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Department of Pediatrics

Academic Affairs

November 13, 2017

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AssociateChairRoleAcademicAffairsPolicies

• AssistChairintheadministrationoftheacademicmissionandpoliciesoftheDepartment,School,andUniversity

• MeetwithDivisionChiefsandFacultytodiscussappropriatetimingandprospectsoffacultyactions

• ReviewwiththeChairtherecommendationsoftheA&PCommitteeregardingactions

• AssisttheChairinrevising,asappropriate,departmentalacademicaffairspoliciesandprocedures

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AssociateChairRoleFacultyRecruitmentandDevelopment

• Participateinfacultysearchesandassurethatequalconsiderationhasbeengiventocandidatesfromoutsideinstitutions,fromadiversityofethnicandculturalbackgrounds,andthatbothmaleandfemalecandidateshavebeenconsidered

• WorkcollaborativelywiththePediatricMentoringProgramstoassistandadvisefacultywithregardstotheircareerdevelopment

• PromoteeffortstoenhancefacultydiversityandinclusionatalllevelsintheDepartment

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ClinicianEducatorLine InstructorLine

MedicalCenterLine

ProfessoriateLines

UniversityTenureLine

Non-TenureLine(Research)Non-TenureLine(Teaching)

FacultyLines- Overview

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CriteriaAppointmentsandPromotionsClinicianEducators• Primarilyappointedforclinicalcareandteaching

Appointments• Duration:Variablebasedonrank• Terms:Nolimit

Promotions• Expectation:Excellenceinclinicalactivitiesandinteaching• Assistantlevel:RequiresapprovalfromtheChair/AssociateChair• Recognition

Associate:“haveattainedregionalrecognition”Professor:“haveattainednationalrecognition”

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UniversityTenureLine Non-TenureLine(Research)Non-TenureLine(Teaching)

• Definedbyengagementinclinicalcare,teaching,andscholarlyactivitythatadvancesclinicalmedicine.

• Proportionoftimeandeffortdedicatedtoclinicalcare,teachingandscholarshipwilldependuponthestrategicgoalsandprogrammaticneeds(oftentimesprimarilydedicatedtoclinicalcare).

• Musthaveatminimum20%FTEprotectedforresearch.

• Scholarshipandteaching(andinsomecases,clinicalcareactivities)arethecriticalcomponentsofUTL.

• Typically,thegreatestproportionoftimeandeffortisdedicatedto scholarshipinabroadlydefinedfield.

• Non-TenureLineisusedforspecialprogrammaticneeds

• NTL(Research)faculty generallyhavespecialscholarlyexpertiseinarelativelynarrowfieldthatisofparticularbenefittoabroaderclinicalorresearchprogram.FTEtypicallyprimarilydedicatedtoresearch.

• NTL(Teaching) facultygenerallyhavespecialexpertiseinteaching thatmeetsaspecificdepartmentalprogrammaticneed.LargeproportionofFTEtypicallyprimarilydedicatedtoteaching.

MedicalCenterLine

• Ranks:AssistantProfessor,AssociateProfessor,Professor• Appointmenttiedtoabilletandnationalsearchprocess

Overview- ProfessoriateLines

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CriteriaAppointmentsandPromotionsMedicalCenterLine(MCL)• “Excellenceintheoverallmixofclinicalcare,teaching,andscholarlyactivitythatadvancesclinicalmedicine”

Scholarship:20%protectedtimeminimum

Appointments(Assistantlevel)• Requiresanationalsearch,“showpromisetoattainregionalreputation”• Duration:4years;reappointment6years• Term:Uporoutat10years

Promotions• Writtenscholarshipisrequired• Recognition

Associate:“haveattainedregionalrecognition”Professor:“haveattainednationalrecognition”

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CriteriaAppointmentsandPromotionsUniversityTenureLine(UTL)• Predominantlyappointedforscholarshipandteaching• Expertinbroadlydefinedfield

Appointments(Assistantlevel)• Requiresanationalsearch,“showpromisetoachievetruedistinctioninscholarship”• Duration:4years;reappointment3years• Term:Uporoutin7years

Promotions• Excellenceinteachingrequired• Recognition• Associate:“Mustbeamongthebestofthebestinabroadlydefinedfield&likelytobecomeoneofthebestinthatfield”• Professor:“Mustbeoneoftheverybestintheirbroadlydefinedfield”

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InstructorLine

• Definedprimarilybyengagementinmentoredresearchandscholarlyactivitiesthatadvanceclinicalmedicine

• Secondaryandtertiaryrolesmayinvolveteachingactivitiesandclinicalcare,asapplicable.Researchdutiesmustbeaminimumof60percenteffort

• Rolecreatedforindividualswhodemonstrateinterestinandthepotentialforasuccessfulacademiccareerininvestigation,teaching,andclinicalcare(asapplicable),andtoaidinthetransitionfromtrainingtoapaththatmayleadtoafacultycareerinacademicmedicine

• ThereisnoexpectationofaStanfordprofessorialappointmentfollowinganInstructorappointment

• Appointmentsareoneyearandmayberenewed.Generallylimitedtoatotalofthreeyears,unlessthecandidatesecuresamentoredgrant,aninitialindependentgrant,orotherfundingconsistentwithhisorhercareergoals

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AcademicReviewProcessDepartmentlevel

Prelaunch• 6-8monthspriortoenddateforCEs;15-18monthspriorforprofessoriate• DivisionChiefpresentstheirproposedactionforthefacultymember(reappointmentorpromotion)withjustification.• DepartmentChair/AssociateChair/A&PChairreviewpriortolaunchandprovideanynecessaryguidance

Launchemailandcollectionofcandidatematerials• CVbasedonPediatricsCVguidelines• Candidate’sstatement• Listofsuggestedreferees/trainees/clinicalevaluators

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AcademicReviewProcessDepartmentlevel

Fileassembly• Refereeletters,traineeevaluations/letters,clinicalevaluations,andtransmittalmemosummarizingthecontentsofthefile• Afterallevaluativematerialsreceived,counselingmemodraftedbyDivisionChiefordesignee

DivisionChiefapproval

Departmentalreview• PediatricsAppointmentsandPromotionsCommitteereviewandapproval• Chairapproval

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AppointmentsandPromotionsChairhasdelegatedresponsibilityto:

Appointments&Promotions(A&P)CommitteeStevenAlexander,MDManuelAmieva,MD,PhDMichaelCleary,MDRonCohen,MDAnneDubin,MDSusanHintz,MDLouanneHudgins,MD,ChairMichaelJeng,MDTzielanLee,MDJoeKim,MDAllisonMarsden,PhD

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AppointmentsandPromotionsMonthlymeeting(2nd Wednesdayofthemonth)• Professoriate:Professorrankappointments;allreappointmentsandpromotions• Clinicianeducators:Professorrankappointments;allpromotions

Electronicvote(twiceamonth)• Professoriate:AssistantProfessorandAssociateProfessorrankappointments• Clinicianeducators:AssistantProfessorandAssociateProfessorappointments;allreappointments

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WrittenScholarship• Peerreviewed,invitedpeer-reviewedandnon-peerreviewedpublicationsmustbelistedseparately

• Number:“Thereisnosetnumber”

• Prestigeofjournals

• First/seniorauthorv.middleauthor• Middleauthorpublicationsneedtobeannotatedforrole

• Trajectory

• Focusedareaofresearch

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A&PReviewerChecklist

Candidate’sName: Division:Action,Rank:

TrainingHistory:M.D.Ph.D.ResidencyFellowship/Postdoc

RecentWorkHistory/CurrentStatus:

YearsinCurrentRank:_______

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A&PReviewerChecklist

ClinicalandAdministrative_____%effortclinical;_____%effortadministrative(ifapplicable)BoardCertificationDirectorships(clinics,programs)EvaluationsLetters

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A&PReviewerChecklist

TeachingandMentoring_____%effortEvaluationsLetters

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A&PReviewerChecklist

ReputationEvidenceofregional/nationalreputation?Awards/DistinctionsInvitedPresentationsEditorialReviewCommittees&AdvisoryBoardsLetters

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A&PReviewerChecklist

Investigative/ScholarlyArea:_____%effort

Publications:Peerreviewedarticles: ___total,___sincelastactionInvitedpeerreviewed: ___total,___sincelastactionNon-peerreviewed: ___total,___sincelastactionBookchapters: ___total,___sincelastaction

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A&PReviewerChecklist

Particularlystrongperformancenoted(forexample,“outstandingclinician,teachingawards,articleinprestigiousjournal”)

Issuesdiscussed,i.e.redflags

Resolution/plansforimprovement

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Voting• Compositionofvotesisrecorded,i.e.#ofyesandnovotesandabstentions• Iftherearelikelytobe”no”votes,actionwillbetabledandDepartmentChairwillbenotified

• A&PCommitteemaymakerecommendationssuchaschangesinlengthoftermorcontentofcounselingmemo

• Chairmakestheultimatedecision

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AcademicReviewProcessSchool/UniversityReview

SubmissiontoSchoolofMedicineDean’sOfficeofAcademicAffairsforreview• OfficeofAcademicAffairsreview(ViceDeanLindaBoxer)• SoM AppointmentsandPromotionsCommittee• Professoriate:AssistantProfessorsReviewCommittee(APRC),AppointmentsandPromotionsCommittee(A&P)• CE:ClinicalAssistantProfessorsCommittee,ClinicianEducatorsAppointmentsandPromotionsCommittee(CEA&P)• FinalapprovalatSchoolofMedicineDean’sOfficelevelfor:allClinicianEducatoractions,allprofessoriatereappointmentstoafixedterm

Universitylevelreview• Professoriateappointments,promotions,andreappointmentstoacontinuingtermreviewedandapprovedbyProvost’sOffice• UTL,NTLactionsrequireadvisoryboardreview;adboardrecommendationreviewedandapprovedbyPresident

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PediatricsAcademicAffairsShumiKhanAcademicAffairsManager

SumitraKrishnanDirectorofAcademicAffairsandHRStrategies

MaryLeAcademicAffairsSpecialist

Abhi SinghAcademicAffairsSpecialist

SarahWrightAcademicAffairsManager

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Resources• DivisionChief

• DivisionManager

• PediatricsAcademicAffairsOfficestaff

• Dean’sOfficewebsite:http://med.stanford.edu/academicaffairs/

• SchoolofMedicineFacultyHandbook:http://med.stanford.edu/academicaffairs/handbook/

Questions?