apa & microsoft word
TRANSCRIPT
…is the word processing component of the Microsoft Office Suite.
It is used primarily to enter, edit, format, save, retrieve and print documents.
About Word…Versions:
31 year old programVersion identified by dateUsually can go from old to new, but not new to
oldVC uses 2010
Most of these instructions will be somewhat true for other word processors
Microsoft Office 2007 & 2010 use what is referred to as the “Ribbon” interface. The area outlined in red comprises the Ribbon.
The Words File, Home, Insert, etc… outlined in red are referred to as tabs. Each tab has several Groups attached to it.
Getting startedDouble click on
TaskbarDesktopStart button menuStart button -> All programs -> Microsoft
Office ->
You Just Created Document11. File -> Save As
1. Rename2. Save on the S: drive or your Flash Drive3. It will have the .doc or .docx extension
2. Write your paper.3. Citations in the document should look like
this:1. (Shahidi et al., 2011, p. 322)
Multiple files can be open
Spelling and Grammar CheckReview tabSpelling and
grammar check
You will be offered suggestions PAY ATTENTION! RED UNDERLINE = MISSPELLED
GREEN UNDERLINE = GRAMMAR ERROR
Student Portal My Resources
Writing Resources
APA checklist: MarginsIn the Page Layout tab -> Margins
APA checklist: Spacing<Ctrl A> to select whole
documentHome -> Paragraph Box
arrowLine spacing: dropdown APA format requires
double spacing, so choose the double spacing option
APA checklist: Fonts<Ctrl A> to select
whole documentHome tab -> Font Dropdown boxes for
Font and SizeFor APA style, choose
Time New Roman 12 pt font
APA checklist: Indent<Ctrl A> to select
whole documentHome -> Paragraph
Box arrowIndentation
Left .5”Only if you didn’t tab
during writing
Adjust typographyCenter and bold section headingsRedo any long quotes that need to be
indentedItalicize if needed (names of books)
APA checklist: Title pageFor fresh page at beginning of paper
Go to top of paper<Ctrl><enter>
Write:Full titleYour nameVirginia CollegeInstructor’s nameClass number
APA checklist: Title pageCenter it:
Select title page with mouseAlign on Home tab
Double spacedMove to middle
APA checklist: HeadingInsert tab Page Number dropdownChoose Top of Page -> Plain Number
3
APA checklist: Heading part 2Type your heading in next to the page
number
Hit the Tab key twice to space your title to the left
APA Checklist: CitationsIN THE TEXT
(Authors, date, p. #)REFERENCE SHEET
New sheet. <ctrl><enter>Alphabetical order by last name or title if
there’s no last name
Hanging indentHighlight or Select your citationsSelect Home tab -> Paragraph arrowA box opensUnder Indentation-> SpecialChoose Hanging from the dropdown .5 in the next box
APA Reference sheet: Article from webMcGhee, P. (n.d.). 25 ideas for building fun into your
work setting. Retrieved from http://www.laughterremedy.com/articles/25_ideas.html
Newton, P.J., Mulcahy, T.M., & Martin, S.E. (2008). Finding victims of human trafficking. (NCJRS Publication No. 224393). Retrieved from http://www.ncjrs.gov/pdffiles1/nij/grants/224393.pdf
Smith, M., Kemp, G., &Segal, J. (2010, May).Laughter is the best medicine: the health benefits of humor. Retrieved from http://www.helpguide.org/life/humor_laughter_heatlh.htm
APA Reference sheet: Article from journalShahidi, M., Mojtahed, A., Modabbernia, A.,
Mojtahed, M., Shafiabady, A., Delavar, A., & Honari, H. (2011). Laughter yoga versus group exercise program in elderly depressed women: a randomized controlled trial. International Journal of Geriatric Psychiatry, 26(3), 322-7.
APA Reference sheet: BookAmerican Psychological Association. (2010).
Publication manual of the American Psychological Association (6thed). Washington, DC: American Psychological Association.
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