CPYHA OCTOBER BOARD MEETING AGENDA October 17, 2017

MEETING CALLED BY CPYHA Board of Directors TYPE OF MEETING Monthly Board Meeting FACILITATOR Nate Stulc (President) NOTE TAKER Carolee Peterson (Secretary) TIMEKEEPER Nate Stulc (President)

ATTENDEES Board of Directors, Committee Directors & General Members

1) CALL TO ORDER - Nate - 7:05 pm

2) ROLL CALL - CaroleeBoard of Directos NAME

PRESIDENT Nate Stulc

VICE PRESIDENT Debbie Huybers

TREASURER Jason Dvorak

SECRETARY Carolee Peterson

MEMBER AT LARGE Open

MEMBER AT LARGE Jason Cordes

MEMBER AT LARGE Jordan Leopold

MEMBER AT LARGE Joe Olson

MEMBER AT LARGE Brad Solomon

PRESIDENT EMERITIUS Wade Gjervold

COMMITTEE NAME

HOUSE CO-DIRECTOR & RECRUITMENT

Greg Linder

HOUSE CO-DIRECTORS Nick Warren

TRAVELING DIRECTOR Bjorn Burnevik

ACE DIRECTOR Kevin Pietsch

CLINICS Open

COACHES SELECTION Open

COMMUNICATIONS Laurie Zahalka

WEBMASTER Lindsey Reil

CONCESSIONS DIRECTOR

Katie Verlo

GOALIE EQUIPMENT Justin Foth

EQUIPMENT Brian Allen

FUNDRAISING DIRECTOR

Julie Walker

CANDY BARS COORDINATOR

Andrea Stone

WREATHS COORDINATOR

Glen Whipple

HEGGIES PIZZAS COORDINATOR

Kari Carlson

GAMBLING Leanne Girard

ICE SCHEDULER Ross Jerpseth

MGR COORDINATOR HOUSE

Becky Maifeld

MGR COORDINATOR TRAVEL

Penny Seymour

REGISTRATION DIRECTOR & SAFETY

Alyssa Senescal

REGISTRATION DIRECTOR

Darren Senescal

JAMBOREE Andrea Weitgenant

JAMBOREE Andrea Rossman

SKATE Jeff Hedlund

SPONSORSHIP Jamie Leopold

TEAM PHOTOS Tom Simonson

GAMBLING OVERSIGHT Jashan Eison

GAMBLING OVERSIGHT Ryan Nelson

VOLUNTEER COORDINATOR

Greg Blodgett

Additional Attendees: Chris Nettleton, Jeff Lane, Ryan Tesdall, Jess Tesdall, Bud Williams, Dave Brown

3) ELECTION- MAL – Candidates – Jeff Lange, Ryan Tesdall, Jashan Eison, Chris Nettleon

4) REPORTS

Nate Stulc APPROVAL OF MINUTES

Approved

PRESENTATION All board members were emailed annual minutes from September 2017 to review

CONCLUSIONS A motion was made, seconded and passed to approve the Minutes for September.

Jason Dvorak TREASURER’S REPORT

PRESENTATION

Fall Clinic Revenue is now complete, Registration revenue will taper out in October and we'll start to balance out some of the timing of payments made earlier than previous years. Overall pleased with clinic and registration numbers and start to the year. September Revenue • Fall Clinics - $1,900 • Registration - $46,000 • Collections - $1,400 • Tourney $4,750 • TOTAL $54,500

September Expenses • Concessions - $300 • Intermediate Nets/Center Ice Logo $1,000 • Fall Clinic Instructions - $3,500 • Tournament Registration - $5,400 • CR 2016/17 Reconciliation - $4200 • TOTAL Expenses - $14,500

September Net Income $40,000 Fiscal Comp Revenue • Clinics - $31,000 officially down $14,000 on Fiscal Year. We received $13,000 in

June 2017 (last Fiscal) • Registration $95,000, down $9,000 last year, a number of late registrations should

close gap • Gambling down $50,000 (we used end of last Fiscal) • Tourney Income down $3,000 • Income Decrease ($76,000)

Expense • $25,600 Increase Fall Ice (Paid Early this year) • $9,000 Increase Tournament Registration • $26,000 Decrease Fall Clinic Instructors • Total Increase $16,000

Net Income - Down ($92,000) October Revenue • $10,000 Registrations • $19,200 - Bantam's $400 Ice Payment (Credited back final two ice bills) • $3,500 Collections • $2,000 Sponsorship • $35,000 Revenue

October Expenses • $3,250 Directors Salaries

Approved

• $6,000 Tryout Expenses • $5,600 Candy Bars • $12,000 Fall Clinic Instructors • $3,300 Goalie Development • $3,000 Tournaments • $35,000 Expenses

Cash • $156,000 Ending Balance September (Last year $170,000) • +$35,000 October Revenue • -35,000 October Expenses • $156,000 Ending Cash 10/31/2017 - Last year this was $165,000.

CONCLUSIONS A motion was made, seconded and passed to approve the treasurer report for Septembert.

Leanne Girard GAMBLING REPORT Nate

PRESENTATION

5-8 was super busy again closing 59 games and Clives starting to pick up and closing 41 in September, totaling 100, giving us $28,341 net profit after contributions. Purse Bingo at Clives has a tentative date for November 6th start. Leanne hasa meeting with the GM on Monday to go over game layout and details. Raffle tickets are all handed out to all but 7 house players. Traveling Managers all picked up their teams on Sunday night except Squirt C and 15U, that Penny is holding on to. Yearly Audit has me back in the storage pulling 30 games for Mahoney, Ulbrich... Delivering next Leanne is signed up for the Allied Charities of MN convention in St. Cloud next month. These seminars are also used as my yearly continuing education to keep my bond and license up.

CONCLUSIONS A motion was made, seconded and passed to approve the gambling report for August.

Nate Stulc GAMBLING OVERSIGHT COMMITTEE

PRESENTATION

October Active Game Audit – conducted on October 16, 2017 at Clive’s and 5-8. One active game pulled and audited at each site. Both in compliance and will review our audit with the months end B2. Members included: Nate Stulc, Jason Cordes, and Jashan Eison. October Perpetual Inventory Audit – conducted on October 16, 2017 at both sites. Inventory of games not in play yet and games in play are checked against the perpetual inventory list kept on sight. Both sites had games accounted for. Audit conducted by Nate Stulc, Jason Cordes, Jashan Eison. September Closed Game Audit – conducted on October 4, 2017. 4 games from each site were audited. All were found compliant with auditor’s numbers. Will compare to B2. Audits completed by Jason Cordes. October Storage Unit Inspection – completed on October 16, 2017 by Nate Stulc. Everything was in order and checked out. September closed game accounted for.

CONCLUSIONS

Nate also discussed the that the Compliance review board (CRG) – which part of state gaming – will be holding a meeting in December in Roseville. This will be a hearing where our 2016 fraud case wil be heard. We have hired an attorney – Mary Magnuson to represent us. The meeting will include our lawyer, Nate Stulc, Leanne Girard, Wade Gjervld and Minnesota Gaming Services. We have been told to possibly expect at least a suspension that could be six months or longer.

Approved

If we are suspended, we are looking at having the boys high school hockey boosters club take over our pull tab spots at 5*8 and Clives. They would get their gambling license and Leanne would continue as gambling or assistant gambling mangaer. After our suspension the plan would be that CPYHA would then get the pull tabl locations back. At this time we do not know if we will get a suspension, fine or both. It was asked if Bill Blake would have to pay the fine if we get one. At this time we do not know the answer to that. He has paid all money back to the association that was found to be stolen from gambling. The board is trying to be transparent as possible and will report any new findings at the November board meeting.

5) COMMITTTE REPORTS

Nick Powell CHAMPLIN ICE FORUM/CITY

No updates

Greg/Nick (Jordan) HOUSE COMMITTEE

Speed has started. Kids are being moved around to different levels. The penalty box at the forum has a box that has pucks in it. There is one at BP that contains pucks too.

Bjorn (Joe) TRAVELING COMMITTEE

Boys Season is on its way. There are a few injured kids and a few have quit. Tryouts went well.

Girls No updates

Greg (Opem) VOLUNTEER COORDINATOR

Metrics: Dibs Items Posted 9/9-10/15: 235 (up 57 from last year, added 11 concessions for taste of hockey and little Wild, many more tryout hours, last year 30 wreath sale shifts were included) Tryouts : 199 (up 85 from last year-difference was locker room attendant) Concessions: 36 (down 2 from last year, 13 less tryout week shifts with more single shifts) Fundraising: 2 (candy bar pick up, wreath sale turn and pick up date not sent yet) Unclaimed tryouts: 0 (- 11) Unclaimed Concessions: 0 Claimed and no show: 0 Cancellation requests 18 (up 8 from last year)

Approved

Issues handled 9 (fixing registration accounts because people answered questions incorrectly which puts them in the wrong dibs group and their required volunteer hours, tryout issues/questions) Updated Communication/Materials: • CPYHA DIBs Inquiry email box for all dibs issues and volunteering submissions: cpyhadibs@gmail.com • Communicated the change to 5 concession hours per player only and the “no show” fine policy on the main web page and the header of everyone’s dibs page when they go in to look at or claim shifts. • Reminder to COMMITTEES– each committee chairperson needs to submit a credit submission form for ALL the members of their committee – see hours that can be given information and forms available on Volunteering Page of cpyha.com Training: • Mite Parent Meeting TBD • Traveling Manager Meeting – 10/25 • House Manager Meeting – Nov TBD Potential Action Items: • Need to clarify the need for and the qualifications for the EMT role at tryouts • Need to clarify for families that buyout, should they still be expected to share in any team game tasks when managers have to assign families when people aren’t volunteering for them. – yes they need to do team tasks

• Need to have a young player (mite level) to get involved on volunteering committee that I can begin to train to be the future coordinator over the next two years.

Katie (Jason D) CONCESSIONS

Jason funded the concession stand. No other updates.

Julie (Brad) FUNDRAISING Andrea – Candy Bars Kari – Pizza Glen - Wreaths

No updates.

Jamie (Jordan) SPONSORSHIP

Levels are being created so we can have a flyer created to show what we can offer.

Alyssa/Darren (Carolee) REGISTRATION

Still working on waiver issues with some players. Nate asked for a list. Some parents registgered with 2016 USA hockey numbers – our system was not stopping them – 16 had to be contacted to do new ones. Traveling teams have been added to the USA hockey rosters. Working on coaches.

Becky/Penny (Debbie) MANAGER COORDINATORS

House Becky – needs the list for those that said they would be managers in registration.

Travel Penny – Had the managers meeting for traveling and had a good turnout.

Dave Brown (Jordan) CLINICS

Approved

No updates

(Debbie) COACHES SELECTION

Found someone to coach squirt C but they are being required to get level 4 certificaton. They are struggling to be able to get this done in time. Nate is going to see what he can do so they can be exempt from this or help to find time to take it.

Justin/Brian (Open) EQUIPMENT

Brian Allen discussed the need for new jerseys.We are short YL and YXL and have to many really big jerseys. It was also discussed that new tryout jerseys are needed.

Ross (Jason C) ICE SCHEDULER

Draft will be mid November. D 10 game scheduling is Nove 26-28

Joe PLAYER DEVELOPMENT

No updates

Greg L (Joe) RECRUITMENT

Joe is working on the Little Rebels. Will start after Thanksgiving.

Alyssa (Debbie) SAFETY

Reiterated that coasches needed safesport and background checks BEFORE they get on the ice. Still have coaches not done.

Jeff (Brad) SKATE

No updates

Andrea W/Andrea R (Brad) MITE JAMBOREE

Starting to contace vendors and looking for committee members.

Debbie PARENT RELIEF NIGHT

No updates

Tom (Jason) TEAM PHOTOS

Approved

Team photos – Traveling 11/2 and House 12/7. Co-op will be at Coon Rapids

Carolee BY-LAWS/HANDBOOK

Finishin up. Nate has a few sections to review.

6) OLD BUSINESS – NA

7) NEW BUSINESS - NA

8) ANNOUNCEMENTS Jeff Lange was elected to the MAL position.

9) ADJOURNMENT Nate – 8:39 pm

Approved