AUSTRALIAN OUTRIGGER CANOE

RACING ASSOCIATION INC.

RISK MANAGEMENT

POLICIES

March 2006

UPDATED

1.0SAFETY RESPONSIBILITIES

1.01AOCRA MANAGEMENT COMMITTEE, shall set policies and guidelines for all safety and risk management strategies.

APPLICATION

Concerns for safety should be reflected in administration policies and procedures.

Administration policies and procedures should focus on two (2) aspects

1.02Preventative Measures

1.03Accident procedures

2.0PREVENTATIVE MEASURES

2.01Documentation and Record Keeping System

An effective documentation and record keeping system is crucial to any risk management system.

Documentation serves a dual purpose

2.01.1It is an important part of a well-organized sport that can lead to the development and delivery of safer activities.

2.01.2If it is routinely and regularly maintained, it can provide a written record of procedures followed, and action taken, that can be relied upon at a later date and may serve as factual evidence in the event of a lawsuit.

3.0ANALYSE RISK

3.01The prevention of risk factor is paramount and the likelihood of accidents and consequences can be reduced considerably by implementing the procedures approved by AOCRA.

4.0WATER SAFETY

4.01AOCRA recommends that all affiliated clubs introduce a swimming program within its’ training structure All registered paddlers are to undergo a swim test.

4.02.A minimum standard shall be for persons in senior divisions - swim 400m and tread water for 5 minutes.

4.03Junior division paddlers shall be able to swim 150m and tread water for 3 minutes.

4.04 It is also recommended that the captain of each team be responsible for ensuring the water safety of persons under his care.

4.05Club coaches and team captains shall conduct water safety drills and demonstrate capsize techniques on a regular time frame.

The recommended schedule is once every 3 months.

4.06It is recommended that clubs institute deep-water resuscitation training.

4.07It is recommended that several club persons be competent in First Aid and resuscitation techniques.

4.08Where marine stingers are known to be present during seasonal phases, protective clothing is recommended to be used.

4.09 Safety measures such as carrying bottles of vinegar in the canoe for all training and competition events are advised.

4.010 AOCRA recommends in conditions over 25 knots that no training should be held in open seas. In conditions up to 25 knots, training should be held at the club coach’s discretion. It is also recommended that storm covers be fitted when deemed necessary, ( in sloppy conditions and rough water) in case of being swamped.

4.011 All canoes manufactured by AOCRA approved manufacturers will be eligible to compete in National Titles, Governed and Sanctioned Regattas. The approved manufacturer shall glass a label approved by AOCRA into the hull of each canoe

Imported canoes not manufactured by an AOCRA approved manufacturer must be individually inspected by an AOCRA approved scrutineer and must have a sticker signed by the scrutineer attached.

All canoes [OC6, OC2 and OC1s] must comply with AOCRA Safety Standards.

4.012 AOCRA approved manufacturers of OC 6 CANOES are required to include floatation in ALL CANOES.

4.013 The floatation should be substances such as CLOSED CELL FOAM, COOLITE BLOCKS, SEALED CONTAINERS (Such as sealed plastic milk / juice bottles).

4.13Effective 1st March 2006 all NEW OC1 canoes at time of manufacture, must contain a minimum of .03 floatation located in the hull chamber.

Manufacturers shall supply at time of purchase, written certification that the flotation is in place according to AOCRA standards. 

(THE TYPE OF FLOATATION ENCLOSED SHALL BE DESCRIBED IN THE CERTIFICATE.)

The floatation used should be COOLITE, CLOSED CELL FOAM, and OR ANY OTHER MATERIAL DEEMED EFFICIENT

Any manufacturer failing to comply with this rule will automatically forfeit AOCRA approval.

4.14Effective 1st March 2006 all NEW OC2 canoes at time of manufacture, must contain

a minimum of .04 floatation within the hull chamber.

Manufacturers shall supply at time of purchase, written certification that the flotation is in place according to AOCRA standards.

4.015 ALL OC6 canoes registered to AOCRA affiliated clubs, must have Floatation both fore & aft sealed chambers.  Each chamber shall have a 6-inch yacht type hatch installed for inspection purposes.

The floatation should be substances such as CLOSED CELL FOAM, COOLITE BLOCKS, SEALED CONTAINERS (Such as sealed plastic milk / juice bottles)

ACCIDENT PROCEDURE

Should an accident occur the club must inform the zone committee immediately? The AOCRA Form F118 must be completed in full and sent to the AOCRA Secretary with a copy to the relevant zone secretary within seven (7) days. Failure to follow this process may result in insurance being refused.

In the case of canoe damage or liability arising an “Incident Report” must be lodged immediately with the zone secretary. Failure to report damage or liability may result in loss of insurance.

5.0ZONE MANAGEMENT COMMITTEE

5.01The Zone management committee a sub-committee of AOCRA , and including incorporated zone committees, shall be responsible to review and approve all safety aspects of Grand Prix and Sanctioned regattas in the respective zone for both Senior and Junior events.

5.02The Zone committee shall examine and approve all race data including race course charts and race distances.

5.03The respective committees shall only approve such courses as are within the guidelines set by AOCRA

5.04The Zone committee shall view all Aquatic Event Permits or State Permits to conduct an event on water, obtained by Host Clubs for the purpose of ascertaining the requirements of the relevant permit and to ensure that the requirements are met.

6.0RACE DIRECTOR

6.01It is the responsibility of the Race Director to ensure all aspects of safety both on water and off water are catered for by the Host Club and within the guidelines recommended by AOCRA.

6.02The Race Director shall brief all competitors in all events to ensure that all boat crew members are aware of their responsibilities and are conversant with the rules and any significant navigation points associated with the course.

6.03The Race Director shall authorize the fitting of storm covers to all canoes in prevailing conditions, after consultation with a quorum of three other officials from AOCRA, or Zone Committee.

7.0HOST CLUB

7.01A club wishing to host a Grand Prix or Sanctioned regatta shall apply to the relevant Zone committee, in accordance with AOCRA Rules, a proposal in writing to conduct an event and supply a choice of dates and an events program and charts of the venue indicating the course/s with all navigation points and hazards clearly marked.

7.02An alternative venue must be available in case of unsuitable weather conditions.

7.03A RACE COMMITTEE shall be formed.

7.04 An experienced Race Director shall be appointed by the Host Club or the

Zone Committee, except for AOCRA National Titles when AOCRA shall

appoint the Race Director

8.0RACE COMMITTEE

8.01It is the responsibility of the Race Committee set up by the host club to ensure all safety aspects both on and off the water are fully operational and within the guidelines approved by AOCRA.

8.02Ensure that sufficient support, (safety vessels) of an appropriate size is available for all events in accordance with AOCRA requirements and Aquatic Event or State Permit guideline requirements.

8.03Make available sufficient PFD’s for competitors in line with AOCRA requirements or Aquatic Event or State Permit guidelines, for each event.

9.0PENALTIES

9.01Disqualification may occur for any offence against the rules of regatta.

9.02Penalties may occur for offences against officials.

DOCUMENTATION AND RECORD KEEPING

10.0REPORTING

10.01 FORM F 118 – mandatory

If an injury is sustained in training, competing or during travelling to or from training or at organized regattas Form F118 is to be completed by injured members and the original sent within seven (7) days to AOCRA SECRETARY with a copy to the relevant Zone Secretary.

THE TIME FRAME ALLOWED FOR REPORTING AND SUBMITTING FORM F 118 IS SEVEN (7) DAYS.

A copy is to be filed by the club Secretary.

10.02All claims made by registered persons will be submitted by the club secretary and checked by AOCRA Secretary before processing by AOCRA Insurance Brokers to establish bona fides.

10.03All clubs are to maintain a documented coaching record which is approved and minuted of established coaching and cross training programs for each crew.

10.04All assistant coaches are to hold at least a Basic Principles of Coaching Level 1 Certificate.

10.05AOCRA has introduced a Level 1 Sport Specific Coaching all Club Coaches will be qualified at this level.

10.06 A qualified coach shall be required to keep a Diary of all coaching instruction carried out.

10.07 MEMBERSHIP REGISTRATION DETAILS FORM

A paddler must complete and sign all pages of this document as proof that he or she is familiar with the policies and rules and directives of the association. The Medical Declaration must be completed if any medications are in use. Any significant injuries such as back, heart etc are noted, then a Doctors Certificate stating the members fitness must accompany the application.

AOCRA reserves the right to refuse an application if the injury is likely to be complicated by paddling.

POLICY ON DRUGS

11.0DRUGS

11.01POLICY

At all times AOCRA and affiliated clubs shall be governed by the rules and regulations as prescribed in AOCRA, ANTI-DOPING POLICY and AOCRA ANTI-DOPING REGULATIONS and by the LIST OF BANNED SUBSTANCES OF THE INTERNATIONAL OLYMPIC COMMITTEE and THE AUSTRALIAN DRUGS SPORTS AGENCY as amended from time to time.

11.02APPLICATION

AOCRA condemns the use of performance enhancing drugs and doping practices in sport.

The use of performance enhancing drugs and doping practices is contrary to the ethics of the sport and potentially harmful to the health of athletes.

The only legitimate use of drugs in sport is under the supervision of a physician for a clinically justified purpose.

12.03DEFINITIONS

This Drug Policy applies to members , athletes, Coaches, administrators and employees and contractors of AOCRA

A member means :

(a) a person who, or body which, is a member of AOCRA

(b)a person who, or body which, is affiliated with AOCRA

(c)a person who is a member of a body which is a member of or affiliated with AOCRA and includes a person taking part in, or involved in or associated with (eg. as a coach, official, medical or allied health practitioner) any sporting activity conducted, authorized or recognized by AOCRA

12.03A.

All persons using medication, requiring notification, shall be required to complete a Medical Declaration which must be signed by their medical practitioner.

AOCRA members may be subject at any time to “out of competition” testing.

12.04CONFIDENTIALITY

AOCRA will not disclose or use information about a person who is alleged to have, or has committed a doping offence except for a purpose under AOCRA.

Anti- Doping Policy to the

(a)the ASC

(b)the AOC or

(c)another person until after

(i)the Committee or the CAS has made a determination, or

(ii)the ADCO has decided not to refer the matter to a hearing.

12.05PENALTIES

Where the Committee or the CAS determines that a person has committed a doping offence it will recommend one or more of the following sanctions.

(a) ban the person from selection to represent Australia in international competition

(b) ban the person from competing in any events and competitions conducted by or under the auspices of AOCRA

(c)make the person ineligible to receive direct or indirect funding or assistance from AOCRA

(d)ban the person from holding any position within AOCRA

(e)require that the person remain on ASDA’s register for the purpose of out-of-competition testing

(f)recommend that:

(i)AOCRA

(ii)the ASC

(iii)the AIS

require the person to repay financial assistance given to the person from the date of the doping offence

(g)require the person to go to counselling for a specific period

(h)withdraw awards, placing’s and records won in events and competitions conducted by or under the auspices of AOCRA from the date of the doping offence, and/or

(i) reprimand the person

12.05.1

Where the Committee or the CAS determines that an employee or contractor of AOCRA has committed a doping offence AOCRA will take disciplinary action against the employee or contractor.

12.05.2

Where the Committee or CAS:

(a)determines that a person has not committed a doping offence because:

(i)the person used a prescribed substance for a therapeutic purpose, or

(ii)there were exceptional circumstances, but

(b)considers that the person had an unfair advantage [because of the presence of the prohibited substance] in a competition or event conducted by or under the auspices of AOCRA

The Committee or the CAS may disqualify the person from that competition or event and withdraw awards, records and placings won by the person in that competition or event.

12.06TIME SANCTIONS WILL APPLY

Where the doping offence involves

(a)anabolic androgenic steroids

(b)peptide glycoprotein hormones or analogues

(c)a prohibited method

(d)a refusal to supply a sample

(e)trafficking

Sanctions under AOCRA Anti- Doping Policy will apply for:

(a)a minimum of 2 years for a first doping offence, and

(b)life for a second offence

In all other cases, sanctions will apply for :

(a)three months for a first doping offence

(b)two years for a second doping offence

(c)life for a third doping offence

12.07REGULATIONS

The Management Committee of AOCRA may make regulations for the purpose of the Anti-Doping Policy

Should there be any inconstancies between the Policy and any Regulation, the Policy shall prevail.

POLICY ON ALCOHOL

13.0POLICY

AOCRA strongly recommends that competitors at all Senior level divisions, do not consume alcohol while competing or training.

The consumption of alcohol by junior division competitors at any Junior event is forbidden regardless of age.

13.01EFFECT

The effect of alcohol on the body varies between each person and circumstances.

The following immediate effects of alcohol are registered in all people to a varying degree depending on the amount consumed.

13.01.1Loss of inhibitions

13.01.2Flushing and dizziness

13.01.3General impairment of brain and nervous system functions

13.01.4Loss of co-ordination to varying degrees

13.01.5Slower reactions

13.01.6Aggression

13.02EFFECT ON REFLEXES

Alcohol is a depressant drug that dampens the reflex mechanisms.

This can produce psychological side effects by boosting confidence, by in some cases, depressing fears and masking inhibitions.

This can in extreme cases produce risks to self and other competitors.

It is desirable that all competitors, coaches, administrators and officials have a blood alcohol level of zero when competing, training and officiating.

13.03PENALTIES

Disqualification for the balance of the event or for a term to be determined by the Management Committee of AOCRA.

POLICY ON SMOKING

14.0POLICY

AOCRA has not determined a policy on smoking. In light of the evidence available of the harmful effects of smoking, AOCRA highly recommends that all persons involved in outrigger canoeing, refrain from the use of all tobacco products.

The adverse effect of smoking on health aspects and the decreased performance potential associated with smoking requires evaluation.

The principle factors include.

14.01Conflict between a practice that is hazardous to health and the conduct of a sport.

14.02The acceptance of a sport by Government and specialist lobby groups must be seen as being beneficial to the individual’s health.

14.03

The impact of smoking on non-smoking participants.

14.04The quality of image of the sport, particularly where television is involved

14.05The potential influencing effect on junior members

15.0EFFECTS

15.01Effect on nervous system. Nicotine is highly toxic.

15.02Inhaled smoke contains several toxins.

15.03Passive effects. Non smokers are subject to all the toxins exhaled by smokers.

15.04Oxygen loss is restricted because of tar in the cigarette

15.05Smoking increases the heart rate thereby reducing the flow of blood, elevating the blood pressure.

POLICY ON INFECTIOUS DISEASES

AOCRA HAS NO POLICY ON INFECTIOUS DISEASES.

The sport cannot be considered a body contact or collision sport.

However infectious diseases such as Hepatitis B, C and HIV (AIDS) can be spread by blood contact.

Saliva and Perspiration and other Bodily Fluids can spread other infectious diseases.

It is recommended that any person aware of being infected with any notifiable disease should voluntarily withdraw from the sport.

POLICY ON SUN SAFETY

AOCRA HAS ACCEPTED A SUN SMART POLICY PREPARED

FOR JUNIOR PADDLERS IN PARTICULAR.

16.0AOCRA acknowledges that the sport is conducted in an environment where sun safety is paramount

16.02It is recognized that skin cancer is preventable and is best dealt with by the application of preventative measures.

16.03PERSONAL RESPONSIBILITIES

16.03.1Education on sun smart methods is available at various levels and ultimately the responsibility for sun safety rests with each individual and in the case of minors with the parents.

16.04EDUCATION

AOCRA has issued guidelines for sun safe dress standards, wearing of hats, wearing of sunglasses, and use of protective sun screens during competition and training.

16.05RECOMMENDATIONS

The following items are the MINIMUM STANDARD for junior members of AOCRA.

The recommendations are also approved for the adult members of AOCRA

16.06SHELTER

16.06.1Provision of either natural or artificial shade around area, before, during and after training or competition is recommended to all host clubs and members in all situations.

16.06.2The fabric should be tightly woven and have Ultra Violet Protection Factor (UPF) of 40 – 50+. This means that 97.5% of UVR is absorbed.

16.06.3It is possible to get badly sun burned from reflected UVR.

Other protection measures must be taken to prevent reflected UVR from sand and water. The use of a Broad Spectrum water resistant SPF30+ sunscreen is recommended.

16.07HATS

Wide Brimmed (8cm minimum) with dark, non reflecting underside, or “legionnaire “ style with protective neck and ear flaps is highly recommended

Junior coaches and parents should encourage the use of hats at all times.

16.08SUNGLASSES

The use of protective sunglasses is highly recommended.

Sunglasses made to Australian Standard AS106 that filter 100% UV rays should be encouraged .

16.09CLOTHING - TRAINING AND COMPETING

16.09.1OFF WATER clothing should be long sleeved shirts with high neck collars made of UPV 50+ material

Shorts should be loose and long legged.

ON WATER clothing should be UPF 50+ and with high neckline and sleeves elbow length.

Hat of an approved standard and sunglasses and all exposed areas to be covered in a Broad Spectrum water resistant SPF 30+ sunscreen

16.10GENERAL RESPONSIBILITIES

THE USE OF SHADE AREAS NATURAL OR ARTIFICIAL.

HATS, SHIRTS AND SHORTS TO STANDARDS RECOMMENDED.

BROADSPECTRUM WATER RESISTANT SPF 30+ SUNSCREEN

SUNGLASSES TO, AS. 107

POLICY ON PREGNANCY

AOCRA recognizes the right of the individual to make decisions in respect of their own person.

AOCRA will not make decisions on the continuance of the individual in the sport and the decision shall be entirely for the player and coach and based on medical advice.

A Doctors opinion should always be sought so as informed decisions can be made.

PREGNANCY AND PADDLING:

 

AOCRA RECOGNISES THE RIGHT OF MEMBERS TO CHOOSE.

 

However it is AOCRA Policy that a Doctors Certificate must be made available to the club once a paddler becomes pregnant.

 

A copy of this certificate must be made available to AOCRA .

 

AOCRA will not accept any claims for injury, damages or other claims in respect of a person continuing to take part in a strenuous activity, train, compete or actively engage in any form of outrigger canoeing, while pregnant, without a Doctors Certificate approving this activity.

 

This Certificate must be renewed on a monthly basis.

A club may refuse to allow a person to take part in outrigger paddling activities if a Doctors Certificate is not available.

Visit www.ausport.gov.au to read the Federal Policy on Pregnancy in Sport

POLICY ON EQUIPMENT AND FACILITY SAFETY

18.0SAFETY EQUIPMENT

Approved manufacturers shall build canoes to AOCRA specifications.

All safety requirements shall conform to the approved specification.

AMENDMENT NOVEMBER 2000

18.01Effective 1st January 2001,  ALL OC6 canoes registered to AOCRA affiliated clubs, must have floatation  FILLING both fore & aft sealed chambers.  Each chamber shall have a  6 inch yacht type hatch installed for inspection purposes.

The floatation should be substances such as CLOSED CELL FOAM, COOLITE BLOCKS, SEALED CONTAINERS (Such as sealed plastic

All canoes shall carry a minimum of two (2) buckets or similar equipment to bail out canoes

Amendment December 2002

a.Effective 30th June 2003 all NEW OC1 canoes at time of manufacture, must contain a minimum of .03 floatation located in the hull chamber.

Manufacturers shall supply at time of purchase, written certification that the flotation is in place according to AOCRA standards

b. Effective 30th June 2003 all NEW OC2 canoes at time of manufacture, must contain a minimum of .04 floatation within the hull chamber.

Manufacturers shall supply at time of purchase, written certification that the flotation is in place according to AOCRA standards

AMENDMENT MARCH 2001

A towrope of 25 metres minimum length by 12 mm diameter,

SILVER ROPE, available for immediate use is compulsory on all OC6 canoes for ALL MARATHON RACES.

ALL CLUBS ARE REQUIRED TO TEACH TOWING PROCEDURE.

All canoes shall carry a minimum of 0ne (1) spare paddle

Storm covers are to be fitted at the direction of the Race Director or other officials or for training sessions in prevailing conditions.

The captain of each team is responsible for the rigging of the canoe and inspection for seaworthiness before each event or training session

Under marine law the steerer of a canoe is responsible for the navigation of the vessel

The captain of the crew is responsible for the safety of the vessel and crew.

All crew shall be swim competent and capsize experienced.

Six person comprise a crew – any more is overloading and is prosecutable under Marine law.

For training purposes and where it is a requirement under local laws- a PFD must be carried on board for each person.

It is recommended that safety equipment, flares, V-Sheet, Signaling Mirror, torch, radio be carried on board . Where it is a local requirement the equipment is mandatory.

Notice to Coast Guard or other authority or club officials should be posted whenever a training exercise is being carried out.

SERVICES

18.01.1AOCRA recommends that a PFD for each person in the canoe be carried on board each canoe during all training sessions.

18.01.2During organized events, support boats shall carry at least six extra life jackets (PFD’S) or as required by marine regulation.

18.01.3During organized events, radio contact shall be available to all support boats and the officials on the beach.

18.01.4Contact with emergency services shall be available by telephone, mobile service or radio.

18.01.5The Host club is responsible to provide this communication and the regatta shall not commence until this service is provided.

18.01.6 Other safety equipment, flares, V-sheets, Epirb, may be carried during all training sessions.

19.0FIRST AID

19.01The Host Club for organized events is to ensure that adequate qualified first aid persons are present at all times at the venue during the competition. A First-aid station is to be set up and manned at all times.

19.02The First Aid Officer is to hold a St Johns Ambulance qualification or similar.

19.03A First Aid Certificate is a requirement for all coaches qualifying for Level One Sport Specific Coaching Certificate.

PRIVACY POLICY

ATTACHMENT “A”Please see attachment

POLICY ON SOCIAL JUSTICE

20.00AOCRA HAS NOT SET POLICY ON SOCIAL JUSTICE AND WILL BE GUIDED BY THE STANDARDS SET BY THE ANTI- DISCIMINATION ACT.

NOTES:

20.01 Australian Outrigger Canoe Racing Association Inc shall be referred to as AOCRA.

20.02Zone Committees shall refer to a committee appointed in Australian States to manage the sport on behalf of AOCRA.

20.03JDC committee has been disbanded and AOCRA manages Junior issues.

20.04All reference to gender shall mean he or she and words in the singular include the plural and vice versa.

20.05 THE ROYAL LIFE SAVING SOCIETY, is able to teach deep-water resuscitation.

20.06SEE PERSONAL INDEMNITY FORM ON WEB SITE.

AOCRA WEB PAGE:

www.aocra.com.au

with link to OAMPS Sports Insurance

and other sites

ATTACHMENT “A”

AOCRA PRIVACY POLICY

It is important for us to ensure that you are confident that any personal information that you provide to us is treated in the appropriate manner and with the appropriate degree of privacy.

What does “personal information” mean?

Personal information is any information about you that identifies you or by which your identity may be reasonably determined. By collecting this personal information we are able to:- Identify your level of competition, Recommend the appropriate level of advice and training, Contact you when and where necessary, Ensure that you attain the best possible service and advice from the Association, Identify you and are able to protect you from any unauthorized access to your personal information.

If we are unable to collect personal information about you then we are unable to allow you to participate in Association approved events.

How the Association collects your personal information

We will always collect your personal information directly from you where possible. Where we are unable to obtain that personal information directly from you we will obtain your consent before information is obtained from another party.

Collection of your personal information may occur in a number of ways including:

· Taking information from you through application forms;

· Where you request that we contact a medical provider or other party on your behalf;

· During the course of further information provided to you or in reply to questions which may be asked by us;

· From other parties you have authorized us to contact to provide particular personal information.

It may occur that personal information may be collected by the Association from other sources without your direct knowledge. Examples of this may be where you are involved in Association Competitions and results are transferred from the Clubs to the Association.

Where possible we will require you to specifically consent to any use or disclosure of your personal information. Your consent will usually be required in writing however where necessary the Association may accept your verbal consent to disclose particular information in the conduct of your legal matter.

Regardless of how your personal information is collected and whether it is through implied or actual consent the Association will deal with your personal information in accordance with this privacy policy.

Who would the Association disclose your personal information to?

The Association may need to disclose your personal information in certain circumstances. The information may be disclosed when publishing racing results or providing insurers with relevant information.

The Association may disclose your personal information where you have consented to us doing so. Your consent to the disclosure of your personal information necessarily required for the due performance of the Association will be implied from your application form.

The Association will at all times attempt to ensure that we do not disclose your personal information to a party outside the Association where consent for such disclosure has not been given.

Some examples of parties outside the Association to whom we may be required to disclose your personal information and the reasons for disclosure are:-

1. Insurance companies to ensure that policy claims are accurate.

2. Government Authorities in respect to any claims for Work Cover, etc.

3. Medical or any other experts who may be required to report on any injuries sustained by you.

4. Legal representatives of the Association.

Ensuring your personal information is up to date

The effective and proper maintenance of the Association’s records can only be obtained where the personal information which we hold is current and up to date. In this regard it is important that you notify the Association of any changes of your personal information , which we hold.

The security of your personal information

In ensuring that your personal information is secure the Association employs a number of means to protect your personal information. These include:-

· External and internal premises security;

· The requirement for all Committee members to enter into confidentiality agreements;

· Restricted access to personal files and information;

· Computer maintenance to ensure that unauthorized access is prevented;

· Proper document handling and shredding with respect to personal information;

· Limited access to your personal information to those persons that are necessarily required to have access to that information.

Where the Association no longer requires your personal information we will hold your records for a period of

( 4 ) years and then securely destroy. The information will also be deleted from our main computer system.

Access to your personal information

Should at any time you wish to access your private information all that is required is that you contact the Association on (07) 4775 3454 and advise us of your request. In accessing that private information the Association will require you to sign a disclaimer stating that you have accessed your private information.

In order that this information is made available to you some notice is required so that we may have the documentation ready for your inspection. Where the information is held in security the Association reserves the right to charge a fee to cover the cost of retrieval and supply of the information to you. However we will endeavour AOCRA INC.F-R/2002 at all times to ensure that the cost of such retrieval is reasonable.

Only the person upon whom we hold that personal information is allowed access to their personal information and as such any other personal information which may be held on that file will not be available to the person seeking access to their information.

The Association retains the right to deny access to the personal information where the information may relate to an existing or anticipated legal proceedings with you or where access may be regarded as frivolous or vexatious. Where The Association has denied you access to your personal information the Association will provide reasons for that denial.

Sensitive Information under the new Privacy Policy Rules

Certain information which may be collected by the Association will be regarded as sensitive information. The disclosure of sensitive information can only be made by the Association with your direct consent or where it is required for competition purpose or required by law to be disclosed.

Direct Marketing

The Association may from time to time use your personal information, such as your address or contact details to provide you with information about other services that the Association offers. If at any time you do not wish to receive any information about the services please feel free to contact us on 07 55341836 and we will not send you any further material.

Complaints about breaches of privacy

If at any time you believe that the Association has disclosed your private information or has breached this Privacy Policy then you may lodge a complaint with the Association in the following ways:-

1. By telephoning 07 55341836 or 07341364 or 0411255587

2. By writing to The Secretary, AOCRA, 26 Guineas Creek Road Curumbin Waters QLD 4223

If you are not satisfied with the response that you receive from the Association then you may contact the Federal Privacy Commissioner on:- “1300 363 992”

Or in writing to:-

“Director of Complaints, Office of the Federal Privacy Commissioner,

GPO Box 5218, Sydney, NSW, 1042.”

This Privacy Policy was last amended on 17thtt January 2006.

AOCRA F118- IEA –2008 INJURY REPORT

Date: / / .

Athletes Name:

Date of Birth:______/_____/______ [ ]M [ ]F Club:

Injury

Sport and Team:

Place:

Time:

History of Injury:

Body part injured:

[ ] L [ ] R

Mechanism:

History of individual:

New / re-injury;

Date of previous injury: / / .

Observations:

Impressions and comments:

Care rendered:

Is there any evidence to suggest that there is potential for a negligence claim on any party? YES

NO

Referred to:

Please use a separate sheet if more details are required.

Signature of person attending injured:

Print name and qualification

DATE:

Must be returned to AOCRA Secretary within 7 days

F 118 - 2008

AUSTRALIAN OUTRIGGER CANOE RACING ASSOCIATION INC.

ARB 082 921 784 INDEMNITY AND RELEASEABN 20 584 327 165

INDEMNITY AND RELEASE

I understand that participating in the activities of the ………….…………………… ….…...…..………….……… Outrigger Canoe Club Inc (hereinafter known as “the Club”) will be on water and therefore I am required to be a competent swimmer and I also understand that outrigger activity carries with it the inherent risk of physical injury, including serious injury such as permanent disability, paralysis and even death and in undertaking such activities I do so at my own risk.

I am also aware that it is a condition to my participation in any official or sanctioned outrigger event that AOCRA, its officers, employees, representatives, agents, volunteers, instructors, members, or servants are absolved from all liability howsoever arising from injury or damage howsoever caused (whether fatal or otherwise) arising out of my participation in an event or in training, instruction or carriage in any vessel being used for or in connection with outrigger canoe racing or in any way whatsoever due to any negligent act, breach of duty, default and/or omission on the part of AOCRA, its respective officers, employees, representatives, agents, volunteers, instructors, members, or servants.

I am also aware that any person participating in outrigger canoe racing, learning to outrigger, training or being involved with any vessel being used for or in connection with outrigger canoe racing or participating in any activity carried out by AOCRA and the Club, are only allowed to do so on the distinct understanding that they do so at their own risk.

This agreement shall be binding upon and inure to the benefit of the parties, their successors, administrators, assigns and personal representatives.

In consideration of being allowed to participate in the activities of the Club, which includes training for and participating in regattas, I,………………….......………..…............ (Please print FULL NAME)

of.....………………...............................................................

Telephone: ...................................................................

do HEREBY ACKNOWLEDGE that I have read and understood the warning and indemnity above and agree to release and forever hold harmless from any liability, suit or action howsoever arising AUSTRALIAN OUTRIGGER CANOE RACING ASSOCIATION INC and the Club, and their respective officers, employees, representatives, agents, volunteers, instructors, members, or servants in the event of my injury and/or death.

Signed: …………………………………………Witness Signed: ……………………………………

Date: …………… / ……… / 200 .... Name: ………………….………………………….

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Signed on behalf of a junior person- under 18

I consent to the person named in this document to take part in activities with the Club and acknowledge that I have read and understand this waiver and agree to release AOCRA and the Club and their respective officers, employees, representatives, agents, volunteers, instructors, members, or servants from any liability including the Club’s acts of negligence to the fullest extent permitted by the law.

PARENT / PRIMARY CARE GIVER

Signed: ………………………………………Witness Signed: ……………………………………

Name: ………………………………………. Name: ………………….………………………….

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Address: ………………………….........................................................................

Date: ………… / ……… / 200 ....

All persons seeking membership of an outrigger canoe club, or IF NOT A MEMBER and participating in a SANCTIONED outrigger event, must complete this document.