANTITY OF MEAL PROVIDED BY ISKCON

Action taken:

Instructions have been issued to ISKCON to provide MDM in the schools as per actual number of children so that children could not get less quantity of meal

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Monitoring: Unanswered Questions

Mid Day Meal Scheme

43

What are the monitoring structures? Who in the department is What are the monitoring structures? Who in the department is supposed to monitor what?supposed to monitor what?

What are the Terms of Reference?What are the Terms of Reference?

How frequently is monitoring to be done?How frequently is monitoring to be done? Are reports prepared after each visit? What is the format of the Are reports prepared after each visit? What is the format of the

reports? Who maintains the reports?reports? Who maintains the reports?

Is there a record maintained at the school? Are there Inspection Is there a record maintained at the school? Are there Inspection registers?registers?

What funds have been allocated for Monitoring?What funds have been allocated for Monitoring?

How are the State, District and Block Monitoring Committees How are the State, District and Block Monitoring Committees functioning?functioning?

Less inclusion of green leafy vegetables in menu. Less quantity of meal provided by ISKCON.

Monitoring: Unanswered Questions

Action taken by the Department

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To make the MDM more effective, it is proposed to establish a separate Cell/branch at the directorate level, district levels, block levels and school levels by appointing experienced officials/officers on contact basis. Their work and responsibilities will be fixed for monitoring and to redress the grievances of the general public and to impart training to SMC members, cooks & in-service training for teachers engaged in MDMS. Inspection Performa’s will be prepared exclusively for MDM in which all norms of MDM, allocation of funds and their utilization, proper maintenance of records, quality and quantity of food grains, number of children served mid day meal, cooking cost, honorarium to cooks, availability of ingredients, problems faced by the staff of MDMS and all other related issues will be incorporated in this Performa for effective monitoring of the MDM.

Convergence with Health Department is being strengthened for distribution of IFA tablets, Vitamin-A dosage and de-worming tablets. For this purpose an officer will be assigned required duties/responsibility.

Action Taken Continued…

45

In the state level steering cum monitoring committee, it has been decided that all IAS/HCS officers will conduct random checks. It has been further decided that the DC will also monitor the MDMS at block and school level. Thereafter, a monthly report will also be prepared for all districts at State Head Quarters to guide and to rectify the discrepancies.

Instructions has been issued to all the district elementary education officers for

1. To display the Mid Day Meal Scheme(MDMS) logo and its entitlement in the school premises.

2. To display the menu of MDMS. 3. Instructions have already been issued on 10-09-2012 to provide MDM to

the children of NCLP school as per guidelines of Programme Approval Board(PAB) i.e. for 311 days.

Action taken on the recommendations

46

Setting up of a Mid Day meal authority headed by a Director level officer.

It is submitted that by setting up of a separate authority/society would adversely effect the working of MDM because this authority or society will have no direct control over the administrative & other control over the schools. However it is proposed that a separate cell for MDM shall be established under the administrative control of Director General Elementary Education Haryana. This will strengthen the administrative structure and monitoring. For inspection purposes, experienced officials /officers need to be inducted to control the funds & to maintain proper funds accounts at the field level & Head Quarters level.

The recommendations of regarding the engagement of persons on contract basis from relevant fields for filling of the vacant posts is also being taken up on top priority basis.

PUBLICITY

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The instructions regarding the rights & entitlement and display of daily menu and MDMS logo have already been issued to all the schools.

Apart from this, radio jingles is being aired on BIG FM 92.7 and Radio Mantra 91.9 FM, OYE 104.8 FM twice a day and these decisions has also been appreciated by the GOI vide letter no. 11-1/2012-EE-6 (MDM 3-1) dated 27-04-2012.

Grievance Cell No. 0172-6531244 of MDM at H.Q has been published in the leading newspapers of the state.

General Recommendations

48

UNICEF Global Hand Washing Day UNICEF Global Hand Washing Day : Improved : Improved hygienic practices through education in terms of hygienic practices through education in terms of hand-washing, safe drinking water etc will be hand-washing, safe drinking water etc will be adhered to. adhered to.

On both Teacher’s Day and Children’s day mid On both Teacher’s Day and Children’s day mid day meal based on a special menu other than the day meal based on a special menu other than the regular menu is also under considerationregular menu is also under consideration..

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