architectural internship documents 2015

Form 1Al - S14 ANNEX 1. MENTOR GUIDELINES

1. The objective of the Architecture Internship Program is to ensure that every student has meaningfulexposure to the construction industry and to provide every student with a challenging work experience thatenhances the classroom experience and exposes the student to the “real world” of architectural practice andconstruction industry means and methods as well as expand understanding of the complexities, disciplineand challenges in the practice of architecture.

When the Mentor-Architect employs the student in an architecture internship, the Mentor will expose thestudent to different task where the student has defined responsibility for a work product. An intern shouldreceive practical experience and training under the direct supervision of a Mentor/Licensed Architect in atleast half of the areas of experience enumerated under each areas of practice.

a. Architecture Internship 1 (Architecture/Allied Services Office Work)

Assistance in Office and Project Management• Meeting with clients• Discussion with clients of the brief and the preliminary drawings• Formulation of client requirements• Pre-contract project management• Determination of contract conditions• Drafting of correspondence• Coordination of the work of consultants’ office and project accounting systems

Design and Design Documentation • Site investigation and evaluation• Meetings of relevant authorities• Assessment of the implications of relevant regulations• Preparation of schematic and design development drawings• Checking design proposals against building code requirements• Preparation of budgets, estimates, cost plans and feasibility studies

Preparation of Construction Documents • Preparation of working drawings and specifications• Monitoring the documentation process against time and cost plans• Checking of documents for compliance with building code requirements• Coordination of subcontractors construction• Coordination of contract drawings and specifications

2. The college/department considers the student architecture internship requirement to be a critical element ofevery student’s architecture degree and expects its student to be productive employees during their training.Positive training experiences often result in the student’s permanent employment by the sponsoringcompany following graduation. An AI Faculty Coordinator, whose name and contact information areshown below, manages the program. For any questions, this individual may be reached through:

AI Faculty Coordinator: Family Name First Name Middle Name/Initial Contact No./s :

Contact information: Polytechnic University of the Philippines College of Architecture and Fine Arts-Department of Architecture Tel No. 713-9304 (Dean’s Office)

This intern should gain his/her work experience under direct supervision of an Architect as his/her Mentor. The Mentor shall be a registered and licensed Architect in the jurisdiction in which the employment is

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undertaken, either will be the employer or the architect to whom student intern reports, during each recorded period of work experience.

3. Before a Mentor-Architect employs a student intern, the Mentor must issue a Certification of Acceptance

(Architecture Internship). The certificate will be sent to the AI Faculty Coordinator for approval and will return an executed copy to the company. If the AI Faculty Coordinator has not approved the individual employment agreement by the third day of classes for the summer session enrolled, the student will be dropped from the class and the student will not receive credit from the Architecture Internship.

4. The terms and conditions of the student’s internship are between the employer and the student Intern. The

Department believes that the requirement for the student to find and negotiate his/her own training/employment is an important part of the learning process. The HTE/Mentor-Architect may provide necessary incentives to the student trainee/intern as contained in the Memorandum of Agreement

5. The Department is committed to minimize demand on the time and resource of construction industry

employers; however, the architecture internship is a curriculum requirement and it is the department’s responsibility to verify that the student has successfully completed the requirement. Therefore, the department will require the student to obtain the signature of the employer’s AI Mentor/Architect on the Certification of Acceptance (architecture internship) and Log Book of Diversified Work Experience, on daily/weekly progress reports, and on the student’s AI Certificate of Completion and Completion Letter/Report. A Mentor is encouraged to make comments on the department Architecture Internship Program and the student’s performance; the AI Completion Letter/Report is the opportunity for such comments.

6. Occasionally the department may arrange for an on-site visit with the student during his/her internship

period. Any such visit will be coordinated in advance with his/her Mentor.

Conforme:

Mentor-Architect Signature over printed name Date: , 2015

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Form 2 Al - S14

Polytechnic University of the Philippines College of Architecture and Fine Arts Department of Architecture Sta. Mesa, Manila

Attention: Architecture Internship Faculty Coordinator Subject: Certificate of Acceptance (Architecture internship 1)

This is to certify that Asas, James Earl P. has

Family Name First Name M.I. Name of Student

has been accepted to undertake his/her internship in my/our office:

Name of Office with address at

Business Permit No. Issued on at

and Telephone No. Fax: E-mail:

as a requirement for his/her subject Architecture Internship 1 This also signifies my/our agreement with the attached Employer’s Guidelines.

Issued this day of 2015 in

Architect/ Mentor (Signature over Printed Name)

PRC No. Expiry Date Valid PTR No. Place Issued Date Issued

Noted by: Architecture Internship Faculty Coordinator (Signature over Printed Name)

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Form 3 Al - S14

Republic of the Philippines College of Architecture and Fine Arts

Department of Architecture Polytechnic University of the Philippines

NDC Compound, Sta.Mesa, Manila

ARCHITECTURE INTERNSHIP 1 REPORT DAILY LOG OF TRAINING EXPERIENCE

Day No. 1 Date: , 2015

Name of Student: Asas, James Earl P. Family Name First Name M.I.

Office/Company Name: Palafox Associates Office Address: 11th floor, 6782, SSS Bldg., Ayala Ave., Makati City Nature of Business : Assigned Work Task: Office Field Other, pls. specify

Time In: Time Out: Total No. of Hour/s Spent:

Job Assignment Detailed Description and Required Output: Personal Observation at the Office/Firm:(On-going Work Items/Activities)

New knowledge and Experiences You Have Gained:

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Reports/drawings Assigned to Prepare and Submitted/, if any: Picture/s taken, if any

Certified True and Correct By:

Asas, James Earl P. (Signature over printed name) (Signature over printed name) Mentor Student’s Name Date: 2015 Date Submitted: 2015

Recommendation/Comment/Suggestion for the Trainee’s further growth: (to be accomplished by Mentor)

Checked and Approved By: (Signature over printed name) AI Faculty Coordinator

Conforme:

Asas, James Earl P.

(Signature over printed name) Student Intern

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Form 4 Al - S14

Republic of the Philippines College of Architecture and Fine Arts


NDC Compound, Sta.Mesa, Manila

ARCHITECTURE INTERNSHIP 1 REPORT WEEKLY LOG OF TRAINING EXPERIENCE

Name of Student: Asas, James Earl P. Family Name First Name M.I.

Company Name: Palafox Associates Business Office Address: 11th floor, 6782, SSS bldg., Ayala Ave., Makati City Nature of Business :

Reporting Period from: , 2015 to , 2015 Day Month Day Month

Note: Indicate the training hour/s earned in each training area during the above period. One internship day equals a maximum of eight (8) working/training hours of acceptable experience. Please limit decimal notations in two places. Item No.

Field of Practice Corresponding Number of Hours of Described Internship

Total No. of Hours

Total No. of Hours

Note: Student shall accomplish this attachment under the supervision of AI Faculty Coordinator.

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Item No.

Field of Practice Corresponding Number of Hours of Described Internship

Total No. of Hours

Total No. of Hours

Recommendation/Comment/Suggestion for the Trainee’s further growth: (to be accomplished by Mentor-Architect)

Checked and Approved By:

(Signature over printed name) AI Faculty Coordinator

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Form 5 Al - S14 Republic of the Philippines

College of Architecture and Fine Arts Department of architecture

Polytechnic University of the Philippines NDC Compound, Sta.Mesa, Manila

ARCHITECTURE INTERNSHIP 1 REPORT Prelim Final

STUDENT PERFORMANCE EVALUATION

Name of Student: Asas, James Earl P. Age: 19 Sex M Course: Bachelor of Science in Architecture Year and Section 3-2 Home Address: #3678 Petchayan St., Area D, Camarin, Caloocan City Job Description Division/Department Assigned Field of Training Given No. of Hours Spent Inclusive date from to

Code No.

Criteria Evaluation Maximum Rating Rating

01 Attendance/Punctuality (Regularity and promptness in attendance and proper observation of allotted break periods)

15%

02 Competence/Dependability (Ability to work with minimum supervision)

15%

03 Accuracy/Effectively in Delivery of Work (Quality of Work Accomplished)

20%

04 Interest/Cooperation (Works well with everyone, effective team worker)

15%

05 Personality/Interpersonal relations (personal grooming and social pleasant disposition)

15%

06 Work Ethics (Conduct to accomplish work within allotted time limits)

20%

TOTAL 100%

Recommendation/Comment/Suggestion for the Trainee’s further growth: (to be accomplished by Mentor)

(Signature over printed name) MENTOR Position/Designation : Date: ,2015

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Form 6 Al - S14

RELEASE. QUIT CLAIM WAIVER

KNOW ALL MEN BY THESE PRESENTS:

This Instrument executed and entered into this day of , 2015 in the City of Manila, by and between:

THE DEPARTMENT OF ARCHITECTURE, College of Architecture and Fine Arts, Polytechnic University of the Philippines, Sta. Mesa, Manila duly represented

herein by

Dr./Ar. Jocelyn A. Rivera-Lutap Chairperson of the Department of Architecture,

Hereinafter called the DEPARTMENT

-and-

Asas, James Earl P. 19 years old, bonafide student of the Department of Architecture, CAFA, PUP with Student No. 2012-01791-MN-0, residing at Caloocan City ,

herein after called a STUDENT.

WITNESSETH: That –

The STUDENT is an incoming 4th Year Student wherein included in the curriculum in the Architecture Internship (AI) requirement for all student;

The DEPARTMENT has coordinated with and accredited the Company/Firm known as

with business address at

where the student will undergo and perform his/her Architecture Internship (AI) with a fixed period from

until :

The Architecture Internship (AI) will necessarily be held outside the school premises for whish the STUDENT will be responsible for all his/her actions including but not limited to all un-foreseen events, risks, danger, hazards and exposure to such other instances that may cause physical harm/injury, damage to property, expenses and even loss of life;

The STUDENT and his/her Parent/Guardian are aware of the unknown risks and unforeseen events that

may befall upon the STUDENT and have full knowledge and understanding of the consequences thereof;

The STUDENT, under the foregoing premises, hereby freely, willingly and voluntarily assumes all risks and responsibility and waivers, releases and forever holds free the DEPARTMENT, its administrators and faculty from all kinds of claims arising out of this Architecture Internship (AI).

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In WITNESS WHEREOF, the PARTIES have affixed their signature this day of , 2015 in the city of Manila.

THE DEPARTMENT OF ARCHITECTURE

Represented by:

Chairperson Student Trainee/Intern

Dr./Ar. Jocelyn A. Rivera-Lutap (Signature over printed name) (Signature over printed name)

CTC No. Student No. 2012-01791-MN-0 At On

Assisted by Parent/Guardian:

(Signature over printed name) CTC No. At On

Signed in the Presence of:

Witness Witness

A C K N O W L E D G E M E N T

REPUBLIC OF THE PHILIPPINES) CITY OF MANILA ) S.S. BEFORE ME, personally appeared the PARTIES with their Community Taxes Certificates indicated below their respective names; known to me to be the same parties who executed this Release, Quitclaim and Waiver consisting of two (2) pages including this page whereon this acknowledgement is written; signed by the parties and their instrumental witnesses and they acknowledge to me that the same is their free and voluntarily act and deed.

WITNESS MY HAND AND MY NOTARIAL SEAL on this day of , 2014 in the City of .

DOC. No. PAGE No. BOOK No. Serial of 2015

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Asas, James Earl P.

Republic of the Philippines COLLEGE OF ARCHITECTURE & FINE ARTS


NDC Comp. Sta. Mesa, Manila

Form 7 Al - S14

WAIVER

I, a Student of the College of Architecture and Fine Arts, Polytechnic University of the Philippines, Sta. Mesa Manila, hereby pledge that I am not qualified to enrol in the Architecture Internship 1 Program because of my deficiency in the following subjects . I agree to enrol the AI Program this on the condition that I will enrol and pass my deficiency subject this summer term.

Furthermore, should I fail on the above condition; the result of my AI Program will be

null and void.

Pledge this of 2015, City of Manila.

Signature over Printed Name of Waivee Signature over Printed Name of

Parent/Guardian Noted by:

DR./ARCHT. JOCELYN A. RIVERA-LUTAP, uap Chairperson, Dept. of Architecture and Interior Design

ARCHT. TED VILLAMOR G. INOCENCIO, fuap Dean, College of Architecture and Fine Arts

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