application processing from a to z presented by: lisa brown-taylor, m.s., r.d., consultant grants...
TRANSCRIPT
Application Processing From A to Z
Presented by: Lisa Brown-Taylor, M.S., R.D., ConsultantGrants Coordination and School SupportSchool Nutrition ProgramsAugust 2011 .
Free and Reduced Price School Meals Family Application
http://www.mich.gov/schoolnutrition
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Free and Reduced Price School Meals Family Application
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Part 1: Foster Child Eligibility
• Previously, a separate application for free and reduced price meals was submitted for a foster child who was considered a household of one.
• Now, the foster child is categorically eligible for free meals and may be certified without an application.
• Households with foster and non-foster children may choose to include the foster child as a household member, as well as any personal income earned by the foster child, on the same household application that includes their non-foster children.
• This may help the foster family’s non-foster children qualify for free or reduced price meals based on household size and income.
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Part 1: Foster Child Eligibility
• Eligibility determination for the remainder of the household is based on the household’s income (including personal income earned by the foster child) or other categorical eligibility information reported on the application.
• As before, foster payments received by the family from the placing agency are not considered income and do not need to be reported.
• The presence of a foster child in the household does not convey eligibility for free meals to all children in the household in the same manner as FAP, FIP, and FDPIR participation does.
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USDA Memo Categorical Eligibility of Foster Children
For more information go to:
http://www.fns.usda.gov/cnd/Governance/Policy-Memos/2011/SP17_CACFP08_SFSP05-2011_osr.pdf
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Part 1: Homeless, migrant, and runaway youth
•Homeless, migrant, and runaway youth are categorically eligible for free meals.
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Part 2: Categorically Eligible
• Only one case number is required to make all students in the household categorically eligible for free meals. The Family Assistance Program (FAP) and the Family Independence Program (FIP) numbers are a nine digit number beginning with 1.
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Part 3: Household Names• First and last names of all people living in the household must be included in Part 3: Students Non-students Foster children related and unrelated Grandparents Other relatives Friends The adult signing the application
• All students must have the grade and name of the school they will be attending listed on the application.
• An additional sheet may be attached if necessary.
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Part 4: Total Household Gross Income• Include the amount of money
earned by all members of the household and circle how often it is received.
• Earnings from work must be gross income.
• Other income includes but is not limited to; social security, pensions, retirement, welfare, child support, alimony, worker’s compensation, unemployment, VA, and SSI.
• If a person does not receive any income, “$0” must be circled in the column “Circle if NO Income.”
If you listed a FAP/FIP/FDPIR number in Part 2, skip to Part 5.
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Part 5: Adult household member signature and last 4 digits of social security number
• An adult member of the household must sign and date the form, list the last four (4) digits of their Social Security Number, or check the box “I do not have a Social Security Number.”
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Part 6
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A• Administrative Applications• Adult Education Eligibility
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B
• Benefit Issuance Lists
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C• Categorically Eligible (extended eligibility
to household members)
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D• Direct Certification
http://www.michigan.gov/cepi/0,1607,7-113-986_46967---,00.html
• Questions regarding the technical Michigan Student Data System computer applications may be directed to CEPI Customer Support by e-mail to [email protected] or phone 517-335-0505 and select option "3."
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D continued …
Questions regarding the NSLP Direct Certification requirement may be directed to the School Nutrition Programs unit by e-mail to [email protected] or phone 517-373-3347.
For more information: www.michigan.gov/schoolnutrition
Scroll down to Guidance
Click on Direct Certification
To view a webcast:
http://mediasite.mihealth.org/mediasite/Viewer/?peid=79ee224d69d2451fa59c3a993a4af7f51d
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D continued …
• Documenting Telephone Contacts (follow-ups)
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E• Eligibility Guidance Manual
http://www.fns.usda.gov/cnd/Governance/notices/iegs/EligibilityManual.pdf
• E-Learning
http://www.michigan.gov/schoolnutrition
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F
• Food Assistance Program FAP Eligibility
• Family Independence Program FIP
• Food Distribution Program on Indian Reservations FDPIR
• Foster Children are categorically eligible
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F continued…
Foster Children:
•Are categorically eligible for free meals and may be certified without an application.
•Households with foster and non-foster children may choose to include the foster child as a household member This may help the family’s non-foster children qualify for free or reduced price meals based on household size and income.
LEAs:
• Must obtain information from an appropriate state or local agency indicating the status of the child as a foster child.
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G• Gross Income Conversion
• Guardianship (Adoption Subsidy)
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H• Head Start and Even Start
• Homeless
• Household Applications
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I• Income Eligible
• Incomplete Applications
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J• “Just Cause” Verification
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K• Keep Original Applications for 3 Years +
Current
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L• Language Translations-Foreign
http://www.fns.usda.gov/cnd/FRP/frp.process.htm
• Letter to Households
• LEARS-Verification Summary Report
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M• Migrant Education Programs and Liaison
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N• Net Income (self-owned)
• Non-discrimination statement
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O• Official’s Signature• Confirmation• Follow-up• Verification • (application processing and verification)
• Overt Identification
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P• Processing Timelines
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Q
• Quick Tips (duplicate applications, students no longer in school, software, etc.)
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R• Reapply
• At any point during the school year
• Verification
• Runaway Children
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S• Sharing Information with Other Programs
(Please refer to Part 7 of the Eligibility Manual)
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T• Temporary Approval
• Transferring Eligibility Between LEAs
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U• Unapproved Applications
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V• Verification
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12 Steps to Verification
• Details of this process are in your manual, including links to the necessary forms and guidance.
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12 Steps to Verification1. Determine if your Local Education Authority
(LEA) must complete an Improvement Plan.2. Determine the sampling method your LEA must
use to identify applications for verification.3. Establish the Free and Reduced Price Meals
application pool.4. Calculate the sample size/number of applications
that must be verified.5. Conduct a Confirmation Review of the
applications selected for verification.
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12 Steps to Verification6. Notify the selected households.7. Contact the local Department of Human Services
office to verify applications with a Food Assistance Program (FAP) or Family Independence Program (FIP) case number by using the following two forms.
8. Conduct a Follow-up Review for any household that has not responded by the original due date.
9. Notify all households of the final verification determination.
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12 Steps to Verification
10. Make any required changes to benefit issuance documentation as required from the outcomes of the Verification process by November 15.
11. Complete all required Verification documents.12. Complete the LEARS-Verification Summary
Report before March 1.
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W• Wages (how often received)
• Webpage
http://www.michigan.gov/schoolnutrition
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X• Xchange Students
• Xpiration of Eligibility
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Y• Year (school year)
• Your questions?
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Z
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Contact Information
For National School Lunch Program questions, please call:
James Abbey, Analyst 517-373-4266Liana Bennett, Analyst 517-373-1063Diahann Curtis, Analyst 517-373-7334Michelle Groothuis, Analyst 517-373-1852Brian Van Dorn, Analyst 517-373-0107Stephanie Willingham, Analyst 517-335-4289
Lisa Brown-Taylor, Consultant 517-241-3885Kevin Sarb, Consultant 517-373-3383Linda Stull, Consultant 517-241-3884
Gloria Zunker, Consultant 517-241-2096
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NSLP Overview
• Review section in manual for a good overview of the regulations, guidelines and bookkeeping required of the school meals programs.
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Topics Covered
1. Application Agreement2. Child Nutrition Application Program
(CNAP)3. Benefits of Participating4. Financial Management5. On-site Reviews6. Meals7. Production Records8. Special Milk
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Topics Covered9. Nutrition Reviews10. Commodities11. Free and Reduced Price Meal
Eligibility12. Point of Service13. Student Input14. Districts Contracting with FSMC15. Record Retention16. Local Wellness Policy17. Food Safety Program
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Eligibility Guidelines for School Meals Manual• A copy of this manual is included in your
handbook. It is an excellent resource and first “stop” when questions arise regarding an application.
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