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7APPENDIXES
REFERENCES
182 Australian Electoral Commission Annual Report 2012–13
7Appendixes
Appendix A: ResourcesThis appendix provides details of the AEC’s resources and expenses in 2012–13, as required by the Joint Committee of Public Accounts and Audit Requirements for annual reports for departments, executive agencies and FMA Act bodies.
The tables in this appendix correspond to tables in the Portfolio Budget Statements for 2012–13, namely:
■ the Agency Resource Statement, which provides information about the various funding sources that the AEC was able to draw on during the year (Table 20)
■ the Expenses by Outcome table showing the detail of Budget appropriations and total resourcing for Outcome 1 (Table 21).
Table 20: Agency resource statement 2012–13
Actual appropriation
for 2012–13 $’000
(a)
Payments made
2012–13 $’000
(b)
Balance remaining 2012–13
$’000 (a – b)
Ordinary annual services 1
Prior Year Departmental appropriation 2 875 – 2 875
Departmental appropriation 2 112 091 111 308 783
Section 31 relevant agency receipts 21 997 21 997 –
Total 136 963 133 305 3 658
Total ordinary annual services A 136 963 133 305
Other services 3
Departmental non‑operating
Equity injections 270 3 197 (2 927)
Total 270 3 197 (2 927)
Total other services B 270 3 197
Total Available Annual Appropriations and payments 137 233 136 502
Special appropriations
Special appropriations limited by criteria/entitlement
Commonwealth Electoral Act 1918 (A) –
Special appropriations limited by amount
Commonwealth Electoral Act 1918 (D) 9 000
Total special appropriations C 9 000
Special accounts 4
Section 7: Appendixes Appendix A 183
Actual appropriation
for 2012–13 $’000
(a)
Payments made
2012–13 $’000
(b)
Balance remaining 2012–13
$’000 (a – b)
Opening balance –
Non‑appropriation receipts to Special Accounts –
Payments made –
Total Special Account D –
Total resourcing (A + B + C + D) 137 233 145 502
Total net resourcing for agency 137 233 145 502
Average staffing level
2011–12 2012–13
844 894
1. Appropriation Bill (No. 1) 2012–13 and Appropriation Bill (No. 3) 2012–13. Also includes Prior Year departmental appropriation and s.31 relevant agency receipts.
2. Includes an amount of $10.629m in 2012–13 for the Department Capital Budget. For accounting purposes this amount has been designated as ‘contributions by owners’.
3. Appropriation Bill (No. 2) 2012–13 and Appropriation Bill (No.4) 2012–13. 4. Does not include ‘Special Public Money’ held in accounts like Other Trust Monies accounts (OTM), Services for other
government and Non‑agency Bodies accounts (SOG), or Services for Other Entities and Trust Moneys Special accounts (SOETM).
184 Australian Electoral Commission Annual Report 2012–13
7Table 21: Expenses and resources for Outcome 1Outcome 1: Maintain an impartial and independent electoral system for eligible voters through active electoral roll management, efficient delivery of polling services and targeted education and public awareness programs.
Budget1 2012–13
$’000 (a)
Actual expenses 2012–13
$’000 (b)
Variation $’000 (a–b)
Program 1.1: Electoral roll management
Departmental expenses
Departmental appropriation 2 49 971 47 596 2 375
Special appropriations 9 000 9 000 –
Expenses not requiring appropriation in the Budget year 3 755 3 862 (107)
Total for Program 1.1 62 726 60 458 2 268
Program 1.2: Election management and support services
Administered expenses
Special Appropriations – – –
Departmental expenses
Departmental appropriation 2 54 979 52 070 2 909
Expenses not requiring appropriation in the Budget year 3 257 3 354 (97)
Total for Program 1.2 58 236 55 424 2 812
Program 1.3: Education and communication
Departmental expenses
Departmental appropriation 2 18 504 18 049 455
Expenses not requiring appropriation in the Budget year 1 168 1 187 (19)
Total for Program 1.3 19 672 19 236 436
Outcome 1 totals by appropriation type
Administered Expenses
Special Appropriations – – –
Departmental expenses
Departmental appropriation 2 123 454 117 715 5 739
Special appropriations 9 000 9 000 –
Expenses not requiring appropriation in the Budget year 8 180 8 403 (223)
Total expenses for Outcome 1 140 634 135 118 5 516
1. Full‑year budget, including any subsequent adjustment made to the 2012–13 Budget.2. Departmental Appropriation combines ‘Ordinary annual services (Appropriation Bill No. 1)’ and ‘Revenue from
independent sources (s 31)’.
Section 7: Appendixes Appendix B 185
Appendix B: Electoral roll information for members of parliament and senatorsTable 22: Provision of electoral roll information July 2012–June 2013
Recipient PositionRoll data provided Date provided
The Hon Kate Ellis MP Member for Adelaide Adelaide July 2012–June 2013
Mr Daryl Melham MP Member for Banks Banks July 2012–June 2013
The Hon Robert McClelland MP Member for Barton Barton July 2012–June 2013
Mr Geoff Lyons MP Member for Bass Bass July–Oct 2012
The Hon Martin Ferguson AM, MP
Member for Batman Batman July–Oct 2012
Mr Steve Gibbons MP Member for Bendigo Bendigo, Wannon
July 2012–June 2013
Mr John Alexander OAM, MP Member for Bennelong Bennelong July–Oct 2012
The Hon Jason Clare MP Member for Blaxland Blaxland July 2012–June 2013
Mr Ross Vasta MP Member for Bonner Bonner July–Nov 2012
The Hon Sid Sidebottom MP Member for Braddon Braddon July–Nov 2012
Mr Paul Fletcher MP Member for Bradfield Bradfield July–Oct 2012
The Hon Gary Gray AO, MP Member for Brand Brand July 2012–June 2013
The Hon Teresa Gambaro MP Member for Brisbane Brisbane July 2012–June 2013
The Hon Alan Griffin MP Member for Bruce Bruce July 2012–June 2013
Ms Maria Vamvakinou MP Member for Calwell Calwell, McEwen July 2012–June 2013
Mr Don Randall MP Member for Canning Canning March–June 2013
Mr Ed Husic MP Member for Chifley Chifley July 2012–June 2013
Ms Anna Burke MP Member for Chisholm Chisholm, Bruce, Kooyong
July 2012–June 2013
Mr Darren Cheeseman MP Member for Corangamite
Corangamite July 2012–June 2013
The Hon Richard Marles MP Member for Corio Corio July 2012–June 2013
Mr Luke Hartsuyker MP Member for Cowper Cowper July–Oct 2012
The Hon Julie Bishop MP Member for Curtin Curtin July 2012–June 2013
Mr George Christensen MP Member for Dawson Dawson July–Oct 2012
Mr Mike Symon MP Member for Deakin Deakin, Chisholm July 2012–June 2013
Mr Andrew Wilkie MP Member for Denison Denison July 2012–June 2013
Mr Craig Thomson MP Member for Dobell Dobell July 2012–June 2013
The Hon Dr Mike Kelly AM, MP Member for Eden‑Monaro
Eden‑Monaro July 2012–June 2013
The Hon Peter Slipper MP Member for Fisher Fisher July 2012–June 2013
The Hon Greg Hunt MP Member for Flinders Flinders July–Oct 2012
The Hon Julie Collins MP Member for Franklin Franklin July 2012–June 2013
Dr Andrew Leigh MP Member for Fraser Fraser July 2012–June 2013
186 Australian Electoral Commission Annual Report 2012–13
7Recipient Position
Roll data provided Date provided
The Hon Nicola Roxon MP Member for Gellibrand Gellibrand, Lalor, Maribyrnong
July–Nov 2012
The Hon Andrew Robb AO, MP Member for Goldstein Goldstein July–Sept 2012
The Hon Anthony Albanese MP Member for Grayndler Grayndler July 2012–June 2013
Ms Michelle Rowland MP Member for Greenway Greenway July 2012–June 2013
The Hon Kevin Rudd MP Member for Griffith Griffith July–Nov 2012
The Hon Ian Macfarlane MP Member for Groom Groom July 2012–June 2013
Mr Ken Wyatt AM, MP Member for Hasluck Hasluck July–Nov 2012
Ms Kelly O’Dwyer MP Member for Higgins Higgins July 2012–June 2013
Mr Steve Georganas MP Member for Hindmarsh Hindmarsh July 2012–June 2013
The Hon Anthony Byrne AM, MP Member for Holt Holt July 2012–June 2013
The Hon Simon Crean MP Member for Hotham Hotham July 2012–June 2013
Mr Craig Kelly MP Member for Hughes Hughes July–Sept 2012
The Hon Joel Fitzgibbon MP Member for Hunter Hunter July 2012–June 2013
The Hon Mark Dreyfus QC, MP Member for Isaacs Isaacs, Dunkley, Hotham
July 2012–June 2013
The Hon Jenny Macklin MP Member for Jagajaga Jagajaga July 2012–June 2013
The Hon Bob Katter MP Member for Kennedy Kennedy (2) July 2012–June 2013
The Hon Peter Garret AM, MP Member for Kingsford Smith
Kingsford Smith July 2012–June 2013
Ms Amanda Rishworth MP Member for Kingston Kingston, Mayo July 2012–June 2013
Ms Laura Smyth MP Member for La Trobe La Trobe, Aston, McMillan
July 2012–Dec 2012
The Hon Julia Gillard MP Member for Lalor Lalor July 2012–June 2013
The Hon Warren Entsch MP Member for Leichhardt Leichhardt July–Sept 2012
The Hon Wayne Swan MP Member for Lilley Lilley July 2012–June 2013
The Hon David Bradbury MP Member for Lindsay Lindsay July 2012–June 2013
The Hon Warren Snowdon MP Member for Lingiari Lingiari July–Dec 2012
Mr Wyatt Roy MP Member for Longman Longman July 2012–June 2013
Mr Rob Oakeshott MP Member for Lyne Lyne July 2012–June 2013
Mr Russell Matheson MP Member for Macarthur Macarthur July 2012–June 2013
Mrs Louise Markus MP Member for Macquarie Macquarie July–Oct 2012
Mr Tony Zappia MP Member for Makin Makin July 2012–June 2013
Mr John Forrest MP Member for Mallee Mallee July 2012–June 2013
The Hon Bill Shorten MP Member for Maribyrnong Maribyrnong, Calwell, Gellibrand
July 2012–June 2013
Mr Jamie Briggs MP Member for Mayo Mayo, Boothby, Wakefield
July 2012–June 2013
Section 7: Appendixes Appendix B 187
Recipient PositionRoll data provided Date provided
Mr Rob Mitchell MP Member for McEwen McEwen, Bendigo, Casey, Indi, Jagajaga, Scullin
July 2012–Feb 2013
The Hon Chris Bowen MP Member for McMahon McMahon July 2012–June 2013
Mr Adam Bandt MP Member for Melbourne Melbourne, Batman, Wills
July 2012–June 2013
Mr Michael Danby MP Member for Melbourne Ports
Melbourne Ports, Goldstein
July 2012–June 2013
The Hon Kevin Andrews MP Member for Menzies Menzies July–Oct 2012
Mr Alex Hawke MP Member for Mitchell Mitchell July 2012–June 2013
Mr Tony Windsor MP Member for New England
New England July 2012–June 2013
Ms Sharon Grierson MP Member for Newcastle Newcastle July 2012–June 2013
Mr Tony Crook MP Member for O’Connor O’Connor (2) July 2012–June 2013
The Hon Bernie Ripoll MP Member for Oxley Oxley July 2012–June 2013
Ms Janelle Saffin MP Member for Page Page July 2012–June 2013
Ms Julie Owens MP Member for Parramatta Parramatta July–Nov 2012
The Hon Stephen Smith MP Member for Perth Perth July–Nov 2012
Mrs Yvette D’Ath MP Member for Petrie Petrie July 2012–June 2013
The Hon Mark Butler MP Member for Port Adelaide
Port Adelaide, Wakefield, Makin, Hindmarsh
July 2012–June 2013
The Hon Dr Craig Emerson MP Member for Rankin Rankin July 2012–June 2013
The Hon Justine Elliot MP Member for Richmond Richmond July–Oct 2012
Ms Deborah O’Neill MP Member for Robertson Robertson July–Nov 2012
Mrs Jane Prentice MP Member for Ryan Ryan July 2012–June 2013
Mr Harry Jenkins MP Member for Scullin Scullin July 2012–June 2013
Ms Jill Hall MP Member for Shortland Shortland July 2012–June 2013
The Hon Tanya Plibersek MP Member for Sydney Sydney July 2012–June 2013
Dr Dennis Jensen MP Member for Tangney Tangney July 2012–June 2013
Mr Nick Champion MP Member for Wakefield Wakefield, Port Adelaide
July 2012–June 2013
The Hon Tony Burke MP Member for Watson Watson July 2012–June 2013
The Hon Malcolm Turnbull MP Member for Wentworth Wentworth July–Nov 2012
The Hon Warren Truss MP Member for Wide Bay Wide Bay July–Nov 2012
Mr Kelvin Thomson MP Member for Wills Wills, Maribyrnong
July 2012–June 2013
Mr Scott Buchholz MP Member for Wright Wright July–Sept 2012
Senator the Hon John Faulkner Senator for NSW NSW July–Sept 2012
Senator Concetta Fierravanti‑Wells
Senator for NSW NSW July 2012–June 2013
188 Australian Electoral Commission Annual Report 2012–13
7Recipient Position
Roll data provided Date provided
Senator the Hon Bill Heffernan Senator for NSW NSW July 2012–June 2013
Senator Marise Payne Senator for NSW NSW July 2012–June 2013
Senator Lee Rhiannon Senator for NSW NSW April–June 2013
Senator the Hon Ursula Stephens
Senator for NSW NSW July 2012–June 2013
Senator Matt Thistlethwaite Senator for NSW NSW July–Sept 2012
Senator John Williams Senator for NSW NSW July 2012–June 2013
Senator the Hon Kim Carr Senator for Vic. Vic. July 2012–June 2013
Senator Richard Di Natale Senator for Vic. Vic. July 2012–June 2013
Senator the Hon David Feeney Senator for Vic. Vic. July–Sept 2012
Senator the Hon Mitch Fifield Senator for Vic. Vic. July 2012–June 2013
Senator Helen Kroger Senator for Vic. Vic. July 2012–June 2013
Senator John Madigan Senator for Vic. Vic. July 2012–June 2013
Senator Gavin Marshall Senator for Vic. Vic. July 2012–June 2013
Senator Bridget McKenzie Senator for Vic. Vic. July–Sept 2012
Senator the Hon Michael Ronaldson
Senator for Vic. Vic. July 2012–June 2013
Senator Scott Ryan Senator for Vic. Vic. July 2012–June 2013
Senator Sue Boyce Senator for Qld Qld July 2012–June 2013
Senator the Hon George Brandis SC
Senator for Qld Qld July 2012–June 2013
Senator Mark Furner Senator for Qld Qld July 2012–June 2013
Senator the Hon John Hogg Senator for Qld Qld July 2012–June 2013
Senator the Hon Joe Ludwig Senator for Qld Qld July–Dec 2012
Senator the Hon Ian Macdonald Senator for Qld Qld July 2012–June 2013
Senator the Hon Jan McLucas Senator for Qld Qld July–Sept 2012
Senator Claire Moore Senator for Qld Qld July 2012–June 2013
Senator Larissa Waters Senator for Qld Qld July 2012–June 2013
Senator Chris Back Senator for WA WA July 2012–June 2013
Senator Mark Bishop Senator for WA WA July 2012–June 2013
Senator Michaelia Cash Senator for WA WA July 2012–June 2013
Senator Mathias Cormann Senator for WA WA July 2012–June 2013
Senator Alan Eggleston Senator for WA WA July 2012–June 2013
Senator the Hon David Johnston
Senator for WA WA July 2012–June 2013
Senator Scott Ludlam Senator for WA WA Jan–June 2013
Senator Louise Pratt Senator for WA WA July 2012–June 2013
Senator Rachel Siewart Senator for WA WA July 2012–June 2013
Senator Dean Smith Senator for WA WA Aug 2012–June 2013
Senator Glenn Sterle Senator for WA WA July 2012–June 2013
Section 7: Appendixes Appendix B 189
Recipient PositionRoll data provided Date provided
Senator Cory Bernardi Senator for SA SA July 2012–June 2013
Senator Simon Birmingham Senator for SA SA July 2012–June 2013
Senator Sean Edwards Senator for SA SA July 2012–June 2013
Senator the Hon Don Farrell Senator for SA SA July 2012–June 2013
Senator David Fawcett Senator for SA SA July 2012–June 2013
Senator Alex Gallacher Senator for SA SA July 2012–June 2013
Senator Sarah Hanson‑Young Senator for SA SA July 2012–June 2013
Senator Anne McEwen Senator for SA SA July 2012–June 2013
Senator the Hon Penny Wong Senator for SA SA July 2012–June 2013
Senator Penny Wright Senator for SA SA July 2012–June 2013
Senator Nick Xenophon Senator for SA SA July 2012–June 2013
Senator the Hon Eric Abetz Senator for Tas. Tas. July 2012–June 2013
Senator Bob Brown Senator for Tas. Tas. July–Aug 2012
Senator David Bushby Senator for Tas. Tas. July 2012–June 2013
Senator the Hon Richard Colbeck
Senator for Tas. Tas. July 2012–June 2013
Senator Christine Milne Senator for Tas. Tas. July 2012–June 2013
Senator Stephen Parry Senator for Tas. Tas. July 2012–June 2013
Senator Helen Polley Senator for Tas. Tas. July 2012–June 2013
Senator the Hon Lisa Singh Senator for Tas. Tas. July–Sept 2012
Senator Anne Urquhart Senator for Tas. Tas. July–Oct 2012
Senator Peter Whish‑Wilson Senator for Tas. Tas. Jan–June 2013
Senator the Hon Kate Lundy Senator for ACT ACT July 2012–Jan 2013
Senator Trish Crossin Senator for NT NT July 2012–June 2013
The AEC supplied electoral roll information to each recipient for each month in the period indicated in this table.
190 Australian Electoral Commission Annual Report 2012–13
7Appendix C: Recipients of roll informationTable 23: Electoral roll information supplied to registered political parties 2012–13
Registered political party Roll data provided Date provided
Australian Greens National July 2012–June 2013
Australian Greens – Victoria Victoria June 2013
Australian Greens – WA WA July 2012–June 2013
Australian Labor Party – ACT Branch National July 2012–June 2013
Australian Labor Party – Federal Secretariat National July–Aug 2012
Australian Labor Party – NT Branch NT July–Aug 2012
Australian Labor Party – Victoria Branch Victoria July 2012–June 2013
Australian Labor Party – WA Branch WA July 2012–June 2013
Building Australia Party NSW April–June 2013
Christian Democratic Party – WA NSW & WA July 2012–June 2013
Country Labor Party – NSW NSW July 2012–June 2013
Democratic Labor Party All States except NT July 2012–June 2013
Family First Party Australia Victoria, Qld, SA July 2012–June 2013
Liberal National Party – Qld Qld July 2012
Liberal Party of Australia – Federal National July 2012–June 2013
Liberal Party of Australia – Federal Secretariat National July 2012–June 2013
Liberal Party NSW NSW July 2012–June 2013
Liberal Party of Australia – NSW Division NSW, WA July 2012–June 2013
National Party of Australia – NSW Branch NSW July–Oct 2012
National Party of Australia – WA Branch WA July 2012–June 2013
The Greens NSW NSW July 2012–June 2013
The Greens QLD Qld Feb–June 2013
Section 7: Appendixes Appendix D 191
App
endi
x D
: Ser
vice
s pr
ovid
ed b
y go
vern
men
t dep
artm
ents
and
age
ncie
s to
su
ppor
t enr
olm
ent
Tab
le 2
4: S
ervi
ces
pro
vid
ed b
y fe
der
al a
nd s
tate
go
vern
men
t d
epar
tmen
ts a
nd a
gen
cies
to
sup
po
rt e
nro
lmen
t
Ser
vice
pro
vide
d to
sup
port
enr
olm
ent
Australia Post
Australian Taxation Office
Centrelink
Department of Foreign Affairs and Trade
Department of Immigration and Citizenship
Medicare
NEVDIS1
Qld, SA and WA state departments of transport
Registries of births, deaths and marriages
Dat
a to
iden
tify
peop
le w
ho a
re e
ligib
le to
enr
ol b
ut d
o no
t or
no
long
er re
side
at t
he a
ddre
ss fo
r w
hich
they
enr
olle
d –
iden
tified
for
mai
l cor
resp
onde
nce
Form
whi
ch d
oubl
es a
s en
rolm
ent f
orm
Dis
play
of i
nfor
mat
ion
dire
ctin
g pe
ople
to th
e A
EC
web
site
Dis
play
of e
nrol
men
t for
ms
in s
hopf
ront
s an
d ru
ral t
rans
actio
n ce
ntre
s
Incl
usio
n of
enr
olm
ent f
orm
s w
ith c
hang
e‑of
‑add
ress
labe
ls
for
driv
er’s
lice
nces
sen
t to
cust
omer
s w
hose
add
ress
es h
ave
chan
ged
Dat
a to
val
idat
e cl
aim
s ab
out i
dent
ity a
nd c
itize
nshi
p
Dat
a to
val
idat
e de
ath
1. N
EV
DIS
= N
atio
nal E
xcha
nge
of V
ehic
le a
nd D
river
Info
rmat
ion
Sys
tem
192 Australian Electoral Commission Annual Report 2012–13
7A
ppen
dix
E: P
rovi
sion
of r
oll s
ervi
ces
Tab
le 2
5: G
ove
rnm
ent
dep
artm
ents
and
ag
enci
es w
ho r
ecei
ved
qua
rter
ly e
lect
ora
l ro
ll d
ata
2012
–13
Inst
itutio
n
Dat
a pr
ovid
ed
Aug
ust 2
012
Nov
embe
r 201
2Fe
brua
ry 2
013
May
201
3
Aus
tral
ian
Bur
eau
of S
tatis
tics
(AB
S)
Aus
tral
ian
Com
mis
sion
for
Law
Enf
orce
men
t Int
egrit
y (A
CLE
I)
Aus
tral
ian
Cus
tom
s an
d B
orde
r P
rote
ctio
n S
ervi
ce
Aus
tral
ian
Fede
ral P
olic
e (A
FP)
Aus
tral
ian
Sec
uriti
es a
nd In
vest
men
ts C
omm
issi
on (A
SIC
)
Aus
tral
ian
Sec
urity
Inte
lligen
ce O
rgan
isat
ion
(AS
IO)
Aus
tral
ian
Taxa
tion
Offi
ce (A
TO)
Com
Sup
er
Dep
artm
ent o
f Agr
icul
ture
, Fis
herie
s an
d Fo
rest
ry –
Aus
tral
ian
Qua
rant
ine
and
Insp
ectio
n S
ervi
ce (A
QIS
)
Dep
artm
ent o
f Edu
catio
n, E
mpl
oym
ent a
nd W
orkp
lace
Rel
atio
ns (D
EE
WR
)
Dep
artm
ent o
f For
eign
Affa
irs a
nd T
rade
– A
ustr
alia
n P
assp
ort O
ffice
Dep
artm
ent o
f Hum
an S
ervi
ces
– C
entr
elin
k
Inso
lven
cy a
nd T
rust
ee S
ervi
ce, A
ustr
alia
(ITS
A)
Section 7: Appendixes Appendix E 193
Table 26: Provision of electoral roll information to medical researchers and those conducting health screening surveys 2012–13
Institution/contact Data provided
Adam ZammitAustralian Consortium for Social and Political Research Incorporated
2 500 randomly selected voters, in two‑year age ranges, across all states and territories, for the study entitled ‘National Identity’.
Catherine BridgePresiding member, Faculty of the Built Environment
16 524 randomly selected voters, born before 1953 in two‑year age ranges, from all states and territories, for the study of ‘Liveable Bathrooms for Older People’.
Jane HarfordAustralian Research Centre for Population Oral Health,University of Adelaide
8 700 randomly selected voters aged from 60 years, in five‑year age ranges; 1 000 randomly selected voters from the divisions of Adelaide, Boothby, Hindmarsh, Kingston, Makin, Port Adelaide and Sturt; 1 200 voters randomly selected from the division of Wakefield and 6 500 randomly selected voters from division of Barker, for the study of ‘Intergenerational change in oral health in Australia’.
Debbie JagoeDepartment of Health, NT
All female voters aged 20–70 years in the NT for the NT Cervical Screening Program. All female voters aged 40–74 years in the NT for the NT Breasts screening Program.
Professor Ian McAllisterCollege of Arts and Social Sciences, Australian National University
5 000 randomly selected voters, in two‑year age ranges, across all states and territories, for the purpose of the Australian component of the World Values Survey.
Ken ReedAustralian Consortium for Social and Political Research Incorporated
5 000 randomly selected voters, in two‑year age ranges, across all states and territories, for the Family and Changing Gender Roles study.
Professor Deborah TurnbullSchool of Psychology,University of Adelaide
10 000 randomly selected male voters aged 50–74 years, in five‑year ranges, being 1 084 from South Australia, 1 240 from Western Australia, 2 935 from Victoria, 3 390 from New South Wales and 1 351 from Queensland, for the purposes of the FOBT screening for bowel cancer study.
Ms Margaret WilliamsonNational Prescribing Service
1 500 randomly selected voters, aged 18–49 years, across all states and territories, for the National Census of Medicines, Use in Younger Australians research study.
194 Australian Electoral Commission Annual Report 2012–13
7Table 27: Provision of quarterly electoral roll information to organisations verifying identity for financial purposes 2012–13
Institution
Data provided
August 2012 November 2012 February 2013 May 2013
ACXIOM Australia Pty Ltd
Betfair Pty Ltd
FCS OnLine
The Global Data Company Pty Ltd
VEDA Advantage Information Services and Solutions Ltd
Appendix F: Enrolment activity and AEC voter transactionsFigure 10: Enrolment activity, 2007–08 to 2012–13
0.0
0.5
1.0
1.5
2.0
2.5
3.0
2012–132011–122010–112009–102008–092007–08
Tran
sact
ions
(milli
on)
Total enrolment transactions Total deletions processedTotal elector transactions
Total enrolment transactions – new enrolments plus re‑instatements; re‑enrolments; intrastate, interstate, intra‑division amendment or movement; no change enrolment.Total deletions processed – objections, deaths, duplications and cancellations.Total voter transactions – total enrolment transactions plus total deletions processed.
Section 7: Appendixes Appendix F 195
Figure 11: Types of enrolment activity 2007–08 to 2012–13E
nrol
men
t tra
nsac
tions
0%
10%
20%
30%
40%
50%
60%
70%
80%
90%
100%
2012–132011–122010–112009–102008–092007–08
New enrolments Re-enrolments Change in enrolment detailsNo change to enrolment details Objections Deaths
New enrolments – additions to the electoral roll of individuals who become eligible to enrol and have not been on the roll before. Re‑enrolments – additions to the electoral roll of individuals previously removed from roll. Change in enrolment details – individual’s details altered as a result of intrastate, interstate or intra‑division amendment or movement. No change to enrolment details – enrolment forms returned, but details do not need altering.Objections – individuals removed from the roll because they do not live at their enrolled address or no longer have entitlement for enrolment.Deaths – individuals who have died and removed from the roll.
Table 28: Enrolment transactions from 2007–08 to 2012–13
Enrolment transaction 2007–08 2008–09 2009–10 2010–11 2011–12 2012–13
Deaths 4% 6% 5% 5% 6% 4%
Objections 8% 7% 15% 6% 6% 5%
No change to enrolment details
9% 7% 6% 10% 9% 12%
Change in enrolment details
56% 58% 54% 59% 61% 62%
Re‑enrolments 11% 4% 7% 8% 4% 5%
New enrolments 12% 17% 13% 12% 14% 12%
196 Australian Electoral Commission Annual Report 2012–13
7Ta
ble
29:
Enr
olm
ent
acti
vity
by
juri
sdic
tio
n Ju
ly 2
012
to J
une
2013
NS
WV
ic.
Qld
WA
SA
Tas.
AC
TN
TTo
tal
Add
ition
s to
the
roll
New
enr
olm
ents
99 5
9082
917
62 9
8923
766
55 4
207
426
9 28
23
931
345
321
Re‑
inst
atem
ents
375
258
701
2819
452
3732
1 67
7
Re‑
enro
lmen
ts49
699
30 4
5926
722
7 50
120
403
2 73
02
833
2 72
614
3 07
3
Intr
asta
te28
1 60
818
5 91
015
0 04
841
481
81 9
879
127
5 56
31
788
757
512
Inte
rsta
te43
145
35 8
1644
138
10 9
0320
275
6 26
213
506
7 84
718
1 89
2
Intr
a‑di
visi
on a
men
dmen
t or
mov
emen
t31
4 98
018
2 58
716
4 39
265
274
84 5
7623
454
23 9
1211
164
870
339
No
chan
ge e
nrol
men
t12
5 07
870
974
27 4
9135
830
72 4
513
133
5 12
92
948
343
034
Tota
l enr
olm
ent t
rans
actio
ns
proc
esse
d91
4 47
558
8 92
147
6 48
118
4 78
333
5 30
652
184
60 2
6230
436
2 64
2 84
8
Del
etio
ns fr
om th
e ro
ll
Obj
ectio
ns28
090
37 0
6953
258
2 64
213
195
2 84
31
017
1 81
213
9 92
6
Dea
ths
41 8
3926
893
21 0
4210
764
10 2
193
751
1 40
669
811
6 61
2
Dup
licat
ions
1 37
966
81
148
178
592
8911
622
24
392
Can
cella
tion
6227
08
860
101
419
Tota
l del
etio
ns p
roce
ssed
71 3
7064
900
75 4
5613
592
24 0
666
693
2 53
92
733
261
349
Tota
l vot
er tr
ansa
ctio
ns98
5 84
565
3 82
155
1 93
719
8 37
535
9 37
258
877
62 8
0133
169
2 90
4 19
7
Nat
iona
l, st
ate
and
terr
itory
tota
ls fo
r en
rolm
ent a
ctiv
ity a
re s
ubje
ct to
min
or s
tatis
tical
adj
ustm
ent a
nd s
how
min
or d
iffer
ence
s fro
m g
azet
ted
enro
lmen
t det
ails
. Inc
lude
s ne
w a
nd c
hang
es to
enr
olm
ents
for
17‑y
ear‑
olds
.
Section 7: Appendixes Appendix F 197
Table 30: EQAP results for 2012–13
Measures 1 Results Explanation
Essential fields found without errors 2
99.6% Fields on an enrolment form that would affect the enrolment for example, surname or family name, given name/s (where known), date of birth, gender, residential address, citizenship details, signature or mark, evidence of identity, signature of witness (where required), postal address.
Non‑essential fields found without errors 3
95.3% Any other fields on the enrolment form. These fields do not affect an enrolment.
Timing of processing 4
82.7% Enrolment forms processed within three business days of receipt of the form by any AEC office (excluding State Direct Enrolment and Federal Direct Enrolment and Update transactions).
1. relate to the key performance indicators for accurate and timely enrolment processing. 2. measures achievement against 99.5 per cent target of enrolment transactions correctly processed.3. most common field for non‑essential errors was where multiple forms of evidence of identity were provided, but the data
had not been entered by us. This error does not affect entitlement in any way. 4. achievement against the target of 99 per cent of enrolment transactions processed within three business days.
198 Australian Electoral Commission Annual Report 2012–13
7A
ppen
dix
G: S
ourc
es o
f new
enr
olm
ents
Tab
le 3
1: T
op
10
sour
ces
of
new
enr
olm
ents
and
cha
nges
to
enr
olm
ent
det
ails
fo
r 18
–25‑
year
‑old
s 20
12–1
3
Sou
rce
All
enro
lmen
t for
ms
Cha
nge
in e
nrol
men
t de
tails
New
enr
olm
ent
Re‑
enro
lmen
t
Onl
ine
enro
lmen
t ser
vice
118
9 32
614
9 26
137
672
2 39
3
FDE
U 2
186
917
126
615
54 5
965
706
Sta
te d
irect
enr
ol a
nd u
pdat
e 313
0 54
243
153
84 1
663
223
Mai
l rev
iew
51 9
4224
872
24 9
992
071
Sta
te e
lect
oral
com
mis
sion
s49
502
29 2
9419
027
1 18
1
Pos
t Offi
ce23
226
11 9
8410
885
357
Sta
te d
ecla
ratio
n vo
ting
enve
lope
s 16
203
11 4
334
207
563
Div
isio
nal o
ffice
issu
ed13
248
8 89
53
841
512
Citi
zens
hip
cere
mon
ies
10 6
4110
610
533
2
Tran
spor
t aut
horit
ies
9 71
08
508
1 03
616
6
Tota
l for
top
1068
1 25
741
4 12
125
0 96
216
174
1. A
EC
‑hos
ted
onlin
e en
rolm
ent.
2. F
eder
al D
irect
Enr
ol a
nd U
pdat
e ar
e en
rolm
ent t
rans
actio
ns g
ener
ated
by
sect
ions
103
A &
B o
f the
Com
mon
wea
lth E
lect
oral
Act
191
8. In
clud
es e
nrol
men
t tra
nsac
tions
pro
cess
ed a
t the
end
of t
he n
otifi
catio
n pe
riod
and
dire
ct e
nrol
men
t tra
nsac
tions
pro
cess
ed b
ecau
se o
f a re
turn
ed d
irect
enr
olm
ent o
r up
date
lett
er. E
nrol
men
t tra
nsac
tions
may
occ
ur o
utsi
de o
f the
sou
rce
stat
e be
caus
e of
adv
ice
from
the
vote
r an
d th
ese
enro
lmen
ts a
re a
lso
repo
rted
und
er F
DE
U. I
f the
vot
er d
oes
not h
ave
an e
xist
ing
fede
ral e
nrol
men
t ent
itlem
ent t
hen
the
Fede
ral D
irect
Enr
ol a
nd U
pdat
e pr
oces
s w
ould
iden
tify
the
enro
lmen
t as
a ne
w
enro
lmen
t or
re‑e
nrol
men
t.3.
NS
W a
nd V
ic s
tate
ele
ctor
al c
omm
issi
on d
irect
enr
olm
ent p
rogr
am.
Section 7: Appendixes Appendix G 199
Table 32: Top 10 sources of new enrolments and changes to enrolment details for 16–17‑year‑olds1 2012–13
SourceAll enrolment
forms Change in
enrolment details New enrolment
Mail review 54 978 503 54 471
State electoral commission 15 253 1 746 13 507
Online enrolment service 2 8 427 1 184 7 242
Birthday cards 6 176 85 6 091
School visit 4 837 416 4 421
Post Office 2 655 242 2 413
Citizenship ceremonies 2 517 15 2 502
Divisional office issued 2 462 359 2 103
Internet – static 3 643 135 508
FDEU4 579 579 0
Total for top 10 98 527 5 264 93 258
1. Voters under 18 are not directly enrolled under FDEU, however enrolment details for any voter on the roll can be updated, regardless of age.
2. AEC‑hosted online enrolment.3. PDF enrolment form for those unable to access online or need to send a signed form.4. Federal Direct Enrol and Update are enrolment transactions generated by sections 103A & B of the Commonwealth
Electoral Act 1918. Includes enrolment transactions processed at the end of the notification period and direct enrolment transactions processed because of a returned direct enrolment or update letter. Enrolment transactions may occur outside of the source state because of advice from the voter and these enrolments are also reported under FDEU. If the voter does not have an existing federal enrolment entitlement then the Federal Direct Enrol and Update process would identify the enrolment as a new enrolment or re‑enrolment.
200 Australian Electoral Commission Annual Report 2012–13
7Appendix H: Assisting state, territory and local government electoral bodiesTable 33: AEC resources to assist state territory and local government electoral bodies 2012–13
State/territory AEC role
New South Wales Assistance with the close of rolls for Local Government Assembly general elections and by‑elections for the councils of Bland, Broken Hill, Cowra, Kempsey, Leeton, and Murray.
Assistance with by‑elections for the State Districts of Heffron, Northern Tablelands and Sydney.
Victoria Assistance with the close of rolls for Lyndhurst district state by‑election, Victorian state re‑division, Victorian general council elections, two local government by‑elections, and six liquor licensing polls.
Queensland Assistance with the close of rolls for: six council by‑elections, four de‑amalgamation polls and a roll snapshot for the annual Homeless Connect event.
Western Australia Assistance with the close of rolls for all local government elections.
Provision of 14 (of 59) Returning Officers to undertake all returning officer functions for the WA State elections.
Provision of nine Early Voting Centres for the WA State election.
South Australia Provision of monthly reports to Electoral Commission South Australia (ECSA) for close of rolls, including 14 supplementary council elections and implementation of SA state redistribution.
Tasmania Management of the close of rolls, provision of all returning officers, 2‑ICs and support staff, nominations and voting and counting for elections in the Legislative Council divisions of Montgomery, Nelson and Pembroke.
Northern Territory Assistance with the close of rolls for NT Legislative Assembly elections, one Legislative Assembly by‑election and three local government supplementary elections.
Involvement with the NT Electoral Commission’s mobile polling and public awareness programs for the Legislative Assembly elections.
Australian Capital Territory
Assistance with close of rolls and Declaration Vote Scrutiny for the ACT Assembly election.
Section 7: Appendixes Appendix I 201
Appendix I: Advertising and market researchIn 2012–13, the AEC updated the election time communication plan and developed and market tested advertising for a federal election and possible referendum. Advertising was tailored and translated for culturally and linguistically diverse (CALD) and Indigenous audiences.
In 2012 the Count Me In enrolment stimulation campaign included a postcard sent to households and online advertising. Ipsos Social Research Institute evaluated the campaign. Pre‑election enrolment campaign activities commenced with online advertising in May 2013. Further information is available on the AEC website and at www.finance.gov.au/advertising/index.html.
Table 34 provides particulars of payments not less than $12 100 (GST inclusive) to advertising agencies, and market research, polling, direct mail and media advertising organisations, as required under s.311A of the Commonwealth Electoral Act 1918. There were no payments of $12 100 or more to polling or direct mail organisations.
Table 34: Payments of $12 100 or more (GST inclusive) on advertising and market research
Agency type Agency name DetailsAmount ($)
GST inclusive
Advertising agencies
Carbon Media Indigenous Facebook, audio‑visual and support materials
94 460
BMF Advertising Advertising development
126 734
Adcorp Advertising development, Indigenous program and simulated election
22 077
Cultural Perspectives CALD1 advertising development
21 120
Market research Ipsos Social Research Institute
Qualitative and quantitative market research services
354 135
Media advertising organisations
Adcorp Media placement (non‑campaign advertising)
328 856
Universal McCann Media placement (campaign advertising)
148 878
1. Culturally and linguistically diverse.
202 Australian Electoral Commission Annual Report 2012–13
7Appendix J: List of requirementsDescription Page
Letter of transmittal 202
Table of contents 202
Index 202
Glossary 202
Contact officer(s) 202
Internet home page address and Internet address for report 202
Review by Secretary (AEC Commissioner)
Review by Commissioner 202
Summary of significant issues and developments 202–202
Overview of department’s performance and financial results 202–202
Outlook for following year 202
Significant issues and developments – portfolio n/a
Departmental Overview
Role and functions 202
Organisational structure 202
Outcome and program structure 202, 202
Where outcome and program structures differ from PBS/PAES or other portfolio statements accompanying any other additional appropriation bills (other portfolio statements), details of variation and reasons for change
n/a
Portfolio structure n/a
Report on Performance
Review of performance during the year in relation to programs and contribution to outcomes
202–202
Actual performance in relation to deliverables and KPIs set out in PBS/PAES or other portfolio statements
202–202
Where performance targets differ from the PBS/ PAES, details of both former and new targets, and reasons for the change
n/a
Narrative discussion and analysis of performance 202–202
Trend information 202–202
Significant changes in nature of principal functions/ services n/a
Performance of purchaser/provider arrangements 202
Factors, events or trends influencing departmental performance 202–202 202–202
Contribution of risk management in achieving objectives 202
Social inclusion outcomes 202
Performance against service charter customer service standards, complaints data, and the department’s response to complaints
202
Discussion and analysis of the department’s financial performance 202
Section 7: Appendixes Appendix J 203
Description Page
Discussion of any significant changes from the prior year, from budget or anticipated to have a significant impact on future operations.
203
Agency resource statement and summary resource tables by outcomes
203
Management and Accountability
Corporate Governance
Agency heads are required to certify that their agency complies with the Commonwealth Fraud Control Guidelines.
203
Statement of the main corporate governance practices in place 203
Names of the senior executive and their responsibilities 203–203, 203, 203
Senior management committees and their roles 203
Corporate and operational planning and associated performance reporting and review
203
Approach adopted to identify areas of significant financial or operational risk
203
Policy and practices on the establishment and maintenance of appropriate ethical standards
203
How the nature and amount of remuneration for SES officers is determined
203
External Scrutiny
Significant developments in external scrutiny 203–203
Judicial decisions and decisions of administrative tribunals 203–203
Reports by the Auditor‑General, a Parliamentary Committee or the Commonwealth Ombudsman
203–203
Management of Human Resources
Assessment of effectiveness in managing and developing human resources to achieve departmental objectives
203
Workforce planning, staff turnover and retention 203
Impact and features of enterprise or collective agreements, individual flexibility arrangements (IFAs), determinations, common law contracts and AWAs
203, 203
Training and development undertaken and its impact 203
Work health and safety performance 203–203
Productivity gains
Statistics on staffing 203–203
Enterprise or collective agreements, IFAs, determinations, common law contracts and AWAs
203, 203
Performance pay 203
Assets management
Assessment of effectiveness of assets management 203–203
Purchasing
204 Australian Electoral Commission Annual Report 2012–13
7
Description Page
Assessment of purchasing against core policies and principles 203
Consultants
Summary statement detailing the number of new consultancy services contracts let during the year; the total actual expenditure on all new consultancy contracts let during the year (inclusive of GST); the number of ongoing consultancy contracts that were active in the reporting year; and the total actual expenditure in the reporting year on the ongoing consultancy contracts (inclusive of GST).
204, 204
Statement noting that information on contracts and consultancies is available through the AusTender website.
204
Australian National Audit Office Access Clauses
Absence of provisions in contracts allowing access by the Auditor‑General
204
Exempt contracts
Contracts exempt from the AusTender 204
Financial Statements
Financial Statements 204–204
Other Mandatory Information
Work health and safety (Schedule 2, Part 4 of the Work Health and Safety Act 2011)
204
Advertising and market research (Section 311A of the Commonwealth Electoral Act 1918) and statement on advertising campaigns
204
Ecologically sustainable development and environmental performance (Section 516A of the Environment Protection and Biodiversity Conservation Act 1999)
204
Compliance with the agency’s obligations under the Carer Recognition Act 2010
204
Grant programs 204
Disability reporting – explicit and transparent reference to agency level information available through other reporting mechanisms
204
Information Publication Scheme statement 204
Spatial reporting – expenditure by program between regional and non‑regional Australia
n/a
Correction of material errors in previous annual report n/a
Agency Resource Statements and Resources for Outcomes 204
List of requirements 204
Section 7: Glossary Abbreviations and acronyms 205
Glossary
Abbreviations and acronymsTable 35: Abbreviations and acronyms
Term Description
ABS Australian Bureau of Statistics
ACARA Australian Curriculum, Assessment and Reporting Authority
AEC Australian Electoral Commission
AGIMO Australian Government Information Management Office
APM Australian Project Management
APS Australian Public Service
APSC Australian Public Service Commission
ARO Assistant Returning Officer
BAC Business Assurance Committee
BLV blind and low vision
BRIDGE Building Resources in Democracy, Governance and Elections
CABER Commissioner’s Advisory Board on Electoral Research
CALD culturally and linguistically diverse
CEO community engagement officers
CNE Comissão Nacional de Eleições
CRU Continuous Roll Update
DLP Democratic Labor Party
DRO Divisional Returning Officer
EAP employee assistance program
ECANZ Electoral Council of Australia and New Zealand
ECB Election Commission of Bhutan
ECL electronic certified list
ECN Election Commission of Nepal
ECSA Electoral Commission South Australia
EEIC Electoral Education and Information Centre
EEN Electoral Education Network
ELMS election management system
ELT Executive Leadership Team
EMG Executive Management Group
EPBC Act Environment Protection and Biodiversity Conservation Act 1999
EQAP Enrolment Quality Assurance Program
FCC Fraud Control Committee
FDEU Federal Direct Enrolment and Update
206 Australian Electoral Commission Annual Report 2012–13
7
Term Description
FIFO fly‑in fly‑out
FMA Act Financial Management and Accountability Act 1997
FWA Fair Work Australia
HCO Harassment Contact Officer
ICARE APS values – Impartial, Committed to service, Accountable, Respectful, Ethical
IEPP Indigenous Electoral Participation Program
IFA individual flexibility arrangements
IPS Information Publication Scheme
ISC Investment and Strategies Committee
JSCEM Joint Standing Committee on Electoral Matters
KPI key performance indicator
KPU Komisi Pemilihan Umum
LWU larger work unit
MFD multi‑function devices
NEEC National Electoral Education Centre
NEVDIS National Exchange of Vehicle and Driver Information Service
NRS National Relay Service
NTS National Transition Strategy
OIC Officer in Charge
OTM Other Trust Monies
PBS Portfolio Budget Statements
PIANZEA Pacific Islands, Australia and New Zealand Electoral Administrators
PIN personal identification number
PNG Papua New Guinea
PNGEC Papua New Guinea Electoral Commission
PSM Public Service Medal
SAF Sample Audit Fieldwork
STAE Secretáriado Técnico de Administração Eleitoral
TSRA Torres Strait Regional Authority
VITS VITS LanguageLink
WHS work health and safety
Section 7: Glossary Glossary of terms 207
Glossary of termsTable 36: Glossary of terms
Term Description
Ballot A secret vote, normally written.
Ballot box The sealed container into which a voter places a completed ballot paper.
Ballot paper A paper that shows the names of the candidates who are standing for election and on which voters mark their vote.
By‑election An election held to fill a single vacancy in the House of Representatives.
Candidate A person standing for election to the House of Representatives or Senate.
Certified list The official electoral roll used to mark off voters at an election.
Close seat A term used while counting votes to describe a seat where the results are close.
Compulsory enrolment The requirement for Australian citizens aged 18 years and over to enrol to vote.
Constitution (Australian) A document which sets out the structure of Australian federal politics, and can only be amended through a referendum.
Court of Disputed Returns A court (in Australia the High Court) that determines disputes about elections.
Declaration vote Any vote where instead of the voter being marked off the certified list, the vote is sealed in an envelope and signed by the voter.
Division or electorate The voting area, containing approximately equal numbers of voters, for which one member is elected to the House of Representatives. Australia is divided into 150 electorates.
Electoral roll The list of people entitled to vote in an election or referendum.
Elector A person entitled to vote at an election.
Federal election A general election for the House of Representatives and Senate.
Fee‑for‑service election An election or ballot conducted on a full cost recovery basis.
Financial disclosure return A document detailing information on the receipts and expenditure of participants in the political process.
Formality or formal vote A vote in an election or referendum, where the ballot paper has been marked correctly and is counted towards the result. A ballot paper incorrectly marked is called informal.
Franchise The right to vote.
208 Australian Electoral Commission Annual Report 2012–13
7
Term Description
Funding and Disclosure Public funding of election campaigns and disclosure of certain financial details by candidates, political parties and others.
General Postal Voter (GPV) A voter who is registered to have postal ballot papers sent automatically due to difficulty getting to a polling place.
House of Representatives The house of Parliament in which the government is formed. Under a preferential voting system, each division elects one member of the House of Representatives.
Hung parliament A parliament where no political party or coalition of parties has a majority in the House of Representatives.
Joint Standing Committee on Electoral Matters (JSCEM)
The parliamentary committee that inquires into and reports on matters relating to electoral laws, practices and administration.
Member Any person elected to parliament, but commonly used for the House of Representatives.
Mobile polling team Polling officials who bring polling to hospitals, nursing homes, prisons, remand centres and remote locations.
Nomination To submit for candidacy for election to the Senate or House of Representatives.
Ordinary vote A vote cast on or before election day within the division the voter is enrolled.
Poll An election – a count of votes or opinions.
Polling day The day fixed for the election.
Polling place A location for people to vote.
Postal vote Ballot papers sent to a voter and posted back before the close of polling.
Preferential voting A system of voting where a voter shows an order of preference for candidates by numbering their choices.
Pre‑poll vote A vote cast before polling day.
Provisional vote Votes cast at a polling place where the elector’s name cannot be found on the roll, the name has been marked off, or the voter has a silent enrolment.
Redistribution A redrawing of electoral boundaries to ensure (as close as possible) the same number of voters in each division.
Referendum A vote to change the Constitution.
Roll A list of voters eligible to vote at an election or referendum.
Registered political party A party registered with the AEC under Part XI of the Commonwealth Electoral Act 1918.
Secret ballot A vote made in secret.
Senate The house of Parliament representing the states. Seventy‑six senators are elected – 12 from each state and two from each territory, under a proportional representation system.
Silent elector A voter whose address does not appear on the electoral roll for reasons of personal safety.
Section 7: Glossary Glossary of terms 209
Term Description
Turnout The percentage of people who voted in the election, calculated by dividing the sum of formal and informal votes by the final enrolment figure.
Vote To choose a representative, or make a preference, in an election.
Writ A document commanding an electoral officer to hold an election, containing dates for the close of rolls, the close of nominations, the election day and the return of the writ.
210 Australian Electoral Commission Annual Report 2012–13
7IndexItalicised numbers indicate tables and figures.
AA Time for Change: Yes/No? 86
abbreviations and acronyms, 205–206
Aboriginal and Torres Strait Islander Act 2005, 16, 17, 50
accountability. see governance and accountability
Administrative Appeals Tribunal Act 1975, 90
administrative scrutiny
Administrative Appeals Tribunal, 90
Australian Human Rights Commission, 90, 91
Commonwealth Ombudsman, 90
Office of the Australian Information Commissioner, 91
advertising and market research, 201, 201
Advisory Report on the Electoral and Referendum Amendment (Improving Electoral Administration) Bill 2012, 88
AEC Employment, 101, 102, 125
Agency Multicultural Plan, 80
agency resource statement, 182
Archives Act 1983, 83
Asia–Pacific, electoral assistance, 51, 53
assets
financial performance analysis, 130
information, 125
physical, 124
audit, internal, 79, 80
audit, performance, 93
AusAID, 51, 52, 53, 145
AusTender, 125, 126, 130, 204
Australia Post, 29, 191
Australian Capital Territory, electoral redistribution, 31
Australian Curriculum, Assessment and Reporting Authority (ACARA), 5, 62
Australian Electoral Commission (AEC), 12–17
leadership, 13
legislative framework, 17
organisational structure, 13–15, 76
outcome and programs, 15–17, 22. see also under individual programs
principles, 12–13
role, 12, 22
values, 12
Australian Federal Police, 83, 93, 192
Australian Human Rights Commission, 90, 91
Australian National Audit Office, 93, 118, 130, 168
Australian Public Service Commission (APSC), 67, 83, 101, 112
Australian Taxation Office (ATO), 32, 150
Australian Workplace Agreements, 110
Australia’s Overseas Representation – Punching below our weight? 88
BBalanced Scorecard reporting method, 79
Bhutan, electoral assistance, 52
blind and low vision voters, 34–35, 42
breaches of electoral laws, 83
Business Assurance Committee (BAC), 74, 77–78, 82, 93
business continuity plan, 79, 81
CCancer of the bush or salvation for our cities?: Fly‑in, fly‑out and drive‑in, drive‑out
Section 7: Index 211
workforce practices in Regional Australia, 88
carer recognition, 116
certified list. see electronic certified list (ECL)
Check Enrolment, 125
Civics and Citizenship, 5, 62–63
civics education, 62
collaborations with state, territory and overseas electoral authorities, 48–53
Electoral Council of Australia and New Zealand (ECANZ), 48
Electoral Education Network (EEN), 49
overseas, 50–53
state and territory electoral commissions, 49
Torres Strait Regional Authority (TSRA), 50
Comcover Risk Management Benchmarking Survey, 81
Commercial Law and Procurement section, 76, 125
Commissioner’s review, 2–7
Commonwealth Electoral Act 1918, vii, 12, 16, 31, 106, 143, 175, 182, 198
administrative scrutiny, 90
advertising and market research, 201
alleged breaches, 83
amendments, 84, 85–86
consultancy, 127
employment agreements, 110
external scrutiny, 87
Federal Direct Enrolment and Update (FDEU), 3, 28, 29, 198
judicial scrutiny, 91–92
legislative framework, 17
political funding transparency, 45–47
Register of Political Parties, 44
roll products and services, 32–33, 43
Commonwealth Ombudsman, 90
communication activities, 69
community engagement, 18–19, 57–58
community engagement officers (CEOs), 18–19, 63, 65
complaints, 82
compliance reviews, 47
consultancy contracts, 126, 128–129
consultancy policy, 127
Continuous Roll Update (CRU) program, 28, 31
contractual arrangements
consultancy contracts, 126, 128–129
consultancy policy, 127
exempt contracts, 130
corporate fraud control plan, 80
Count Me In campaign, 24, 56, 68, 69, 130, 201
culturally and linguistically diverse (CALD) groups
case study, 18–19
engagement with, 4, 5, 57, 63, 201
language issues, 82
workplace diversity, 112
customer enquiries, issues and complaints, 82
DDepartment of Defence, 42
Department of Foreign Affairs and Trade, 42, 53, 191, 192
Department of Human Services, 32, 42, 192
Department of Immigration and Citizenship, 30, 191
Disability Advisory Committee, 67
Disability Inclusion Strategy, 67, 80
disability reporting, 67–69
divisional offices, 15
212 Australian Electoral Commission Annual Report 2012–13
7Eeducation and communication. see Program 1.3: Education and Communication
Education and Communications Branch, 13, 76
education and public awareness programs, 5, 56–69
civics education, 62
communication activities, 69
community engagement, 18–19, 57–58
culturally diverse groups, engagement with, 4, 5, 57, 63, 201
federal election public information campaign, 56–57
Indigenous Australians, engagement with, 63–67, 70–71, 120
National Electoral Education Centre (NEEC), 58–60, 119
special enrolment provisions, 31–32, 67–69
special needs voters, 67–69
teacher assistance, 61–62
efficiency improvement, 98–121
environmental performance, 118–119
information and communications technology improvements, 117
workforce investment, 98–117
election funding, 45–48
election management and support services. see Program 1.2: Election Management and Support Services
election management system (ELMS), 125
election preparation, 41–42
election preparation plan, 82
Election Preparation Program, 41
election services
elections and referendums, 41–42, 54–55, 57, 89
fee‑for‑service elections, 37–40, 200
overseas advice and assistance, 50–53, 82
research on electoral system, 53
support services for members of parliament, 43
Torres Strait Regional Authority elections, 16, 48, 50, 94–95
for workplaces, 36–37
election simulation, 42
Elections Branch, 13, 14, 76
Electoral Act. see Commonwealth Electoral Act 1918
electoral administration improvement, 85–86
Electoral and Referendum Amendment (Improving Electoral Administration) Act 2013, 85, 85–86
Electoral and Referendum Amendment (Improving Electoral Procedure) Act 2013, 83–84, 84–85
Electoral and Referendum Regulations 1940, 17, 33, 84
Electoral Commissioner, review of the year, 2–7
Electoral Commissioner’s Advisory Board on Electoral Research (CABER), 53
Electoral Council of Australia and New Zealand (ECANZ), 48
electoral divisions, 14, 15, 31
electoral education. see education and public awareness programs
Electoral Education Network (EEN), 48, 49
electoral fraud control plan, 80, 82
electoral procedure improvement, 84–85
electoral redistributions, 31
electoral research, 53
Section 7: Index 213
electoral roll information provided
to government departments and agencies, 33, 192
to medical researchers and those conducting health screening surveys, 33, 193
to members of parliament and senators, 43, 185–189
to private sector, 33, 194
to registered political parties, 43, 190
electoral roll integrity, 29–31
electoral roll management. see Program 1.1 Electoral Roll Management
electoral roll size, 23, 25
electronic certified list (ECL), 8–9
employee assistance program (EAP), 116
employment agreements, 110
enrolment activity. see also Enrolment Quality Assurance Program (EQAP)
by jurisdiction, 196
overview, 194
sources of new enrolments, 198, 199
transactions, 195
types, 195
enrolment campaign, 56–57
enrolment participation, 24–28
18–25‑year olds, 26
by age, 25, 26
rate, 25
special enrolment provisions, 31–32
by state and territory, 27, 28
enrolment program, 3
Enrolment Quality Assurance Program (EQAP), 30
results for 2012–13, 197
enterprise agreement
performance management, 111
salary ranges, 110
enterprise risk register, 81
Environment Protection and Biodiversity Conservation Act 1999, 118
environmental performance, 118–119
Environmental Purchasing Guide, 126
environmentally sustainable development, 118
eReturns, 47, 47
ethical standards, 83
Executive Leadership Team (ELT), 74, 75
Executive Management Group (EMG), 74, 75, 77, 79
expenses and resources for Outcome 1, 184
external scrutiny, 87–89
House of Representatives Standing Committee on Regional Australia, 86, 88
Joint Select Committee on Constitutional Recognition of Local Government, 89
Joint Standing Committee on Electoral Matters, 22, 79, 84, 85, 87, 87–88, 208
Joint Standing Committee on Foreign Affairs, Defence and Trade, 88
Joint Standing Committee on Migration, 89
parliamentary scrutiny, 87
Senate Standing Committee on Finance and Public Administration, 89
FFacebook page, 69
Fair Work Act 2009, 16, 83, 92
Fair Work Australia (FWA) report, 37, 87
Fair Work (Registered Organisations) Act 2009, 16, 17, 36, 37, 83, 86, 92–93
Federal Court of Australia matters, 93
Federal Direct Enrolment and Update (FDEU), 3, 24, 28, 29, 31, 198
214 Australian Electoral Commission Annual Report 2012–13
7federal election
preparation for, 41–42
public information campaign, 56–57
fee‑for‑service election statistics, 39–40
fee‑for‑service elections, 37–40, 200
Fee‑For‑Service Elections branch, 76
Finance and Business Services Branch, 13, 76
finances and assets, management, 124–179
assets, 124–125
contractual arrangements, 126–130
financial performance analysis, 130
financial statements, 131–141
notes to the financial statements, 142–179
procurement, 125–126
financial disclosure returns, 46–47, 46
Financial Management and Accountability Act 1997, 17, 83, 125, 127, 143, 172–173, 174, 175, 176, 182
financial performance analysis, 130
financial statements, 131–141
notes, 142–179
formality of votes, 5
fraud, 82
Fraud Control Committee (FCC), 78, 82
freedom of information, 93
Freedom of Information Act 1982, 17, 83, 90, 91, 93, 130
GGENESIS, 130
GENESIS/RMANS, 125
Get Voting program, 4, 60–61, 69
glossary of terms, 207–209
governance and accountability, 74–93
administrative scrutiny, 90–91
external scrutiny, 87–89
freedom of information, 93
judicial scrutiny, 91–93
legal services, 86–87
management committees, 74–78
performance audits, 93
planning, operating and reporting framework, 78–83, 79
graduate program, 101
grants, 126
Hhealth and safety. see work health and safety (WHS)
health and safety action plan, 67
health and wellbeing programs, 116
Holmdahl v Australian Electoral Commission, 92
Horn v Australian Electoral Commission, 91–92
House of Representatives Standing Committee on Regional Australia, 88
human resources. see staff
IIndigenous Australians, engagement with, 63–67, 70–71, 120
Indigenous Electoral Participation Program (IEPP), 4, 63–67, 113
case study, 70, 120–121
review, 65
Indigenous staff, 113
individual flexibility arrangements, 111
Indonesia, electoral assistance, 51
industrial election statistics, 39–40
industrial elections, 36–37
Section 7: Index 215
information and communications technology (ICT) improvements, 117
Information Publication Scheme (IPS), 93
Information Technology Branch, 13, 76, 124
inquiry into constitutional recognition of local government, 89
inquiry into the AEC analysis of the Fair Work Australia report on the Health Services Union, 87
inquiry into the Citizen Initiated Referendum Bill 2013, 89
inquiry into the Electoral and Referendum (Improving Electoral Administration) Bill 2012, 88
inquiry into the Electoral and Referendum (Improving Electoral Procedure) Bill 2012, 87
inquiry into the use of fly‑in fly‑out workforce practices in regional Australia, 88
internal audit plan, 79, 80
international activities, 53
international assistance, 50–53
international partnerships, 53
international visitors, 53
interpreter, telephone information lines, 82
Investing In Our People program, 6, 98–100, 111
Investment and Strategies Committee (ISC), 74, 77
Jjob vacancies, 100, 101
Joint Select Committee on Constitutional Recognition of Local Government, 89
Joint Standing Committee on Electoral Matters (JSCEM), 22, 79, 84, 85, 87–88, 208
inquiry into the AEC analysis of the Fair Work Australia report on the Health Services Union, 87
inquiry into the Electoral and Referendum (Improving Electoral Procedure) Bill 2012, 87
Inquiry into the Electoral and Referendum (Improving Electoral Procedure) Bill 2012, 88
Joint Standing Committee on Foreign Affairs, Defence and Trade, 89
Joint Standing Committee on Migration, 89
judicial scrutiny, 91–93
Kkey performance indicators
Program 1.1: Electoral Roll Management, 24, 29, 30, 33
Program 1.2: Election Management and Support Services, 37, 38, 41, 42, 43, 45, 46, 50, 51
Program 1.3: Education and Communication, 59, 60, 64, 68
Llanguage issues. see culturally and linguistically diverse (CALD) groups
larger work units (LWUs), 117, 120–121, 124
leadership, Australian Electoral Commission, 13
legal actions, 91–93
Legal and Compliance Branch, 13, 76, 83
legal services, 86–87
legislative framework, Australian Electoral Commission, 17
letter of transmittal, iii
library services, 117
216 Australian Electoral Commission Annual Report 2012–13
7list of requirements, 202–204
MMaking a Nation tool, 62
management committees
Business Assurance Committee (BAC), 74, 77–78, 82, 93
Executive Leadership Team (ELT), 74, 75
Executive Management Group (EMG), 74, 75, 77, 79
Investment and Strategies Committee (ISC), 74, 77
National Program Manager/State Manager Forum, 74, 75
market research, 201
media enquiries, 69
medical researchers, electoral roll information provided to, 193
members of parliament
electoral roll information provided to, 185–189
support services for, 43
mobile polling team, 94–95
Mulholland v Australian Electoral Commission, 91
Nnational business plan, 64, 78, 79, 80
National Disability Strategy, 67–68
National Electoral Education Centre (NEEC), 58–60, 119
National Exchange of Vehicle and Driver Information System (NEVDIS), 28, 191
national office, 13–14
National Program Manager/State Manager Forum, 74, 75
National Property team, 124
Nepal, electoral assistance, 52
new citizens, enrolment, 27, 27
OO’Donohue and Australian Electoral Commission, 91
office network
divisional offices, 15
national office, 13–14
state offices, 15
Office of the Australian Information Commissioner, 91
Ombudsman Act 1976, 83, 90
online enrolment, 4, 28–29, 125
Online Postal Vote Application, 125
online services, 125
organisational structure, 13, 76. see also office network
outcome, 15–17, 22
expenses and resources for, 184
outlook for following year, 7
overseas elections, advice and assistance in, 12, 16, 50–53
Asia–Pacific, 51
Bhutan, 52
Indonesia, 51
Nepal, 52
Pacific islands, 52
Papua New Guinea, 52
Timor‑Leste, 51
overseas voter advice and assistance, 82
PPacific islands, electoral assistance, 52
Papua New Guinea, electoral assistance, 52
parliament support services, 43
parliamentary scrutiny, 87
People Services Branch, 13, 76, 111
performance audits, 93
Section 7: Index 217
performance management and performance pay, 111
planning, operating and reporting framework, 78–83, 79
Balanced Scorecard, 79
business continuity plan, 81
customer enquiries, issues and complaints, 82
documents, 80
enterprise risk register, 81
ethical standards, 83
fraud, 82
internal audit, 79, 80
risk management and business continuity, 81
strategic plan, 78–80
political funding transparency, 45–48
compliance reviews, 47
election funding, 48
financial disclosure returns, 46–47, 46
review of funding and disclosure functions, 47–48
political party, electoral roll information provided to, 190
political party, registrations of, 44–45
polling services, delivery of, 36–53
collaborations with state, territory and overseas electoral authorities, 48–53
elections and referendums, preparing for, 41–42
fee‑for‑service elections, 37–40, 200
political funding transparency, 45–48
political party registrations, 44–45
workplace elections support, 36–37
polling staff development, 100
principles, Australian Electoral Commission, 12–13
Privacy Act 1988, 17, 33, 83, 90, 91
procurement, 125–126
Program 1.1: Electoral Roll Management, 15, 23–33
delivery of products, 32–33
enrolment participation, 24–28
Federal Direct Enrolment and Update (FDEU), 28
key performance indicators, 24, 29, 30, 33
maintaining integrity, 29–31
online enrolment, 28–29
special enrolment provisions, 31–32
Program 1.2: Election Management and Support Services, 16
collaborations with state, territory and overseas electoral authorities, 48–53
elections and referendums, preparing for, 41–42
electoral research, 53
fee‑for‑service elections, 37–40
key performance indicators, 37, 38, 41, 42, 43, 45, 46, 50, 51
political funding transparency, 45–48
political party registrations, 44–45
workplace elections support, 36–37
Program 1.3: Education and Communication, 56–69
civics education, 62
communication activities, 69
culturally diverse groups, engagement with, 63
Indigenous Australians, engagement with, 63–67, 70–71
key performance indicators, 59, 60, 64, 68
National Electoral Education Centre (NEEC), 60
special enrolment provisions, 67–69
teacher assistance, 61–62
program structure, 15–17, 22
property plan, 80
218 Australian Electoral Commission Annual Report 2012–13
7protected action ballots, 36–37
Public Service Act 1999, vii, 17, 83, 106, 109, 110, 176
RRecognition and Rewards Program, 111
Reconciliation Action Plan, 80, 113
recruitment of staff, 101
referendum, 41–42, 57, 89
case study, 54–55
Referendum (Machinery Provisions) Act 1984, 12, 17, 55, 57, 86
Referendum (Machinery Provisions) Amendment Act 2013, 86
Register of Political Parties, 43, 44–45
report on performance, 22–69
education and public awareness programs, 56–69. see also Program 1.3: Education and Communication
electoral roll management, 23–33. see also Program 1.1: Electoral Roll Management
outcome and program structure, 22
polling services, delivery of, 36–53. see also Program 1.2: Election Management and Support Services
Representation Act 1983, 17
research on electoral system, 53
resources, 182–184, 184
Respect at Work Policy and Guidelines, 116
review of funding and disclosure functions, 47–48
review of governance arrangements, 74
review of the corporate and electoral fraud control plans, 82
review of the implementation of audit recommendations from 2003 to 2011, 79
‘right to vote’ education, 58–63
civics education, 62
Get Voting program, 60–61
National Electoral Education Centre (NEEC), 60
outreach program, 60
teacher assistance, 61–62
Western Australian Civics and Citizenship Competition, 63
Rising to Management program, 6, 99
risk management, 81
risk register, 81
role, Australian Electoral Commission, 12
Roll Management Branch, 13, 14, 76
roll products and services, 32–33. see also electoral roll information provided
SSafety, Rehabilitation and Compensation Act 1988, 115
Sample Audit Fieldwork (SAF), 30–31
security plan, 80
seminar series for staff, 98
Senate Standing Committee on Finance and Public Administration, 89
senior executive remuneration, 110, 111
simulated election, 42, 130
social inclusion. see special needs
social media communication, 69
special categories of voters, 32
special enrolment provisions, 31–32
special needs, 67–69
blind and low vision voters, 34–35, 42
culturally and linguistically diverse (CALD) groups, 18–19, 57, 63, 82
Section 7: Index 219
staff, 98–119
advertised vacancies, 100, 101
consultation and engagement initiatives, 100
diversity, 112–113
employment agreements, 110
graduate program, 101
individual flexibility arrangements, 111
Investing In Our People program, 6, 98–100, 111
irregular or intermittent, 102
larger work units (LWUs), 117, 120–121, 124
library services, 117
number of non‑ongoing, by classification, gender and location, 107–109
number of ongoing staff, by classification, gender and location, 103–106
performance management and performance pay, 111–112
polling of staff development, 100
profile, by age, 113
profile, by category, 112
Reconciliation Action Plan, 80, 113
recruitment, 101
retention, 101
Rising to Management program, 6, 99
senior executive remuneration, 110, 111
state and territory electoral commissions
joint roll arrangements, 48, 49
resources provided to, 200
state and territory enrolment participation, 27, 28
State of the Service Census results, 100
state offices, 15
Strategic Capability Branch, 13, 76
strategic plan, 78–79, 80
strategic risk management plan, 80, 81
support services for electoral redistributions, 15
TTaxation Administration Act 1953, 85–86
teacher assistance, 61–62
telephone voting system, 34–35
tenders, 125
Timor‑Leste, electoral assistance, 51–52
Torres Strait Regional Authority (TSRA) election, 16, 48, 50
case study, 94–95
training
e‑learning fraud awareness, 82
on obligations under the procurement policy framework, 125
for polling officials, 42, 100
Rising to Management program, 6, 99
staff seminar series, 98
turnout of voters, 4. see also Get Voting program
Vvalues, Australian Electoral Commission, 12
virtual tally room, 42
vision impaired and blind voters, 34–35, 42
VITS LanguageLink, 82
Wwebsite visits, 69
Western Australian Civics and Citizenship Competition, 63
220 Australian Electoral Commission Annual Report 2012–13
7work health and safety (WHS), 114–116
annual premium, 116
carers, 116
claims management, 115
compensation and non‑compensation injuries, 115
event management, 115
health and wellbeing programs, 116
incidents, 114, 115
legislation changes, 114
programs, 116
respect at work, 116
Respect at Work Policy and Guidelines, 116
workforce. see staff
workplace diversity, 112–113
workplace diversity plan, 80
workplace elections and ballots, 36–37
Workplace Services and Security, 76, 124
Yyoung Australians, enrolment, 26–27
Your Vote Counts program, 62
Youth listening to Youth program, 66, 70–71