applying governance to sharepoint
DESCRIPTION
Presentation given at the J. Boye Aarhus 2008 conference by Anders Skjønaa See his updated profile here: http://aarhus13.jboye.com/speaker/anders-skjoenaa/TRANSCRIPT
Applying Governance to SharePointJboye08, Aarhus (DK), November 2008
Anders B. SkjønaaManaging Partner
www.netmedia.as
Gesundheit!
www.netmedia.as
Gesundheit (German pronunciation (help·info) IPA: [ɡəˈzʊnt.haɪt]) is the German and Yiddish word for health. When a person sneezes, German, Yiddish, and American English speakers typically say Gesundheit! to wish them good health, serving much the same purpose as "bless you" in English or "À vos souhaits!" in French.
DID YOUR SHAREPOINT EVEN SNEEZE?
The need for GOVERNANCE!
SharePoint
Business End users
Management IT Team
Smoother processesQuicker response
Accurate information
Lower costHigher innovation
High ROI
Low maintenanceSatisfied users / customersStability and security
Higher productivityEasy interfaceEverything works…
Project Team
Succesful projectSatisfy both Users and Mangement
Meeting expectations
www.netmedia.as
Setting up – Step by step
1. Logical Arcitecture
2. Governance organization
3. Governance Toolset
1. Plan
2. Threats, Goals, Controls and Tasks
3. Communication and Operations
www.netmedia.as
Setting up – Logical Architecture
• An overview of portals and users (type) including architectural decisions on:– Farm design
– Application Pools / Web Apps
– Site Collections
– Content databases
– Acces methods
– Zones and Security
• Based on a Conceptual designBusiness
IT Team
Project Team
www.netmedia.as
LOGICAL ARCHITECTURE EXAMPLE
SharePoint Governance
www.netmedia.as
Setting up – Governance organization
www.netmedia.as
Site Manage
ment
IT
Business(Content Owners)
Executive Stakeholders
End Users
Setting up – Governance organization
www.netmedia.as
GovernanceBoard
Tactical TeamIT Team
Making the correct decisions
Implementing, operating and reporting
Providing platformservices and support
Setting up – Governance Toolset
www.netmedia.as
• Governance plan
– Logical Architecture
– Service Catalogue
– Rules, decisions and goals for governance
– Business drivers (what we are aiming for)
• Threats, Goals, Controls and Tasks
– Security | Compliance | Productivity
• Governance Portal
SHAREPOINT GOVERNANCE CENTER
SharePoint Governance
www.netmedia.as
www.netmedia.as
OPERATIONALGOVERNANCE
• Visibility of risksintroduced by governance slipping
• Graphicalpresentation andtasks for tacticalteam
Concluding…
www.netmedia.as
• Governance at the beginning of the project
• You need to involve ”everyone”
• Make a solid plan – Wikis work!
• Threats, Goals, Controls and Tasks
• Solid governance will keep your SharePoint in line with security, compliance and productivitygoals.
Call to action
www.netmedia.as
• http://technet.microsoft.com– Source for technical governance best practices and tools – some pretty good stuff there
• SharePoint Governance Center BETA– ONLY for JBoye08 friends – naturally
– Send email to [email protected] or drop your card
• Blogging about SharePoint– Slides, comments, experiences, Q&A’s
– http://sharepointpeople.wordpress.com
• On LinkedIn?– http://www.linkedin.com/in/skjoenaa
QUESTIONS
www.netmedia.as