2020 Transportation Growth Management Grant ApplicationInstructionsBe sure to download and review the 2020 application packet before filling out this grant application.

The application packet, additional resources, and examples of successful applications can be found on the TGM planning grants page.

You can save your progress and revisit this form at any time by clicking the "Save" button at the bottom of each page.

Applications must be received by July 31, 2020 at 11:59 p.m. (PDT)

Applicant informationInstructions: Complete this information for the applicant. Provide both a designated contact and an authorized representative (if different than the designated contact) for your entity. The authorized representative is someone who is authorized to make decisions and sign a funding agreement with ODOT should your project be chosen for funding.

Primary applicant jurisdictionDeschutes County

Mailing address117 NW Lafayette, PO Box 6005, Bend, Oregon 97708-6005

Websitehttp://deschutes.org/cd

Contact person namePeter Russell

Contact person titleSenior Transportation Planner

Contact phone(541) 383-6718

Contact emailpeter.russell@deschutes.org

Would you like to receive TGM news and updates?Yes

Authorized representative name, if different from the applicant contact

Authorized representative title

Phone

Email

List other participating local jurisdictions (if any)List other participating local jurisdictions (if any)Participating local jurisdiction Providing match?

Project name and locationProject titleTumalo Community Plan Udpate and Sistes Country Vision Action Plan Implementation for Rural Trails

Project area: Using either of the two fields below, attach a map of the project area or describe the area your project is located in.

Option 1: Project area mapTumalo zoning map.pdf

Option 2: Project area description

ODOT region (1-5)Region 4

ODOT Region Map

Type of grantCategory 2: Integrated Land Use & Transportation Planning

Summary description of projectProject has two elements: 1) Update the Tumalo Community Plan ($50K) and 2) identify and prioritize equestrian, bicycle, and pedestrian trails to add to the bike/ped section of the Deschutes County Transportation System Plan ($25K). Both would result in amending the Deschutes County Comprehensive Plan. The Tumalo plan would focus on active transportation elements (bike/ped/transit) to ensure an interconnected transportation system. Tumalo is transitioning from an agriculturally oriented locale into a compact, viable community with a mix of housing and employment. Sisters Country is essentially the attendance area for the Sisters School District, which extends well into the rural county. The City, Deschutes County, and Central Intergovernmental Council (COIC) prepared a multi-faceted plan for the region of which a critical component was an expanded trails system. The trails would be mapped and TSP polices and objectives modified accordingly.

Project cost tableTGM funds requested

Consultant$75,000.00

Local reimbursement$0.00

Total TGM funds requested$75,000.00

Local match 12% minimum (calculated)$10,227.27

Match to be provided

Labor, supplies and services during project$10,227.27

Payment when Intergovernmental Agreement is signed

CertificationsCertificationsThis application was prepared by staff of the primary applicant or staff of one of the involved jurisdictions

Certifications checkboxBy checking this box, I certify that my organization listed above supports the proposed project, has the legal authority to pledge matching funds, and has the legal authority to apply for Transportation and Growth Management funds. I further certify that matching funds are available or will be available for the proposed project.

Eligibility requirements

Applications are reviewed on a pass/fail basis on each of the following three requirements.

Applications found to not meet each of these requirements will not be scored against the award criteria and will not be awarded a grant.

1. Clear transportation relationship

A proposed project must have a clear transportation relationship and produce transportation benefits. A project must entail analysis, evaluation and selection of alternatives, development of implementation actions, and public involvement that results in a long range transportation plan, land use plan, or other product that addresses a transportation problem, need, opportunity, or issue of local or regional

importance.

Certification: Clear transportation relationshipBy checking this box, I certify that the project meets this eligibility criterion.

2. Adoption of products to meet project objectives

A proposed project must include preparation of an adoption-ready product or products that lead to a local policy decision and that directly address the project objectives, such as a transportation system plan, comprehensive plan amendment, land use plan, code amendment, implementation program, or intergovernmental agreement. Projects are expected to include adoption hearings (or equivalent) by the governing body or to prepare products which will be adopted as part of a larger project.

Certification: Adoption of products to meet project objectivesBy checking this box, I certify that the project meets this eligibility criterion.

3. Support of local officials

A proposed project must clearly demonstrate that local officials, both the primary applicant and any co-applicants, understand the purpose of the grant application and support the project objectives. A resolution of support, meeting minutes, or authorized letter from the governing body of all applicants (e.g. City Council, Board of Commissioners, or Transit Board) must be submitted with the application to meet this requirement.

Upload your resolution, minutes or authorized letter from governing body of applying jurisdiction(s) here:BOCC support letter for 2020 TGM grant app (Tumalo plan; Sisters Country trails).pdf

Award criteria

Criterion 1: Proposed project addresses a need and supports TGM objectives (up to 40 points)

The project clearly and effectively addresses a local or regional transportation or transportation-related land use issue, problem, need, or opportunity and will achieve one or more of the TGM objectives.

Application instructions and example responses can be found here.

Explain how your proposed project addresses a need and supports TGM objectivesThe project revolves around two separate planning efforts. The first is to update the Tumalo Community Plan (TCP) for this Rural Unincorporated Community (OAR 660-022-010(7)) which lies about three miles northwest of Bend. The second is to work with stakeholders to amend the bicycle and pedestrian (Section 5.5) of the Deschutes County Transportation System Plan (TSP) to include rural equestrian, bicycle, and pedestrian trails as part of the implementation of the Sisters Country Vision Action Plan.

The 2010-2030 TCP provided direction for community, industrial, land use, open space, public facilities, and transportation policies. The TCP is an element of the County Comprehensive Plan. The grant would fund a review and update of the TCP, especially those policies, goals, and objectives for land use, open space, and transportation. Areas of concentration would include a review of the existing and planned sidewalk system; the potential need for dedicated bike lanes given the presence of a designated State Scenic Bikeway (Twin Bridges Route) through Tumalo; the need for a bike/ped connection to nearby Tumalo State Park; review of County standards for roads, sidewalks, and bike facilities; parking on and off street; improved access to transit; and issues related to the crossing of US 20, which divides Tumalo. The intent is for the TCP to increase transportation choices and ensure an interconnected transportation system.

The TCP update will result in a vibrant, livable community with increased transportation choices and the ability to grow in an equitable manner for residents while providing for increased employment opportunities. The combination of interconnected land use and transportation plus improved active transportation and transit will reduce vehicle trips, lowering greenhouse gasses.

Sisters Country is an area essentially defined by the attendance boundaries of the Sisters School District. The 10,000 residents include those living within the City of Sisters and the rural county. The Sisters Country Vision Plan (2018) was a joint venture of the City, Deschutes County, and the Central Oregon Intergovernmental Council (COIC). The Sisters County Action Plan (2019) calls for an expanded trail system under the Livability section, Strategy 4. This would support efforts by the Sisters Trail Alliance (STA) and the US National Forest (USFS) to expand and integrate equestrian, biking, and hiking trails within Sisters Country and connections to downtown Sisters and links between Sisters, Tumalo, Bend, and Redmond. Increasing non-auto options was also a component the Health Impact Assessment (2010) produced by the Department of Environmental Quality (DEQ) and the County Health Department.

While the Deschutes National Forest is the land use authority for much of the rural western portion of Sisters Country, Deschutes County is the regulatory body for the rural eastern half. The intent of this part of the grant would be twofold. First, amend the Deschutes County TSP bike/ped map to show potential trails on lands under the County’s land use authority. Second, identify potential trails on USFS lands and prioritize them for future environmental review.

Criterion 2: Proposed project is timely and urgent (up to 25 points)

The application demonstrates timeliness and urgency. The project is needed now to:

address pressing local transportation and land use issues

make amendments to local plans or regulations necessitated by changes in federal regulations, state requirements or regional plans

make amendments to local plans or regulations necessitated by changes that were not anticipated in previous plans, including growth or lack of growth, changes in land-use patterns or changes in available funding

build on, complement or take a necessary step toward completing or implementing other high priority community initiatives, including Governor's Regional Solutions Team priority

resolve transportation or land use-related issues affecting the project readiness of local, regional or state transportation projects for which funding is expected to be obligated within the near future

Application instructions and example responses can be found here.

Explain how your proposed project is timely and urgent

By 2020, Tumalo has seen significant changes. Numerous artisan businesses have sprung up featuring handcrafted beverages, organic products, two food cart pods, and a wellness clinic. Tumalo continues to transition from a hamlet that supported agricultural activities into a tiny, but urban-focused, center. Many of the properties along Cook Avenue, Tumalo’s main street which lies north of US 20, have redeveloped. A two-lane roundabout is slated for construction in 2021 at the US 20/Cook-O.B. Riley intersection. On the south side of US 20, a small community system to deal with wastewater opened, resulting in a compact residential neighborhood. The small system’s owner/operator hopes to expand to north of US 20. Currently, the small size of the lots and their use of septic systems have limited development. A small community system for wastewater would make such lots developable or redevelop with a more intense use. A State Scenic Bikeway, Twin Bridges, is routed through Tumalo. Cascades East Transit (CET) in its recent 2040 Master Plan has identified Tumalo as a future area to service. Finally, the northwest boundary of the Bend Metropolitan Planning Organization (BMPO) now extends to Tumalo’s core.

The County’s Comprehensive Plan includes a policy to update community plans approximately every five (5) years. The current plan is out of date, there have been significant changes over the past few years as described above with the most significant change upcoming (US 20 two-lane roundabout and its associated impacts), and there has been strong community support to update the TCP for the last five years.

Criterion 3: Proposed project approach is reasonable (up to 20 points)

The application demonstrates a clear approach to achieving the expected outcome and includes consideration for adoption. Where substantial coordination with other local, regional, and state planning efforts will need to occur, the mechanisms and responsibilities for the coordination are clear.

Application instructions and example responses can be found here.

Explain how your proposed project approach is reasonableThe previous TCP was completed in-house and in close coordination with the County’s Health Department for a Health Impact Assessment (HIA). This time the County would hire a consultant to update the TCP. The consultant, working with the County, will conduct robust outreach to the community and surrounding area, which closely identifies with Tumalo and many own businesses in central Tumalo. The intent is to determine which polices and objectives of the TCP remain relevant and which need to be modified or replaced. The grant would follow a similar process to 2010 of forming a stakeholders group with representatives from the residents, the Tumalo School, the Tumalo business community, the Deschutes County Bike/Ped Advisory Committee (BPAC), Bend MPO, CET, and ODOT. The stakeholders committee would meet between four and six times during development of the update. There would be outreach to the Tumalo community via public open houses at critical points. Examples would include, but not necessarily be limited to, an initial open house to explain the process and ask attendees about their concerns and aspirations; first draft of the updated plan; and the final draft of the plan prior to beginning the local adoption process with the Planning Commission and Board.

The Sisters Country Action Plan conducted community outreach to identify and prioritize which equestrian, bicycle, and pedestrian trails to expand and/or integrate. Transportation does not get much more fundamental than traveling by animal power or one’s own feet. Similar to the TCP approach, the implementation of the rural trails for Sisters Country Vision Action Plan, Strategy 4, would involve stakeholders, including the Sisters Trail Alliance (STA) and property owners. The consultant and County would build on the participants used in the Sisters Country Vision Plan, adding local irrigation districts. As in the TCP, the stakeholders would meet between four and six times prior to the beginning of the local process to amend the TSP bike/ped map and related text. This would include public hearings with the Planning Commission and the Board.

Both planning efforts would utilize online resources such as websites and video conferencing given the pandemic. Should the COVID-19 restrictions lift, the consultant and County would quickly transition to traditional meetings and open houses.

Criterion 4: Proposed project has community support (up to 5 points)

The application demonstrates that there is local support for project objectives, a commitment to participate, and a desire to implement the expected outcome.

Application instructions and example responses can be found here.

Upload letters of support from stakeholders hereBPAC letter of support for Des Co TGM Grant.pdf

City of Sisters support letter for Des Co TGM Grant.pdf

Criterion 5: Proposed project sponsor readiness and capacity (up to 10 points)

The application demonstrates that the local government is ready and able to begin the project within the TGM timetable and that there is local commitment and capability to manage and complete the project. The application demonstrates, if applicable, successful performance on previous TGM projects.

Application instructions and example responses can be found here.

Explain how proposed project sponsor is ready and capableCounty staff would include the Senior Transportation Planner, who oversee the grant and the consultant, a GIS Specialist, and an associate long range planner. The Senior Transportation Planner and GIS Specialist were involved in the original TCP and are familiar with the issues. The Senior Transportation Planner also was the project manager for the TGM grant for the 2010-2030 TSP. All of the referenced staff members have adequate capacity for the project.

Required formsTitle VI: Racial & Ethnic Impact Statement formRacial-Ethnic-Impact-Statement.pdf

Download the Racial & Ethnic Impact Statement form here

Today's date7/30/2020

If you encounter any issues with the submittal process, please contact:

Abigail Erickson

July 20, 2020

Devin Hearing, Senior Planner Oregon Department of Transportation 63055 N. Hwy 97, Building M Bend, OR 97701

RE: Oregon TGM 2020 Grant – Tumalo Community Plan and Sisters Country Trails

Dear Mr. Hearing,

The Deschutes County Board of Commissioners fully supports the Planning Division’s application for an Oregon Transportation and Growth Management (TGM) 2020 grant to accomplish two worthy tasks. The $75,000 grant would be to 1) work with the community to update the Tumalo Community Plan ($50,000) and 2) implement the rural trails portion of the Sisters Country Vision Implementation Action Plan ($25,000) by amending the County’s Transportation System Plan (TSP) map, policies, and objectives.

Tumalo has seen significant changes in population, land use patterns, and development since the plan’s 2010 adoption. The community has changed from a quiet residential enclave with a few supporting businesses to a bustling locale infused with tourist destinations, produce markets, and various craft industries. Tumalo continues to be a major stopping point on the Oregon State Scenic Bikeway Twin Bridges Route and will soon see construction of a two-lane roundabout at US 20/Cook-O.B. Riley intersection. The update would engage the community to see if the original vision has changed; re-examine the pedestrian and bicycle network for infill and/or expansion needs; review zoning designations and policies; and work with the Road Department to assess the need for unique design standards.

The City of Sisters, Deschutes County, U.S. Forest Service, Sisters Trail Alliance, and multiple other stakeholders cooperated in a Vision Plan for the approximately 10,000 people who live outside the City limits of Sisters, but who view Sisters as their community. This area is known as Sisters Country and approximates the attendance borders of the Sisters School District. The Sisters Country Vision and the Action Plan identified the need to expand the equestrian, bicycle, and pedestrian trails that link these rural residents to Sisters as well as to Bend and Redmond. The TGM grant will more precisely identify and prioritize these trails in the TSP, which can assist in both environmental reviews and future grant funding proposals for third parties to make an expanded trail system a reality for Sisters Country.

We trust the TGM Program can fund these vital planning efforts.

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(541) 388-6575 bpac@deschutes .org www.deschutes.org/bpac

July 15, 2020 Members of the Transportation and Growth Management (TGM) Program - Grant Review Panel: On behalf of the Deschutes County, Oregon Bicycle and Pedestrian Advisory Committee (BPAC), I am writing to express our full support and enthusiasm for the Deschutes County TGM grant application for two planning projects:

1. Update of the Tumalo Community Plan (TCP) 2. Develop trail plan, map & policies as identified in the Comprehensive Sisters

Country Vision Action Plan

Both proposed county projects represent planning efforts that are consistent with TGM Grant Criteria and will advance important BPAC Goals & Objectives. Improving bicycling and pedestrian mobility ‘to and thru’ communities is a primary goal (and mission) of the BPAC. Likewise, any walking improvement that will improve safety and access to public transportation is an important goal. Additionally, the effort will help to fulfill adopted “Livability Strategies” that have been developed by the city of Sisters. Therefore, the Deschutes County Bicycle and Pedestrian Advisory Committee wholeheartedly supports both grant proposals. Sincerely, David Thomson Deschutes County Bicycle and Pedestrian Committee, Chair

RACIAL AND ETHNIC IMPACT STATEMENT This form is used for informational purposes only and must be included with the grant application.

Chapter 600 of the 2013 Oregon Laws require applicants to include with each grant application a racial and ethnic impact statement. The statement provides information as to the disproportionate or unique impact the proposed policies or programs may have on minority persons1 in the State of Oregon if the grant is awarded to a corporation or other legal entity other than natural persons.

1. The proposed grant project policies or programs could have a disproportionate or unique positive impact onthe following minority persons:

Indicate all that apply:

Women Asians or Pacific Islanders Persons with Disabilities American Indians African-Americans Alaskan Natives Hispanics

2. The proposed grant project policies or programs could have a disproportionate or unique negative impact onthe following minority persons:

Indicate all that apply:

Women Asians or Pacific Islanders Persons with Disabilities American Indians African-Americans Alaskan Natives Hispanics

3. The proposed grant project policies or programs will have no disproportionate or unique impact on minoritypersons.

If you checked numbers 1 or 2 above, please provide below the rationale for the existence of policies or programs having a disproportionate or unique impact on minority persons in this state. Further provide evidence of consultation with representative(s) of the affected minority persons.

By checking this box, I hereby certify the information contained on this Dated: form is true, complete, and accurate to the best of my knowledge.

Printed Name: Title:

Agency Name:

1 “Minority person” are defined in SB 463 (2013 Regular Session) as women, persons with disabilities (as defined in ORS 174.107), African Americans, Hispanics, Asians, or Pacific Islanders, American Indians and Alaskan Natives.