WORK HEALTH AND SAFETY COMMITTEE MINUTES OF MEETING 

Minutes of meeting held at 8:00am 6th November, 2014 at the Berrigan Depot. 

Present:  Michelle Koopman, Karen Hanna, Kevin Dunn, Jeff Manks, Andy Reeves 

Apologies:  Nil 

Previous Minutes Moved K. Hanna seconded J. Manks that the minutes from the previous meeting, held on 11th September, 2014 be accepted.             MOTION ACCEPTED.  Matters arising:  Correction on Previous Minutes Previous minutes stated that a worker was involved in an incident where a desk collapsed due to the worker “standing on the desk”.  This was incorrectly minuted and should state that the worker was “leaning on the desk”.  Moved K. Dunn, seconded K. Hanna  that the previous minutes be altered to accurately reflect the details of the incident.              MOTION ACCEPTED.  Committee Vacancy We wish to thank Ian Docking for his involvement and commitment to work health and safety, and regretfully accept his resignation from the WHS Committee.  Anybody who would like to become a member of the WHS Committee is encouraged to apply.  Meetings are approximately 1 hour per month, in addition to periodic involvement in Workplace Inspections.  Traffic Counters – WHS issues Andy currently exploring radar traffic counters and the costs associated with them.  Radar counters are expected to eliminate issues with walking onto/working on roads during installation, which are the risks associated with the current counters.  Suggestions 

Speed sign installed; 

Mirror not installed; 

Lace up boots taken up by some staff with varied feedback; 

Flu shots not to proceed.  RAP RAP reviewed.  Items for discussion include: 

Hazardous substances addressed at Tocumwal – Need to follow up the current practice at Berrigan; 

Appendix "K"

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Appendix "K"

Berrigan Shire Council – Occupational Health and Safety Rectification Action Plan (RAP) Date of Issue: 06/11/14 1  Area Date Inspector/s Hazard/Non-Compliance Risk

Level Recommended Action Person

Responsible Proposed Completion Date

Actual Completion Date

Verification

Pools 25/10/11 MK/PG Hazardous substances not stored correctly.

Low Toc/Berrigan – bags of chemical powder stored in unlabelled bins – bins to be labelled. Completed in Tocumwal – Paul to follow up and advise re Berrigan

WSO

Barooga Water Treatment

23/10/12 MK Steps down to River Pump – covered in weeds and presents a severe trip hazard

High Steps to be replaced under capital works program. Tender process underway

EE TBA

Berrigan Depot 06/03/14 ID Evacuation procedures for Berrigan Depot not available

L Re-issue procedures and place in Smoko Room

ERM

Berrigan Depot 06/03/14 ID  Chainsaw equipment stored in shower

M

Berrigan Depot 06/03/14 ID  Outside areas of the Workshop are cluttered – poor housekeeping

M

Berrigan Depot 06/03/14 ID Boundary fenceline needs addressing:

- East side – low mesh and heavy vegetation;

- General barbed wire needs maintenance

M

Tocumwal Water; Barooga Water, Finley Water, Berrigan Water

18/06/14 AR Test and Tag out of date – date of last inspection 06/12

M Asset Maintenance Officer following up on status of all Test and Tag items.

AMO

Berrigan Water 18/06/14 AR Non-compliant ladder to Floc Tank and Filer

H

Barooga, Finley and Berrigan Libraries

06/08/14 JM Emergency Evacuation diagrams not available.

L Reissue procedures and plans where found to be missing.

ERM

Pound 22/07/14 MK Open drain in the dog sheds is a trip hazard

H Place removable cover over the pit hole

DM

Ranger 22/07/14 MK Euthanasia procedures need to be reviewed. Current practice results in

M Review the procedures: If euthanizing

on site, then

DM

Appendix "K"

Berrigan Shire Council – Occupational Health and Safety Rectification Action Plan (RAP) Date of Issue: 06/11/14 2  Area Date Inspector/s Hazard/Non-Compliance Risk

Level Recommended Action Person

Responsible Proposed Completion Date

Actual Completion Date

Verification

manual handling issues, and on site practice results in reputational issues.

screens to be used;

Large animals must be euthanized on site;

If euthanizing on site, defined procedures on how animals will be restrained must be developed;

Small animals can be euthanized at the pound.

Office 30/09/14 JM Trip hazard exists where filing cupboards are stored in walkway to Works Room.

L Relocate filing cupboards

DCS/AMO Completed

Office 30/09/14 JM Light switch in Works Room sparking.

H Replace immediately AMO Completed

Office 30/09/14 JM Emergency Evacuation Plans out of date and do not reflect current office design

L Reissue plans. New Survey drawings to be developed.

ERM/

Office 30/09/14 JM No SDS available for ink cartridge toner.

L Arrange for SDS to be delivered with toner orders.

AO

Shaded areas include items requiring immediate action, or advice on progression.

Appendix "K"