Applying Formulas and Functions

Dr. Carolyn RaineyProfessor Emeritus

10/29/2013 College of Business Excel Workshops

What is Microsoft Certification?

• Microsoft Office Specialist (MOS)

• www.certiport.com– http://www.certiport.com/Portal/desktopdefault.aspx?page=common/

pagelibrary/MOS_whatIs.html

– Microsoft Office 2010 Exam Objectives

– Exam voucher

– http://www.measureup.com/Microsoft-Office-Specialist-MOS-

200720102013-Exam-Voucher-P3195.aspx

10/29/2013 College of Business Excel Workshops

Overview of Workshops

• Workshop One (10/22) - Managing the Worksheet Environment

• Workshop Two (10/24) - Creating Cell Data, Formatting/Revising Worksheets/Workbooks

• Workshop Three (10/29) - Applying Formulas and Functions

• Workshop Four (10/31) - Presenting Data Visually

• Workshop Five (11/5) - Data Analysis

10/29/2013 College of Business Excel Workshops

Applying Formulas and Functions

• To participate in this live demonstration: Start a new document

• Create formulas: start with an equal sign – Operators – Use keyboard– Use selection method– Use relative, absolute, mixed cell references– Use 3D references

10/29/2013 College of Business Excel Workshops

Applying Formulas and Functions

• Use Sum icon to add numbers

• Use Sum icon to choose Average, Count, Max and Min; also available in Formulas group

• Use AutoCalculate

• Review Circular reference

• Display formulas using Control plus tilde

10/29/2013 College of Business Excel Workshops

Using the Function Dialog Box

• Open BlueLakeSports-03 fromhttp://highered.mcgraw-hill.com/sites/0073519383/student_view0/data_files.html

– MAX, MIN, MEAN

– TODAY, DATE, NOW

– RANK.AVG

– PMT

10/29/2013 College of Business Excel Workshops

Using the Function Dialog Box

• IF function• Nested IF conditions• COUNTA—counts anything that is not blank• COUNT—counts dates and numeric entries• COUNTIF—counts cells that meet one criterion• COUNTIFS—counts cells that meet multiple

criteria

10/29/2013 College of Business Excel Workshops

Using the Function Dialog Box

• AVERAGEIF—finds the arithmetic mean of the cells in a specified range that meet a single criterion.

• AVERAGEIFS• SUMIF • SUMIFS—used to add cells that meet

multiple criteria • VLOOKUP and HLOOKUP

10/29/2013 College of Business Excel Workshops

Auditing Functions

• Trace Precedents, Dependents

• Audit Formulas

• Evaluate Formula

• Watch Window

• Trace Error

• Message Window

10/29/2013 College of Business Excel Workshops

Excel Functions

• Consolidate Data

• Link Data Example: =SUM(B5:B8)+‛[Source Workbook.xlsx]QTR1 Revenue’!$B$5

• Track Changes–Share the workbook–Edit a cell–Accept/reject changes

10/29/2013 College of Business Excel Workshops

Excel Functions

• Goal Seek– Load Excel file: Whitney– Use Data Tab, What-if Analysis, click Goal Seek– Set cell B14 to a Value of 72; cell B10 to change

• Scenarios– Add scenarios– Create/edit Scenario Report

10/29/2013 College of Business Excel Workshops

Sample CertiPrep Items

Participate in CertiPrep simulation of exam questions.

10/29/2013 College of Business Excel Workshops