april 2014 florida parliamentarian
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ÂTRANSCRIPT
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The Florida
Theme:
“REACH
OUT”
Motto
“Let all things be
done decently and
in order.”
I Corinthians 14:40
Volume 34, Number 2 April 2014
Presidents Message 1-2
Mary T. Randolph, Bio 3
Proposed Bylaw Amendments
4,5,8
Questions and Answers 6-7
Registration Forms 9-10
Scholarship Application 11
President’s
Message
Continue on page 2
FSAP President’s New Year Message.
The New Year started off with a bang and a bullet through my
carport and into the trunk lid of my car. I hope your start of 2014
was less indenting.
The Educational Outreach Committee has chosen to have a booth at
the Community Associations Institute trade show in Bradenton on
March 21. The committee will be promoting parliamentary
procedure for the officers, managers and members of the condo,
homeowners and co-operative groups. NAP Basic Info Sheets and
other items will be handed out by FSAP members. They also will
be speaking to passers-by about FSAP and how a parliamentarian
can help them have better meetings using Robert’s Rules of Order.
Sixty years ago Herberta Leonardy founded FSAP, later a
scholarship was created in her name. The FSAP Scholarship
Committee has been refining the criteria by which members of
FSAP may apply for a scholarship. Read the criteria elsewhere in
this newsletter and maybe you’d like to apply.
This is the official call to the annual meeting May 2 – 4, 2014, at
the Holiday Inn Lakewood Ranch, Sarasota; same hotel as last
May. Send in your registration slips now and reserve your hotel
room. The education will feature you, the member, so bring your
questions.
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The Florida Parliamentarian is the official publication of the Florida State Association of Parliamentarians, published four times a year; February, April, September, December. Subscription rate: $20 per year. © 2005 Florida State Association of Parliamentarians
Shirley Brodbeck, RP, Editor-in Chief
941-722-2281 E-mail: [email protected]
Karen Price, Editor
941-697-8000
E-mail: [email protected]
Patricia McDougle, PRP, Associate Editor 954-791-5957 Email: [email protected]
Nancy H. Watkins, PRP, Circulation Manager
813-254-3369
DEADLINES FOR COPY
February issue > > > > Dec 31st
April issue > > > > > Mar. 1st
September issue > > > > July 31st
December issue > > > > Oct 31st
SEND ADDRESS CORRECTIONS TO:
Nancy Watkins
1903 Bayshore Blvd
Tampa, Florida 33606-3107
FSAP WEBSITE
http://www.flparliamentarian.com
Continued from page 1
Even though prices have gone up, the room fee includes a hot breakfast. The registration fee
covers a Saturday luncheon and evening meal at the hotel.
FSAP is privileged to have First Vice President, Mary Randolph, as the NAP representative.
Mary will fly all the way from Washington State to attend our meeting. She will share the
latest from NAP, take part in our educational panels and be the keynote speaker at the evening
meal. Mary looks forward to meeting all of you. Let’s do our best to have a large turnout to
welcome her.
Many units have asked for proclamations from mayors, city councils or county commissioners
to declare April as Parliamentary Law Month. Don’t forget you can also celebrate Henry M.
Robert’s birth month in May. Maybe you can round up some scarce Oh! Henry candy bars to
sweeten the day.
I look forward to your participation at the annual meeting in May. It will be fun.
Shirley Brodbeck,RP
FSAP President
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Mary L. Randolph, CPP-T, PRP
Parliamentary Resources
10491 E State Route 106
Union, Washington 98592
Phone: 360.898.2712
Fax: 360.898.2712
Mobile: 360.791.8878
Email: [email protected]
Mary Randolph is a Certified Professional Parliamentarian Teacher (CPP-T) and a
Professional Registered Parliamentarian (PRP) with over twenty years experience in
parliamentary procedure. She has the privilege of residing in the beautiful Pacific Northwest
and travels throughout the United States to provide services to local, regional and clients.
Her objective as a professional parliamentarian is to assist an association in accomplishing
the business of the organization by applying parliamentary principles and procedures to the
degree that the organization may accomplish their business in a fair and efficient manner.
Services:
Consultant for meeting procedures
Convention services including script writing, presiding officer training, and consultation
Bylaws consultant for document review, development, amendments, and revision
Parliamentary opinions
Customized workshops and training for boards, conventions, and organizations
Experience:
BS degree in education from the University of Washington
Owner and operator of Parliamentary Resources
Past parliamentarian for the 3,500 member National Association of Parliamentarians
Past secretary for the National Association of Parliamentarian
Past president of the Washington State Association of Parliamentarians
Parliamentarian for state and national organizations
FSAP Spring Annual Meeting, May 2 – 4, 2014
Holiday Inn Lakewood Ranch – Sarasota
Exciting education involving everyone.
NAP Vice President Mary L. Randolph, CPP-T, PRP of Washington
will be our national representative at the annual meeting.
Mark your calendar now and make plans to attend !!!
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The Bylaws committee has submitted proposed amendments to our bylaws for your
consideration.
Please review and bring the proposed information with you
To the Annual Meeting May 3, 2014
Proposed Amendment to the FSAP Bylaws
Current wording To be amended by If adopted, would read
Article III-- Membership Section 3. Resignation,
Reinstatement, Forfeiture B. A former member who re-
signed in good standing may
be granted reinstatement in
accordance with NAP bylaws
and payment of the FSAP
reinstatement fee.
Striking out: “and
payment of the FSAP
reinstatement fee”
B. A former member who re-
signed in good standing may
be granted reinstatement in
accordance with NAP bylaws.
Rationale: The amendment corrects an oversight. FASP no longer charges reinstatement
fees..
Proposed Amendments to the FSAP Bylaws
Current wording To be amended by If adopted, would read
Article V, Section 1.A. Annual per capita dues shall
be: 2. Members-at-large $30.00
After “Members-at-
large,” strike “$30.00”
and insert “$25.00.”
Article V, Section 1.A. Annual per capita dues shall
be:
2. Members-at-large $25.00
Rationale: This would equalize the FSAP dues for all primary members, rather than
penalizing members-at-large; and it would encourage members to join FSAP even if
there is no unit within commuting distance of their homes.
Proposed by Bylaws Committee
Continue on page 5
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Article V, Section 1.A.
Annual per capita dues shall
be: 3. Affiliate – Florida unit member $25.00 4. Affiliate – non-Florida unit $30.00 5. Provisional $25.00
In 3, strike “-- Florida unit
member,” and “4. Affiliate
– non-Florida unit $30.00.”
Renumber 5.
Article V, Section 1.A.
Annual per capita dues
shall be: 3. Affiliate $25.00 4. Provisional $25.00
Rationale: This would equalize the FSAP dues for all affiliate members, rather than
penalizing affiliate members who are not unit members; and it would encourage members
to join FSAP even if there is no unit within commuting distance of their homes.
Proposed by Bylaws Committee
Article VI, Section 4.D.
The second vice-president
shall:
10. receive the names, addresses and fees of new members and Provisional’s upon their affiliation with a unit or study club;
Strike “10. receive the
names, addresses and fees
of new members and
provisional’s upon their
affiliation with a unit or
study club;” and create a
new Article VI, Section
4.G.11 to assign the re-
sponsibility to the
treasurer.
Rationale: The change would reduce postage costs and enable checks to be handled more
efficiently because they would not have to be mailed to the second vice-president before
being mailed to the treasurer, who could simply email the names and addresses to the
second vice-president.
Proposed by the Bylaws Committee.
Proposed Amendment to the FSAP Bylaws
Current wording To be amended by If adopted, would read
Please bring proposed amendments to the Annual Meeting
Proposed Amendment to the FSAP Bylaws
Current wording To be amended by If adopted, would read
Continue on page 8
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Disclaimer: The questions answered in this column are answers to questions on parliamentary procedure. If you are
a member of a Florida condominium association, homeowner’s association, etc. the answers might not be applicable
because of the Florida Statutes, or the bylaws of the home owners association. Florida statutes, bylaws of the asso-
ciation and in the case of governmental bodies have rules which have precedence over Robert’s Rules of Order
All page numbers are references to Robert's Rules of Order Newly Revised,
11th edition unless otherwise noted. Send your questions to the Associate
Editor: Patricia McDougle, PRP , Email: [email protected]
Questions and Answers
Associate Editor
Q & Q & AA
FLORIDA PARLIAMENTARIAN QUESTIONS AND ANSWERS FOR SECOND QUARTER 2014
Continued on page 7
Question 8.
At a recent meeting at which debate on a controversial issue was lengthy (very) a member moved
to adjourn at 4:30 p.m. The motion on adjourn was adopted and the debate continued. Was this
procedure correct?
Answer 8.
No. When adjourn is qualified in any way it is not a privileged motion but an incidental main
motion (p. 233, ll. 9-16). As such it would not have been in order to move to adjourn at 4:30
while another main motion was pending. The chair should have ruled this motion to adjourn out
of order. However, it would have been in order to move to adjourn in an unqualified form with no
mention of time for adjourning making it the privileged motion and, if adopted, closing the
meeting immediately. —(p. 233, ll. 17-20)
Question 9.
Our national organization has been amending our bylaws with a two-thirds vote of members pre-
sent who voted at our annual meeting. It now turns out that the bylaws, as written, require a
two-thirds vote of the entire membership. Does that make the amendments previously adopted
null and void?
Answer 9.
Yes. The bylaws have not been amended by the vote required in the bylaws and all amendments
thus adopted would be null and void. First, your organization has unknowingly suspended the
rules stated in the bylaws. To have suspended the requirement of two-thirds vote of the member-
ship would not have been order since rules contained in the bylaws cannot be suspended unless
the rule is in the nature of a rule of order or provides for its own suspension (p. 263, ll. 1-6).
Second, since the vote required for amending the bylaws is a rule that cannot be suspended, this
becomes a case in which a point of order can be made at any time during the continuance of the
breach and Robert says “. . . it is never too late to raise a point order since any action taken is null
and void.” —(p. 251, ll. 25-26)
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Question 10.
What is the difference between an unqualified two-thirds vote and a qualified “two-thirds
vote of those present” specifically when applied to bylaws?
Answer 10.
An unqualified two-thirds vote is based on the actual votes cast by members who are
present. The qualified two-thirds vote of those present is based on the total number of
voting members who are present without regard to how many voted. Consider this example
and note the difference it makes:
Number of voting members present 100
Two-thirds of those present 67
Number of votes cast 90
Two-thirds of votes cast 60
When specifying the vote required to amend bylaws, Robert says that “Efforts to define the
meaning of such expressions as "two-thirds vote" should also be avoided in the wording of
this article, since these definitions are found in the parliamentary authority. —(p. 582, ll. 27
-30) For the record, the definition of a two-third vote may be found on page 401 of RONR
beginning on line 8.
Parliamentary Law Month
Or why are we not better known in Florida?
Every year the National Association declares April as Parliamentary Law month,
however no one else hears about it but we Parliamentarians. We are there to help
associations, groups, and people to understand and learn about Parliamentary Procedure.
However, talk to anyone and they (a) think they know all about Parliamentary Procedure,
and (b) have never heard of the Florida State Association of Parliamentarians, much less
the National Association of Parliamentarians. We need to begin now to toot our own
horns.
One easy way, and one which the Apollo 11 Unit is going to do this, is to prepare a
display for each and every Library in Brevard County, or as many as we can get into in
April, which will include some handy short pieces about Parliamentary Procedure, a copy
of Roberts Rules of Order Newly Revised, and our Logo. We are also going to include,
where we can get one done, a Proclamation from the local Mayor declaring April as
Parliamentary Month in that area. Hopefully a copy of the Proclamation will be included
in the display.
Continue on page 8
Continued from page 6
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In order to do this we first of all need to prepare now, not wait till March, to get onto
the Library schedules, as well as the City Council agendas for the declaration. The Declaration
should be done no later than half way through March, which means scheduling in January.
And then the displays can go up in April with names and emails of people who can be
contacted for information about Parliamentary Procedure, the Unit and the State Association.
Also, it might be a good idea to ask the Governor to also do such a declaration, and with luck,
get it into the papers. One idea for a declaration is to adapt last years’ that was on the back of
the National Parliamentarian, another idea would be for the FSAP Board to draft wording for
such a declaration for each unit to try to utilize.
We need to begin now, and work to get our name out so that people now we exist, and
begin to train new people in the use of Parliamentary Procedure, and the rights of members of
assemblies to get their ideas out into the open.
Continued from page 5
Article VI, Section 4.G
The treasurer shall:
10. file all necessary
forms with the IRS
and the state of
Florida.
Add “11. receive the
names, addresses and fees
of new members and
provisionals upon their af-
filiation with a unit or study
club and forward the names
and addresses to the second
vice-president.”
Article VI, Section 4.G
The treasurer shall:
10. file all necessary
forms with the IRS
and the state of
Florida.
11. receive the names, addresses and fees of new members and provisional’s upon their affiliation with a unit or study club and forward the names and addresses to the second vice- president.
Rationale: The change would reduce postage costs and enable checks to be handled more
efficiently because they would not have to be mailed to the second vice-president before
being mailed to the treasurer, who could simply email the names and addresses to the
second vice-president.
Proposed by the Bylaws Committee.
Please bring proposed amendments to the Annual Meeting
Proposed Amendment to the FSAP Bylaws
Current wording To be amended by If adopted, would read
Continued from page 7
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FLORIDA STATE ASSOCIATION OF PARLIAMENTARIANS 62
nd ANNUAL MEETING
Holiday Inn Sarasota-Lakewood Ranch 6231 Lake Osprey Drive
Sarasota, FL 34240 May 2 – May 4, 2014
NAME________________________________________________________________ ADDRESS____________________________________________________________ CITY____________________________________STATE______ZIP______________ Unit__ MAL__ Member__ Guest__ _______________________________________ FSAP-Office/Chairmanship held___________________________________________ UNIT-Office/Chairmanship held____________________________________________ REGISTRATION FEE: Postmarked no later than April 18, 2014 $90 $____________ (Includes Saturday lunch and Saturday dinner) LATE REGISTRATION FEE: Postmarked after April 18, 2014 $100 $____________ GUEST LUNCH $15 $____________ GUEST DINNER $27 $____________ Choose one (lunch): Honey-Pecan Chicken Sandwich___ Chef Salad____ Choose one (dinner): Beef Tenderloin Tips____ Filet of Salmon____ List any special dietary needs:______________________________ Non-member fee for SATURDAY WORKSHOPS and lunch $65 $____________ TOTAL ENCLOSED Did you choose your entrée? $____________
Make check payable to FSAP and mail to: Kay Stephens, 2946 Golden View Lane , Orlando, FL 32812-5984 Email: [email protected] phone: 1-407-658-9779
10
-
Lakewood Ranch - Sarasota 6231 Lake Osprey Drive
Sarasota, FL 34240 Phone: 1-866-782-4401 Fax: 1-941-782-4401
RESERVATION FORM (Cut and mail or fax directly to hotel. Please Print)
NAME________________________________________________________________ ADDRESS_____________________________________________________________ ARRIVAL DATE__________________DEPARTURE DATE______________________
Room Rate is $104.00 per night plus applicable state and local taxes (room rate includes a hot breakfast ordered in restaurant)
Non-Smoking Only One (King)______ or Two Queen/Doubles______
PARKING IS FREE
GUARANTEE: Submit one night’s deposit or fill out the following information
Amex___ Diners___ Discover___ Master Card___ Visa___ _______________________________ ____________________________________ Card Holder’s Name Credit Card Number
_______________________________ ____________________________________ Card Holder’s Signature Expiration Date DEADLINE FOR ROOM RATE GUARANTEE: April 11, 2014 Group Name: Florida State
Association of Parliamentarians (FSAP)
Driving Directions
Traveling from the North: I-75 South to exit 213. Left off of exit ramp onto university Parkway.
Turn right at the second light onto Lake Osprey Drive. The hotel is located on the left.
Traveling from the South: I-75 North to exit 213. Right off of exit ramp onto University Park-
way. Turn right at the first light onto Lake Osprey Drive. The hotel is located on the left.
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FLORIDA STATE ASSOCIATION OF PARLIAMENTARIANS
HERBERTA ANN LEONARDY SCHOLARSHIP FUND
This document explains in detail the essentials that are needed to complete an application.
The purpose of this scholarship is to increase and maintain the number of NAP members, Registered Parliamentarians and Professional Registered Parliamentarians.
CRITERIA
In order to be considered as a recipient of the Herberta Ann Leonardy Scholarship an applicant must be sponsored by a Registered or Professional Registered Parliamentarian or a Unit and shall:
1.Be a member of the Florida State Association of Parliamentarians (FSAP)
2. Submit an application form including:
A. list of references (one to be a Registered or Professional Registered Parliamentarian or an officer of a Florida Unit)
B. Purpose of Request and amount requested (ex: to take the Membership Exam, to become a Registered Parliamentarian, to become a Professional Registered Parliamentarian, to seek renewal, etc.)
Past recipients may reapply.
APPLICATION FORM FOR HERBERTA ANN LEONARDY SCHOLARSHIP
FLORDIA STATE ASSOCIATION OF PARLIAMENTARIANS
DATE ___________________
NAME _______________________________________________________________
ADDRESS ________________________________________CITY _____________________ZIP _____________
TELEPHONE #___________________________ EMAIL: _______________________________________ ARE YOU A CURRENT STUDENT IN HIGH SCHOOL OR COLLEGE? YES___ NO___ PRINT SPONSOR NAME __________________________ _____ TELEPHONE _______________________
MUST BE A REGISTERED OR PROFESSIONAL REGISTERED PARLIAMENTIAN OR FLORIDA
UNIT OFFICER
SIGNATURE OF SPONSOR _________________________________________
SIGNATURE OF APPLICANT______________________________________
ATTACH A STATEMENT EXPLAINING IN NOT MORE THAN 250 WORDS THE PURPOSE OF THE REQUEST AND AMOUNT REQUESTED.
SEND TO: Carol Austin, 18210 Abbey Lane, Lutz, FL 33548, 813-909-8523
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What is a webinar and do we really need it? Well, welcome to a new age for those of us who are used to pens, pencils and typing onto a computer screen to communicate. That would be slow, time consuming and, depending on the user, subject to delays generated by the users. This newer and more efficient way of exchanging ideas and critical information makes communicating with many users all at once a pleasure. Think of a webinar as an online real time mass seminar that can accommodate up to fifty (50) individuals at one time on the platform that NAP used for this event. I’ll mention that the host does have control over this event but every effort was made to accommodate as many people as was reasonable. If you have a computer, you can join in the session. Google and other platforms have long lists of companies from which to choose. In a “nutshell” web conferencing refers to a service that allows conferencing events to be shared with remote locations. These are sometimes referred to as webinars or, for interactive conferences, online workshops. In general, the service is made possible by Internet technologies, particularly on TCP/IP (Transmission Control Protocol) (TCP) / (Internet Protocol) (IP) connections. The service allows real-time point-to-point communications as well as multicast communications from one sender to many receivers. It offers data streams of text-based messages, voice and video chat to be shared simultaneously, across geographically dispersed locations. Applications for web conferencing include meetings, training events, lectures, or short presentations from any computer. My experience with the webinar started with a conference generated through the National Association of Parliamentarians to gather the information presented by professionals and also those who want answers to questions where we have an opportunity to help solve problems. This particular webinar was limited to text messages. As mentioned above there are services that provide voice and video chat but not on this particular webinar. The purpose of this event was to gather polls and surveys that can be condensed into data and information that will help develop better tools for the use of professionals and users. Participants were congenial and at times humorous. There are costs involved in the use of webinars but generally those are borne by the host organization. I understand that the results of this webinar will be made available at the National Training Conference in Oklahoma City, Oklahoma starting on August 8, 2014. Dave Gruman PRP-R Treasurer, FSAP [email protected]