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SALES MODULE

Set-up: Issuance of sales invoice shall be centralized per branch. There shall

be one sales clerk per branch who will be responsible for the timely processing of

sales invoices.

ISSUANCE OF DELIVERY RECEIPT

All sales transactions should have a corresponding elivery !eceipt "!# to

be issued by the authorized persons of every branch$department. It is the

responsibility of the assigned Issuance %lerks to ensure that &uantity released is

properly documented in the !. 'or ressed %hicken and (y-products) a ispatched

Summary shall be prepared by every Issuance %lerk after his$her duty with the

duplicate !*s. 'or departments with SA+ access) ! issuance shall be made using

the system. To do so) see ,hibit A. 'or departments without SA+ access) !

issuance shall be done manually using pre-printed ! 'orm "see ,hibit (#.

owever) the same shall be encoded in the system by the assigned person to do so.

+rinting is not necessary when a /anual ! is already issued.

The ! copy shall be distributed as follows:

a. 0riginal %opy 1 %ustomerb. uplicate %opy 1 A$! Acctg Specialistc. Third %opy 1 'ile %opy

ISSUANCE OF SALES INVOICE

Invoicing shall commence the day that the Sales %lerk received the !. It is

her responsibility to issue a Sales Invoice based on ! &uantity and on the

approved prices advised. 'or institutional customers) invoicing shall be donemanually. owever) the same shall still be encoded in the system for recording) no

printing necessary. To issue an invoice in SA+) see ehibit %.

The Sales Invoice copy shall be distributed as follows:

d. 0riginal %opy 1 %ustomere. uplicate %opy 1 A$! Acctg Specialistf. Third %opy 1 'ile %opy

PREPARATION OF BILLING STATEMENT

A billing statement shall be prepared according to each customer*s schedule

to be advised by the salesperson assigned. The billing statement shall be checked

by the A! accountant before it shall be released on the salesperson assigned for

sending.

REMITTANCE OF PAYMENTS

The salesperson shall remit payments to the cashier by 2lling up the aily

!emittance !eport "!!# on the day that payment is received. 'rom the !!) it is


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the cashier*s responsibility to check accuracy and completeness of the cash$check

remitted as reported in the !!. After checking) the same shall be encoded in the

system. "See ,hibit #. Approval of payments will then be done by the %omptroller

to 2nally close the outstanding invoice.

Exhibit A

! +reparation in SA+

3. 'rom the Sales 1 A$! /odule) open the elivery window. 'ill out the necessary

information in the header including the %ustomer 4ame) +osting ate)

elivery ate) ocument ate and /anual ! 4o) if applicable.5. In the contents tab) 2ll up the necessary columns like Item %ode$4ame)

6uantity) etc.7. After completing the information) review then add the transaction and print) if

applicable.

Exhibit B

! 'orms

Exhibit C

Issuance of Sales Invoice in SA+

3. 'rom the Sales 1 A$! /odule) open the A! Invoice window. 'ill out the

necessary information in the header including the %ustomer 4ame) +osting

ate) elivery ate) ocument ate and /anual ! 4o) if applicable.5. %lick the 8%opy from9 button located in the lower right corner of the window

and select the !$s for invoicing. This will automatically display the detailsfrom the ! previously issued.

7. In the contents tab) review the columns like Item %ode$4ame) 6uantity) +rice)

etc.. After completing the information) add the transaction and print) if applicable.

Exhibit D

,ncoding of +ayment in SA+

3. In the (anking /odule) open the incoming payments window. 'ill out the

necessary information in the header including the %ustomer 4ame) +osting

ate) elivery ate) ocument ate) !! !ef 4o.) and etc.

5. Select the invoice to be paid and click the money bag icon . %hoose the

payment means and input the necessary details like %heck 4o) (ank) (ranch)

etc. and click 80;9.7. !eview the transaction then save the payment as draft sub


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