ap test script

Author: Uma Shankar Peddakotla

Creation Date: 09th July,2012

Updated By: 09th July,2012

Last Updated: 09th July,2012

Document Ref:

Version: Draft1A

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Stage 3 Test Scripts DocumentPayables

Blue Nile Inc., USA

Uma Shankar Peddakotla

09th July,2012

09th July,2012

09th July,2012

Jill Kim

Phanindhar Jagganna

Stage 3 Test Scripts DocumentPayables

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Draft1A9-Jul-12 Uma Shankar Peddakotla v1

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Contents

CR

P1

CR

P2

Value NotesP Enter a P for Pass in the field when item has been tested successfullyF - JIRA ticket number Enter a F for Fail in the field when item has been tested and it has failed

-- see confluence page on how to enter in a JIRA:Standard Functionality Testing

Module's by Entity Blue Nile InformationOrder Management Manufacturing Inventory Purchasing

LLC Y Y Y YWW Y Y Y YINC Y, non inventory purchasingBNJ Y, non inventory purchasingDMCCBNSDEBNHK

Enter a P for Pass in the field when item has been tested successfullyEnter a F for Fail in the field when item has been tested and it has failed

Accounts Payable Accounts Receivable Fixed AssetsY BN LLC Payables Manager YY BN WW Payables Manager YY ? YY BNJ Payables Manager YY DMCC Payables Manager

General LedgerYYYY BNJ General Ledger Super UserYYY

Script #

AP.002.07AP.002.08AP.002.09AP.002.10AP.002.11

AP.009.07AP.009.08AP.009.09

AP.009.11AP.009.12

AP.001.01AP.001.02AP.001.03AP.001.04AP.001.05AP.002.01AP.002.02AP.002.03AP.002.04AP.002.05AP.002.06

AP.003.01AP.003.02AP.003.03AP.004.01AP.004.02AP.004.03AP.004.04AP.005.01AP.005.02AP.005.03AP.005.04AP.006.01AP.006.02AP.007.01AP.007.02AP.007.03AP.007.04AP.008.01AP.008.02AP.009.01AP.009.02AP.009.03AP.009.04AP.009.05AP.009.06

AP.009.10

AP.010.01AP.010.02

AP.013.01AP.014.01

AP.016.01AP.019.01

AP.020.03AP.021.01AP.021.02AP.021.03AP.022.01

Script #

123456789

1011121314

AP.011.01AP.011.02AP.012.01AP.012.02

AP.014.02AP.015.01AP.015.02

AP.019.02AP.019.03AP.020.01

AP.020.02

AP.023.01

Functionality

Query SupplierCreate New SupplierUpdate Supplier RecordCreate 1099 Supplier (Tax Reporting)Create Employee as SupplierEnter Invoice BatchEnter Manual Invoices in a BatchEnter Invoice with Distribution SetEnter Invoice with Single DistributionEnter Invoice with Multiple DistributionsEnter Assets InvoiceImport Jewelry invoicesImport Diamond invoicesImport vendor credit memoImport shipping invoicesWrite Off a line on RBNIEnter and Generate New Recurring InvoicesProcess Recurring InvoicesGenerate Next Recurring InvoicesEnter Debit MemoEnter Credit MemoMatch Credit memo to InvoiceMatch Debit memo to InvoiceCancel InvoicesCancel invoices in current monthCancel invoice posted in a prior monthChange distribition of invoiceMatch Invoice to Purchase OrderChange PO matched to an invoiceRecord a manual payment or wire transferQuick Payment of Single invoiceQuick Payment of multiple invoicesPerform Payment InquiryVoid PaymentsStop PaymentsRun Payment ProcessCreate Payment BatchDeselect supplier to pay Deselect individual invoice to payAdd Invoice that wasn't selectedFormat, Print and Confirm Payment BatchCreate Electronic Payments BatchInterface Electronic Payments and ConfirmStop and void paymentsCancel a payment batch Blue Nile Load Positive Pay DataCreate a check for a non-usd paymentCreate AccountingTransfer to GL

Run Mass Additions CreateRun Mass Additions Create- ReportDefine Pay GroupsDefine Vendor TypesDefine a Payment Term ’Net 30’Define a Distribution set with type ‘Full’.Define a Distribution set with type ‘Skeleton’.Add a new BankDefine Bank AccountDefine a Wire Payment DocumentReview list of AP reportsRun Invoice Validation ProgramRun Create Accounting ProgramReview Invoice Journals

Review GL AccountReview Invoice DistributionRun Month-End ReportsOpen Next PeriodClose Current PeriodDefine Special CalendarAR-AP Netting

Key Reports

Invoice ValidationPayables Accounting Process/Create AccountingUnaccounted Transactions ReportPeriod Close Exceptions ReportPayables Transfer to General Ledger/Transfer Journal Entries to GLPosted Payments Report/Payables Posted Payments RegisterPosted Invoice Report/ Payables Posted Invoice RegisterAccounts Payable Trial Balance- Prior Period/Accounts Payable Trial Balance(1) with prior period dateAccounts Payable Trial Balance- Current Period/Accounts Payable Trial Balance(1) with current period dateAccrual Reconciliation Rebuild - No ReportBlue Nile Accrual Reconciliation account/Report/AP and PO Accrual Reconciliation ReportInvoice on Hold ReportSupplier Payment HistoryInvoice aging Report

Post Journals

LLC INC WW BNJ DMCC BNSDE BNHKBN LLC Payables ManagerP P PP P PP P PP P PP P PP P PP P PP P PP P PP P PP P PP RTWELVE-48 RTWELVE-48P RTWELVE-48 RTWELVE-48P RTWELVE-48 RTWELVE-48P RTWELVE-48 RTWELVE-48Jill Jill JillP P PP P PP P PP P PP P PP P PP P PP P PP P PP P PP P PP P PP P PP P PP P PP P PP P PP P PP P PP P PP P PP P PP P PP P PP P P Need to setP P PJill Jill Jill PPR Name-180712-3P P PP P PPositive pay file P PP P PSR P SRP P P

could you give me the payment batch name so I can look at it. And could you send me the output? Is there anything that needs to be configured for this or have you already completed?

P P PP P PP P PP P PP P PP P PP P PP P PP P PP P PP P PP P PP P PP P P 31-MAY-12P P PP P P 30.000.000.20100.00000NA NA NANA NA NANA NA NANA NA NAP P PP P P

P P PP P PP P PP P PP P PP P PP P PP P PP P PNA-Process Cha NA-Process ChNA-Process Changed in R12PP P PP P PP P P

Payment batch name is '180712'. Attached is the output and log file of 'Format Payment Instructions'. Printer-'checkprinter' is used for printing and the log says it is not found. Printer needs to be configured for payments.

30.000.000.20100.00000

Payment batch name is '180712'. Attached is the output and log file of 'Format Payment Instructions'. Printer-'checkprinter' is used for printing and the log says it is not found. Printer needs to be configured for payments.

Bank Silicon Valley Bank (LLC)Account BN LLC Checking LLC USB CheckingPmt Doc BN LLC Checks Laser Check Format

BN LLC Wires Standard Check Format

A .Ferriss, John

Release 11i Write Off Process

1) Run the Accrual Rebuild Reconciliation Report Or the Rebuild Manager if Available and make sure the Date range includes the transactions to be written off

2) Run the Accrual Reconciliation ReportMake sure the transactions you intend to write off appear in the Report

3) Go to Accrual Write Off FormNav: Purchasing responsibility/Accounting/Accrual Write Off

4) Select the source as PO or A/P OR AP and PO if both should be written off or any other source you intend to write Off

5) Put in the date range

6) Query the Transactions

7) Check and save the transactions to write off

Please take Note of the Following: a) 'Matched to Purchase Order' should be selected to see matched Transactions

b) Invoices appearing on the Accrual Reconciliation Report with an AccrualTransaction of 'A/P No PO' have not been matched to a PO. Therefore, to findthese transactions in the Accrual Write Offs form, the 'Matched to Purchase Order' should be unchecked

Release 12 Write Off Process

In R12 Accrual Write Off not only excludes the write off transaction from the AP and PO Report but also dynamically post to GL and excluded from the Net Accrual balance. Therefore the risks and problems associated with Manual Journals are avoided

Before write off can be done in R12 data must first exist in CST_AP_PO_RECONCILIATION table.Both the AP and PO Accrual Reconciliation Report and Accrual Write Off Form query their transactions from this Table.

The following steps should be followed before querying transactions from the Write Off Form:

1) Complete Receipt Transactions and Invoice matching.

2) Run the Create Accounting Program in Final Mode with subsequent Transfer of Entries to GL

3) Run the Accrual Reconciliation Load Program which will populate two Tables:CST_RECONCILIATION_SUMMARY andCST_AP_PO_RECONCILIATION

4) Run the AP and PO Accrual Reconciliation ReportThe Detail Version of the Report will show accrual account for each PO distribution with the Receiving transaction amount and invoice transaction amount with a net balance greater than zero.

Please refer to Note:728871.1 under 'New Art' for detailed, dynamic and automated examples of R12 Write Offs.

https://supporthtml.oracle.com/epmos/faces/ui/km/DocumentDisplay.jspx?id=728871.1

5) Perform Accrual Write-offOnce the accrual entries for the PO or invoice are shown in AP and POl Reconciliation Report,Accrual Write-off can be done using Cost Management or Purchasing responsibility>Accounting>Accrual write offs>AP and PO.

This will delete the accrual entry from CST_AP_PO_RECONCILIATION table and populate the write off transaction in CST_WRITE_OFFS table. This write off transaction can also be viewed in the form View Write offs. In order to create accounting entries for the write offs in SLA and GL for submit the Create Accounting program after completing the write offs in the Accrual Write Off Form. The Write Off Transactions can be viewed in SLA menu by navigating to Tools > View Accounting in the View Write offs form.

1) Run the Accrual Rebuild Reconciliation Report Or the Rebuild Manager if Available and make sure the Date range includes the transactions to be written off

4) Select the source as PO or A/P OR AP and PO if both should be written off or any other source you intend to write Off

a) 'Matched to Purchase Order' should be selected to see matched Transactions

Transaction of 'A/P No PO' have not been matched to a PO. Therefore, to findthese transactions in the Accrual Write Offs form, the 'Matched to Purchase Order' should be unchecked


Before write off can be done in R12 data must first exist in CST_AP_PO_RECONCILIATION table.Both the AP and PO Accrual Reconciliation Report and Accrual Write Off Form query their transactions from this Table.

The following steps should be followed before querying transactions from the Write Off Form:

2) Run the Create Accounting Program in Final Mode with subsequent Transfer of Entries to GL

3) Run the Accrual Reconciliation Load Program which will populate two Tables:

The Detail Version of the Report will show accrual account for each PO distribution with the Receiving transaction amount and invoice transaction amount with a net balance greater than zero.

Please refer to Note:728871.1 under 'New Art' for detailed, dynamic and automated examples of R12 Write Offs.

https://supporthtml.oracle.com/epmos/faces/ui/km/DocumentDisplay.jspx?id=728871.1

Once the accrual entries for the PO or invoice are shown in AP and POl Reconciliation Report,Accrual Write-off can be done using Cost Management or Purchasing responsibility>Accounting>Accrual write offs>AP and PO.



The Detail Version of the Report will show accrual account for each PO distribution with the Receiving transaction amount and invoice transaction amount with a net balance greater than zero.

Unexpected Error Trying to Access Payment Methods Setup Page [ID 1340446.1]

AP.001.01 : Query Supplier

ResponsibilityNavigation

Step #1

2

3.2

3.3


BN LLC Payables ManagerSuppliers>Inquiry

DescriptionFollowing screen appears

Give the name of the supplier or use '%' against the Supplier Name for open query(if supplier's name is not known)

If Partial name of the supplier is known. For example full name of 'MJS CORP' is not known.You can search with 'MJ%'(System searches the suppliers whose name starts with MJ) (or)

You can search with '%MJ%'(System searches the suppliers whose name contains letters 'MJ') (or)

You can search with 'CORP%'(System searches the suppliers whose name ends with letters 'CORP')


Give the name of the supplier or use '%' against the Supplier Name for open query(if supplier's name is not known)

AP.001.02 : Create New Supplier

ResponsibilityNavigation

Step #1

2

8.1

8.2


BN LLC Payables ManagerSuppliers>Entry

DescriptionFollowing screen appearsClick 'Create Supplier' button

Give the name of the supplier and click 'Apply'

Following screen appears. Click on "Address Book'

Fill up the following details in the screen. Click 'Continue'

Select the Check box for Site-Main and click 'Apply'.

Click on 'Tax and Reporting' tab on the LHSClick on 'Allow Tax Applicability' and 'Save'.

Click on 'Receiving' tab on the LHSFill up the fields and 'Save'.

Click on 'Payment Details' tab on the LHSSelect the check box 'Default' for the payment method 'Check' and 'Save'

Under Supplier Sites:click the icon under 'Update Payment Details'

Select the check box 'Default' for the payment method 'Check' and 'Save'

Supplier-'Test Supplier' is created.

AP.001.03 : Update Supplier Record

Responsibility BN LLC Payables ManagerNavigation Suppliers>Entry

Step # Description1 Following screen appears

Click 'Create Supplier' button

2 Query the supplier whose record needs to be updated.In this case we are updating the supplier 'Test Supplier' created earlier.Select the supplier and Click on 'Update' Button

3 We are trying to change the 'Invoice Match Option', 'Invoice Currency' and 'Payment Currency' for this supplier.

4 Change the 'Invoice Match Option' to Receipt' and:Invoice Currency to EUR, andPayment Currency; andSave.

5 Supplier is updated.

We are trying to change the 'Invoice Match Option', 'Invoice Currency' and 'Payment Currency' for this supplier.

Responsibility BN LLC Payables ManagerNavigation Invoices>Entry>Invoice Batches


2 Give a 'Batch Name', Control Count and Control Amount.Click on 'Invoices'

3.1 Manually entetring Invoice # '02-MAY-2012 for $1000(first invoice)

AP.002.01_AP.002.02 & AP.002.04 : Enter Invoice Batch, Enter Manual Invoices in a Batch and Enter Invoice with Single Distribution

Invoice Header # 1

Invoice Header # 2

Invoice Header # 3

3.2 Click on tab:'2 Lines' and manually enter an amount with a single distributionSave.

4 Manually entering Invoice # '02-MAY-2012_1 for $1000(SECOND invoice) with an amount and a single distribution lineSave.

5 There is no difference between the control and the actual figures. Invoice batch has been successfully created.

AP.002.01_AP.002.02 & AP.002.04 : Enter Invoice Batch, Enter Manual Invoices in a Batch and Enter Invoice with Single Distribution

Manually entering Invoice # '02-MAY-2012_1 for $1000(SECOND invoice) with an amount and a single distribution line

There is no difference between the control and the actual figures. Invoice batch has been successfully created.

AP.002.03 : Enter Invoice with Distribution Set



2 Query the 'Batch Name', and change the control count and amount to include the latest invoice for $2000.click on 'Invoices'

3 Invoice # '02-MAY-2012_2 has been created for $2000Go to 2nd Tab 'Lines' and give a distribution set and Save.

4 Invoice with the distribution set has been created.

AP.002.03 : Enter Invoice with Distribution Set

Query the 'Batch Name', and change the control count and amount to include the latest invoice for $2000.

AP.002.05 : Enter Invoice with Multiple Distributions




3 Invoice # '02-MAY-2012_3 has been created for $1000Go to 2nd Tab 'Lines' and give two(multiple) distributions and Save.

Click on 'All Distributions' to view all the distributions.

4 The multiple distributions for an invoice can be seen in this screen.

5 Invoice entered with multiple distributions has been created.

AP.002.05 : Enter Invoice with Multiple Distributions


AP.002.06 : Enter Assets Invoice




3 Invoice # Test Asset Invoice has been created for $1234Go to 2nd Tab 'Lines' and give distribution-Asset Clearing A/c

Select the 'Track as Asset' check box also.

4 Invoice containing Asset has been created.

AP.002.06 : Enter Assets Invoice


ap test script

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