APEC Project Circle

Presented by

Khemrutai KhemmaratDepartment of International Economic AffairsMinistry of Foreign Affairs15 December 2010

APEC Project Circle

Stage 1 Concept Note development and submission

STEP 1

• What you need : Concept Note Template + APEC-wide Funding Criteria + Guidebook on APEC Projects 7th Ed.

• Concept Note:– Relevance: the most important criteria - How does the

project meet the priorities of your forum and APEC as a whole? And Why should APEC undertake this project?

– Objectives: What does the project seek to achieve? Be SMART.

– Alignment: How the project will help achieve APEC’s key priorities and meet the forum’s work plan or medium-term plan.

– Methodology: How do you plan to implement the project? Timeline, Stakeholders, Previous Projects, Communication

STEP 1

• No more than 3 A4 pages including the title page.

• Be concise and to the point !

STEP 2

• Factors to be considered:– APEC-wide Funding Criteria– Leaders/Ministerial/SOM directives– potential contribution to the forum’s work plan, APEC’s

and the relevant Committee’s priorities– APEC value add and value for money

• 1 + 2 : PP must find a sponsor (usually their own economy) and at least 2 co sponsors to support the ‑project. Check with your PD!

STEP 3

• To be eligible for APEC funding, PP must secure endorsement of their forum for their concept note.

• Fora rank all Concept Notes using the APEC-wide Funding Criteria.

• Example:– EWG 1, EWG 2, EWG 3. EWG 4– SMEWG 1, SMEWG 2– etc.

STEP 4

• The endorsed and ranked concept notes, along with the fora’s endorsement justification, must be submitted to the APEC Secretariat by the advertised submission deadline.

•

Stage 2 Priority assessment of Concept Notes

STEP 5 (Timeframe: 10 days)

• Committee members individually send their ranks, prioritization and justifications to the Secretariat.

Funding Criteria Rank (1-3)

Order of Priority within Rank

EWG 1 1 1-2EWG 2 2 2-2EWG 3 1 1-1EWG 4 3 3-1

SMEWG 1 2 2-1SMEWG 2 1 1-3

STEP 6

• a two-step process: – consensus on the broad band rank is determined by majority– the priority within each broad band rank is determined by

averaging member votes.• APEC Secretariat then sorts the concept notes by fund. • If there are more concept notes than can be funded

within a particular broad band rank, the Secretariat will refer the relevant rankings of to each economy’s Principal Decision-Maker (PDM) for further prioritisation

STEP 7

• The Secretariat advises the BMC on which concept notes can be funded, based on the priority assessment and the amount available in each (sub)fund.

STEP 8

• The BMC provides in-principle funding approval for concept notes, subject to the full project proposals receiving a ‘satisfactory’ quality assessment.

STEP 9

• Successful PPs are invited to work with the Secretariat and Project Management Officer to submit full project proposals .

• Unsuccessful PPs can resubmit their concept note in the next funding round. All re-submitted concept notes will be treated as new submissions.

Stage 3 Full proposal development

STEP 10

• APEC Project Proposal Template • Proposals must be succinct, to the point and

address the assessment criteria. • No more than 10 A4 pages.

“ REEIS “

“ REEIS “

Relevance: Whether a project is needed to achieving the APEC priorities and objectives of the target group, the recipient member economies and APEC as a whole. Effectiveness: HOW a project will take place, the likelihood that a project will meet its objectivesEfficiency: HOW a project will take place, particularly measuring of the outputs (services, goods) in relation to the inputs (cost of resources) = cost-efficientImpact: WHAT the project seeks to changeSustainability: whether the benefits of a project are likely to continue after the project has finished

STEP 11

• PP must secure endorsement of their forum for their full project proposal to be eligible for APEC funding.

• Tool : the Quality Assessment Framework (QAF) • A proposing economy cannot provide a QAF

assessment for its own proposal. But, Co-sponsoring economies can!

STEP 12

• The Project Management Unit (PMU) will draw upon the QAF comments and uses REEIS to assess proposals.

• Proposals must be assessed as ‘satisfactory’ against REEIS to be recommended for funding.

• APEC Secretariat provides a recommendation to BMC for their approval.

STEP 13

• The BMC approves full project proposals requiring APEC funding up to and including USD200,000.

• The BMC recommends projects requiring more than USD200,000 of APEC funding to SOM for approval.

• The Secretariat will notify the PP of the outcome of the BMC’s considerations.

Project Management Unit

ReportFund

Amount available S1/2011

Amount Requested

Number of CNs

Approved CNs

Amount available S2/2011

Amount Requested

Number of CNs

Approved CNs

OA586,19

21,827,83

015 4

607,439

1,239,905

13 6

TILF 1,487,9

952,672,61

927 13

1,632,205

1,432,280

16 16

ASF General

1,469,123

1,720,828

17 131,832,3

212,133,17

219 16

ASF Human Security

147,672

285,888 2 1166,19

5152,510 1 1

ASF Avian Influenza

691,331

250,000 2 21,036,9

9567,000 1 1

ASF TFAP II 95,808 0 0 0

143,712

0 0 0

ASF Technology 38,692 65,030 1 1 31,408 0 0 0

ASF Energy Efficiency

1,611,598

651,000 7 72,115,9

42216,644 2 2

TOTAL6,128,4

117,560,99

571 41

7,566,217

5,241,511

52 42

Deadline for CNs submission for S3/2011 : 29 September

Pilot Stage of Multi-Year Project

The “Two Strike Rule”: The rule will be applied at the quality assessment stage – the rule will apply only to proposals that had been granted in-principle approval, but failed to reach satisfactory quality within the required time period.

The Funding Cap: APEC funded amount stated in concept notes will be considered the funding cap allowed at the full proposal stage.

Direct Contracting : PMU will draft a guideline – the appropriate conditions for direct contracts – for BMC members consideration

From Session 3/2011 onwards

In November 2010, Australia announced A$3 million for theAustralia APEC Partnership for Economic Reform (AAPER) aiming

to increase the capacity of APEC developing economy members to implement structural reform agenda in line with APEC’s New Strategy for Structural Reform (ANSSR).

This will involve the establishment of a sub fund under the‐APEC Support Fund (ASF) : ASF – ANSSR with the total value of

A$2.5 million will be operational from session 3/2011for 3 years.- A$500,000 in 2011- A$1 million in 2012 and- A$1 million in 2013/14

Introduction to ASF - ANSSR

Projects need to be strongly aligned with individual economies’ plans to implement the ANSSR

Priority will be given to projects that:- Benefit APEC economies that are eligible for development assistance- of a higher value than standard projects (greater than A$200,000); - an implementation period of at least 12 months.

Projects may primarily benefit a single economy butneed to have lessons for APEC members more broadly.

Introduction to ASF - ANSSR

Multi-Year ProjectCriteria Requirement

Type A single initiative that is usually broken down into phases or has multiple elements. The initiative must seek to build the capacity of members to reach strategic goals.

Amount A maximum of US$500,000 of APEC funding can be approved for each multi-year project

Duration Fund disbursement over a maximum of five calendar years. The usual extension rules apply to multi-year projects.

Proposing Forum

Only SOM, Committees or SFOM may propose a multi-year project. Sub-fora, working groups, task forces etc. must go through their relevant Committee.

Multi-Year ProjectCriteria Requirement

Proposing economy A proposing economy will lead the multi-year project. This includes nomination of a project overseer and responsibility for reporting to the relevant APEC fora.

Co-sponsors A minimum of half of APEC member economies must volunteer to co-sponsor a multi-year project.

Fora involvement Close cooperation from a minimum of two APEC fora in planning and implementation is required

Involvement of non-APEC stakeholders

There must be clear evidence that relevant external stakeholders (such as ABAC) are included in the project planning and implementation.

Normal Project VS MYP

Multi-Year Project During this pilot stage, approval of multi-year project concept notes will be limited to 2-3 per approval session.

Multi-year projects may be funded from any APEC project fund. Multi-year project funding will be released on an annual basis, with multi-year projects receiving priority in each fund’s annual allocation.

Co-funding Requirements including TILF, ASF and OA: 50 % for developed economies20 % for developing economies

But,TILF contributor do NOT requite to co-funding for TILF projects.

For more information:-

• http://www.mfa.go.th/business/2404.phpand select การเขี�ยนโครงการเพื่ �อขีอร�บการอ�ดหน�นด�านงบประมาณจากเอเปค 

• http://www.apec.org/en/Projects/Projects-Overview.aspx