applied & technical studies faculty council - 12 oct 2017 · 2017. 10. 11. · september 14,...

AGENDA

Applied & Technical Studies Faculty Council Thursday, October 12, 2017 - 2:00 PM

CEP Campus, Rivers Dining Room

Page

. 1. WELCOME FROM THE CHAIR - John . 2. PRESENTATIONS . 2.1. City Studio

Larissa Horne, Instructor/Experiential Education Coordinator . 3. ITEMS FOR APPROVAL - John . 3.1. Agenda – October 12, 2017 . 2 - 6 3.2. Minutes –September 14, 2017 . 4. REVIEW OF ACTION ITEMS OUTSTANDING FROM MINUTES OF

SEPTEMBER 14, 2017 . 5. UNFINISHED BUSINESS . 5.1. Cell Phones In Classrooms . 5.2. BC Curriculum Changes and Implications for Admission to UFV . 6. DEAN'S REPORT . 7. REPORTS FROM OTHER FACULTY COUNCILS REPRESENTATIVES . 8. NEW BUSINESS . 7 - 12 8.1. Faculty Standards for Rank and Tenure . 8.2. TTC Interactive Information Centre . 8.3. Annual Plans - Absence Reporting . 9. INFORMATION ITEMS . 10. ADJOURNMENT & NEXT MEETING

November 9, 2017

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September 14, 2017 Applied & Technical Studies Faculty Council Minutes, DRAFT 1 of 5

DRAFT MINUTESAPPLIED & TECHNICAL STUDIES FACULTY COUNCIL

Thursday, September 14, 20172:00 pm, Rivers Dining Room

CEP Campus

Chair: John English

Present: Al Behmer Avner Bachar Brenda Fredrick* Brad CouplandBrent Bailey Brock Hartman Bruce Corbeil Cary Britton Cathy Anderson* Greg Wedel Jim Carson Joel Feenstra Mark Ryan Martin Warkentin* Nancy Barker Nick Penner Paul Gumprich Rod Smith Rolf Arnold* Russ ThompsonSandy Hill* Shelley Hayes Spenser Julseth-White Ted Zak Wally Gallinger Wes Macaulay

Regrets: Daniel Smythe Dean Key Greg St. Hilaire* Jamie UbellMyles Andrew Pat McGurk Randy Kelley* Renee Prasad Tim Cooper* Tom Baumann

Guests: Allen Hiebert Elizabeth Bal Ian Vissers Shannon DraneyVanessa David Yvonne Contreras

Recorder: Kelli Graham**non-voting member

1. WELCOME FROM THE CHAIR John English, Chair, called the meeting to order at 2:00 pm.

2. INTRODUCATIONSThe Chair introduced the following new permanent faculty members:

Brad Coupland, Automotive Apprenticeship

Greg Wedel, Automotive

Russ Thompson, Heavy Mechanical Foundation

Spenser Julseth-White, Welding

In addition, Ian Vissers was introduced as the new sessional faculty for Automotive.

Staff were also introduced as guests and encouraged to attend all future faculty council meetings.

3. ITEMS FOR APPROVAL3.1. Agenda, September 14, 2017

MOTION J. Feenstra/B. BaileyTHAT the agenda be adopted as presented.

CARRIED

AGENDA ITEM # 3.2.

Minutes –September 14, 2017 of 12


3.2. Minutes, May 11, 2017

MOTION B. Corbeil/A. BacharTHAT the minutes of 2017-05-11 be approved.

CARRIED

4. REVIEW OF ACTION ITEMS OUTSTANDING FROM MINUTES OF MAY 114.1. Enrolment Enhancement Committee

A meeting was held on September 13, 2017 where the idea of supporting a student racing club was introduced. This will be discussed in more detail at a future meeting. The committee is supportive of including the whole university in this project.

4.2. Program Guides

The program guides have been revised and are now complete. Instructors are encouraged to include their course syllabuses within the guides.

5. UNFINISHED BUSINESS5.1. Cell Phones in Classrooms

A committee will be meeting in the near future to discuss cell phone usage in classrooms.

5.2. BC Curriculum Changes and Implications for Admission to UFV

The Associate Dean will be attending a meeting on this topic and will report back at the next meeting.

6. DEAN’S REPORT6.1. 2017-18 Budget Year

The Dean reported that a six-month review of the current fiscal year will be done in October in order to determine the overall financial situation.

6.2. Presentations

The Dean invited input from the committee on whether or not they would like to have presentations at the faculty council meetings. It was suggested that if the presentation was related to student success then it would be worthwhile.

6.3. Faculty Organization

All faculty and staff are invited to attend a Dean’s Forum to hear information on the future of faculty organizations and program mix.

Dean’s Forum October 11 at 2:00 pm Rivers Dining Room

7. REPORTS FROM OTHER FACULTY COUNCIL REPRESENTATIVESMartin reported on summer renovations and indicated that the library will reopen in the next few weeks.

Brenda shared information on the following:

Witness Blanket opening ceremonies. For more information visit www.witnessblanket.ca. The Witness Blanket exhibit will be housed in Evered Hall in the Student Union Building on the Abbotsford campus. It will be available for viewing Mondays to Thursdays, 10 am–7 pm; Fridays, 10 am–5pm; Saturdays 11 am–3 pm; and Sundays (only in October) 1–3 pm.

AGENDA ITEM # 3.2.


http://www.witnessblanket.ca/


Makerspace at the Abbotsford Library – Quieter exhibits and sampling of what can be created at the Trades & Technology Centre.

Brenda’s art exhibit September 5 – October 6, 2017; please stop by the S’eliyemetaxwtexw Gallery and provide feedback to Brenda.

Cathy reported on changes to the PASS program. For more information, contact [email protected].

Tim sent his regrets and submitted the following report:

Agriculture degree passed Science faculty council. COMPSCI major is approved.

8. NEW BUSINESS8.1. Enrolment, Waitlist & Attrition Numbers

The Dean reported on the enrolment and waitlist numbers.

The Agriculture department enrolment is fairly strong with 3 additional intakes planned for 2017-18.

It was noted that the waitlist numbers are down from where they were in many programs and the enrolment enhancement committee is working on ways for recruitment. The Office of the Registrar is also taking a new approach to recruitment and we are encouraged to work together with them to promote our programs.

8.2. Pre-requisites & Admission Changes

Information was shared on the changes that took place with the pre-requisites (Eng 12) and admission processes that caused delays and possible withdrawals of registrations.

The Associate Dean will be reviewing the Accuplacer testing to eliminate the essay component and acceptance of Communications 12 (or equivalent) vs English 12.

It was also noted that Accuplacer is a useful tool to assess students learning level to ensure success in programs.

ACTION: Rolf8.3. Four Day Week

Programs that are currently running on a four-day week are Heavy Mechanical, Plumbing, Carpentry/Joinery and Electrical.

The Dean proposed moving the faculty council meetings to Fridays instead of Thursdays in order to ensure attendance. At this time, there was not enough interest to change the meeting schedule.

8.4. AME Program / AST Diploma

The Associate Dean commented on proposals to change the M Program to a 2-year diploma as well as create a 2-year diploma in Automotive. International students are seeking diploma programs and this change could help with marketing.

ACTION: Rolf8.5. Hospitality Post-Degree – Discontinuance

This is advance notice that the Hospitality Post-Degree program will be discontinued due to lack of interest with International students.

ACTION: Rolf

AGENDA ITEM # 3.2.


mailto:[email protected]


8.6. Reserved Seats: (Trades Sampler Grads and Provincial Skills Competition)

The committee is in favour of reserving seats for students who complete the trades sampler programs or win a provincial skills competition. It was noted that all entrance requirements must also be met before a seat is offered.

9. INFORMATION ITEMS9.1. Research Advisory Council (RAC) Membership

The Research Advisory Council (RAC) recently revised its Terms of Reference and changed their membership structure to include 2 representatives from each faculty.

The RAC membership is still in need of 2 research active representatives from the Faculty of Access and Continuing Education, and the Faculty of Applied and Technical Studies.

Please contact Kelly Tracey at [email protected] if you would like to be a representative on RAC for the 2017-2018 academic year.

9.2. General Studies Program Committee Membership

The General Studies Program Committee is seeking nominations for a faculty member from Applied & Technical Studies. Please let Kelli know if you are interested in participating on this committee.

9.3. UFV Senate Standing Committees Membership

Expressions of interests are being sought from faculty members and undergraduate / graduate students to serve on the standing committees of Senate.

To volunteer, please complete and return the expression of interest and information sheet, to Monique Castonguay at [email protected]. For information on the Senate standing committees or the nomination process, please visit the Secretariat website at http://www.ufv.ca/secretariat/standing-committee-vacancies/.

9.4. Teaching & Learning Session

The Associate Dean shared information on a possible Teaching & Learning Session facilitated by Maureen Wideman. More information to follow.

ACTION: Rolf9.5. Bookstore – Fillable Supply Request Form

The bookstore has introduced a new fillable supply request form on their website for Faculty and Staff. This form can be used to order department supplies, course materials, custom and special orders, scantron/exam booklet orders or any other special request.

http://ufv.ca/bookstore/faculty--staff/department-supply-request/

9.6. Call for Nominations for Student Positions

Following the meeting, a notice was sent to faculty council to serve notice that the nomination process will begin for student positions to serve on Faculty Council.

ACTION: Kelli to begin nomination process

MOTIONThe meeting adjourned at 3:33 pm.

Next Meeting, October 12, 2017

AGENDA ITEM # 3.2.




http://www.ufv.ca/secretariat/standing-committee-vacancies/

http://ufv.ca/bookstore/faculty--staff/department-supply-request/


REVIEW OF ACTION ITEMS OUTSTANDING FROM MINUTES of September 14, 2017

1.

Enrolment Enhancement Committee (John, Randy, Cary, Daniel, Deborah, Jamie, Mark, Nancy, Nick, Yvonne, Vikram, Wally)

ACTION: John

1st meeting scheduled for April 19th

2nd meeting was held on May 9th

Retreat scheduled for September 23

Survey sent to all faculty and staff October, 2016.

PD Event held on December 20, 2016

Meeting held on September 13, 2017

2.

Diplomas for Apprenticeship Graduates – John to work with Fiona McQuarrie on concept paper for approval.Task force: (Daniel, Jamie, Ted, John)

ACTION: John

Concept paper – Online vote (April 20)

Meeting with Maureen Wideman (October 3)

3.

Program Review – Drafting | ElectronicsACTION: John

Internal/External scan complete.

Faculty council review – October 2016

External Committees formulated.

Site visits:Electronics: November 16Drafting: November 23

4.

Annual Workload Plan – Re: Teaching, Scholarly Activity, Service

ACTION: John

Separate session on how to track this information. – Winter 2017

5.

Cell Phone & Laptop Discussion – more input from faculty required

ACTION: Randy

Committee (Randy, Nancy, Paul, Bruce, Ted, Cary, Wes)

6.

Pre-requisites and Admission:

The Associate Dean will be reviewing the Accuplacer testing to eliminate the essay component and acceptance of Communications 12 (or equivalent) vs English 12.

ACTION: Rolf

7.AME Program / AST Diploma

ACTION: Rolf

8.Hospitality Post-Degree Discontinuance

ACTION: Rolf

9.Teaching & Learning Session (M. Wideman)

ACTION: Rolf

10.Elections Notice – Students

ACTION: Dean’s AssistantNominations close October 20

AGENDA ITEM # 3.2.


pg. 1

Faculty of Applied and Technical Studies Rank and Tenure Criteria

Preamble In developing the criteria for rank, tenure and promotion for the Faculty of Applied and Technical Studies the following was taken into consideration: strategic direction of the university, our mission, vision and values, the current collective agreement and the university-wide principles for faculty standards approved by Senate January 2015, along with our diverse programming.

This document describes the general criteria for teaching and learning, scholarly activity and service. We then discuss general standards for promotion to each rank beginning with Assistant Professor. Sample indicators of success are provided for each rank in each domain. The importance of terminal degrees, discipline specific qualifications and/or industry experience is recognized as a qualifier for moving within the rank, tenure and promotion system.

In accordance with Article 12.7 of the UFV Collective Agreement,…“a minimum of 60% on the teaching, a minimum of 20% on one of service or scholarship, and a minimum of 10% on the remaining component”. The flexible assessment for multiple pathways for tenure and promotion assists faculty in the efforts to achieve their desired rank.

Teaching and Learning Criteria As the central mission of UFV, successful undergraduate teaching must demonstrate a level of accomplishment that supports student achievement, institutional goals and learning outcomes, and our responsibilities to our region and its communities.

Successful teaching embodies a number of characteristics, achieved at the individual, classroom, and community level. Successful teaching in the Faculty of Applied and Technical Studies includes, though not limited to:

a) Cultivation of a high degree of professional and ethical practice. b) Demonstration of academic currency and expertise in a faculty member’s subject

area(s). c) Development of appropriate course-level learning outcomes and assessment that

contributes to departmental, faculty, and institutional learning outcomes. d) Development of students’ capacity for critical thinking. e) Demonstrate cross-cultural inclusivity of individuals, narratives, and practices. f) Utilization of, and reflection on, effective methods and professional practices. g) Demonstration of responsiveness to changing and diverse student learning needs. h) Demonstrable environment in which students develop and use their powers of

discovery and innovation.

Faculty of Applied and Technical Studies Faculty Standards Approved at Senate March 11, 2016

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i) Development of learning materials and teaching methods that can be more broadly adopted outside of the university.

j) Delivery of curriculum in non-academic, community or other settings.

Scholarship Criteria In keeping with the mandate of the institution and respecting the diversity of faculty departments, a variety of scholarly, research and creative activities will be recognized as appropriate whether a trade or a technology.

Scholarly activity in the Faculty of Applied and Technical Studies shall be assessed with reference to both the quality and quantity of scholarly output, and according to trades and technology industry standards. Although peer review shall not be the only index for the qualitative assessment of scholarly activity, significant weight shall be given to scholarship that has been subject to peer review or equivalent forms of assessment.

Successful scholarly activities, like teaching, is achieved on many levels and avenues. Scholarly activities in the Faculty of Applied and Technical Studies includes, though not limited to:

a) Work that has been disseminated in publications, codes and standards, best practice guides, and industry improvements in professional practices.

b) Best practices or standards influencing policy development and/or by-laws. c) Exhibitions showcasing applied processes and student engagement. d) Innovative applied research, knowledge development, creative expression, and

invention. e) Creation of scholarly products such as training manuals and book chapters. f) Dissemination of curriculum developed by the faculty to governing bodies, industry

training. g) Community engaged research. h) Collaboration with industry for student benefit.

Every attempt should be made to involve students in processes, innovation and improvement.

Service Criteria All faculty members in the Faculty of Applied and Technical Studies are expected to contribute meaningfully to the service activities essential to the successful functioning and development of their academic unit, their communities, (academic communities, industry communities and regional communities), as well as the University at large.

A faculty member must be able to demonstrate a sense of responsibility in achieving the objectives of their academic units, and the university at large. These service duties are to be undertaken with both the university and industry/community stakeholders.

Successful service in the Faculty of Applied and Technical Studies may include but is not limited to:


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AGENDA ITEM # 8.1.


pg. 3

a) Participation on a committee b) Student/colleague recruiting, mentoring and advising. c) Active participation and/or contribution to the academic unit. d) Faculty and Staff Association service. e) Support and participation in the work of industry associations. f) Organizing conferences and other venues of intellectual exchange.

Academic and Professional Qualifications, Combined with Industry Experience Qualifications, both professional and experiential, play a role in the evaluation of a candidate for promotion. These qualifications are discipline specific in the Faculty of Applied and Technical Studies and can be as varied as a BC Certificate of Qualification, Interprovincial Red Seal, certified Journeyperson or a terminal degree or professional qualification such as a Professional Engineer or Masters of Education; all of which must be married with extensive on the job experience, defined by the discipline or professional area.


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General Standards for each Rank Assistant Professor: (the rank a new faculty member will be hired at)

An Assistant Professor in the Faculty of Applied and Technical Studies is building a portfolio of experience intended to advance to Associate Professor. This portfolio includes a documented record of successful undergraduate teaching by the end of the probationary period (5 years) along with a commitment to completing a diploma in Instruction or equivalent. It is expected that faculty at this rank are building skills and strategies for teaching, particularly undergraduate students.

Rank Teaching Scholarship Service Assistant Professor Minimum Requirements

• Practicing at the top level of the discipline and a Red Seal or terminal degree/designation appropriate for the discipline and industry experience

• Professional, ethical, and effective course organization, management, and delivery

• A record of effectiveness in, and ongoing reflection on teaching practices, evaluation, and ability to meet course, department, faculty, and institutional learning outcomes

• Demonstrated commitment to, and development of learning activities that foster an atmosphere of discovery and academic growth

• Demonstration of academic or professional currency in one’s teaching

• Sets an example of ethical practice for students in the pursuit, construction, and application of knowledge

• Begins to make contributions towards curriculum development and revision

• Demonstrates the potential to be activity-focused with an emphasis on identifying scholarly opportunities

• Makes progress towards advancing the state of practice through scholarly inquiry, testing theories, improving processes, teaching practices and curriculum

• Meaningful contribution to institutional service, especially at the department level

• Engagement in the wider community with industry colleagues

Indicators of Success

• Student evaluations • Enrollment in the Provincial Instructor

Diploma program • Samples of improvement to existing

curriculum • Improving current curriculum, development

of applied assignments in shops or labs

• Reflective analysis aimed at understanding and improving the educational process

• Connection to industry, enhancing classroom learning

• Supporting student activity in Skills competitions outside of regular classroom time

• Membership in related associations • Participating committee member at the

faculty level


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Faculty Standards for Rank and Tenure

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pg. 5

Associate Professor:

An Associate Professor in the Faculty of Applied and Technical Studies has demonstrated and documented a high level of proficiency in their undergraduate teaching career as an Assistant Professor at the time of application for promotion. A faculty member applying for Associate Professor will provide evidence of effectiveness, innovation, creativity, understanding, and meaningful reflection in teaching and working with students.

Rank Teaching Scholarship Service Associate Professor Minimum Requirements

• A Master’s degree or where applicable professional registration in the discipline or completion of PIDP

• Practicing at the top level of their field with substantial experience, utilizing best practices recognized by industry

• Demonstrates excellence in teaching and learning

• Makes significant contributions towards curriculum development

• Demonstrates professional and pedagogical skills development through completion of Instructional Diploma program, as well as other opportunities such as: academic conferences, industry conferences and testing, teaching and learning workshops

• Actively involved in student mentorship, facilitating students process of discovery and application of learning

• Sharing knowledge, ideas and best practices with external stakeholders and communities

• Demonstrable achievement in research and contribution to enhancement of best practices or innovative solutions

• Actively engaged in advancing the state of applied practice through an improved process such as written code, curriculum development, collaboration with industry, innovative use of skills and resources

• Development, organization, and delivery of student support and outreach activities

• Significant contributions in the service activities of the university community such as meaningful participation in university-wide committees; faculty committees; participating in the creation, development and/or revision of university/faculty programs or policies; Faculty and Staff Association service, student advising

• Significant involvement in professional activities and/or associations related to their fields of study or creative/industry practice

• Significant involvement in community engaged outreach activities that enhance the public service role of their departments and the university


• Creation of resources or programs to support teaching and learning

• Successful completion of PIDP • Successful implementation of new or revised

courses or programs • Quality assignments, course materials,

training manuals, exams • Sharing best practices of applied processes

with industry

• Published processes aimed at producing new and effective applications relative to best practices in industry

• Peer reviewed publications resulting in applied practices within industry

• Board member on Industry Association • Active committee member on University

wide initiatives • Effective student recruitment

strategies/activities


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pg. 6

Full Professor:

Full Professors will have demonstrated and documented distinction in undergraduate teaching at the time of review for promotion. A Full Professor sets an example of ethical practice for students and colleagues alike in the pursuit, construction, and application of knowledge.

The minimum requirements for promotion to Full Professor include the same criteria as for an Associate Professor, as well as:

Rank Teaching Scholarship Service Full Professor Minimum Requirements

• Earned Doctorate or equivalent. • A distinguished record of excellence in

teaching and learning both formal and informal

• Engagement in productive collaboration with peers both inside and outside the University

• Active engagement with learning communities, public audiences and external organizations regionally, nationally and internationally

• Involvement in program creation/development

• Substantial and sustained contributions to the body of knowledge in one’s field recognized by industry or peers regionally, nationally and internationally

• Recognized application of research towards advancing the state of practice

• Organizing conferences, workshops or other professional meetings

• Chair of a University wide committee, Chair of a professional organization or association

• Demonstrable leadership at the department, faculty and university level

• A mentor to students and faculty • Achievement of a recognized distinction

through contributions to professional activities and associations related to the candidate’s field of study or creative practice

• Significant achievement in community-engaged outreach

• Acting as mentors for their peers within the institution and fields of practice


• Teaching awards indicating a distinguished record of excellence in teaching and learning

• Terminal degree/qualification • Evidence that shows a sustained quality in

effective teaching and learning such as novel programs, courses or their essential new elements, innovative methods of delivery using the latest technologies, meaningful reflection in teaching and working with students

• Successful completion of student led projects, leading to adoption of best practices

• Internationally recognized bodies of work within ones discipline such as contribution to International conferences and or publications

• Demonstration of distinction by professional colleagues outside of the university advancing the state of professional practice

• Peer reviewed training manuals, grant applications resulting in funding

• Presentations at regional, national or international conferences

• Chair of significant university committee\Participation in professional standards or governing bodies

• Expert advice to Government bodies or industry leaders in the development of best practices, code or curriculum modification

• Judging, participating in or organizing Skills days, Try a Trade or similar outreach activities

• Entrepreneurial actions resulting in funding, resource development and programming


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applied & technical studies faculty council - 12 oct 2017 · 2017. 10. 11. · september 14,...

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