2020 Transportation Growth Management Grant ApplicationInstructionsBe sure to download and review the 2020 application packet before filling out this grant application.

The application packet, additional resources, and examples of successful applications can be found on the TGM planning grants page.

You can save your progress and revisit this form at any time by clicking the "Save" button at the bottom of each page.

Applications must be received by July 31, 2020 at 11:59 p.m. (PDT)

Applicant informationInstructions: Complete this information for the applicant. Provide both a designated contact and an authorized representative (if different than the designated contact) for your entity. The authorized representative is someone who is authorized to make decisions and sign a funding agreement with ODOT should your project be chosen for funding.

Primary applicant jurisdictionCity of Carlton

Mailing address191 East Main Street, Carlton, Oregon 97111

Websitehttp://www.ci.carlton.or.us

Contact person nameAimee Amerson

Contact person titleCommunity and Economic Development Coordinator

Contact phone(503) 852-7575

Contact emailaamerson@ci.carlton.or.us

Would you like to receive TGM news and updates?Yes

Authorized representative name, if different from the applicant contact

Christy Martinez

Authorized representative titleInterim City Manager

Phone(503) 852-7575

Emailcmartinez@ci.carlton.or.us

List other participating local jurisdictions (if any)List other participating local jurisdictions (if any)Participating local jurisdiction Providing match?

Project name and locationProject titleCarlton Transportation Plan update

Project area: Using either of the two fields below, attach a map of the project area or describe the area your project is located in.

Option 1: Project area map2014-01-06, Tax Lot Map.pdf

Option 2: Project area description

ODOT region (1-5)Region 2

ODOT Region Map

Type of grantCategory 1: Transportation System Planning

Summary description of projectThe current Carlton Transportation Plan was completed in 2009. The population growth of Carlton since 2009 has increased by 506 people and will continue to increase with subdivisions planned in the near future. There have been transportation changes since 2009 that make our current Plan out of date. There is an increase in traffic on Highway 47 with added residents in the City of Carlton and in Yamhill County. The railroad that runs through Carlton has changed ownership and could potentially become a pedestrian trail. Carlton and the area around it bring bicyclists and runners here. Our current streets lack adequate facilities for cyclists and vehicles. We need to hire a consultant to help us update our Transportation Plan and better prepare the City for the future.

Project cost tableTGM funds requested

Consultant$70,000.00

Local reimbursement$50,000.00

Total TGM funds requested$120,000.00

Local match 12% minimum (calculated)$16,363.64

Match to be provided

Labor, supplies and services during project$73,200.00

Payment when Intergovernmental Agreement is signed$0.00

CertificationsCertificationsThis application was prepared by staff of the primary applicant or staff of one of the involved jurisdictions

Certifications checkboxBy checking this box, I certify that my organization listed above supports the proposed project, has the legal authority to pledge matching funds, and has the legal authority to apply for Transportation and Growth Management funds. I further certify that matching funds are available or will be available for the proposed project.

Eligibility requirements

Applications are reviewed on a pass/fail basis on each of the following three requirements.

Applications found to not meet each of these requirements will not be scored against the award criteria and will not be awarded a grant.

1. Clear transportation relationship

A proposed project must have a clear transportation relationship and produce transportation benefits. A project must entail analysis, evaluation and selection of alternatives, development of implementation actions, and public involvement that results in a long range transportation plan, land use plan, or other product that addresses a transportation problem, need, opportunity, or issue of local or regional importance.

Certification: Clear transportation relationshipBy checking this box, I certify that the project meets this eligibility criterion.

2. Adoption of products to meet project objectives

A proposed project must include preparation of an adoption-ready product or products that lead to a local policy decision and that directly address the project objectives, such as a transportation system plan, comprehensive plan amendment, land use plan, code amendment, implementation program, or intergovernmental agreement. Projects are expected to include adoption hearings (or equivalent) by the governing body or to prepare products which will be adopted as part of a larger project.

Certification: Adoption of products to meet project objectivesBy checking this box, I certify that the project meets this eligibility criterion.

3. Support of local officials

A proposed project must clearly demonstrate that local officials, both the primary applicant and any co-applicants, understand the purpose of the grant application and support the project objectives. A resolution of support, meeting minutes, or authorized letter from the governing body of all applicants (e.g. City Council, Board of Commissioners, or Transit Board) must be submitted with the application to meet this requirement.

Upload your resolution, minutes or authorized letter from governing body of applying jurisdiction(s) here:Resolution No. 2020-300.pdf

Award criteria

Criterion 1: Proposed project addresses a need and supports TGM objectives (up to 40 points)

The project clearly and effectively addresses a local or regional transportation or transportation-related land use issue, problem, need, or opportunity and will achieve one or more of the TGM objectives.

Application instructions and example responses can be found here.

Explain how your proposed project addresses a need and supports TGM objectivesThe purpose of this grant is to update our Carlton Transportation Plan in order to meet the needs of the community and include possible changes to our transportation systems within the city. An update to our Transportation Plan will achieve multiple TGM goals, but goals 1 and 5 will be the focus.

Project NeedYamhill County purchased a large portion of abandoned railroad that runs through Carlton with the plan to turn the railroad to a pedestrian and bicycle path; similar to the Banks-Vernonia State Trail. The scenic path would serve as a safer route of travel for pedestrians to access schools, shops and public transit, that

the City of Carlton is lacking. The County is currently in the process of altering their Transportation Plan to include this pedestrian transportation trail. In 2009, when our Transportation Plan was adopted, the railroad was still owned by the railroad company. Under their ownership, use and even crossing the railroad bed was constrained by the limited number of crossings they would allow for vehicle use. Because of this, our current Transportation Plan does not include this major transportation access and limits how we plan or use this highly anticipated pedestrian access way. Since 2009 when the last TSP was adopted, the Yamhill Carlton School District has made changes in their school locations. What was Carlton Elementary School in 2009, is now Yamhill Carlton Elementary School. Students in grades Kindergarten through 4th grade who live in the Yamhill Carlton School District boundary attend school there. This means an increase of bus traffic and vehicle traffic from parents driving children to school who live in Yamhill or outside the city limits of Carlton. The trail is an option for students to use to walk or bicycle between the two cities, where using Highway 47 would be a dangerous option.Including this pedestrian trail in our TSP would enable the City of Carlton to meet TGM goals 1 and 5. This project meets goal #1 by including this trail in an updated TSP. The updated TSP including the trail will be supporting and offering an alternative and safe method of transportation from one end of the City to the other, increasing the mobility of residents in the city. Also, by offering this safe walking or biking choice through the City, we are offering opportunities for healthy choices of travel. Goal #5 is also met by updating our TSP. The trail project falls directly on an abandoned railroad bed. This area is tree lined through the city, and then meanders through farmland outside of the city. Those that use the trail will reduce air pollution and vehicle emissions by not using a vehicle. Using this abandoned land for recreational purposes offers a use for land that is also inhabited by wild animals and were both can use the land mutually. With the trail added into an updated TSP, the City of Carlton, in conjunction with Yamhill County, is protecting land for recreational use while promoting alternative methods of transportation to all. This is in compliance with Statewide Planning Goal 12 by serving those groups or individuals who may have difficulty obtaining transportation because of their age, gender, race, income, physical or mental or social disability.

Criterion 2: Proposed project is timely and urgent (up to 25 points)

The application demonstrates timeliness and urgency. The project is needed now to:

address pressing local transportation and land use issues

make amendments to local plans or regulations necessitated by changes in federal regulations, state requirements or regional plans

make amendments to local plans or regulations necessitated by changes that were not anticipated in previous plans, including growth or lack of growth, changes in land-use patterns or changes in available funding

build on, complement or take a necessary step toward completing or implementing other high priority community initiatives, including Governor's Regional Solutions Team priority

resolve transportation or land use-related issues affecting the project readiness of local, regional or state transportation projects for which funding is expected to be obligated within the near future

Application instructions and example responses can be found here.

Explain how your proposed project is timely and urgentThis project is timely and urgent for the following reasons:

Addressing pressing local transportation and land use issues-An update to our TSP including the trail will allow those with limited access to transportation a means to

reach services in Carlton such as public transportation stops more quickly and safely. There is a population in Carlton that relies heavily on public transportation, and the trail will offer a safer and quicker way for those to reach shops in Carlton or bus stops to go outside of Carlton. A safe mode of travel for this population is needed sooner than later.

To make amendments to local plans or regulations necessitated by changes that were not anticipated in previous plans including growth or lack of growth, changes in land use patterns, or changes in available funding-Yamhill County is currently updating their TSP to include the new trail project. Upon the completion of the TSP update, Yamhill County is wanting to immediately start applying for any needed permits to begin physical work on the trail. In order for the trail project work to start in the City of Carlton, our TSP needs to include this trail way project. A timely update to our TSP to include this trail project will mean Yamhill County will not be stifled or obstructed with trail construction. They will be able to continue work on the trail through Carlton because the City updated the TSP in a timely fashion.

Criterion 3: Proposed project approach is reasonable (up to 20 points)

The application demonstrates a clear approach to achieving the expected outcome and includes consideration for adoption. Where substantial coordination with other local, regional, and state planning efforts will need to occur, the mechanisms and responsibilities for the coordination are clear.

Application instructions and example responses can be found here.

Explain how your proposed project approach is reasonableOur current TSP, adopted in 2009, started in 2007 with the City Council creating an Ad-Hoc committee. This committee then held multiple Town Hall type meetings, and smaller coffee shop meetings, to gather input from the citizens. With the information gathered from citizen input, a consultant was hired to help the committee put their vision together with State, regional and local regulations. This effective approach used previously will be similar when we begin our next TSP update, with a few additions and changes.

Step 1- Hire consultant firm and gather citizen inputCouncil will need to hire a consultant or firm with history and experience working with small cities TSP’s. The consultant will also need familiarity working with other agencies, such as ODOT, Yamhill County and local authorities. It is important to find a consultant that will understand the citizens of Carlton and be able to make sure that Oregon Statewide Planning goal number 1, Citizen Involvement, will be followed and play an essential role throughout the whole process.Council will also create an Ad-Hoc Advisory committee who will hold meetings to gather input and ideas for citizens. This public involvement will guide the Ad-Hoc Advisory committee to make sure the hired consultant puts a product/plan together that includes the citizens input and also includes the cooperation of outside agencies affected by the update. The Advisory committee will be the first group of citizens to review and offer changes to the consultant. Their review is an important, first screen before it goes before any Commission or Council.

Step 2- TSP UpdateThe consultant will work with the Advisory committee to begin drafting the update. The update will include the community input as well as meet all outside agency regulations. When an updated draft is be completed that the committee and consultant feel meets the needs of the community as well as regulated standards, the draft will be introduced to the Planning Commission. The Planning Commission will offer their input from a local regulation angle. When Planning Commission is satisfied with the updates, they will recommend the update to go before Council.

Step 3- AdoptionThe Council will begin by reviewing the updated TSP over multiple Work Sessions to begin. When the

Council feels comfortable with the project, the TSP will be placed on the Regular Session agenda. This will allow for further public comments and then adoption when Council is content with the product.

Criterion 4: Proposed project has community support (up to 5 points)

The application demonstrates that there is local support for project objectives, a commitment to participate, and a desire to implement the expected outcome.

Application instructions and example responses can be found here.

Upload letters of support from stakeholders hereLetterhead Carlton Police Department - Letter of Support for Oregon Transportation and Growth Management Program 2020.pdf

TGM_Grant_Letter_GRG.pdf

TPS Letter Carlton.pdf

TSP Ltr 6.10.20 Munro.pdf

Criterion 5: Proposed project sponsor readiness and capacity (up to 10 points)

The application demonstrates that the local government is ready and able to begin the project within the TGM timetable and that there is local commitment and capability to manage and complete the project. The application demonstrates, if applicable, successful performance on previous TGM projects.

Application instructions and example responses can be found here.

Explain how proposed project sponsor is ready and capableThis project is supported by multiple outside agencies, as can be seen in the letters from Stakeholders. It is important to the City that this project begin within a timely fashion in order to best to maintain and strengthen these relationships. With the support from stakeholders, the City is prepared to begin with the award for the grant. Consultants and the City Planner are prepared for this project. Consultants from the Galardi-Rothman firm and our current City Planner Carole Connell are on board to guide this project.The City of Carlton has used Galardi-Rothman Consultants for past Master Plan updates with effective success. The Galardi and Rothman consulting firm has also served the City for over four years. This firm works well with City staff and is very familiar with the Council as well. Their work on previous Master Plans is still current and consistent today. With the strengths of this consultant firm, along with our City Planner Carole Connell, the City of Carlton will have the beginnings of a potentially quality TSP update. Connell has consulted her planning services and expertise for Carlton for over five years. She is very familiar with Carlton and the current development code. She knows many residents who reside in the City. She also has a strong working relationship with City staff. The combination of Connell and the Galardi-Rothman consultants, the City of Carlton will have the best chance for a TSP update to last until 2040 and guide transportation guidelines into the future. Both entities have the best interests of Carlton and its residents at heart.

Required formsTitle VI: Racial & Ethnic Impact Statement formRacial and Ethnic impact form.pdf

Download the Racial & Ethnic Impact Statement form here

Today's date7/30/2020

If you encounter any issues with the submittal process, please contact:

Abigail EricksonPlanning Section Web CoordinatorAbigail.ERICKSON@odot.state.or.us

A Ct{t:Al' Ll'l-rLE 1()!0NIN THE CITY OF CARLTON

YAMHILL COUNTY, OREGON

RESOLUTION NO. 2O2O-3OO

) IN THE MATTER OF AUTHORIZTNG THE) THE CITY OF CARLTON TO APPLY FOR A TRANSPORTATION AND) GROWTH MANAGEMENT PROGRAM FROM THE OREGON) DEPARTMENT OF TRANSPORTATION TO FUND) AN UPDATE TO THE CARLTON TRANSPORTATION PLAN (TSP)

) AND DELEGATING AUTHORITY TO) THE MAYOR TO SIGN THE APPLICATION.

WHEREAS, the Oregon Department of Transportation is accepting applications for the Transportation and GrowthProgram; and

WHEREAS, the City of Carlton desires to participate in this grant program to the greatest extent possible as a means toupdate the City of Carlton Transportation Plan; and

WHEREAS, the City Council has adopted a Transportation Plan that identifies projects and street improvement projectswithin the City of Carlton and the Capital Improvement Program; and

WHEREAS, many of the projects and street improvements identified in the Transportation Plan within the City of Carltonhave been completed and to update and/or maintain safe methods of travel for the Carlton citizens and visitors, new projectsand improvements need to be identified; and

WHEREAS, the benefits of the proposed program will result in the updating the Carlton Transportation Plan; and

WHEREAS, the applicant will provide matching required funding should the grant funds be awarded; and

NOW, THEREFORE, BE IT RBSOLVED By THE CITY COUNCIL AS FOLLOWS:

Section 1: The City Council demonstrates its support for the submittal of a grant application to Transportationand Growth Management Program to update the City of Carlton Transportation Plan.

Section 2: This Resolution shall be effective following its adoption by the City Council

Passed by the 2020.

ATTEST:

Christy itv

“Police and Community Together” Page 1

Carlton Police Department Kevin J. Martinez, Chief of Police

191 E. Main Street Carlton, Oregon 97111

503-852-7575 X103 kmartinez@ci.carlton.or.us

June 18, 2020 To Whom It May Concern: Dear Sir or Madam, I would like to share my avid support for this grant. The last Transportation System Plan (TSP) for the City of Carlton is from 2009. Since then Carlton has experienced a number of changes that include but are not limited to the following: an increase in population, housing, vehicle traffic and tourism. Two significant upcoming changes include the re-alignment of Hwy. 47 and the possibility of the old railroad right-of-way be converted into a multi-use transportation trail. Carlton Police Department has a very strong Community Policing and Community Safety mindset and with the updating of the TSP I believe a number of safety enhancement issues will be addressed. Thank you in advance for your support in considering this necessary and timely need that would further enhance the overall safety for all Carlton’s citizens and visitors. Sincerely, Kevin J. Martinez Chief of Police Carlton Police Department – OAA State Accredited 191 E. Main Street Carlton, OR 97111 503-852-7575 Ext. 103 (Work) 971-241-9152 (Cell) 503-852-7761 (Fax) www.ci.carlton.or.us/police

7327 SW Barnes Rd. #224 ▪ Portland, OR 97225 ▪ phone: 503.236.0002 ▪ web: www.grg-ltd.com

July 23, 2020 Transportation and Growth Management Program Grant Selection Committee Oregon Department of Transportation

Subject: Grant Request for the City of Carlton

Galardi Rothstein Group has served as a financial consultant to the City of Carlton (City) for almost 15 years. Over that time, we have helped the City develop financial plans and fees to support critical infrastructure systems. Financial planning and fee setting are deeply integrated with system planning. System plans help the City identify and prioritize improvements needed to further development goals and meet system-specific performance measures. Financial planning and fee setting allow the City to evaluate different funding options and develop a plan to fund the improvements in an equitable and defensible manner.

The City has an excellent track record in integrating system and financial planning to responsibly plan for future growth, preserve critical assets, and support economic development. The planning and financing of transportation infrastructure is critical to local and regional growth and development goals, and I encourage you to support the City’s grant application.

Thank you for the opportunity to speak in support of this important project. Sincerely,

Deborah Galardi Member

343 West Roosevelt Post Office Box 718

Carlton, Oregon 97111 (503) 852 - 6233

Oregon Transportation and Growth Management Program

Dear Sirs,

This is a letter is on behalf of the City of Carlton to support their request for funding to update their TSP. Carton with the Hwy. 47 re-route in the down town and the changes that will bring will be in need of the up-date. Carlton with the old railroad right of way running through town with its limited access creates unique. transportation issues. The city is seeing growth with demands for more access across the old railroad right of way. The old right of way of way is scheduled to be converted to a multi-use trial in the near future. With the roads and the railroad right of way the way they are the fire district at times has a difficult time getting from one side of town to the other.

With these issues coming to the city soon I feel that is of the upmost importance to have a good transportation plan in place. I hope that for public safety in the future that you fund the City of Carlton’s request.

Regards, Terry Lucich Fire Chief Carlton Fire District

Tetra Tech, Inc. 15350 SW Sequoia Parkway, Suite 220, Portland, OR 97224

Tel 503.684.9097 Fax 503.598.0583 tetratech.com

June 12, 2020

Transportation Growth Management Program Joint Program DLCD and ODOT 635 Capitol St. NE, Suite 150 Salem, OR 97301

Subject: Need for Transportation System Plan

To Whom It May Concern:

This letter is being written is support of funding for the City of Carlton to allow the City to update the transportation system plan (TSP). The most recent TSP for the City of Carlton is from 2009 and there have been significant changes in the community since 2009 that are not reflected in the TSP. Some of the changes that have occurred include:

The railroad right-of-way that runs through the middle of the community has been sold to private ownership and County ownership. This greatly changes the circumstances with regard to the ability to extend streets across the property, thus enhancing the transportation grid.

There has been significant residential development in the northeast part of the community, both extending the transportation network and increasing traffic.

There is significant residential development occurring right now in the southeast part of the community, both extending the transportation network and increasing traffic.

Recently, ODOT and the City have come to an agreement to realign Highway 47 as it goes through Carlton. This will greatly impact the transportation system, the traffic circulation and patterns, and the pedestrian routes.

The perception is that there has been a significant increase in the traffic on Highway 47 extending through Carlton. General traffic counts in Yamhill County indicate increases ranging from 5 to 10 percent since 2009.

These changes are significant enough that they change the basis on which the planning and recommendations in the current TSP were made and make the conclusion obsolete. Having an up-to-date TSP that accurately represents the community enables the City to plan for the future and respond to development in a reasonable manner.

As City Engineer, I support the funding for an update to the TSP.

Sincerely,

Tetra Tech, Inc.

Gordon Munro, PE City Engineer

135-13914-16001-02

Chapter 600 of the 2013 Oregon Laws require applicants to include with each grant application a racial and ethnicimpact statement. The statement provides information as to the disproportionate or unique impact the proposedpolicies or programs may have on minority persons t in the State of Oregon if the grant is awarded to a corporation orother legal entity other than natural persons.

RACIAL AND ETHNIC IMPACT STATEMENTThis form is used for informational nurnoses onlv and must be included with the srant anplication.

l. f] The proposed grant project policies or programs could have a disproportionate or unique positive impact onthe following minority persons:

Indicate all that apply:

! Women f] Asians or Pacific Islanders

E Persons with Disabilities E American Indians

n African-Americans E Alaskan Natives

E Hispanics

2. Z The proposed grant project policies or programs could have a disproportionate or unique negative impact onthe following minority persons:

Indicate all that apply:

E Women I Asians or Pacific Islanders

E Persons with Disabilities ! American Indians

E African-Americans E Alaskan Natives

E Hispanics

dJ The proposed grant project policies or programs will have no disproportionate or unique impact on minoritypersons.

If you checked numbers 1 or 2 above, please provide below the rationale for the existence of policies orprograms having a disproportionate or unique impact on minority persons in this state. Further provideevidence of consultation with representative(s) of the affected minority persons.

d Dated:By checking this box, I hereby certify the information contained on this

form is true, complete, and accurate to the best of my l*towledge.

Printed Name:

Agency Name:

Title:

t "Minority person" are defined in SB 463 (2013 Regular Session) as women, persons with disabilities (as defined in ORS174.107), Afficaq Americans, Hispanics, Asians, or Pacific Islanders, American Indians and Alaskan Natives.

*7 [zs'