apen1516 lc project task force application

Aiesec in penang

lc project task force application booklet

Task force Required profile

Application procedure

Application timeline

Local committee Projects

Campus crashers

mailto:[email protected]

Finance

Job Description:1. Liaise with VP FL to develop

in-campus and out-campusbudget.

2. Track in-campus and out-campus EPRD expenses.

Key Performance Indicators:Healthy cash flow;Balanced budget;# end-project financial report

Expected Outcome:Project is financially stable andsustainable.

Preferred Profile:Accounting/financial manage-ment background preferred.

accounting

Programme & Logistics

Job Description:1. Prepare materials and

equipment.2. Set up programme flow.3. Arrange venue floor plan of

out-campus recruitmentbooth.

4. Arrange event logisticalmovement.

5. Event floor manager.

Key Performance Indicators:Floor plan and bootharrangement finalised;Programme flow created;Materials and equipmentsecured

Expected Outcome:Sufficient logistical arrangementsprovided.Smooth programme flow.

Preferred Profile:Prior project managementexperience preferred.BONUS! Own transportation.

Promotion & publicity

Job Description:1. Develop and lead execution

of promotional strategies.2. Design promotional

materials.3. Digital marketing.4. Physical out-campus

promotion.5. Liaise with MarComm for

product branding.

Key Performance Indicators:# physical & virtual outreach;# Podio applicants;# media platforms engaged;% response rate & time;# marketing strategiesgenerated

Expected Outcome:Successful out-campus promo-tional strategies with correctmessage positioning.

Preferred Profile:MarComm background preferred.BONUS! Visual design skills &interest in multimedia.

External engagement

Job Description:1. Market segmentation of

prospect student profiles.2. Securing out-campus pro-

motional booth/venue.3. Securing in-kind spon-

sorships/collaborations.4. Follow up with admin/PIC

before, during and afterevent.

Key Performance Indicators:# sponsorships/collaborationssecured% response rate & time withexternals

Expected Outcome:Increased brand awareness ofAIESEC and GCP to public.

Preferred Profile:Any background.BONUS! Own transportation.


Job Description:1. Prepare materials and

equipment.2. Set up programme flow.3. Arrange venue floor plan of

out-campus recruitmentbooth.

4. Arrange event logisticalmovement.

5. Event manager.

Key Performance Indicators:Floor plan and bootharrangement finalised;Programme flow created;Materials and equipmentsecured

Expected Outcome:Sufficient logistical arrangementsprovided.Smooth programme flow.



Job Description:1. Develop and lead execution

of promotional strategies.2. Design promotional

materials.3. Digital marketing.4. Physical in-campus

promotion.5. Liaise with MarComm for

product branding.

Key Performance Indicators:# physical & virtual outreach;# Podio applicants;# media platforms engaged;% response rate & time;# marketing strategiesgenerated

Expected Outcome:Successful out-campus promo-tional strategies with correctbrand positioning.


Pep engagement

Job Description:1. Manage list of potential

exchange participants (PEP)through Podio applications.

2. Engagement with potentialexchange participants.

3. Main touch point with PEPbefore conversion to EP.

Key Performance Indicators:# scheduled emails;% response rate & time withPEPs;Conversion rate from Open toIn Progress stage

Expected Outcome:Successful conversion of all PEPsto EPs.

Preferred Profile:oGCP background preferred.

International relations management

Job Description:1. Ensure implementation of

entity partnership plan.2. Secure TN forms from entity

partners.3. Send monthly newsletter/

email to entity partners.

Key Performance Indicators:# countries secured as entitypartners;# co-delivery sessions withentity partners;# TN forms secured from entitypartners;% response rate & time;# newletters sent;# scheduled emails

Expected Outcome:Successful entity partnershipdelivered.

Preferred Profile:oGCP background preferred.

Project global leaders


Finance & logistics

Job Description:1. Develop project budget

alongside VP FL.2. Track project expenses.3. Prepare materials and

equipment.4. Arrange event logistical

movement.5. Liaise with VP FL for HEP

administrative affairs.

Key Performance Indicators:Materials and equipmentsecured;Venue secured;Balanced budget;# end-project financial report

Expected Outcome:Project is financially stable andsustainable, sufficient logisticalarrangements provided.

Preferred Profile:Any background.



prospect student profiles.2. Design promotional

materials.3. Digital marketing.4. Physical booth promotion.5. Liaise with MarComm for

product branding.6. Liaise with WHP P&P OC.

Key Performance Indicators:# physical & virtual outreach;# applicants;# media platforms engaged;% response rate & time;# marketing strategiesgenerated

Expected Outcome:Successful promotional strategieswith correct brand positioning.


student engagement

Job Description:1. Engagement with potential

applicants.2. Compile and analyse

information in applicationforms.

3. Follow up with applicants ateach application phase.

Key Performance Indicators:# scheduled emails;# potential applicants fromdirect engagement;% response rate & time

Expected Outcome:Increased brand awareness ofAIESEC and GLP to USM students.


Aiesec in penang award night



Job Description:1. Arrange and secure event

venue and transportation.2. Prepare materials and

equipment.3. Set up programme flow.4. Arrange venue floor plan

(stage, technician booth,seating arrangements)

Key Performance Indicators:Venue secured;Transportation secured;Materials and equipmentsecured;Programme flow created

Expected Outcome:Sufficient logistical arrangementsprovided, smooth programmeflow.


Promotions & publicity

Job Description:1. Design promotional

materials and informationbooklet.

2. Digital marketing.3. Brand check event

packaging.4. Award Night technician.

Key Performance Indicators:# registered;# promotional materialscreated (posters, backdrop);# announcement content

Expected Outcome:Increased awareness of AIESEC inPenang Award Night with correctbrand positioning.

Preferred Profile:Any background.BONUS! Visual design skills &interest in multimedia.

Delegate servicing

Job Description:1. Compile and manage guest

list.2. Update guests with latest

information and news.3. Coordinate guest move-

ment from pickup point toAward Night venue

4. Guest reception.

Key Performance Indicators:# email content created andsent;Finalise guest list of foodpreferences and transportation;# guest registration at reception

Expected Outcome:Delivery of quality services toAward Night guests.


Partner with AIESEC


Partnership coordinator


prospect partners.2. Meeting with potential

partners and securecollaborations.

3. Support GCP, L.O.V.E andYSF partnership operations.

4. Attend partnership eventsas AIESEC representative.

Key Performance Indicators:# PwA planning meetings;# market segmentation created;# partnership meetings# partners secured;# partnership events attended;# attendees in YSF, volunteers,GCP from PwA initiatives

Expected Outcome:Successful partnerships withother societies.


Embrace culture, explore penang



Strategic partnerships


prospect KLP.2. Cold call, appointments,

follow up and close sales.3. Provide suggestions, advice

and technical knowledge toTN (TN servicing).

4. Transit TN account to iGCPDirector

Key Performance Indicators:# market segmentation created;# Key Learning Partners (KLP)secured;% weekly goal achievement;% satisfaction of KLP/TN

Expected Outcome:High conversion rate, successfulaccount transition.


Finance & sponsorships


prospect sponsors.2. Cold call, appointments,

follow up and close sales.3. Provide suggestions, advice

and technical knowledge tosponsors (servicing).

4. Transit sponsor account toiGCP Director.

Key Performance Indicators:# market segmentation created;# sponsors secured;% weekly goal achievement;% satisfaction of sponsors

Expected Outcome:High conversion rate, successfulaccount transition, project isfinancially sustainable.


Lifting others through volunteer engagement (L.o.v.e)


Organizing committee president

Job Description:1. Liaise with VP FL to develop

in-campus and out-campusbudget.

2. Track project expenses.3. Track team progress.4. Weekly/biweekly team

meetings.

Key Performance Indicators:# meetings conducted;Balanced budget;# end-project financial report;Project KPI achieved

Expected Outcome:Successful coordination of OCteam and positive impact onNGOs.


Promotions & publicity

Job Description:1. Plan marketing strategies to

attract potential volunteers.2. Create promotional

materials.3. Showcase end-of-event

report to externals.

Key Performance Indicators:# promotional materialscreated;# outreach;# volunteer signups

Expected Outcome:Increased awareness of L.O.V.Eproject and volunteer signupswith correct brand positioning.

Preferred Profile:Any background.BONUS! Visual design skills &interest in multimedia.

External relations


prospect NGOs.2. Market segmentation of

prospect student societies.3. Cold call, appointments,

follow up and close sales.4. Arrange transportation of

volunteers to NGOs.

Key Performance Indicators:# market segmentation created;# NGO appointments;% satisfaction of NGOs;% satisfaction of volunteers

Expected Outcome:High conversion rate, deliversuccessful NGO partnerships


Agenda manager

Job Description:1. Arrange programme flow of

volunteering event alignedto NGO needs.

2. Liaise with TM for pre-eventexpectation setting agenda.

3. Liaise with TM and oGCP forpost-event closing expe-rience agenda.

Key Performance Indicators:% satisfaction of NGOs;% satisfaction of volunteers;# GCP applicants

Expected Outcome:Smooth programme flow for pre-event expectation setting, event andpost-event closing experience.


apen1516 lc project task force application

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