apparatus & vehicle fleet needs assessment report

COLERAIN TOWNSHIP DEPARTMENT OF FIRE AND EMERGENCY MEDICAL

SERVICES

APPARATUS & VEHICLE FLEET NEEDS ASSESSMENT REPORT

Submitted by: Frank W. Cook, Chief of Department

May 2020

The Colerain Township Department of Fire and Emergency Medical Services employs a wide

range of fire apparatus and vehicles, along with tools and equipment, in carrying out its core

mission. The department’s vehicle fleet generally includes emergency response apparatus such as

firefighting engines (pumpers), aerial ladder apparatus, water tenders (water supply vehicles),

rescue vehicles, and ambulances. In addition, the fleet includes specialized apparatus such as

support vehicles and watercraft. Furthermore, trailers are utilized to carry specialized equipment

and services when needed. These can include hazardous materials response equipment,

decontamination devices and diking materials, structural collapse equipment, scene lighting, and

mass casualty incident supplies. The department also utilizes a wide range of utility vehicles

including command vehicles, staff vehicles, and maintenance trucks as part of the fleet.

The mission, duties, demographics, geography, and construction features within the community

all play a major role in the make-up of the apparatus and vehicle inventory. These factors, as

well as the funding available, are taken into consideration when specifying and purchasing

apparatus and vehicles. Additionally, every effort is made to make apparatus and vehicles

additions and replacements as versatile and multifunctional as possible.

It is a generally accepted fact that fire department apparatus and vehicles, like all types of

mechanical devices, have a finite life. The length of that life depends on many factors, including

vehicle mileage and engine hours, quality of preventative maintenance, and the quality of the

driver operator training program. Also, longevity can be impacted by whether the fire apparatus

is used within the design parameters, whether the apparatus was manufactured on a custom or

commercial chassis, quality of workmanship by the original equipment manufacturer (OEM),

quality of the components and materials used, and availability of replacement parts, to name a

few. In the fire service, there are fire apparatus with 8 to 10 years of service that are simply worn

out. There are also fire apparatus that were manufactured with quality components, that have had

excellent maintenance, and that have responded to a minimum number of incidents that are still

in serviceable condition after 20 years. Factors influencing apparatus replacement are age,

mileage, cost per mile, and overall condition of the vehicle. The most emphasis in this document is placed on age and mileage.

Throughout this document, tables and data as of April 30, 2020 are provided to illustrate the age,

mileage, and the asset degree of physical condition using the scale as shown in Table 1. The

department’s complete inventory of motorized vehicles is located in Appendix A.


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Table 1: Degree of Apparatus and Vehicle Physical Condition Scale

Overall, the department has a comprehensive inventory of apparatus and other vehicles. Based

on Insurance Services Offices (ISO) evaluation, it is the position of the department that it is well

equipped to meet the types of emergency situations that it is likely to encounter within its urban,

suburban, and rural characterized boundaries. The department’s ISO Class 1 rating is a highly

regarded distinction that reflects the department’s commitment to providing quality public safety

services to the citizens, businesses, and visitors to Colerain. Apparatus have the necessary

pumping capacity and ladder requirements, and they meet National Fire Protection Association

(NFPA) and ISO technical standards. The average age of the department’s five front-line engines

is 12.5 years, with the oldest three being 18 years of age. The three reserve engines average age

is 26.5 years with the oldest being 27 years. The front-line aerial ladder apparatus is 1.9 years of

age and the reserve is 25.7 years of age. The two water tender apparatus age are 30 years, and

none in reserve. The reserve firefighting apparatus stock is appropriate for the size of the

operational fleet; however, the age of reserve apparatus is both approaching and have exceed

recommended retirement standards.

The department’s Fleet Services Division operates from a facility located at 4160 Springdale

Road and is responsible for maintaining the operational readiness of the department's fleet of

apparatus, emergency medical and support vehicles, and small motorized equipment (e.g., water

and hydraulic pumps, electric generators, watercraft engines, chain and rotary saws, and property

maintenance equipment, etc.). Performing routine and emergency repairs, safety inspections,

preventative maintenance, specification development input, and emergency apparatus outfitting

are among a few of the countless duties that are carried out by a team of highly skilled fire

mechanics. The division has developed an exceptional maintenance program for the

department’s motorized fleet and equipment. More common vehicles, such as sedans and sport

utility vehicles, are maintained by fleet services with first-rate service for the department. The

Township’s vehicle maintenance facility and staff was expanded during 2015 to facilitate the

repair of larger and multiple fire apparatus, including aerial devices. The fleet manager and full-

time technicians are Automotive Service Excellence (ASE) certified in automotive and medium

and heavy truck repair, as well as certified Emergency Vehicle Technicians.

GRADE DESCRIPTIO N

The asset is typically new or recently rehabilitated.

The asset has some components that show general signs of

deterioration that require attention.

The asset shows general signs of deterioration and requires

attention.

The asset is mostly below standard, with many components

approaching the end of their service life.

The asset is in unacceptable condition with widespread signs of

advanced deterioration. Very Poor

Very Good

Good

Fair

Poor


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In 2015, a new program was instituted; it includes an assessment of the apparatus or vehicle to

determine status and replacement. The new program utilizes an assessment and inspection

process for moving an apparatus from frontline status to reserve and subsequently moving an

apparatus from reserve to retirement. While apparatus data and records are maintained

throughout the life of the vehicle, more focused evaluations are conducted during preventative

maintenance servicing and annual performance testing (i.e., fire pump and aerial ladder).

Apparatus undergo a multi-section assessment and inspection process conducted by the

department’s Fleet Services Division staff. The process includes an inspection to assess the

condition and performance of the apparatus. These assessments utilize NFPA guidelines, repair

and maintenance cost analysis, technology support, performance testing, and third-party

inspections. A recommendation for reserve placement or retirement of an apparatus or vehicle is

made jointly by the fire department administration and Fleet Services to the Township’s

administration and the Board of Trustees. The adopted apparatus replacement program is

considered to be efficient, cost effective, and a best practice.

NFPA 1901: Standard for Automotive Fire Apparatus, 2016 edition, serves as a guide in the

design of fire apparatus; while NFPA 1911: Standard for the Inspection, Maintenance, Testing,

and Retirement of In-Service Automotive Fire Apparatus helps ensure in-service fire apparatus

are serviced and maintained to keep them in safe operating condition and ready for response at

all times. The documents are updated every five years, using input from public and private

stakeholders through a formal review process. The committee membership is made up of

representatives from the fire service, manufacturers, consultants, and special interest groups. The

committee monitors various issues and problems that occur with fire apparatus and attempts to

develop standards that address those issues. A primary interest of the committee over the past

years has been improving firefighter safety and reducing fire apparatus accidents.

The Annex Material in NFPA 1911 contains recommendations and work sheets to assist in

decision making in vehicle replacement. With respect to recommended vehicle service life, the

following excerpt is noteworthy:

"It is recommended that apparatus greater than 15-years old that have been properly

maintained and that are still in serviceable condition be placed in reserve status and

upgraded in accordance with NFPA 1912, Standard for Fire Apparatus Refurbishing, to

incorporate as many features as possible of the current fire apparatus standard. This will

ensure that, while the apparatus might not totally comply with the current edition of the

automotive fire apparatus standards, many improvements and upgrades required by the

recent versions of the standards are available to the firefighters who use the apparatus.”

The standard goes on to state; "Apparatus that were not manufactured to the applicable

apparatus standards or that are over 25 years old should be replaced."

The Fire Apparatus Manufacturer’s Association (FAMA) developed the Fire Apparatus Duty

Cycle White Paper in 2004. The paper was an in-depth analysis of many aspects of apparatus

replacement, including the key factors to be considered in a typical apparatus replacement

schedule including: (a) type of department, (b) fire department workload, (c) population served,

(d) demographics served and, (e) topography of region served. An element of the paper was a


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survey of 360 fire departments in urban, suburban, and rural settings across the nation, Pierce

Manufacturing, a leading fire apparatus manufacturer reported on the average life expectancy for

fire pumpers. The results are shown in Table 2.

DEMOGRAPHIC FIRST-LINE

SERVICE

ANNUAL MILES

DRIVEN

RESERVE

STATUS

TOTAL YEARS

OF SERVICE

Urban 15 years 7,629 10 years 25 years

Suburban 16 years 4,992 11years 27 years

Rural 18 years 3,034 14 years 32 years

Table 2: FAMA’s Fire Apparatus Duty Cycle Survey Results

FRONT-LINE FIREFIGHTING APPARATUS OVERVIEW

Pumping Apparatus

Firefighting pumpers, also known as engines are the bread and butter to a fire department

agency. This type of apparatus is comprised of three main elements: pump, water, and hose.

Front-line pumpers have at minimum a 1,250 gallons per minute main fire pump, 750 gallons of

water, and 30 gallons of Class A firefighting foam. In addition, Standard Operating Procedures

(SOP) dictates that each pumper must have at least 1,000 feet (ft.) of 5-inch large diameter hose,

800 ft. of 2½-inch hose, 400 ft. of 2-inch hose, 550 ft. of 1¾-inch hose, and 100 ft. of 1-inch

hose, various nozzles, adaptors, limited forcible entry tools, thermal imagining camera, and 48 ft.

of ground ladders and advanced life support equipment to meet the fire protection and

emergency medical service demands of the community, as well as NFPA and ISO standards and

requirements. The primary jobs of the department pumpers and personnel are to establish a

constant water supply, minimize fire and smoke exposure to other structures, and eliminate the

source of the fire.

Figure 1: Engine 26’s (Unit 206) 2015 Rosenbauer Commander pumper.


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Figure 2: Engine 109 (Unit 210). One of three 2002 E-One Typhoon pumpers.

Figure 3: Engine 103 pumping a master stream during the Silo XL fire in December 2019.

Aerial Ladder Apparatus

The department operates one aerial ladder truck – also called a truck company or ladder

company – as well as holding one as a reserve. This powerful apparatus is rarely assigned to

respond alone; it typically is assigned to incidents with engine companies or other apparatus.

Along with a full cache of rescue, ventilation, and cutting equipment, it carry’s numerous ground

ladders, and a 100-foot hydraulic powered aerial ladder. On fire scenes, ladder companies are

generally responsible for laddering, overhaul, ventilation, forcible entry, search and rescue,

salvage, and utility control. This apparatus is useful in situations requiring an elevated access for


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rescue operations or master stream operations. The ladder company is also designated as a

paramedic or ALS company.

Figure 4: Ladder 25's (Unit 202) 2018 E-One Quest HP100 Aerial Ladder apparatus.

Figure 5: Ladder 25operating its elevated master stream during the Silo XL fire in December 2019.

Technical Rescue Apparatus

The department’s one rescue apparatus is the nucleus of the Special Operations Section and

technical rescue operations. It is charged with providing the necessary personnel and equipment

to rescue individuals trapped in life-threatening situations. This apparatus is a critical asset

during routine fire incidents, as well as those less common, such as vehicle extrication;


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machinery rescue; confined space rescue; trench rescue; structural collapse rescue; water rescue.

and other incidents that required a specialized response capability. The rescue apparatus is very

much like a huge rolling toolbox operated by firefighters with advanced skills and training. It is

an essential component of the department’s response potential and proficiency.

Figure 6: Rescue 26’s (Unit 210) 2002 Freightliner E-One rescue apparatus.

Figure 7: Rescue 26 and it’s technical rescue equipment inventory on display.

Mobile Water Supply Apparatus

The department utilizes mobile water supply apparatus to support firefighting in situations where

water supply may be impacted, such as areas of the Township without public water service and

fire hydrants. These types of apparatus are better known as “tenders” or “tankers”, which are


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designed primarily for transporting water to fire emergency scenes to be applied by pumping

apparatus. The department has two identical 1,500 gallon units built to Colerain Fire & EMS

specifications by Walker Tank on 1990 International 4900 chassis. While assigned to a specific

fire station, these water tenders service the entire Township. They are also available for mutual

aid responses to communities that collaborate and cooperate with the Colerain Fire & EMS.

These vehicles have been in front-line service for over 30 years. While relatively low on

mileage, the two are in fair to good condition; however, they show general signs of deterioration

and require occasional attention. Some chassis components exhibit significant deficiencies in

conditions and functionality, with increasing vulnerability to risk. In general, the apparatus are

safe and reliable, with minimal capacity issues and minimal risk. Both vehicles have exceeded

the recommended NFPA service life as an emergency vehicle.

Figure 8: Water Tender 109’s (Unit 302)1990 International / Walker Tank mobile water supply apparatus.


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Figure 9: Water Tender 109 emptying it’s 1,500 gallons of water during a building fire operation.

RESERVE FIREFIGHTING APPARATUS

The department maintains several reserve apparatus and ambulances. The reserve apparatus in

the department are ready reserve, meaning that they are generally fully stocked with standard

equipment and can be pressed into service at any time. The personnel can then simply switch

over to the reserve apparatus. When in service, the apparatus will have the radio identifier of the

apparatus it substituted. For example, if the frontline Ladder 25 is in maintenance and reserve

Ladder 225 is filling in, when a response comes in for Ladder 25, the reserve truck will be called

Ladder 25. A rare occurrence for the reserve apparatus to be pressed into service happens when

the department’s resources are strained due to an unusually high number of incidents, a large fire

occurs in the Township, a prolonged event in the Township, or preparation for a high risk

situation. In this case, recall personnel (from various shifts) will fully staff the apparatus and will

be stationed in pre-designated stations to achieve minimum response time. The department

currently owns six reserve apparatus: 3 pumpers, 1 aerial ladder, and 2 ambulances.

Engine 325

The department’s oldest pumper (Engine 325) is over 27-years of age and served 25-years in

front-line service. Engine 325, shown in Figure 10 shortly after being placed into service is in

poor to fair condition and mostly below standard, with many components approaching the end of

their service life or are at or nearing obsolescence [no vendor support or OEM parts available].

Many components of the apparatus exhibit significant deterioration, and condition and capacity

are of serious concern with strong risk of failure. At present, the pumper is not equipped and is

primarily used for annual fire hose service testing to minimize fire pump wear and tear on front-

line pumping apparatus. However, if required, the apparatus may be equipped with the

equipment inventory from a pumper being removed from service. The apparatus has exceeded



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Figure 10: Engine 325’s (Unit 204) 1993 E-One Hush pumper.

Engine 225

Engine 225 is over 26-years of age and served approximately 10-years of front-line service. The

apparatus is a “recycled” apparatus, as it was produced in 1993 using a new chassis and cab, and

the fire pump and body components from a 1967 pumper and 1975 Fire Trucks Incorporated

pumper from the department’s fleet. During the refurbishment process, the pump and body were

overhauled, placed on the chassis, and certified for front-line use. Engine 226, displayed in

Figure 11 is in good condition; some components show signs of general deterioration that require

attention. A few components exhibit significant deficiencies. In general, the apparatus is safe and

reliable, with crucial issues relative to required space capacity (i.e., hose inventory,

compartmentation, and interior cab space) and minimal risk. At present, Engine 225, also

referred to as the “training engine” serves as the primary pumper used during training evolutions

and as the secondary pumper for placement into front-line service. The apparatus has exceeded



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Figure 11: Engine 225’s (Unit 205)1993 E-One Sentry pumper.

Engine 226

Engine 226 is 26-years of age and has served in a reserve capacity since being acquired by the

department in July 2010. The apparatus was originally constructed for and served the City of

Cincinnati for approximately 16-years as a front-line and reserve pumper. Figures 12 and 13

show the apparatus at time of delivery at Station 25. The department acquired the pumper by

means of a municipal asset liquidation opportunity. While it has a high amount of mileage, the

apparatus is in fair to good condition; some components show signs of general deterioration that

require attention. A few components exhibit significant deficiencies. In general, the apparatus is

safe and reliable, with minimal capacity issues and minimal risk. At present, the apparatus serves

as the department’s primary reserve pumper. The apparatus has exceeded the recommended

NFPA service life as an emergency vehicle.

Figures 12 & 13: Engine 226’s acquisition from the City of Cincinnati in July 2010.


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Figure 14: Engine 226’s (Unit 209)1994 E-One Cyclone pumper following “in-house” enhancements by Fleet

Services.

Ladder 225

Ladder 225 is over 25½-years of age and has also served in a reserve capacity since being

acquired by the department in May 2009. The apparatus was originally constructed for and

served the City of Cincinnati for approximately 15-years as a front-line and reserve aerial ladder

apparatus. Figure 15 displays the apparatus at the City of Cincinnati Municipal Garage before its

departure to Colerain Township. The department acquired the apparatus out of a significant need

for a reserve aerial ladder and also by means of a municipal asset liquidation opportunity. The

apparatus is in fair to good condition; some components show signs of general deterioration that

require attention; its powertrain components are nearing obsolescence (no vendor support or

OEM parts available). In general, the apparatus is safe and reliable, with crucial issues relative to

required space capacity (i.e., compartmentation and interior cab space) and minimal risk. At

present, Ladder 225, is the only reserve aerial ladder apparatus and functions as the primary

aerial ladder apparatus during training evolutions. The apparatus has exceeded the recommended

NFPA service life as an emergency vehicle.


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Figure 15: Ladder 225 prior to acquisition from the City of Cincinnati in 2009.

Figure 16: Ladder 225's (Unit 212) 1994 E-One Cyclone HM110 aerial ladder apparatus following “in-house”

enhancements by Fleet Services.


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Table 3: Fire apparatus inventory by categorized age and physical condition.

UNIT

NO .

RADIO

IDENTIFIERASSIGNMENT TYPE YEAR

MANUFACTURER &

MO DEL

MANUFACTURE

DATEAGE

302Water Tender

109Station 109 Tanker 1990 International / Walker 2-Nov-1989 30.5

303Water Tender

103Station 103 Tanker 1990 International / Walker 2-Nov-1989 30.5

204 Engine 325 Reserve Pumper 1993 E-One Hush 6-Mar-1993 27.2

205 Engine 225 Reserve Pumper 1993 E-One Sentry 9-Dec-1993 26.4

209 Engine 226 Reserve Pumper 1994 E-One Cyclone 18-May-1994 26.0

212 Ladder 225 Reserve Aerial Ladder 1994 E-One Cyclone HM110 15-Sep-1994 25.6

201 Engine 102 Station 102 Pumper 2002 E-One Typhoon 28-Mar-2002 18.1



211 Rescue 26 Station 26 Rescue 2002 Freightliner E-One 15-Oct-2002 17.5

207 Engine 26 Station 26 Pumper 2015 Rosenbauer Commander 17-Jul-2015 4.8

206 Engine 25 Station 25 Pumper 2016 Rosenbauer Commander 18-Apr-2017 3.0

202 Ladder 25 Station 25 Aerial Ladder 2018 E-One Quest HP100 1-Jul-2018 1.8


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Table 4: Fire apparatus inventory categorized by mileage.

PARAMEDIC AMBULANCES

The department has provided paramedic or advanced life support transport services since 1989.

The department operates six front-line paramedic ambulances, also known as medic units. These

units typically operate from their assigned fire stations and primarily cover a designated area

within the community. However, due to the workload, medic units are frequently dispatched to

incidents outside their area. These ambulances are supplied with state-of-the-art equipment, and

coupled with our highly trained personnel, are an emergency room on wheels – capable of

handling a variety of life saving procedures. Over, the past five-years, emergency medical related

incidents accounted for 40,145 of the department’s 48,672 total request for service. This 79%

emergency medical service to 21% fire and service call response ratio is typical for fire

departments that provide both fire and emergency medical responses.

VEHICLE

NO .

RADIO

IDENTIFIERASSIGNMENT TYPE YEAR MANUFACTURER & MO DEL

MANUFACTURE

DATEMILEAGE

209 Engine 225 Reserve Pumper 1994 E-One Cyclone 18-May-1994 187,637

203 Engine 103 Station 103 Pumper 2002 E-One Typhoon 28-Mar-2002 146,580


205 Engine 226 Reserve Pumper 1993 E-One Sentry 9-Dec-1993 123,791


204 Engine 325 Reserve Pumper 1993 E-One Hush 6-Mar-1993 112,531

212 Ladder 225 Reserve Aerial Ladder 1994 E-One Cyclone HM110 15-Sep-1994 79,085

211 Rescue 26 Station 26 Rescue 2002 Freightliner E-One 15-Oct-2002 59,600

207 Engine 26 Station 26 Pumper 2015 Rosenbauer Commander 17-Jul-2015 45,979

302Water Tender

109Station 109 Tanker 1990 International / Walker 2-Nov-1989 39,759

303Water Tender

103Station 103 Tanker 1990 International / Walker 2-Nov-1989 37,514

206 Engine 25 Station 25 Pumper 2016 Rosenbauer Commander 18-Apr-2017 33,612

202 Ladder 25 Station 25 Aerial Ladder 2018 E-One Quest HP100 1-Jul-2018 8,703


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Figure 17: Medic 102’s (Unit 406) 2013 Ford / Braun Chief XL paramedic ambulance.

In 2006, the department purchased five ambulances manufactured by the Braun Custom

Ambulances of Van Wert, Ohio to replace all 1997 Horton ambulances. Subsequently, three

additional ambulances were added to the fleet as the department’s emergency medical services

expanded. Currently, the department replaces its ambulances using a seven-year “remount –

refurbishment” program. The program, developed by Mike Adler, Fleet Manager, entails a

seven-year replacement cycle, whereas, the vehicle’s chassis is replaced every seven years and

the rear “patient” module or “box” is removed from the chassis and refurbished at the original

manufacturer’s facility. During this process, the new chassis is prepared to receive the module,

and the exterior and interior features of the module are completely refurbished and upgraded to

the latest industry standards. Evidence of the process is shown in Figures 18 thru 21. The

replacement cycle of the patient body is 21 years.

Figure 18: Removal of the patient module during the re-chassis and refurbishment process.


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Figure 19: Patient module exterior repaired and prepared for new paint.

Figure 20: Patient module interior repairs and upgrades including flooring replacement.


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Figure 21: Refurbished patient module installed onto the new vehicle chassis.

Each ambulance unit is routinely rotated through Fleet Services for preventative maintenance

and repairs. During the rotation process the reserve units are placed into front-line service. By

means of aggressively maintaining the vehicles “in-house” coupled with a purchased

manufacturer’s 7-year/150,000 extended warranty, the overall maintenance cost of each unit is

much less costly. The program has allowed the department to remount the same module multiple

times, saving money and maximizing the use of the existing unit each time. It’s estimated that

the “remount – refurbishment” program can save the department up to 50% of the cost each time

a vehicle is remounted and refurbished versus the purchasing of a brand-new vehicle.

Reserve Ambulances

Unit 416 is 7-years old and 406 is over 6½-years old. Both units are in fair to good condition;

some components show signs of general deterioration that require attention. In general, both

ambulances are safe, reliable, with minimal capacity issues, and minimal risk. Both ambulances

are approaching the timeframe for recommended re-chassis and refurbishment.


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Table 5: Paramedic ambulance inventory by categorized age and physical condition.

Table 6: Paramedic ambulance inventory categorized by mileage.

STAFF AND UTILITY VEHICLES

The department’s administration and support services and large service area includes many

unique occupancies and a variety of terrain. Some incidents require the use of smaller specialty

vehicle in lieu of an engine or truck. The department’s diverse collection of response vehicles

stands ready to provide its services throughout the Township at a moment’s notice.

District 25 serves as the Battalion Chief’s or shift commander’s vehicle is shown in Figure 22.

This unit is a 2016 Ford F150 with a custom command interior crafted by the department Fleet

Services, and is designed to serve as the Command Post at major incidents. In addition, the

vehicle is equipped with incident management and command materials, firefighter accountability

provisions, medical supplies, extra personal protective equipment, carries a wide array of

reference materials as well as pre-plans for high-hazard occupancies, and a mobile data

computer.

UNIT

NO .

RADIO


MANUFACTURER &

MO DEL

MANUFACTURE

DATEAGE

416 Medic 325 Reserve Ambulance 2013 Ford / Braun Chief XL 25-Apr-2013 7.0

406 Medic 102 Reserve Ambulance 2014 Ford / Braun Chief XL 11-Oct-2013 6.6

413 Medic 109 Station 109 Ambulance 2014 Ford / Braun Chief XL 12-Jun-2014 5.9

404 Medic 226 Station 26 Ambulance 2015 Ford / Braun Chief XL 6-Apr-2015 5.1

401 Medic 225 Station 25 Ambulance 2016 Ford / Braun Chief XL 28-Jul-2015 4.8

411 Medic 103 Station 103 Ambulance 2016 Ford / Braun Chief XL 12-May-2016 4.0

400 Medic 25 Station 25 Ambulance 2017 Ford / Braun Chief XL 22-Mar-2017 3.1

402 Medic 26 Station 26 Ambulance 2019 Ford / Braun Chief XL 1-Jun-2019 0.9

UNIT

NO .

RADIO


MANUFACTURER &

MO DEL

MANUFACTURE

DATEMILEAGE

416 Medic 325 Reserve Ambulance 2013 Ford / Braun Chief XL 25-Apr-2013 112,380

413 Medic 109 Station 109 Ambulance 2014 Ford / Braun Chief XL 12-Jun-2014 94,324

404 Medic 226 Station 26 Ambulance 2015 Ford / Braun Chief XL 6-Apr-2015 81,643

401 Medic 225 Station 25 Ambulance 2016 Ford / Braun Chief XL 28-Jul-2015 81,154

406 Medic 102 Reserve Ambulance 2014 Ford / Braun Chief XL 11-Oct-2013 67,754

400 Medic 25 Station 25 Ambulance 2017 Ford / Braun Chief XL 22-Mar-2017 47,318

411 Medic 103 Station 103 Ambulance 2016 Ford / Braun Chief XL 12-May-2016 39,359

402 Medic 26 Station 26 Ambulance 2019 Ford / Braun Chief XL 1-Jun-2019 9,896


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Figure 22: The department’s 2016 Ford F-150 shift commander’s and mobile command post vehicle assigned to

District 25.

The department operates several staff and utility vehicles for transporting personnel to conduct

the department’s daily business and equipment between fire stations and incident scenes. The

majority of the utilities are equipped for towing. Shown in Figure 23 is Unit 106 is a Ford F-250

long bed pick-up truck assigned to Station 25. Each fire station is assigned a vehicle that is

utilized by station personnel to move personnel from location to location as needed to meet the

staffing and logistical needs of the department. These assigned vehicles can also be utilized to

transport gear and equipment for emergency incidents as needed.

The fire chief, assistant chiefs, and fleet services manager are assigned staff vehicles since all are

“on call” 24-hours a day, seven days a week. Other staff and utility vehicles are housed at the fire

administrative facility for use by divisional managers (i.e., Emergency Medical Service, Training

and Education, and Community Risk Reduction) and fire inspectors during normal business

hours. These vehicles may be used for conducting approved department business after normal

business hours, driving out of town for fire department related training, or responding to

emergency incidents. The vehicles used by the fire inspectors serve a dual-purpose, as the

department’s fire inspectors also function as fire investigators. The vehicles assigned provide the

ability to carry resources to conduct fire and life safety inspections, fire scene investigations, as

well as store their personal protection equipment.


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Figure 23: Car 2576 (Unit 106) 2018 Ford F-250 pick-up used as a department utility vehicle.

As a practice, the department has routinely re-purposed or reassigned vehicles that were acquired

new for a specific assignment to further the service time of the vehicle. Unit 111 shown in Figure

25 and Unit 112, both 1998 Ford Crown Victoria staff vehicles originally were assigned to the

fire chief and deputy, and have since saw service assigned to the Community Risk Reduction

Division for the fire inspectors and the fire stations for utility use. Both assets are in poor

condition and mostly below standard, with many components approaching the end of their

service life. Significant portions of the assets exhibit significant deterioration. Condition and

capacity are of serious concern with strong risk of failure. Three 2001 Dodge Durango small

sport utility vehicles (SUV) as displayed in Figure 26 given unit identifiers 105, 408, and 409

Figure 24: Car 2509 (Unit 116) and Car 2563 (Unit 117) 2019 Ford F-250 pick-up vehicles utilized in community risk

reduction and fire investigations.


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began service in the department assigned to the shift commander and two assistant fire chiefs.

Eventually, all three of these vehicles were reassigned to the Community Risk Reduction

Division and fire stations for use as utility vehicles. These assets too are in poor condition and

mostly below standard, with many components approaching the end of their service life.

Significant portions of the assets exhibit significant deterioration. Condition and capacity are of

serious concern with strong risk of failure.

Figure 25: One of two 1998 Ford Crown Victoria assets utilized as staff or utility vehicles.

Figure 26: One of three 2001 Dodge Durango SUV type assets utilized as staff or utility vehicles.


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Table 7: Staff and utility vehicle inventory by categorized age and physical condition.

UNIT

NO .

RADIO


MANUFACTURE

DATEAGE

111 Fleet Utility 1998 Ford Crown Victoria 29-Jul-1998 21.8

112 Car 2572 Station 102 Utility 1998 Ford Crown Victoria 29-Jul-1998 21.8

105 Car 2573 Station 103 Utility 2001 Dodge Durango 9-May-2001 19.0

408 Fleet Utility 2001 Dodge Durango 9-May-2001 19.0

409 Car 2579 Station 109 Utility 2001 Dodge Durango 9-May-2001 19.0

118 Car 2504 Division Chief Staff 2008 Ford Expedition 24-Jun-2008 11.8

414 Car 2511 EMS Staff 2008 Ford / Expedition XL 24-Jun-2008 11.8

415 Car 2576 Station 26 Utility 2008 Ford / Expedition XL 24-Jun-2008 11.8

119 Car 2564Community Risk

ReductionStaff 2008 Ford Expedition 14-Jul-2008 11.8

115 Car 2542 Fleet Service 2009 Ford F350 SD 23-Apr-2009 11.0

109 Car 2501 Fire Chief Staff 2012 Chevrolet Tahoe 28-Oct-2011 8.5

110 Car 2503 Asst. Chief Staff 2012 Chevrolet Tahoe 28-Oct-2011 8.5

104 Car 2502 Asst. Chief Staff 2012 Chevrolet Tahoe 29-Oct-2011 8.5

102 District 25 Station 25 Command 2016 Ford F150 15-Jun-2016 3.9

106 Car 2575 Station 25 Utility 2018 Ford F250 10-Apr-2018 2.1

108 Car 2510 Training Div. Staff & Utility 2018 Ford F250 10-Apr-2018 2.1

101 Car 2541 Fleet Staff 2018 Ford Explorer 13-Apr-2018 2.0


ReductionStaff 2019 Ford F150 7-May-2019 1.0


ReductionStaff 2019 Ford F150 7-May-2019 1.0


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Table 8: Staff and utility vehicle inventory categorized by mileage.

The Colerain Township Department of Fire and EMS is a highly skilled and progressive

organization that has made exceptional progress in dealing with a growing service population.

The personnel of the department are truly interested in serving the Township to the best of their

abilities and it has been readily apparent they have a unified goal of achieving continued

excellence in service delivery. As service demands increase and the fire department is required to

provide expanded services, there will be a need for modern and reliable apparatus and vehicles to

provide efficient and effective emergency services.

UNIT

NO .

RADIO


MANUFACTURE

DATEMILEAGE

115 Car 2542 Fleet Service 2009 Ford F350 SD 23-Apr-2009 145,121

105 Car 2573 Station 103 Utility 2010 Dodge Durango 9-May-2002 127,881

408 Fleet Utility 2011 Dodge Durango 9-May-2001 125,695

112 Car 2572 Station 102 Utility 2012 Ford Crown Victoria 29-Jul-1998 116,310

111 Fleet Utility 2013 Ford Crown Victoria 29-Jul-1998 106,036


ReductionStaff 2014 Ford Expedition 14-Jul-2008 102,190

409 Car 2579 Station 109 Utility 2015 Dodge Durango 9-May-2001 100,078

414 Car 2511 EMS Staff 2016 Ford / Expedition XL 24-Jun-2008 91,733

118 Car 2504 Division Chief Staff 2017 Ford Expedition 24-Jun-2008 85,200

104 Car 2502 Asst. Chief Staff 2018 Chevrolet Tahoe 29-Oct-2011 82,455

109 Car 2501 Fire Chief Staff 2019 Chevrolet Tahoe 28-Oct-2011 76,723

110 Car 2503 Asst. Chief Staff 2020 Chevrolet Tahoe 28-Oct-2011 71,717

415 Car 2576 Station 26 Utility 2021 Ford / Expedition XL 24-Jun-2008 67,149

102 District 25 Station 25 Command 2022 Ford F150 15-Jun-2016 45,201

101 Car 2541 Fleet Staff 2023 Ford Explorer 13-Apr-2018 22,817

108 Car 2510 Training Div. Staff / Utility 2024 Ford F250 10-Apr-2018 6,045

106 Car 2575 Station 25 Utility 2025 Ford F250 10-Apr-2018 5,448


ReductionStaff 2026 Ford F150 7-May-2019 3,398


ReductionStaff 2027 Ford F150 7-May-2019 2,801


May 2020

APPENDIX A

25


May 2020

APPENDIX A

26

UNIT

NO .

RADIO


MANUFACTURE

DATEAGE MILEAGE

406 Medic 102 Reserve Ambulance 2014 Ford / Braun Chief XL 11-Oct-2013 6.6 67,754

408 Fleet Utility 2001 Dodge Durango 9-May-2001 19.0 125,695

409 Car 2579 Station 109 Utility 2001 Dodge Durango 9-May-2001 19.0 100,078

411 Medic 103 Station 103 Ambulance 2016 Ford / Braun Chief XL 12-May-2016 4.0 39,359

413 Medic 109 Station 109 Ambulance 2014 Ford / Braun Chief XL 12-Jun-2014 6.0 94,324

414 Car 2511 EMS Staff 2008 Ford / Expedition XL 24-Jun-2008 11.9 91,733

415 Car 2576 Station 26 Utility 2008 Ford / Expedition XL 24-Jun-2008 11.9 67,149

416 Medic 325 Reserve Ambulance 2013 Ford / Braun Chief XL 25-Apr-2013 7.1 112,380

501 Boat 26 Station 26 Boat Motor 2013 Honda / BF50-DLRTA N/A

502 Boat 109 Station 109 Boat Motor 2016 Honda / BF30-DLRTA N/A

505 Fleet Utility Gator 2002 John Deere Gator N/A

506 Fleet Utility Bobcat 2000 Bobcat 773 7-Mar-2000 N/A

510 Support 103 Station 103Generator &

Light Unit2006 Magnum MLT5080MMH 10-Jan-2007 13.4 N/A

511 Support 102 Station 102 Trailer 2005 Haulin HALS8520TA2 13-May-2005 15.0 N/A

April 30, 2020

apparatus & vehicle fleet needs assessment report

Documents