aps taxapsdownloads.reckon.com/reckonaps/tax_nz/release_notes...release notes | aps tax 2020.04 |...

APS Tax

Version 2020.04

Release Notes

Release Notes | APS Tax 2020.04 | of 57

Author

Created and Published by APS a product of Reckon Limited

Level 2, 100 Pacific Highway

North Sydney NSW 2060

Australia

ACN 003 348 730

All Rights Reserved

Copyright © 2019 Reckon Limited

Copyright & Trademarks

No part of these materials may be reproduced or transmitted in any form or by any means, including

photocopying, without written permission of Reckon Limited.

Every effort has been made to ensure the accuracy and completeness of this manual. However, neither

Reckon Limited, its subsidiaries, employees and agents, are liable for any errors or omissions. This

document should not be relied on as a detailed specification of the system. In addition, Reckon Limited

reserves the right to issue revisions, enhancements and improvements to Reckon APS software or any

other Reckon software at any time without notice. Every effort will be made to ensure that the manual

is updated concurrently and that the user is not inconvenienced as a result of any change.

Reckon, Reckon logos, R logos, Reckon APS, Advance and Accountable Technology are trademarks of

Reckon Limited.


Contents

Introduction .................................................................................................................... 5

Knowledge Base ................................................................................................................................. 5

Updates to Documentation ............................................................................................... 5

Documents .......................................................................................................................................... 5

Microsoft Access Runtime ................................................................................................. 5

General information ......................................................................................................... 6

B2B Install ........................................................................................................................................... 6

PM Pre-requisite ................................................................................................................................. 6

Enhancements for this release. ......................................................................................... 7

Residential Rental .............................................................................................................................. 7

Property Sale Profit/Loss ................................................................................................................... 9

R&D Tax Incentive Credits ................................................................................................................ 11

TDS matching with ledger transactions .......................................................................................... 12

Ledger Page Enhancements Summary ............................................................................................ 14

Provisional Threshold changes (Government's Business Continuity Package) ............................. 17

Tax Manager Layout Improvements ................................................................................................ 21

Tax Manager Ledger tab; Year view default .................................................................................................. 21

Updated 901 letter REPx layouts .................................................................................................................. 23

Enhancements added in previous releases ....................................................................... 26

August 2019 release ....................................................................................................... 27

Family Group Summary ................................................................................................................... 27

Ledger Updates ................................................................................................................................ 28

901 amounts shown for Ledger Transactions .............................................................................................. 28

901 Notes for ledger tax year. ....................................................................................................................... 29

Ledger Terminal Tax calculation change...................................................................................................... 30

Ledger descriptions column widths ............................................................................................................. 31

TAWS Descriptions in the ledger ................................................................................................................... 32

FAM Ledger Transaction Matching ............................................................................................................... 32

901 - Outstanding Prov Tax for all due dates ................................................................................................ 33

Ledger Balances enhancements ...................................................................................................... 34

To Date selection criteria .............................................................................................................................. 34

Ledger Balances Reminder templates .......................................................................................................... 34

WfFTC 2019 Updates......................................................................................................................... 35


New GST Web Preparation and Filing .............................................................................................. 37

April 2019 Release .......................................................................................................... 45

TDS (Transaction Data Services) ..................................................................................... 45

Compliance Admin ......................................................................................................... 46

Tax Notices ....................................................................................................................................... 46

IRD Transactions-Future Tax years .................................................................................................. 49

IRD form types from 2019 ................................................................................................................. 50

Enhancement to Refund transfers functionality ............................................................................. 51

Corrections since last release .......................................................................................... 53


Introduction

This document is a summary of what is included in the NZ Tax Management 2020.04 release.

It includes all corrections since the April 2019.04 Release and many enhancements to the

functionality. Each release is also a full version, if you have not installed earlier releases, or

corrections, these enhancements and corrections will also be present when this release is applied.

The contents of the previous Release Notes are also available via the MyAPS portal: NZ Tax Product

Page

Knowledge Base

Knowledge Base Article # KA-03774 has been created to inform you of any new known issues as a

result of this release.

Each known issue is detailed separately in its own knowledge article and then linked to the

knowledge article # KA-03774. For each "FIXED" article there will be a new file to download. For each

"LOGGED" article, the issue has been logged and will be resolved in a subsequent release.

To review Knowledge Article # KA-03774, visit the NZ Tax Product Page in the MyAPS Portal.

Updates to Documentation

Documents

Updated - Installation Notes 2020.4

TDS Setup Instructions 2019

Microsoft Access Runtime

This release now supports Microsoft Access Runtime versions 2013 and 2016, in addition to existing

support for 2010.

Access Runtime 2003 and 2007 versions are no longer supported. If your practice is using Access

Runtime 2003 or 2007 you need to upgrade prior to installing this release.

Note that Access Runtime is required only if you do not already have Office Professional package

which includes the retail version of Access. Supported Office Access versions are 2010, 2013 and 2016.

https://myaps.reckon.com/Products/TAXNZ/




General information

B2B Install

From April 2020, IRD will move the SLS transactions over to the TDS service. As this is the last tax type to be migrated to the new system, the B2B installer we have supplied previously is now no longer required.

There is therefore no need to install this service, if it is still present on your system, you may remove it as it is now obsolete.

PM Pre-requisite

PM Version 10 is the minimum Practice Management release that has been tested with this Tax

Management release. Please ensure you have at least PM 10 and its Corrections since Release

installed.

However, if you wish to use TDS services to receive IRD transaction downloads, you will need Practice Management version 11 installed. This is due to the requirements of the IRD TDS (Transactional Data Services) which has been available since the April 2019 release. PM versions prior to version 11 are acceptable only if you do not use TDS services currently to receive IRD transaction downloads.

PM V11 and cloud service information can be found here: PM Product Page

A setup guide for TDS is also available from the. NZ Tax Product Page

NOTE: As previously advised, support for SQL 2005 has ended.

https://myaps.reckon.com/Products/PM/



Enhancements for this release.

The following enhancements have been made for this April 2020 release.

Residential Rental

A new keypoint for Residential Rental has been added by IRD from April.

This affects a number of the key return types, IR3, IR3NR, IR4, IR6, IR7 and IR8.

The example shown below is from an IR3 return, the same principles apply to other return types

although the numbering is different.

Choose the appropriate Calc Basis (Individual, Portfolio or Combined), enter Gross Income

andDeductions this year. Deductions Claimed will default to the amount entered for deductions this

year.

It is possible to edit the amount to reflect the actual amount claimed ( eg a taxpayer may not wish to

claim the full amount).

If Residential Rental income is set to a Calc Basis of P (Portfolio) or C (Combined), then it is possible to

have negative Net Residential Income for any one property by editing Deductions Claimed to be

greater than that property’s Gross Income figure..

In this instance, a warning message is displayed:


Note: Itis not possible to make Deductions Claimed greater than Deductions Available.f the

Residential Rental entry has a negative net income, but is subsequently edited to a Calc Basis of I

(Individual), then each property’s details will be recalculated to ensure there isn’t negative net income

on any property, and the following message displayed:

The Calc Basis is set on a return basis, not an individual property basis. Once the Calc Basis is

selected in the first entry, all later entries will default to that Calc Basis. If it is changed in a later entry,

then all properties will be amended to that latest selection.


Additionally, where there is a change in calculation resulting in amounts that cannot be claimed,

these are carried forward to the following tax year, and are visible in the Tax Summary and Tax

Schedule reports.

Where negative Net Income exists for one or more Residential Rental keypoints, a warning message

will also be displayed upon validation and synchronisation of the return:

This will not prevent either process completing, it is for information only for review.

Property Sale Profit/Loss

A new keypoint for Property Sale Profit/Loss has been added by IRD from April.


The example shown below is from an IR3 return, the same principles apply to other return types

although the numbering is different.


The amount required can be entered in the same way as for other keypoints:


R&D Tax Incentive Credits

A new keypoint for R&D Tax Incentive Credits has been added by IRD from April.


The example below is taken from an IR4 return form:

It is not possible to claim more than the difference between Tax on Taxable Income and the total

available tax credits, so this is automatically adjusted where the amount entered is more than can be

claimed.

In this example, 5507.50 is the difference between Tax on Taxable income and total available tax

credits. For the IR4, this is the total of Overseas Tax Claimed, FIT Credits, Imputation Credits and Net

Credits.

Any excess amounts are carried forward.

The other return types do not have a Refundable element available so this is shown only on the IR4

form, but all types use the same calculation of amount claimable.


TDS matching with ledger transactions

For the April release, we have added functionality around matching ledger transactions received via

TDS from IRD.

Matching TDS transactions to the existing tax ledger transactions can now be automated using two

new SUPS settings, to allow Tax Administrators to have control over which actions are automated.

In addition to this, and to improve clarity, the existing SUPS settings that relate to ledger matching

have also been reviewed.

Any SUPS settings that had been configured previously will retain that setting after upgrade, but the

descriptions have changed and we have grouped them together.

For comparision, the old vs new descriptions re listed below.

Old Description New description

Automatically Discard Reversals TDS Discard: Reversal pairs on Transactions

B2B Auto Prov-Assess Reversal Enabled TDS Discard: Reversal pairs on Assessments


B2B Payment Auto-Insertion enabled TDS Insert: Payment offset equals assessment

Automatically Match Transactions TDS Match: Equal Value Transactions

Number of days variance for Auto Matching TDS Match: Transactions up to Days diff.

B2B Days variance Payment Auto-Match TDS Match: Payments up to Days diff.

Automatically Set APAY Matched Transactions TDS Matched APAY: set to PAY

Two new True /False parameters in the 'E-FILE' system section control TDS Assessment matching:

TDS Match: Allow Assessment Variance

Set to ‘True' to allow Assessment matching on unmatched Provisional instalment amounts, and to

create a variance transaction for the difference


TDS Match: Assessed-Variance into Net Tax

Set to ‘True' to place any variance transactions created by the assessment matching to the Net

Tax/Refund section of the ledger rather than to the relevant Provisional Instalment section.

Both have a default value of ‘False’

Ledger Page Enhancements Summary

RIT amount on Ledger page

The ledger page now shows the RIT amount, once the return has been set to Locked (or later)

Ledger Menu bar button 'Sync TDS'

This button has been added to allow you to run all rules for the selected client as specified

in your SUPS settings. This includes all reversals, matching and insertions as well as

variance creation and discarding of duplicates.

The availability of the new button is controlled by JOE Admin rights for each user or profile

group.

The node is named ‘Enable IRD Data Synching’ and can be found under Tax Manager/Tax

Returns/Tax Ledger as shown:


Clients with users who previously used the earlier TAWS B2B sync button will likely have this

enabled already.

Typical example below shows the Matched Assessments, Amounts due, variances created

and discarded items, when SUPS setting for TDS Match: Allow Assessment Variance is set to

True.


For each provisional instalment, the Amount Due is matched and the associated variance

required is created.

If the SUPs is set to True for TDS Match: Assessed-Variance into Net Tax then the same will

happen but the variances will be displayed under Net Tax/(Refund) instead:


A few other points to note with matching improvements.

• Normal matching and inserting rules still apply as per SUPS settings you have already set up.

You may wish to review these while applying your preferred B2B Variance setting.

• Any TAWS transactions already set to Discard will be ignored. If still in Unfiled they will

potentially be included, not withstanding existing SUPS matching and inserting rules above.

If you wish to avoid these then we advise they should be discarded.

• Variance amounts inserted by auto-matching routines can be identified by the text

description ‘1st provisional instalment (Variance)’ etc

Provisional Threshold changes (Government's Business Continuity

Package)

The IRD have mandated a late change to the provisional tax calculation for 2021 tax year to provide

additional support for businesses and individuals in response to the coronavirus outbreak.

Under the Government's Business Continuity Package, the lower RIT threshold has increased from

$2500 to $5000. The following changes are now reflected in Tax Manager when creating/amending a

2020 return.

In the return selection form for 2020 return, the 2021 Interim Prov Amount is zero if 2019 RIT < $5000

In the 2020 return, 2021 Prov Tax field will only show a value if Residual Income Tax is at least $5,000

In the 2020 return’s Prov Calc details form, the explanation text changes from the below example, that

was showing the uplift percentage in all cases


Previous:

… to now replace the uplift percentage with the threshold amount, when RIT is below the threshold.

April 2020:

The Ledger/Prov tab now shows similar information as well:

The 2019 return button now shows a hover tooltip:


When an Interim provisional tax recalculation of 2021 provisional tax is requested from the

Ledger/Actual tab, by clicking the form’s ‘2019 return’ button, the amended threshold is now taken

into account.

The popup now provides more information, and also has an additional option allowing any update of

the 2021 provisional due amounts to be cancelled.

Choose ‘Set Zeroes Due’ option (default) to use updated prov tax calculations.

Choose ‘Calc Uplift anyway’ to use previous calculations

Choose Cancel to do nothing and close window.

If selecting ‘Set Zeroes Due’ option, the following additional message may appear (if the return has

already been synchronised):


For any client returns that were rolled prior to April release being applied (for example any early

balance date clients), any already rolled returns with RIT between $2500 and $5000 that created 2021

provs that should now be zero, will be recalculated according to the new threshold applicable from

April. We recommend you now review any returns that may have fallen into this category.


Tax Manager Layout Improvements

Tax Manager Ledger tab; Year view default

In Tax Manager when reviewing Ledger details, the page now defaults to the current return

'Year' view, rather than the 'Period' view.

Shortcut keys are now also provided;

Alt+P ... Period view

Alt+Y ... Tax Year view

Alt+Z ... Tax Year view... select Prior tax year

Alt+X ... Tax Year view... select Next tax year

In addition to the above, some minor tweaks have been made to the look and feel of the ledger page

and Provisional Calc information panel that appears to the left of the Ledger page

• Labels lengthened to minimise abbreviations

• Amount field borders removed to clean up the section

• Prov calc ‘Method’ shows a 3-character value… S > STD, E > EST

• Amt (under 2019 in example) moved to bottom and labelled Orig Prov (for 2020 in example)

• Current return (2020 in example) details moved outside the ‘Provisional Calc’ box


Aug/Jan April

The form size has been enlarged- the ledger transaction details list has a wider description column

and can display more transactions before a scroll bar is shown.

August/Jan


April

Updated 901 letter REPx layouts

The IRD have finally phased out the use of cheques as of 1 March 2020.

Just prior to this, an amendment was made to the IR901DL payment slip to reflect this (November

2019).

Shortly after, the 901DL was removed completely and is now obsolete. However, some of you may still

have this stationery in your possession.

We have therefore added new versions of the 901 letter template.

The new templates are as follows:

IR901Letter_2019.repx.

IR901Letter_2019_NoSal.repx.

IR901Letter_2019_SalPrefix.repx.

IR901Letter_2020.repx.

IR901Letter_2020_NoSal.repx.

IR901Letter_2020_SalPrefix.repx.


The 2019 versions display the payment slip as per the IRD November 2019 layout as issued, with no

other changes.

The 2020 versions display a new non-IRD payment slip with a similar layout and details but intended

only for reference and not for use in making payments to IRD directly.

The variations to the above of having No salutation fields and Salutation with prefix work in exactly

the same way as the previous 2014 and 2015 versions.

As before, you are able to have customised versions to meet your exact requirements, please contact

the Support team for more information.

To select or change the chosen layout file, open the Tax Agent console, if you have the required

access.

Ensure the correct Tax Agent is selected if you have more than one.

Click the browse button to the right of the first field and browse to the ADV2000 folder to select the

desired layout file.

When processed via the 901 app, the 2019 layout looks like this example below:


And the 2020 layout like this:

Enhancements added in previous releases

These items are included here for information to detail all the enhancements added in the previous

two releases, which all clients may not have had chance to review or access previously.

They are all included in the April release version..


August 2019 release

Family Group Summary

Additional enhancements have been made to the Family Group Summary page. It is now possible to

hide individual members of the Family or Tax Group from the view. This means that when printing the

report, they are also not shown, enabling the Tax Administrator to hide members who for example

have a nil return or do not need to be included in the report for any reason.

To hide a member, right click and choose Hide Member.

They will then disappear from view, to show them again click the Show all Members button above the

grid.

Note that this button is displayed in red when one or more members are hidden.

This functionality replaces the ‘Show zero returns’ button in previous versions. Now, all returns are

shown by default, unless members are specifically hidden as per the example above.


We have also made changes to the way the report is displayed, by removing the Return Status and

Return Type from the report headings for each member:

Ledger Updates

901 amounts shown for Ledger Transactions

We have added an additional column to all Ledger pages, to reflect any 901 amounts that have been

created. This allows the administrator to easily know if a 901 has been produced and what amount

was used in the letter/email.

Grey text indicates an unapproved 901 exists.

Orange text indicates Approved but not Processed 901 exists.

Red text indicates a Processed 901 exists.

In the example below, 901 amounts exist for all 3 provs, but only the 3rd prov has been approved and

processed:


901 Notes for ledger tax year.

We have also added the Notes icon to the ledger toolbar. This is exactly the same as the Notes screen

accessible currently from the IR 901 and Ledger Balances views. Any notes added here will be visible in

the other screens, as it is actually opening the same page. The notes as before are per client, per tax

year.


The audit trail (accessible from IR901 and Ledger balances) also records all notes added and edited

including when added from the Ledger page.

Ledger Terminal Tax calculation change

We have updated the calculation of terminal tax within the ledger page to make it more accurate.

It is now calculated as RIT minus any Prov instalments+Variances. Previously, a 'moment in time'

calculation of RIT less all payments/offsets at that time was used.

The column header (in Tax Manager) has also been updated to more accurately reflect the values now

displayed as being the Latest Due Amount:


In the example above, we can see that RIT is 42175.37. Subtract from this the 3 provisional instalments

to arrive at the Terminal tax amount shown.

(RIT) 42175.37-(25697-25697-25697) =34915.63 Terminal tax.

Ledger descriptions column widths

The Ledger columns have been widened to allow for the new IRD descriptions used which are typically

longer than previously. This is the new default setting, but each column can be widened or narrowed

still to meet your requirements.


The field length allowed when creating a ledger entry has also been increased from 40 to 60

characters, to allow more detailed descriptions to be used.

TAWS Descriptions in the ledger

Following the implementation of TDS Transactions from IRD in the last release, some clients have

found difficulty in distinguishing which items are from the old TAWS system and which are new TDS

transactions.

We have therefore added a (TAWS) suffix to any of the old TAWS items. This description is visible in

both the Ledger and Compliance Admin pages.

FAM Ledger Transaction Matching

The FAM Ledger is now enabled to handle matching of IRD Transactions relating to WfFTC payments.

Previously these transactions could be inserted into the INC ledger if required and would have been

displayed under Sundry Debits/Credits as ‘FSADJ’.


To view this in the ledger, the Tax Type selection needs to have FAM ticked.

The amount calculated by the WfFTC worksheet is shown in the FAM ledger as “FADUE’ (Family

Assistance Due) once the return has been synchronised. As IRD transactions come in they will also

appear here, giving the ability to match the transactions in the same way as for the INC Ledger.

This improvement will also help ensure the 901 records are more accurate, as all FA amounts are

captured in the total under the WfFTC column.

901 - Outstanding Prov Tax for all due dates

A calculation change has been made to ensure that the outstanding prov tax due is correct for all due

dates including Terminal Tax. Previously this was correct for provisionals but not Terminal Tax dates

which would have displayed 0.

This can be compared by opening the ledger page for any 901 entry with a due date of 07/04/2020 (or

other Terminal Tax date if applicable), where there are prov amounts outstanding and /or Terminal

tax values.

In the example below, you can see that Prov Outstanding column on the 901 entry matches the Ledger

Running Total prior to Terminal Tax being included (in red), and that the Terminal column in the 901

entry matches the Terminal Tax to pay amount on the ledger (in green).


Ledger Balances enhancements

To Date selection criteria

We have enhanced the Ledger Balances functionality by adding a To Date option in the selector. This

enables Administrators to extend the display out to a future instalment Due Date, allowing the future

instalment’s due amount to be included in the calculated balance. This is useful for example to send a

reminder of an upcoming due amount to the client.

The To date will default to today’s date, until edited. After that it will retain the date you have set.

When it is changed, the entire grid is refreshed to show latest calculations, there may be a brief pause

whilst this is done, depending on the number of transactions that exist for your particular filter set.

Ledger Balances Reminder templates

When editing and then saving email templates for Ledger balances, the default save location is now

set so that it is the same as the path you have specified in the template folder location:


This will make it easier to ensure the edited template is saved to the correct location.

WfFTC 2019 Updates

The rates and calculations for the 2019 WfFTC have changed.

The implementation of this was unfortunately delayed from April due to the rates being updated to

take effect partway through the year. It was implemented as a hotfix early July but is described here

for clarity.

The Worksheet has been updated to allow for the change in calculation method, as well as the rates

applicable from 1 July 2018 and to also include the correct calculations for the new ‘Best Start’

calculations.


As shown in the example below, children born prior to 01/07/2018 have entitlement calculated on the previous rates up to 30/06/2018, then the new rates using Best Start from 01/07/2018. These are pro-rata’d and worked out on the number of days available.


We have also removed the redundant tabs that used to show alongside the Entitlement period section

as these were no longer in use.

As previously, clients should bear in mind that this is a worksheet to assist with WfFTC calculations

only. It is not intended to cover all possible scenarios that may arise in WfFTC calculations. You may,

as before, override the calculated figures (shown in blue above), if your own calculations differ from

those provided.

New GST Web Preparation and Filing

As the Tax product gradually moves format from a desktop to web-based interface, the first step in

this process is to enhance GST returns. This is because IRD have made lodging GST returns available

via the web interface as part of their gradual move to cloud-based software.

Agents who are linked to IRD’s online service will be able to lodge GST returns via the new webpage

we have implemented, which will eventually replace the desktop functionality. Note that at this early

stage, the desktop functions will remain as they currently are for GST returns.

If you are already cloud enabled, eg for PM timesheets, AIM returns or TDS Transactional data, then

there is no further configuration required to use GST web returns. If you are not currently cloud-

enabled, PM V11 and cloud service information can be found here: MyAPS PM Product Page

To access the new GST webpage, a new page has been added to the existing GST Returns console.

Initially the Web Returns page will display showing just the Tax years, even if GST returns have

previously been created from the desktop app.



To launch a new return, double click the Tax Year required, this will launch into the webpage view. If

this the first time it has been launched, there may be some updating of settings required:

You’ll need to ensure all required fields are completed before the GST section is made visible:


You may retrieve from the IRD any GST filing obligations that the client has from this page by clicking

the Retrieve GST Filing obligations button. When doing so you will be asked to log into IRD using your

tax agent login details.

Any obligations will be listed below and are clickable to launch into the GST return itself.

If none are shown, you may navigate to the GST returns page by clicking GST Returns option in the left

hand column.

Initially, if no obligations are found and no returns have yet been submitted, the screen will look like

this:

The return frequency is determined by the Balance month setting in the Client console. If your client

has had GST returns submitted previously, this should already be correctly set, but for new clients you


may need to update this field. This determines which months are available and shown in the top bar

above the return in the web view.

To begin completing a GST return, click onto the month required or, if filing obligations are found,

clicking each one will launch the corresponding form. This will simultaneously create the empty

return, as well as check for any existing lodgements held with IRD for that client and period chosen.

In this example, no previously lodged return was found, so an empty form is loaded and has the status

of ‘New’. You may now begin filling in the various keypoints to complete the return.

Once the return is saved, it shows as Draft. The period and status information are shown in the

desktop page after refreshing the console view. Note that the actual return information is not saved

back to the console other than the information shown in the Web Returns page:


This will update following any further changes in status as the return is processed, either when the

console page is opened, or by clicking Refresh button if it is still loaded.

Within the web return page you are able to use the following features.

At the bottom of the page, small popup menu IRD Actions contains the options Prepop, Status and

Retrieve.

Prepop: Connects to IRD and uploads any related information relevant to the return.

Status: Connects to IRD and checks status of the return eg Expected, Lodged.

Retrieve: This process checks to see if a return for this period already exists with IRD. You may recheck by pressing this button.

Prepop, Status and Retrieve processes all check automatically with IRD whenever a return is created.

Refresh: Refreshes the page and calculations

Save: saves any changes or amounts entered into the form

Within the return itself, the tabs at the top are divided into Transactions, Calculation and Summary.


Transactions: This is for reference only, it lists any TDS transactions received from IRD that have the same transaction date as the return. The same transactions are shown via the Compliance Admin pages and in the ledger for that tax year.

Calculation: The keypoints for the return are shown here ready to be filled out where appropriate. Some fields like Adjustments, have options for multiple entries access via the drop down arrow. Each line can be saved and edited independently.


Summary: Contains the final keypoints and calculations for the rest of the return. Once completed, the Ready for Approval box can be selected, this updates the status.

The return now shows as ‘Ready’ in the status box, and the buttons Reject Return and Approve Return

are available:


If Reject Return is chosen, the buttons are removed and the Approve button is not made available

again until at least one change is made to the form. If this is done in error you may simply click any

field and tab off to re-activate the Approve button. This function is intended to allow an administrator

or reviewer to check the return before finalising, if you use such processes in your practice, so that

corrections can be made if necessary and progress can be tracked.

If Approve return is chosen, the status is again updated, and this time a new section Ready to Lodge is

displayed.:

You may at this point perform any final checks and if any further amendments are required, click

Needs Revision to return to a non-approved status of Recify.

If this is done, the return will need to be approved again before the Lodge option is made available

again.

If the return is fully ready, the Lodge Return with IRD button will send the entire return to the IRD

lodgement system.

As you click the button, you will be asked to login to the IRD page, once you have confirmed your

credentials, which are the same as your login to myIRD, the return is submitted.

Once this is done the return form becomes read-only and cannot be edited. The return status section

will show like this:


In future, more IRD returns that are currently processed via the Tax console/E-file will be made

available to be submitted via web forms.

April 2019 Release

TDS (Transaction Data Services)

From April 2019, the current TAWS (B2B) service is being replaced by IRD with a new service called

TDS.

Although some B2B services will still be active for certain tax types, the bulk of IRD transactional data

will now be received via TDS. TDS has therefore been implemented into the April release of Tax. If you

wish to continue receiving IRD transactional data from IRD, you will need to perform some setup

steps, which require Practice Management version 11 to be installed and cloud services to be enabled.

PM V11 and cloud service information can be found here: MyAPS PM Product PageThe instructions

for setting up TDS are detailed in a separate document which is contained with the NZ Tax April

release package documentsor is available in the MyAPS Portal

Once TDS is setup, there is no change to the way in which transactional data received from IRD is managed within the APS Tax application. We still perform all of the same processes and matching logic on transactions as in previous releases.

The only difference in terms of what a tax agent will see, is that there are some new updated

transaction type descriptions. This will not affect your ability to process these transactions and

notices, and everything else that is currently seen in Compliance admin and ledger transactions etc

will not change.

In addition, TDS now includes the ability for Tax Agents to receive GST transactional data, a service

that has not been available for a number of years. Therefore, once connected to TDS service, you may

notice historical GST related data being received.



Compliance Admin

Tax Notices

The Tax Notices page in Compliance Admin Console, now displays Tax Notices split/separated into

separate 'tabbed' views. This is to allow the Tax Administrator to view a group of notices that fall into

each particular category and allows notices not requiring administrator action to be processed in

bulk. This allows the function to process more quickly, efficiently and permits handling on an

'exception based' requirement.

Each one is highlighted in red when selected, and the default view is ‘RIT Match’.

The categories available are as follows:

• RIT match ... the Return RIT and the Notice RIT values agree, along with Penalties, Interest and Family Assistance values. This is the default view when opening Tax Notices.

• Refund match…as above and there is a refund due

• RIT OK, warnings… the Return RIT and the Notice RIT values agree but other Return and Notice values may differ (eg Penalties, Interest and Family Assistance) or there are losses in the return calculated.

• RIT diff…There is a difference between the Return RIT and the Notice RIT values

• No Notice ... return is lodged but no notice of assessment has yet been received.

• Query/Hold ... the notice has been allocated a status of ‘Assessed – Dispute’

• OK/Closed… notices have been matched and updated to ‘Assessed Ok’ or ‘Closed’

The first column in the first two tabs, RIT Match and Refund Match is a selection box. In here you may

select individual entries or select all by clicking the box at the top of the column.

In these two tabs, we have also provided right click options, to allow you to either Accept notice

details, or Accept the notice and close the return.

If multiple items are selected, the choice made on the right click menu will apply to all selected items,

thus allowing a Tax administrator or agent to quickly update multiple returns where no further action

is required. In this instance, the return calculated values will be updated to the ‘Assessed’ column.

They are then visible under the Ok/Closed tab, choosing this will refresh the view. The NOA Detail pop-

up page will update to reflect the Return status.


These can also be filtered further if required using the Tax Status column:

Of particular note is the No Notice tab. Previously it was not possible to easily find which returns you

would be expecting a notice for, but where one is not yet received. The workflow status would be set

to E-file Lodged but no notice exists for that tax year.

Note that many of the columns are empty since this information is held in the notice itself:

This will make it easier to track progress and follow-up on any missing notices.

The From Date can be set to narrow down the amount of information available. Initially it will default

to the value set in SUPs. If edited manually, this date will be retained for next time, this setting is per

user.


The SUPS setting is an existing setting used to determine the earliest date NOA will be displayed from.

It can be found under NZTAX, NOA Display From date.

We have also made available a new column, Other Adjustments.

This is useful especially when using the RIT OK, Warnings tab as it allows all types to be viewed.

As it is a new column, it needs to be added to the grid if you require it, by using the column selector to

add it on either by double click or click and drag to the grid header:


The column is then shown in the grid and can be moved, sorted or filters as with all other columns in

the grid:

IRD Transactions-Future Tax years

A number of clients have requested the ability to filter IRD transactions by Matter Partner and Matter

Manager for future year transactions. Previously this was not possible if the Tax Matter for that year

did not exist and therefore there were no Partner or Manager details for that year. An enhancement

has been made whereby the system will use the previous year matter to establish the Matter Partner

and Matter Manager.

In the example below, I have filtered only on Tax Year 2019. The client shown does not yet have a 2019

return or even a 2019 Tax Matter assigned. Both Matter Manager and Matter Partner columns are

populated and therefore can be sorted or filtered according to preference.


IRD form types from 2019

Following IRD changes for 2019 Tax year, PTS (IR538) form types will no longer be accepted by IRD.

Therefore, we will no longer provide the ability to create these return types, either from the Tax

console or from Tax Manager.

You will still be able to create and submit via E-file PTS returns for 2018 and prior, although any PTS

returns 2014 and earlier will be rejected via E-file by IRD. It may also be the case that a prior year PTS

return has already been created in your database prior to the installation of the April tax update.

These will be retained but will be rejected by IRD if submitted via E-file.

In addition, other form types for past tax years will not be accepted, or only accepted on paper forms.

We do not restrict the ability to create these form types for past years, to protect any historical data

that may exist, but we will check upon creation of the return whether or not the tax form for the

specific tax year can be lodged via E-file. If it cannot, the Lodgement Method will be automatically set

to C-Series (paper forms), and the option for E-file made unavailable.

Any returns already e-filed for those years will remain unaffected. In the unlikely event that there is a

return already created, but not yet efiled, this will not be set automatically and should be manually

set to C-series. If any of these returns are sent via e-file, they will be rejected by IRD anyway. All other

returns for valid years will not be affected.

The table below explains which form types will be accepted by IRD from April 2019.


Enhancement to Refund transfers functionality

This enhancement has been made in order to ensure there is no confusion around the allocation of a

refund transfer to a client who has themselves received a transfer in of a refund from another

taxpayer.

We have made the enhancement so that the transfer in is shown correctly against the balance of the

chosen provisional payment date, prior to the source record being synchronised. We previously only

displayed this amount following the sync process in the allocation column, which was incorrect and

also meant that reports were incorrect until the allocation amounts were defined.

Now, in this scenario, a tooltip is shown to explain that the balance pending amount is being taken

into account, from the transfer in.

1. A transfer in is created from the source record:


2. Before this is synched from the source record, it Is visible in the destination return and a

tooltip is shown to represent a pending transfer in:

3. Once synched, the tooltip is not required, the amount is correctly reflected in the balance

due, and not shown in the allocation column:


This means you are now able to allocate the refund from the current taxpayer as normal, it is

also not necessary to sync this record until all other transfers are finalised. As before, it is only

possible to allocate funds up to the available amount shown at the top.

Corrections since last release

Since the last Tax release was made available, a number of issues have arisen that have warranted corrections to

the software. These are made available to clients using interim hotfix files and are now included in the April 2020.4

release. These are listed below with brief descriptions of the issue for reference.

Software

Application

Summary of Issue KB Ref VM Ref

Components

Date

Tax Manager IETC not including losses in

eligibility calculation

NZ Tax

3907 Aps_t.mde

23/09/2019

Version control Some clients may experience an

error at step224 in the version

control, due to a missing view

NZ Tax

4122 vNZTax_94238

24/09/2019

Tax Manager

and Tax

Console

Terminal tax calculations for

selected client’s existing returns

have not been updated

correctly.

4128 vNZTax_94239

27/09/2019


Tax Manager Transfers, refunds and Tax

Credits shown incorrectly on Tax

Summary report.

Student loans not showing on

Tax Summary report.

4124

/4127 vNZTax_94239

27/09/2019

Tax Returns

Console

When Inserting or matching

transactions the screen default

size is not wide enough to

incorporate new columns.

4138 APS.NZTax.Windows.Forms.dll

30/09/2019

Tax Manager Terminal tax calculation

incorrectly including payments

made due to error in the sproc.

4143 vNZTax_94240

01/10/2019

Tax Manager Blank field displayed for return

type on validate and sync

screens, where approved 901

was present.

4144 aTNAdmin.dll

aTNReports.exe

02/10/2019

03/10/2019

Tax Returns

Console

IR833 return not able to be

locked due to error validating

mandatory field.

4154 APS.NZTax.Windows.dll

09/10/2019

Tax Manager Terminal tax calc can return

incorrect value in some

scenarios

vNZTax_94241

09/10/2019

Tax Manager Fix to correct historic Terminal

tax recalculations. This version

was deployed via TDS service

automatically, and is only

required for those clients not

using TDS service.

4173 vNZTax_94242

30/10/2019

Tax Manager Update to Tax credits calculation

displayed on tax Summary.

Edited Terminal tax description

to Net Tax. This version was

deployed via TDS service

automatically, and is only

required for those clients not

using TDS service.

4172 vNZTax_94247

TDS version 1.0.47

31/10/2019

901/Ledger

balances

Terminal tax amounts on 901

repx template have bene

updated to better represent the

new Terminal tax calculations,

where outstanding provisional

amount is included in the total.

This version was deployed via

TDS service

4189 vNZTax_94248

TDS version 1.0.48

5/11/2019

901/Ledger

Balances

When prov amount outstanding

is included in 901, the value was

not being correctly updated to

the ledger page 901 column.

4195 APS.NZTax.Core.dll

11/11/2019

901/Ledger

Balances

Ledger balances email template

updated to reflect latest RIT/RIT

Balance amounts from grid.

4170 APS.NZTax.IR901.dll

APS.NZTax.BulkCorrespondence.dll

vNZTax_94249

12/11/2019


901/Ledger

Balances

Return status does not correctly

match ledger status, where

following tax year return has not

yet been created. In this

scenario, the status will be

blank.

4028 vNZTax_94250

13/11/2019

Tax Returns

Console

Family Group Summary updated

to show Net Tax in line with Tax

Summary report and ledgers

4129 APS.NZTax.FamilyGroupSummary.dl

l

15/11/2019

Tax Returns

Console

Increased default height of

Ledger page when opened from

901/Ledger Balances page

4019 APS.NZTax.Windows.dll

15/11/2019

901/Ledger

Balances

Manager and Partner entries not

showing correctly for GST

selection. Added new fields to

customization for GST Manager

and GST Partner.

4180 APS.NZTax.IR901.dll

APS.Service.DTO.Tax.dll

APS.Service.NZTax.dll

APS.Domain.Model.NZTax.dll

vNZTax_94251

15/11/2019

14/11/2019

14/11/2019

14/11/2019

19/11/2019

901/Ledger

Balances

Fix for timeout/error message

when loading Ledger Balances

for selected clients.

vNZTax_94252.mde

19/11/2019

Tax Manager Error during sync when

approved 901 exists.

4264 aTNReports.exe

aTNAdmin.dll

02/12/2019

29/11/2019

901/Ledger

Balances

901 reports showing incorrect

return status on future dated

returns

4266 vNZTax_94253,mde

03/12/2019

Tax Manager Casual (No EOT) checkbox

incorrectly changing provisional

dates when checked from

selection page.

4273 Aps_t.mde

04/12/2019

Tax Console Matching logic was not

consistent between methods,

right click match using old logic

(vs double click to open match

screen)

APS.NZTax.Windows.Forms.dll

09/12/2019

Tax Console Variances being incorrectly

include when IRD transaction

matched to Net tax


13/12/2019

901/Ledger

Balances

Prov outstanding not carried

forward correctly where Prov

amount is 0


13/12/2019


901/Ledger

Balances

901 reports showing incorrect

return status on future dated

returns


20/01/2020

Tax Manager Correspondence was being

incorrectly attached where

refund transfer is made to a

single other taxpayer.

4373 Aps_t.mde

30/01/2020

Tax

Manager/Rollov

er

January Future/Final Return

ledger creation for early balance

date clients. This is in lieu of the

usual January release.

vNZTax_94262,mde

30/01/2020

Tax Console Variances being incorrectly

included in Tax to Pay total

amount, causing ledger

imbalance by amount of

variance.


03/02/2020

901/Ledger

Balances

Updated version control to fix

several issues around 901 not

pulling through correct ledger

amounts.

4465

4466

4463

4473

vNZTax_94264,mde

19/03/2020

Reckon Limited | PAGE 57 OF 57