architects supplemental instructions · 2015-11-23 · 7. flexibility of classroom layout and...

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Conference Report

Project No.: 14-0088 Project: CCSD New Kirtland Elementary School Date: 09-09-2014 Place: Ruth N. Bond ES, Kirtland, NM Attending: Dennis Fieldsted, CCSD; Dr. Colleen W Bowman, CCSD; Kelly Jernigan, PSFA;

Benjamin Gardner, DPS; Adrienne Lewis, DPS; David Mishler, DPS; Andrew Werth, DPS; Bob Echols, Cheney-Walters-Echols, Inc.; Dustin Sullivan, ME&E; Tom Cummins, ME&E; Amber William, ME&E; (see record attendance attached)

By: Andrew Werth, DPS Copies To: Parties Present Issue Date: 09-12-2014 Discussion Items: 1. Introductions

a. Brief introductions were made by CCSD and the Project Team. 1. CCSD will identify a Building Committee, including members who were involved in the creation of

the project Ed Spec., as well as a cross section of other school community members and stake holders.

b. Lines of communication for the project were established. Dennis Fieldsted will be the point of contact for CCSD and Kelly Jernigan for PSFA with Dr. Colleen W Bowman, CCSD copied on all emails. From the Project Team, Adrienne Lewis, Project Manager with DPS will be the main point of contact throughout the project, with Benjamin Gardner, DPS Principal-in-Charge; David Mishler, DPS Project Architect; and Andrew Werth, DPS Programming Support copied on all email. Communication with project consultants to happen through DPS.

c. A project website will be established at www.dpsdesign.org/ccsd d. Design process overview conducted by D/P/S.

1. Programming i. Developed as part of the Ed Specs. Will be verified by DPS with CCSD, the building

committee and through interviews with facility members. ii. Spreadsheet will be developed to assign the required square footage for each space. iii. A graphical program is then developed to provide a visual spatial comparison of the

assignable spaces. The graphical program is used as one of several aids in the development of the arrangement of spaces.

iv. Adjacency diagrams were developed as part of the Ed Spec. to provide a visual representation of required proximities of programmed spaces. DPS to verify adjacencies with CCSD, the building committee and through interviews with facility members.

2. Schematic Design i. Development of a clear concept of the scope and conceptual design of the project. ii. Includes relationships and scale of building spaces. iii. General indication of the exterior design.

3. Design Development i. Design is worked out in greater detail. ii. All aspects of design including finishes, mechanical, plumbing and electrical are

determined. 4. Construction Documents

i. All details and requirements of construction are defined. 2. Project Schedule Overview

a. D/P/S presented a preliminary design and construction schedule. See attached PowerPoint presentation for schedule details.


b. CCSD identified Monday evenings from 6:30 – 7:30pm as the best meeting time for the Building Committee from their experience with the Ed Spec.

c. CCSD described the broad school community and user input received during the Ed Spec process and wants that same broad involvement as the programming and design process move forward.

3. Project Goals a. The following summarized project goals were outlined in the Ed Spec:

1. Safety 2. Cost Effective 3. Technology Friendly 4. Sustainable Building Envelope 5. Efficient, Effective HVAC and Building Systems 6. Designed to Support Common Core and New Learning Modalities 7. Flexibility of Classroom Layout and Interior Building Layout 8. Supervised Interaction of Students 9. Community Use

b. CCSD stressed the importance from community and user input of separating and supervising the K-3 and 4-6 grade groupings in the new facility.

c. The importance of honoring the history and legacy of the Ruth N. Bond and Grace B. Wilson Schools in the new school while, creating a new unifying identity.

d. Using a variety of means including surveys and informational booths at public events to get further user input and communicate with the community.

e. CCSD identified the importance of including indoor and outdoor gathering and learning spaces, beyond the classroom, in the new school design.

f. D/P/S will help facilitate the process of naming the new school with community input. 4. New School Site Analysis

a. D/P/S discussed preliminary site analysis. b. CCSD prefers a one-story building layout. c. Discussed importance of involving DOT and Traffic Engineers early on to study site and adjacent

circulation d. Location of Red Apple Transit stop near campus off Highway 64 and Road 6575 was identified. e. Opportunities to configure sewer line to avoid use of lift station. f. Currently, 7 busses and 1 SPED bus service the two existing schools with bus drivers using automatic

clickers to open the entrance gate.

5. Next Steps a. D/P/S discussed spaces proposed from the Ed Spec and will continue Program Verification with CCSD,

the Building Committee and other facility stake holders. D/P/S will make recommendations to CCSD on ways to keep the program spaces within the Adequacy Guidelines.

b. A survey of the existing Grace B. Wilson & Ruth N. Bond ES sites is being secured from the Civil Engineer.

c. D/P/S will provide an example and a template of an Owner’s Project Requirement (OPR) to the District for use to complete their own OPR for this project.

d. D/P/S will schedule meetings with the District’s Facilities, Maintenance and IT Departments to discuss HVAC and systems choices. CCSD wishes to not use a ground source heat pump system for this project.

e. D/P/S will identify testing locations on the site and CCSD will finalize Geotech fee proposal solicitation. f. Additional Services for FFE and Landscaping have been discussed with CCSD and PSFA. g. CCSD action items to initiate water quality and fire flow testing on the municipal water system. h. The first Building Committee Meeting will be determined shortly and there is a request for the Project

Team to give an update at the CCSD Board meeting on October 16. This report is assumed to be a true and accurate account of this communication unless notice to the contrary is

received within 10 calendar days of issue.

End of Report


Agenda Project No.: 14-0088 Project: CCSD New Kirtland Elementary School Date: 9/9/2014

Discussion Items: 1. Introductions (10 min)

a. Committee to introduce themselves b. Project Team to introduce themselves and rest of team c. Lines of communication for the project d. Project website: www.dpsdesign.org/ccsd (being completed) e. Design process

2. Project Schedule Overview (10 min)

a. D/P/S to present preliminary design and construction schedule b. Committee to comment and suggest committee meeting dates. Propose Bi-weekly meetings

3. Project Goals (25 min)

a. D/P/S to facilitate brainstorming of big-picture goals (new and from Ed Spec) b. Committee to help prioritize listed goals c. Brainstorm ideas to make new school feel part of the community d. Who else do we need to meet with/present the project to during the design phase? e. Community engagement ideas

4. New School Site Analysis (10 min)

a. D/P/S to present preliminary site analysis diagram b. School building to be single story or split-level, two story building- preliminary discussion c. Committee to provide feedback

5. Next Steps (35 min)

a. Review of spaces proposed in Ed spec and overall building area b. Program Verification c. Secure survey of existing Grace B. Wilson & Ruth N. Bond ES sites d. Complete an Owner’s Project Requirement (OPR) to establish District standards. Consider recent

Naschitti Elementary project e. Discuss HVAC choices: ground source heat pump, conductivity borehole testing f. Finalize Geotech fee proposal solicitation g. Additional Services for:

Technology FFE Landscaping

h. Water quality testing i. Fire flow test on the municipal water system j. Next Committee Meeting?

END OF AGENDA

CCSD New Kirtland Elementary School Design Committee Kickoff Meeting September 09, 2014

- Introductions - Project Schedule - Project Goals - Site Analysis - Next Steps

MEETING AGENDA

DESIGN TEAM

Benjamin Gardner Principal-in-Charge

Adrienne Lewis Project Manager

David Mishler Project Architect

Andrew Werth Programming

Deswood Etsitty, Cultural Design Resource

INTRODUCTIONS

COMMITTEE ROLE Participate and be honest Represent your role and the broader group Act as an ambassador for the project

DESIGN COMMITTEE MEETINGS

Graphic Program

PROGRAMMING PHASE

PROGRAMMING PHASE

Adjacency Diagrams

SCHEMATIC DESIGN PHASE

DESIGN DEVELOPMENT PHASE

CONSTRUCTION DOCUMENT PHASE

Phase Phase completed Review completed Programming October 03 October 10 Schematic Design December 01 December 08 Design Development February 02, 2015 February 10, 2015 Construction Documents May 29, 2015 June 12, 2015 Bidding Starts - July 2015 Construction Starts - August 2015 Project complete June 2016 Best meeting dates?

PROJECT SCHEDULE

What are the big picture things that the new school needs to be/do to succeed? - Guiding Goals

- Community Goals - Site Goals

- Form Goals

- Function Goals

- Technology Goals

- Sustainability Goals

- Safety Goals

BIG PICTURE PROJECT GOALS

Safety• The new Kirtland area elementary school should be a facility that is safe and secure. • Safe entrances • Limited access to the site and facility • Control of vehicular traffic in and around the site • Safety first - Provide a safe and secure environment so that the students and staff are

comfortable and engaged in the teaching / learning process. Cost Effective • Long term cost savings • Size Right facilities • Maximum utilization of of spaces • Plan for the future • Utility savings wherever possible Technology Friendly • Media and Technology for 21st Century • Supportive of Common Core State Standards (CCSS) • Technology available throughout the facility • Technology Upgrades

FACILITY GOALS/CONCEPTS

Sustainable Building Envelope • Cost Effective • Energy efficient fixtures • Natural light • Weather protection • Inviting and welcoming design • Architectural expression of local culture Efficient, Effective HVAC and Building Systems • Energy efficient • Modern HVAC

Designed Support Common Core and New Learning Modalities • 21st Century Learning • Technology in the classroom • Variety of seating arrangements • Facilities for special programs


Flexibility of Classroom Layout and Interior Building Layout • Expandable and flexible • Classrooms with ample storage • “Life Skills’ facilities for students with special needs • Flexible spaces such as library / media center and outdoor areas • Facility supporting “Fit For Life” physical fitness and healthy choices

Supervised Interaction of Students • Provide a playground with many play stations and a variety of play areas for all ages • Student commons areas with adjacencies to administration spaces for effective student

supervision • Incorporate Fit for Life concepts of health and well being into the new facility Community Use • Community access after school to: - Cafeteria - Library / Media Center - Gymnasium • Community/Culture - Friendly/Inviting • Supports/promotes community involvement and culture


• Safe and secured campus

• Flexible spaces to serve the programmatic and curricular needs of the combined

schools

• Welcoming facility that reflects the cultural diversity and history of the Kirtland area

• Clear separation of vehicular and pedestrian traffic patterns. Separate play areas for different age groups

• Create safe, comfortable and healthy learning environment with ample daylighting.

Separate preschool, K-2 and 3-5 grade level spaces

• Technology-rich, state of the art facility

• An energy efficient facility with durable materials and systems that are easy to maintain

• A school building that works with and complements the surrounding environment

BIG PICTURE PROJECT GOALS

COMMUNITY FEEL

COMMUNITY ENGAGEMENT

SITE ANALYSIS

- No after hours community parking

- Drainage issues

- Play area supervision

- Wind

SITE ANALYSIS

NEXT STEPS

- Review of spaces proposed in Ed Spec and overall building area

- Program verification - Next committee meeting

PROPOSED SPACES

CONTACT INFORMATION

- Benjamin Gardner - Principal-in-Charge [email protected] - Adrienne Lewis - Project Manager [email protected] - David Mishler - Project Architect [email protected] 505.761.9700 www.dpsdesign.org