arc_mps & aim 3.7mb

Presentation on

MPS (Managed Print Services)

&

AIM (Archival & Information Management) Solution

Part-1

MPS (Managed Print Services)

Color Printers

Faxes

Copiers

Large Format

Multi-Function

No Control

A non-scientific print fleet (In General)N

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What is MPS & Why MPS

Common Challenges in large and medium corporates

• Investment on printers (CAPEX Mode)

• Non-scientific print Fleet or device ratio

• Difficulty in managing the fleet (print devices)

• Difficulty in maintaining consumable inventory• Managing multiple vendors/service providers & getting the timely

support

• Difficulty in keeping the track on SLAs

• Difficulty in educating the users

• Difficulty in cost centre allocation

• Minimizing the print waste• Cost is involved in deploying the manpower to support remote devices

• No data security whether the hard copy or the soft copy

• Non Uniform pricing.

• Multiple Invoice

As per Gartner report 1% to 3% of your revenue is spent on document printing & is a great area of un-controlled cost.Managed Print Services (MPS) is a collective solution to optimize the print environment. (Reduce waste, cost, errors and delays plus improve quality)

An MPS solutions

• No Investment (Opex Mode)

• Scientifically well-designed print Fleet

• Automated device management through software.

• Automated reminders for consumables as per the preset levels.

• Managing multiple vendors/service providers & getting the timely support.

• Easy track on SLAs

• Automated user education.

• Automated cost centre allocation.

• Easy control to minimize the print waste.

• Cost can be reduced by providing the online support

• MPS develops fully secured and confidential environment

• Uniform Pricing

• Single Invoice.

What is ARC & Why should ARC’s MPS

Traditional MPS provider.

• These are the manufactures of hardware only

• OEMs buy software from 3rd party and maintain.}

• Lack of software customization & service expertise

• The software will support to only single brand.

• Lack of hardware agnostics (Lack of integration)

• Lack of Product line results to un-unified multiple vendors

• Lack of user education & user behavior printing

• Global Reach of a single OEM is limited

The software giant “ARC Document Solutions Inc” (NYSE-Listed) headquartered in CALIFORNIA - USA with its wide presence in 400+ locations, specialized in Document management, Managed Print Services & Digital Printing cater to major companies across the globe. ARC - Bangalore being a centralized unit, supports the entire Indian subcontinent through above mentioned solutions & services

The ARCs MPS solutions

• ARC develops MPS software (Abacus)

• We integrate our software with best devices of best OEMs & enable direct OEM service

• Direct access to ARCs support and development team.

• Abacus software (by ARC) supports multi-brands

• As per your needs and USPs we can choose the right OEM

• One ARC for A4 to A0 or production with software integration & acts as a Single point of Contact (SPOC) to you

• Software gives on the job education to users through pop-ups

• ARC is engaged with strong OEMs across the world and unifies through its software.

Through MPS

Color Printers

Faxes

Copiers

Large Format

Multi-Function

A Scientifically managed print Fleet

Effective MPS from ARC

The Benefits of ARCOngoing Optimized

Hardware

Technology from Any Manufacturer

Monitored Print

PredictableMonthly Expenses

No CapitalExpenses

Auto-Replenish Supplies

MinimizedIT Support Burden

Reduce your overall print spend

ConsolidatedReporting

ReducedEnergy Costs

One Invoice On-site, Off-site, Virtual

• Device Monitoring• Track usage, monitor for failure, proactive consumable replenishment

• Tracking for Project Cost Recovery• Document level Print, copy, fax, scan tracking

• Print Management (Cost Control)• Intelligent, customizable rules to change user behavior

• Upload to PlanWell Collaborate (AIM)• Upload documents to PlanWell Collaborate, direct from the print workflow

• Improved user interface

• Print cost information

• Custom branding

• Record & archive

• Integrated rules with redirect

• Translated in several languages

• RFID card integration

Print & Archive WorkflowUser Workstation Printer

Abacus Mobile*Android & iOS supported

Part-2


10Are you still working at the speed of paper?


46% consider that the biggest single productivity improvement for most of their business is to remove the paper.

68% believe business at the speed of “paper” will be “unacceptable few years time”

Automate business process input and output

1Multifunction devices, scanners, desktops, Network shares, Email

3

Content Management Platform

4*

Paper to digital migration, document and data delivery to ERP, content management solutions, data streams, csv or xml …

2

Image enhancements, OCR/ICR/OMR, barcode 1D/2D, compression enhancements, redact, classify, watermark, Advanced Data Extraction, Database Lookups, …

Business Process Simplification

Image enhancements, OCR/ICR/OMR, barcode 1D/2D, compression enhancements, redact, classify, watermark, Advanced Data Extraction, Database Lookups, …

Auto Extract Data- via Zone creation

Invoice number and date Master data of supplier Name and complete address

of buyer Number of supplier Delivery date PO number Line items: description of goods,

quantity, unit and total price Subtotal, Invoice total Terms of payment

Process Automation Workflow

End User Validation

Migration

Data Capture & Extraction

Archival & Retrieval Workflow

Planwell on Mobile*Android & iOS supported

Imaging/ Scanning

Storage Cloud or ServerRetrieval- View, Share, Print

Attribute creation Indexing

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Document Search & Access

The Project Portal displays document collections that are searchable and upon retrieval they can be downloaded, shared, viewed, marked up, locked and linked with a powerful set of built-in tools on the digital platform. Documents are retained on the system until deleted.

Others ARCAre sold as software + seats Sold as a turnkey serviceAre bundled with equipment Provided as a stand along solutionCustomer maintained, requiring extensive customer training and staff commitment

We configure and maintain as a professional service

One and done approach leaves customer generally dissatisfied

No Customer training – Black box approach allows users to scan and process

Process Automation - ARC vs Others

Our Mission Statement

form you want it.

whatever

To deliver your

time-criticalinformationyou want it,wheneve

rwherever

you need it, in

ARC Is GlobalWe Are Where You Are

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Next StepsARC MPS/AIM AnalysisIT ContactOperations ContactIP print rangesCollect print cost informationARC will do the rest!

Thank YouContact UsRajendra CH, Asst. Manager.

ARC Document Solutions#38, Ground Floor, DONATA RADIANCE,Krishna Nagar Industrial Layout, Tavarekere Main Road, DRC

Post, Bangalore – 560 029(Landmarks – Near Forum Mall Koramangala and Backside of Punjabi By Nature Restaurant)Ph:+91 80 43353901 – 999 | Cell: +91 8123 27 4939

What’s the future of MPS & Digital

Archival?Future is only MPS &

Digital Archival!