ards and north down borough council · ards and north down borough council which will be held in...

ARDS AND NORTH DOWN BOROUGH COUNCIL

30 August 2017 Dear Sir/Madam You are hereby invited to attend a meeting of the Environment Committee of the Ards and North Down Borough Council which will be held in the Council Chamber, 2 Church Street, Newtownards on Wednesday, 6 September 2017 commencing at 7.00pm. Tea, coffee and sandwiches will be available from 6.00pm. Yours faithfully Stephen Reid Chief Executive Ards and North Down Borough Council

A G E N D A

1. Apologies 2. Declarations of Interest

3. Deputation - Application for Entertainment Licence –Salty Dog, Bangor (Report

attached) 4. Environment Directorate Budgetary Control Report – July 2017 (Report attached) 5. Q1 Performance Reports

5.1 Waste & Cleansing Services (Report attached) 5.2 Building Control, Licensing & Neighbourhood Environment (Report attached) 5.3 Assets & Property Services (Report attached) 6. Development Works at Harbours (Report attached) 7. Signage at Accessible Toilets (Report attached) 8. Landfill Allowance Scheme – Draft Reconciliation for 2016/17 Scheme Year

(Report attached) 9. NI Local Authority Collected Municipal Waste Management Statistics January to

March 2017 (Report attached)

2

10. Recycling Education Programme (Report attached) 11. Building Control Activities 2017/2018 – April to June 2017 (Report attached) 12. Live Here Love Here Small Grants Scheme (Report attached) 13. Grant of Pavement Café Licences (Report attached) 14. Result of Court Proceedings (Report attached) 15. Proposed Street Naming – Rockfield Meadows/Hurricane Close (Report

attached) 16. Grant/Transfer of Entertainment Licences (Report attached) 17. Notice of Motions 17.1 Notice of Motion submitted by Councillor Chambers ‘That this Council forms a policy that allows a more flexible approach with regard to the closing times of public toilets, outside of seasonal opening hours, across the Borough. This is primarily to address periods of good weather and public holidays, when usage would be higher than normal’ 17.2 Notice of Motion submitted by Councillor Cathcart That this Council welcomes the recently agreed proactive maintenance approach for prominent outdoor areas, recognising that preventative maintenance rather than reactive maintenance is considered best use of resources whilst also ensuring the attractiveness and upkeep of key sites in our Borough. However, the Council notes that a number of prominent sites including Ballyholme Promenade are not included in the current list, the Council therefore will look at the next estimates process to increase the budget available to the maintenance budget to allow further key sites to be included. 17.3 Notice of Motion submitted by Councillor Douglas This Council agrees to develop and introduce an opt-in badging scheme which indicates premises across Ards and North Down Borough which are dog-friendly, so owners can know where their dogs are welcome. 17.4 Notice of Motion submitted Councillor Boyle and Alderman Carson That this Council agrees to task officers to commence the process of designating Portaferry as a holiday resort in line with the 1997 Sunday Trading Legislation.

3

17.5 Notice of Motion submitted by Councillor Muir That this Council requests that officers bring back a report on the options and associated costs associated with a scheduled programme of gum removal from new Public Realm pavements in relevant Towns across our Borough. ITEMS 18 - 23 *** IN CONFIDENCE*** 18. Harbours Service Transformation Proposal (Report attached) 19. Tender for erection, dismantling, removal and maintenance of decorative

Christmas lighting (Report attached) 20. Award of Arc21 Tender for the Supply of Compostable Caddy Liners (Report

attached) 21. Blue Bin Recycling – Materials Recovery Facility Service (Report attached) 22. Tender for Environmental Warden Scheme (Report attached) 23. Tender – Provision of a consultancy service to develop an off-street car parking

service (Report attached) 24. Any Other Business

MEMBERSHIP OF ENVIRONMENT COMMITTEE (16 Members)

Alderman Henry Councillor Edmund Alderman Fletcher Councillor Ferguson (Vice Chairman) Councillor Armstrong-Cotter Councillor Leslie Councillor Barry Councillor McAlpine Councillor Boyle Councillor Martin (Chairman) Councillor Cathcart Councillor Woods Councillor Cummings Councillor Smart Councillor Douglas Councillor Wilson

Unclassified

Page 1 of 2

ITEM 3

Ards and North Down Borough Council

Report Classification Unclassified

Council/Committee Environment Committee

Date of Meeting 06 September 2017

Responsible Director Director of Environment

Responsible Head of Service

Building Control, Licensing and Neighbourhood Environment

Date of Report 23 August 2017

File Reference LR 100/90101

Legislation The Local Governmnet (Miscellaneous Provisions) (NI) Order 1985

Section 75 Compliant Yes ☒ No ☐ Other ☐

If other, please add comment below:

Subject Entertainment Licence Deputation - Salty Dog, Bangor

Attachments 1. List of objectors 2. Letters of objection 3. Email from from Salty Dog 4. Noise Consultant's Report

An application as detailed below has been received for the grant of an entertainment licence: Premises: The Salty Dog, 10-12 Seacliff Road, Bangor Applicant: Kenneth Sharp, Donaghadee Road, Bangor Day and hours of use: Monday to Sunday: during the permitted hours when alcohol may be sold or consumed on these premises under the Licensing (NI) Order 1996.

Unclassified

Page 2 of 2

Type of Entertainment:

Dancing, singing or music or any similar entertainment Objections Eight (8) letters have been received from local residents objecting to this application. Copies of their letters/ emails of objection are attached. These premises are situated between other residential properties (14 Seacliff Road and the Waterfront Apartments) and share a party wall. The complaints relate to:

Noise travelling through the party wall; The storage of waste at the rear of the premises, Noise of extractor fans, Drinkers using the beer garden, Providing entertainment without a licence, Possible increase in disturbance if a licence is granted’, Bar staff shouting, Hotel is in a residential area.

Applicant The applicant has employed an Acoustic Consultant to assess the premises and a copy of the report is attached. It should be noted that at the time of writing of this report for Committee, the Environmental Health Service has not yet carried out sound tests to either support or refute the finding of the Acoustic Consultant. Deputations Deputations will be made at the meeting by:

A representative for the objectors (to be confirmed); and The applicant – Mr Kenneth Sharp

RECOMMENDATION Following the hearing of the deputations a further report with recommendation will be brought back to Committee for consideration.

Appendix 1

SALTY DOG OBJECTIONS

1 Mr & Mrs D Flood Apt 7, Waterfront, Bangor 2 Mr Noel Eakin Apt 3, 8 Seacliff Road, Bangor 3 Resident 7 Victoria Road, Bangor 4 Chris Simpson Apt 1, 8 Seacliff Road, Bangor 5 Chris Reid 4 Waterfront Apts, Bangor 6 Sharon and Dougie no address provided Rea 7 Gary Strain 14 Seacliff Road, Bangor 8 Patrick Ryan 11 Victoria Road, Bangor

Fathom Energy & Environment Ltd

Inspire Business Park

Carrowreagh Road

Dundonald, Belfast

BT16 1QT Northern Ireland

T: +44 (0) 2895 211 295

M: +44 (0) 7711 717 591 E: [email protected]

www.fathom-ee.com

Dear Mr Sharp

Suitability of Salty Dog ground floor premises for parlour, acoustic and easy listening genre music

Further to our meeting and my subsequent site visit I am pleased to provide you with the following

considerations and guidance for the prevention of noise nuisance at the Salty Dog premises.

Observations

▪ In terms of party walls your premises are of a brick construction and this appears to be in

cavity wall format.

▪ The glazing from the bar of your premises is single sheet onto the Seacliff Road, but lounge and

restaurant areas are double glazed

▪ The entrance fronting Seacliff road comprises a porch arrangement with automatic closure

devices fitted to both doors.

▪ The adjoining wall to the apartments at number 8 Seacliff Road appears to be cavity brick for

the Salty Dog and given the more recent construction it is likely to be block and brick cavity for

no.8

▪ Your lounge area is in closest proximity to no.8

▪ The adjoining wall to number 14 Seacliff Road is likely to be a shared party wall of brick

construction

▪ Your dining room is in closest proximity to no. 14

Considerations

▪ As a hotel premises with bedroom accommodation immediately above the groundfloor lounge,

bar and dining areas, I would consider the hotel to be its own most sensitive receptor with

respect to noise. May I therefore suggest that it is in your own business’s interests to control

noise levels at source and minimise the break out or transfer of entertainment noise beyond

the source location

….DEPTH & UNDERSTANDING

EN143

17th August 2017

Mr Ken Sharp

Salty Dog

Seacliff Road

Bangor

County Down

Registered in Northern Ireland. Company Registration Number NI 610158

mailto:[email protected]

http://www.fathom-ee.com/

▪ With air conditioning already installed the fabric of the premises is such that comfort levels

within the premises can be achieved without noise break-out from open doors and windows

▪ On the basis that a noisy restaurant can create sound levels of around 85dB I would expect the

genre of music you are proposing to average c.90dB.

▪ Prolonged exposure to high noise levels, in particular for your staff, would otherwise create

health and safety management considerations which would require proactive management.

▪ As your proposals stand however, I understand you have had no noise complaints associated

with the restaurant activities at Salty Dog to date although at times music noise levels will likely

be higher. Given the musical performances will be only be occasional, for limited durations,

and the expectation that the corrected Rw (noise reduction characteristics) of the party walls

are appropriate I do would not anticipate noise nuisance for your neighbours. I do think it

prudent however that you are cognisant of the following recommendations.

Recommendations

▪ Minimise break out noise by keeping windows closed

▪ Minimise break out noise by ensuring doors are not left open and the self-closing mechanisms

are not overridden.

▪ Do not fit speakers to party walls to avoid contact noise transmission into the building

structure

▪ Avoid low frequency bass-beat musical styles. (Low frequency sound is particularly liable to

transfer)

▪ As a precautionary measure, prefer music to be sourced in the bar and lounge areas rather

than the dining room given the sound reduction from the boundary towards number 8 Seacliff

Road is expected to be better than for number 14 Seacliff Road

▪ Keep music performances to evening rather than late night

Yours Sincerely

Gary Sims BSc(Hons), MSc, Dipl Acoustics & Noise Control (IoA) MIEM, MIOA, PEA

Unclassified

Page 1 of 3

ITEM 4



Council/Committee Environment




Head of Finance


File Reference FIN45/40012

Legislation Section 5 Local Government Finance Act (NI) 2011

Section 75 Compliant Yes ☒ No ☐ Other ☒

If other, please add comment below: Not applicable

Subject Environment Directorate Budgetary Control Report - July 2017

Attachments

This Environment Budgetary Control Report covers the 4-month period 1 April to 31 July 2017 and is set out on page 3. The net cost of services is showing an over spend of £181,762 (3.2%). Explanation of Variance In addition, a Budgetary Control Report by Income and Expenditure for the Directorate is, also, shown on page 3 which analyses the overall adverse variance (£181,762) by expenditure (£196,447 adverse) and income (£14,685 favourable).

Environment Expenditure - £196.4k (2.7%) worse than budget to date. This adverse variance is mainly made up of the following:-

1. Waste and Cleansing Services - £198.5k adverse.

Unclassified

Page 2 of 3

a. A combined summary of the main waste stream variances is set out in the table below.

£’000 Commentary

Landfill 259.2 2.7k tonnes more than budget

Brown/Green bin waste

94.8 1.7k tonnes less than budget

Blue bin waste 52.5 1.5k tonnes less than budget

HRC waste

32.1

Higher tonnage than budget

Total 144.0

Overall, the main waste stream budgets are showing an adverse variance of £144.0k. It is hoped the landfill adverse variance will reduce during the year as the glass collection service is now operational and there has been increased promotion of blue bin usage over the Summer. Both initiatives should result in less waste going to landfill. The application of access restrictions at our HRCs will also be reviewed in a bid to more effectively reduce landfill from that source.

b. Payroll is £63.6k favourable to date due to a number of vacant posts. These will be filled as the year progresses.

c. Waste Collection route optimisation consultancy costs are £77.1k adverse to date.

d. Equipment repairs in the Waste Recycling Centres are £14.4k adverse

to date.

Income - £14.7k (1.0%) better than budget to date. This favourable variance comprises:

2. Waste & Cleansing Services - £11.8k favourable. This is mainly due to trade waste income (£16.2k) being better than budget to date.

3. Assets and Property Services - £8.0k adverse. Wind turbine income (£8.9k) is behind target to date.

4. Building Control income £10.7k better than budget to date 5. Car Park income is £12.0k adverse to date. 6. Dog Control income is £7.7k better than budget to date.

Unclassified

Page 3 of 3

RECOMMENDATION It is recommended that the Committee notes this report.

Note Year to Date Actual

Year to Date Budget

Variance Annual Budget

Variance

£ £ £ £ %

Environment

200 Environment HQ 46,323 50,700 (4,377) 150,700 8.6

210 Waste and Cleansing Services 4,156,599 3,969,900 186,699 11,815,300 4.7

220 Assets and Property Services 1,686,975 1,675,000 11,975 5,470,300 0.7

230 Building Control, Licensing & Neighbour 36,665 49,200 (12,535) 25,400 25.5

Totals 5,926,562 5,744,800 181,762 17,461,700 3.2

BUDGETARY CONTROL REPORTBy Directorate and Service

Period 4 - July 2017

Note Actual Budget Variance Actual Budget Variance£ £ £

Environment

200 Environment HQ 46,323 50,700 (4,377) - - -

210 Waste and Cleansing Services 4,767,751 4,569,300 198,451 (611,153) (599,400) (11,753)

220 Assets and Property Services 1,735,730 1,731,800 3,930 (48,755) (56,800) 8,045

230 Building Control, Licensing & Neighbour 829,042 830,600 (1,558) (792,377) (781,400) (10,977)

- - - - - -

Totals 7,378,847 7,182,400 196,447 (1,452,285) (1,437,600) (14,685)

BUDGETARY CONTROL REPORTBy Income and Expenditure

Period 4 - July 2017

Expenditure Income

Unclassified

Page 1 of 4

ITEM 5.1







Head of Waste & Cleansing Services


File Reference 43600

Legislation

Section 75 Compliant Yes x No ☐ Other x


Subject Quarterly Performance Report – Waste & Cleansing Services

Attachments

Context Members will be aware that Council is required, under the Local Government Act 2014, to have in place arrangements to secure continuous improvement in the exercise of its functions. To fulfil this requirement Council approved the Performance Management Policy and Handbook in October 2015. The Performance Management Handbook outlines the approach to Performance Planning and Management process as:

Community Plan – published every 10-15 years Corporate Plan – published every 4 years (2015-2019 plan in operation) Performance Improvement Plan (PIP) – published annually (2017/18 plan

published 15 June 2017) Service Plan – developed annually (approved April 2017)

Unclassified

Page 2 of 4

The Corporate Plan 2015-19 sets out 17 objectives for the plan period based on themes of People, Place, Prosperity and Performance. The Council’s 16 Service Plans outline how each respective Service will contribute to the achievement of the Corporate objectives including, but not limited to, any relevant actions identified in the PIP. Reporting approach The Service Plans will be reported to relevant Committees on a quarterly basis as undernoted: Reference Period Reporting Month Quarter 1 (Q1) April – June September Q2 July – September December Q3 October – December March Q4 January - March June The report for the first Quarter of 2017/18 is attached. Key points to note:

A number of the targets achieved last year have been revised to make them more challenging.

In the first quarter the budget was exceeded, largely on account of landfill costs, however the tonnage sent to landfill has reduced from the same period last year and new glass recycling service only commenced towards the end of the quarter.

Key achievements:

Although the ambitious recycling target of 55% for 2017/18 has not yet been met, the recycling rate for the first quarter has increased significantly compared to same period last year, to over 52%.

The new public realm street washing regime has been implemented and is having an increasingly positive impact on the aesthetic appearance of town centres.

Emerging issues:

The volume of waste handled through the Council’s Household Recycling Centres (HRCs) remains significantly above the NI average despite new agreed rules for use by vans and trailers and is one of the primary reason for higher than budgeted landfill disposal costs.

Unclassified

Page 3 of 4

Action to be taken:

Further consideration as to how new HRC access rules can be more effectively applied/enforced.

Departmental manpower review to assist in planning for and delivering improvements in outcomes across a range of waste and cleansing services.

RECOMMENDATION It is recommended that the Council notes this report.

Unclassified

Page 4 of 4

Quarterly Performance Report - Waste and Cleansing Services

Generated on: 23 August 2017

Last Update 2016/17

Last Update Q1 2017/18 Performance Data Traffic Light Icon

PI Short Name Performance Data

Current Value

Performance Data

Current Target

Decrease the number of Waste Collection requests and complaints 607 318

% spend against budget 102.87% 100%

Financial savings against budgets 102.8% 100%

% staff attendance 94.33% 95%

% staff completing planned training 30% 90%

% of household waste collected that is sent for recycling and composting 52.33% 55%

Amount (tonnes) of biodegradable waste that is landfilled 4,796 5,371

Local Environmental Audit and Measurement Score (LEAMS) (Street Cleansing) 75 80

No. of businesses receiving commercial waste recycling service 532 1,050

Decrease the number of Street Cleansing requests and complaints 101 90

Unclassified

Page 1 of 6

ITEM 5.2










Legislation



Subject Building Control, Licensing and Neighbourhood Environment Performance Report - Quarter 1, 2017/18

Attachments




The Corporate Plan 2015-19 sets out 17 objectives for the plan period based on themes of People, Place, Prosperity and Performance. The Council’s 16 Service

Unclassified

Page 2 of 6

Plans outline how each respective Service will contribute to the achievement of the Corporate objectives including, but not limited to, any relevant actions identified in the PIP. Reporting approach The Service Plans will be reported to relevant Committees on a quarterly basis as undernoted: Reference Period Reporting Month Quarter 1 (Q1) April – June September Q2 July – September December Q3 October – December March Q4 January - March June

The report for the first Quarter of 2017/18 is attached. Key points to note: All three services continue to be extremely busy with large numbers of applications being received across each section. The office is operating under budget thanks largely to increased income generated by Building Control and the Neighbourhood Environment Team. Key achievements:

In April 2017 Building Control introduced its online service for Building Notice and Regularisation applications, the first Council in Northern Ireland to do so. It is noted that 12% of the applications received in the first quarter were through the online portal which is a very encouraging start.

The level of enforcement activity around environmental crimes such as dog fouling, littering and dogs straying has continued to increase significantly. For the first three months of 2017 the number of fixed penalty notices issued has almost doubled compared to the same period last year, increasing from 114 in to 226. This demonstrates a clear and concerted focus by Council upon detecting and enforcing sanctions against those who persist in committing environmental crimes to the detriment of community well-being.

The Pavement Café licensing regime is now in place and being managed by

the Licensing and Regulatory Service. Applications are now being received and processed by the Service with details being presented to the Environment Committee for consideration.

Emerging issues:

The very significant increase in the level of enforcement activity within the Neighbourhood Environment Team to tackle environmental crimes, although

Unclassified

Page 3 of 6

very much welcome, is placing added pressure on that service. In particular managing the back office arrangements required to process fines and deal with appeals and queries in relation to fines issued, is challenging.

Continued development within the Borough and significant complex schemes such as that envisaged for Queens Parade, Bangor and Hibernia Street, Holywood has meant that a further review of existing resources within Building Control is required and will be initiated in coming months. .

Action to be taken:

The performance of the three services will continue to be reviewed on at least a monthly basis in order to identify trends, successes and challenges.

RECOMMENDATION It is recommended that the Council notes this report.

Unclassified

Page 4 of 6

Quarterly Performance Report - Building Control, Licensing and Neighbourhood Environment


Last Update Q4 2016/17

Performance Data Traffic Light Icon


Current Value

Performance Data

Current Target

% of planned during performance inspections conducted 100% 80%

Last Update 2016/17



Current Value

Performance Data

Current Target

% increase in level of satisfaction as ascertained from after use surveys 4% 2%

% number of service requests responded to within set response times N/A 90%

Last Update Q1 2017/18



Current Value

Performance Data

Current Target

No of groups involved in delivering environmental based improvement projects 19 13

Unclassified

Page 5 of 6



Current Value

Performance Data

Current Target


% Staff attendance 96.26% 95%

% number of online dog licence applications processed 43.18% 50%

% of Building Control inspections carried out within one working day of agreed date 98% 98%

% no of all Building Notices and Regularisation applications being made online 12% 10%

Local Environmental Audit and Measurement Score (LEAMS) 75 80

Cannot group these rows by Last Update



Current Value

Performance Data

Current Target

% people surveyed who believe the project has improved areas

Staff Satisfaction

Pre and post educational programmes (Cleanliness)

Pre and post knowledge education programmes (animal welfare issues)

Keep NI Beautiful will survey level of dog fouling in public places

Survey complainants and stakeholders involved in action plans

Pre and post knowledge education programmes (anti social behaviour)

Increase number of cars using pay and display car parks

Unclassified

Page 6 of 6

Unclassified

Page 1 of 3

ITEM 5.3







Head of Assets & Property



Legislation



Subject

Attachments Q1 2017/18 Performance Report - Assets & Property




The Corporate Plan 2015-19 sets out 17 objectives for the plan period based on themes of People, Place, Prosperity and Performance. The Council’s 16 Service

Unclassified

Page 2 of 3

Plans outline how each respective Service will contribute to the achievement of the Corporate objectives including, but not limited to, any relevant actions identified in the PIP. Reporting approach The Service Plans will be reported to relevant Committees on a quarterly basis as undernoted: Reference Period Reporting Month Quarter 1 (Q1) April – June September Q2 July – September December Q3 October – December March Q4 January - March June

The report for the first Quarter of 2017/18 is attached. Key points to note:

A number of vacancies exist within the service which is causing difficulties with completing jobs within planned timescales. Several posts have since been filled using agency staff until suitably qualified and experienced permanent staff are found.

The PSV pass rate is skewed slightly due to the smaller number of vehicles tested in this period.

Planned roadside audit programme for our vehicles has not commenced due to other workload demands within the Transport service, although it is anticipated that this situation will change in the near future.

Key achievements:

Refurbishment of toilets at Anchor car park, Portavogie complete. New gas boiler installed in Ballygowan village hall. Lighting & Landscaping works at McKee clock complete.

RECOMMENDATION It is recommended that the Council notes this report

Unclassified

Page 3 of 3

Quarterly Performance Report - Assets and Property Services


Update Q1 2017/18


PI Short Name Performance

Data Current

Value

Performance

Data Current

Target

No. or properties refurbished 2 2


% planned training Vs actual completed as per training

register

50% 85%

% staff attendance 95% 95%

% of vehicles that pass PSV first time 91% 97%

% of statutory maintenance jobs completed as per schedule 97% 95%

% of jobs completed within timescales 67% 80%

% maintenance jobs quality assured 15% 5%

% of vehicles maintained as per schedule 97% 95%

No. of audits complete per quarter 0 30

% of fleet is audited every quarter 5% 5%

No. of playground inspections carried out per annum 12 12

% of surveys completed against schedule 100% 92%

Unclassified

Page 1 of 2

ITEM 6







Head of Assets & Property Services



Legislation



Subject Development Works at Harbours

Attachments

A reoccurring theme throughout the recent Town/Village Plans was the residents’ desire to improve the condition/facilities at Harbours, in order to maximise their value as community and tourism assets. In parallel to this, Members will be aware of the necessity to introduce a management system at our harbours that will regulate their use and promote a safer, cleaner and tidier environment. In order to support both these goals £170k was included in the Capital budget for 2017/18 and Officers have drawn up the attached proposals in conjunction with local stakeholders. Donaghadee and Groomsport Harbours have been managed for some years and therefore are not in need of significant development. Ballywalter, Ballyhalbert and Cook St Portaferry have not been actively managed in the past and therefore require fairly significant investment.

Unclassified

Page 2 of 2

The proposed works include: Groomsport Replacement mooring rings Replacement approach marks Replacement street furniture as required Donaghadee Repair/replace ladders as required Replacement gates to harbour yard Replacement seats Ballywalter New picnic tables to rear of old Coastguard building

New LED lights & columns along Pier Power and water points along pier New litter bins and benches along pier Creation of formalised boat yard, demarcated and secured with bollards/chain 2no. Aire de service bays for motor homes Concrete surfacing to existing inner slipway

Ballyhalbert Replacement key clamp handrail (Maintenance to stonework and replacement lights

already complete due to H&S concerns) Cook St, Portaferry

New fence, picnic tables, BBQ, litter bins and benches to grassed area immediately to north of Pier Kee Clamp along pier railing replaced Resurfacing of boat storage area Creation of formalised boat yard, demarcated and secured with bollards/chain Formalised car parking area New bollards/rings installed to aid mooring of larger vessels

It is hoped that by improving the quality and safety of these assets, berth holders will be more amenable to the future introduction of management arrangements in line with those existing at Groomsport and Donaghadee (subsequent report to follow). It is envisaged that all above works will be able to be carried out using contractors from our annual tenders and within allocated budgets. In the event of a minor overspend, revenue maintenance budgets could potentially be used to supplement the capital budget in order to ensure that all essential works are completed. In the event of the given budget not being adequate to cover all elements identified above, there may be potential to have some of this work funded through the Village Renewal Scheme. Recommendation It is recommended that Council approves the implementation of the above maintenance and improvements schemes across its 5 harbours.

Unclassified

Page 1 of 2

ITEM 7







Head of Assets & Property Services

Date of Report 28 July 2017


Legislation


If other, please add comment below: Not relevant

Subject Signage at Accessible Toilets

Attachments

In April this year the following Notice of Motion, presented by Councillor Cathcart, was agreed by Council: "That this Council supports the Crohn's and Colitis UK campaign to encourage change of signage at accessible toilets to reflect the invisible nature of some health conditions, the Council therefore in recognising that not every disability is visible tasks officers to review signage at our Council toilet facilities throughout the Borough to see how we as a Council can support this campaign". Officers have since reviewed current arrangements and consulted with members of the Disability Forum at a meeting held on 31st May 2017.

Unclassified

Page 2 of 2

As a result, the proposed amended signage (30cm x 20cm) is shown below:

The cost to produce this sign (which includes Braille- as shown on the image) will be £19.54 per unit. Council currently owns and operates 27 public toilets with approximately 30 additional accessible toilets within our other buildings. In order to keep installation costs to a minimum, installation could be spread over the following few months to be completed as maintenance issues arise at each location. Although the possibility of producing more temporary signage (that could be stuck alongside existing signage) was raised, it is considered that the best option would be to proceed with agreed new signage in permanent format as it deals with the matter in one process and the cost would not be prohibitive. Recommendation It is recommended that the proposed format for signage at our accessible toilet facilities is agreed and that new signs are purchased and installed as outlined in the report.

Unclassified

Page 1 of 2

ITEM 8







Head of Waste and Cleansing Services



Legislation The Landfill Allowance Scheme (NI) Regulations 2004 (as amended)



Subject Landfill Allowance Scheme - Draft Reconciliation for 2016/17 Scheme Year

Attachments Appendix1 - Letter from Northern Ireland Environment Agency

Members will be aware that Council is under a statutory obligation to meet targets designed to limit the landfilling of biodegradable municipal waste. Notification has recently been received from the Northern Ireland Environment Agency, providing a draft reconciliation of Ards and North Down Borough Council’s position in relation to our 2016/17 allowance (attached at Appendix 1). It is pleasing to note that we have now moved into a position of remaining within our statutorily allocated allowance for landfilling of biodegradable municipal waste (by a margin of almost 10% - 2,260 tonnes), reversing a pattern of exceedance of this allowance; in 2015/16 we exceeded our allowance by 14.3% (3,528 tonnes) and relied upon transfer of surplus allowances from other Councils in Arc21. Our landfill allocation under NILAS falls each year as set out below, creating a further ongoing imperative for continuing to improve our recycling and landfill diversion performance.

Unclassified

Page 2 of 2

Landfill Allocation

2015/16 2016/17 2017/18 2018/19 2019/20

ANDBC 23,956 22,722 21,487 20,252 19,017 Since one of the other Councils in Arc21 marginally exceeded their NILAS allowance in 2016/17 (Lisburn and Castlereagh BCC), the Arc21 protocol for statutory transfer of surplus allowances from other Councils has been initiated. Consequently, the total tonnage required to be transferred to Lisburn and Castlereagh BC to keep it within its allocated allowance has been divided among the other Arc21 Councils, and we have been asked to make a contribution of 17 tonnes towards this total.

RECOMMENDATION It is recommended that approval is granted for the transfer of 17 tonnes from Council’s surplus landfill allowance to Lisburn and Castlereagh BCC, under the provisions of The Landfill Allowance Scheme (NI) Regulations 2004 (as amended)

53019 Appendix 1 Landfill Allowance Scheme Draft Reconciliation 2016-17.docx

NILAS Monitoring Team Waste Regulation Unit Northern Ireland Environment Agency Klondyke Building Cromac Avenue Gasworks Business Park Lower Ormeau Road Malone Lower Belfast BT7 2JA

Email: [email protected]

27th July 2017

Mr David Lindsay Director - Environment Ards & North Down Borough Council Town Hall The Castle Bangor Co Down BT20 4BT Our Ref: Ards & North Down Borough Council/ Draft Reconciliation 2016/17 Dear Mr Lindsay,

The Landfill Allowance Scheme (NI) Regulations 2004 (As amended) 12th Scheme Year 2016/17 – Draft Reconciliation

Under Regulation 13 of the above Regulations, the Monitoring Authority (NIEA) is required to prepare a draft reconciliation in relation to each District Council no later than 5 months after the end of the scheme year. Regulation 14 requires the Monitoring Authority as soon as reasonably practicable after the end of the reconciliation period to reconcile the allowances available with the amount of Biodegradable Local Authority Collected Municipal Waste (BLACMW) sent to landfill as calculated under Regulation 13.


Through WasteDataFlow Ards & North Down Borough Council has submitted quarterly returns for the scheme year 2016/17. From these returns NIEA has calculated1 the amount of Biodegradable Local Authority collected Municipal Waste (BLACMW) sent to landfill by each District Council for the scheme year 2016/17. The total amount of BLACMW sent to landfill by Ards & North Down Borough Council, for the scheme year 2016/17, was 20,462 tonnes* equating to 90.05% utilisation of the 22,722 allocated allowances available for the scheme year. To date, the Monitoring Authority has not received any requests for the transfer or borrowing of allowances for the scheme year 2016/17. * As part of the monitoring of the Regulations NIEA will be continuing with its audit schedule relating to the scheme year 2016/17, and therefore the draft reconciliation figures may be subject to change. The form required for transfers and borrowing of allowances are available on the NIEA website at: https://www.daera-ni.gov.uk/publications/nilas-forms. Transfer requests must be completed i.e. NIEA must have received an appropriately authorised request - an original signature is required - on the official form no later than six months after the end of the scheme year i.e. by Friday 29th September. To date, the Monitoring Authority has not received any requests for the transfer or borrowing of allowances for the scheme year 2016/17. Please do not hesitate to contact us with any queries. Yours sincerely,

1 The mass balance is detailed at: http://wastedataflow.org/documents/guidancenotes/NorthernIreland/LandfillAllowanceScheme/KPI_(g) _DC_Mass_Balance_Schematic_v4.pdf


Adrian Gregory (Dr)

Control and Data Management

Cc: Regional Waste Management Group

Unclassified

Page 1 of 5

ITEM 9










Legislation Waste and Contaminated Land (NI) Order 1997



Subject Northern Ireland Local Authority Municipal Waste Management Statistics, January to March 2017

Attachments None

Members will be aware that the Northern Ireland Environment Agency publishes official waste management statistics for all Councils in Northern Ireland on a quarterly and annual basis. These statistics are very significant for the Council as they provide a formal definitive position on our progress towards meeting various key statutory recycling and landfill diversion targets. The latest officially published report is for the fourth quarter of the 2016/17 reporting year, January to March 2017. The full report can be accessed on DAERA’s web site at: https://www.daera-ni.gov.uk/publications/northern-ireland-local-authority-collected-municipal-waste-management-statistics-january-march-2017 There are a number of very significant observations worthy of highlighting in respect of Ards and North Down Borough Council’s performance, compared to our performance during the same reporting period last year:

https://www.daera-ni.gov.uk/publications/northern-ireland-local-authority-collected-municipal-waste-management-statistics-january-march-2017

https://www.daera-ni.gov.uk/publications/northern-ireland-local-authority-collected-municipal-waste-management-statistics-january-march-2017

Unclassified

Page 2 of 5

Our household waste recycling rate rose by 7.7%, from 37.3% to 45%. This is extremely significant, given that the NI Council average rose by just 1.4%.

Our household waste recycling rate of 45% was 5.3% higher than the NI

average of 39.7%.

Our ranking for household waste recycling rate, rose from a position of tied 5th place out of the 11 NI Councils, to being the third highest performing Council (the two tied highest ranking Councils achieved a recycling rate of just 0.2% greater than the ANDBC rate).

Our household waste composting rate rose by 5.5% - from 17.4% to 22.9%, whilst our household waste dry recycling rate rose more marginally by 2.3% - from 19.7% to 22%.

Our household waste composting rate of 22.9% was 8.6% higher than the NI average of 14.3%.

Our kerbside recycling capture rate of 60.3% for household compostable waste materials was far in excess of the NI Council average of 35.2%.

We were the highest performing Council for household waste composting rate.

Our ‘dry’ recycling rate (i.e. recycling of items other than organic green/brown bin materials) of 22% was 3.1% lower than the N.I. average of 25.1%.

We were still at the bottom end of the performance table for ‘dry’ recycling rate, but for the first time we began to see an improvement in ranking compared to other Councils - moving from being the second lowest performing Council to being the fourth lowest performing Council.

The recycling rate for waste received at our Household Recycling Centres of 52.9%, was 10.3% lower than the 63.2% average for other N.I. Councils.

We landfilled 68% more waste through our HRCs compared to the NI

average, on a per capita basis. This demonstrates that significant work is still required to improve the performance of our HRCs and their impact on our overall landfill liability/recycling rate.

Our total municipal waste arisings fell by 11.6%, compared to an average rise across other NI Councils of 1.1%.

This latest official Municipal Waste Management Statistics report provides continuing encouragement and further firm evidence of significant sustained success in the implementation of our Sustainable Waste Management Strategy. Importantly, it also helps us to focus on issues of key significance for further recycling advancements. We are clearly still performing relatively poorly on ‘dry’ recycling, i.e. recycling of waste items that should be going into our blue bins and into relevant recycling

Unclassified

Page 3 of 5

containers at our HRCs. The latest phase of our strategy implementation, involving relaunch of the blue bin and launch of the new kerbside glass collection service will be of fundamentally key importance in addressing this deficiency in our recycling performance. Further reform of how our Household Recycling Centres are managed will also be a key strategic priority. Progress towards the key targets set out in our Strategy is summarised and illustrated in the following charts.

Unclassified

Page 4 of 5

Unclassified

Page 5 of 5

RECOMMENDATION It is recommended that the above report be noted.

Unclassified

Page 1 of 2

ITEM 10









File Reference 68003/69001

Legislation



Subject Recycling Education Programme

Attachments

Members will be aware that as part of our integrated programme to increase levels of recycling across the Borough, officers are involved on an ongoing basis in delivering a range of education and promotional activities. The redesign of services themselves is of course fundamentally important in terms of delivering enhanced recycling outcomes, however the education of service users is also of key importance in promoting positive engagement with our new and enhanced recycling services. During the period January to July this year, recycling officers have:

delivered tailor-made recycling talks/engagement events to 18 individual groups/organisations

deployed recycling information stands across 4 busy main shopping centres promoted recycling at 3 major events across the Borough (Holywood May

Day, Sea Bangor and the Comber Earlies Festival.

Unclassified

Page 2 of 2

During these education and promotional activities officers have engaged directly with many hundreds of residents and schoolchildren, and in particular have had the opportunity to promote the download and use of the Council’s recycling smartphone app, Binovation. Recent statistics show that there are now well over 10K householders in the Borough that have this app and this number is growing significantly on a weekly basis. We are focussing on establishing the app as the ‘default’ information tool for our residents, supplemented where necessary by hard copy guides/advice leaflets for the increasingly small proportion of the population that does not use smartphones.

RECOMMENDATION It is recommended that this report be noted.

Unclassified

Page 1 of 5

ITEM 11







Head of Building Control, Licensing and Neighbourhood Environment


File Reference BC1/91000

Legislation The Building Regulations (Northern Ireland) Order 1979 (as amended) The Building Regulations (Northern Ireland) 2012



Subject Building Control Activities 2017/2018 - April to June 2017

Attachments

This report provides information on the principal activities of the Building Control Section in relation to the enforcement of the Building Regulations. Online Service Since April 2017 the Council’s Building Control Service has been piloting an on-line application facility, the first of its kind in Northern Ireland. The new service allows the public and local businesses to go online to make Building Control applications for Building Notice and Regularisations. The online service allows the customer to make application with ease and convenience without the need to neither post the application nor make a trip to the Council offices. Furthermore as soon as the customer receives the confirmation email they can make an appointment for the relevant inspection to be carried out, all of which will help improve turnaround times.

Unclassified

Page 2 of 5

In turn the system reduces some back office tasks and through the use of tablets and other devices supports mobile working by Council surveyors. Since the launch, 12% of the Building Notice and Regularisation applications have been made through this new facility with the aim of increasing this to 20% by the end of the year. Summary of other duties

(a) Number of Applications Received

Apr-17 May-17 Jun-17

Building Notice Applications

150 188 197

Regularisation Applications

95 85 95

(b) Fee Income

0

20

40

60

80

100

Apr-17 May-17 Jun-17 Jul-17 Aug-17 Sep-17 Oct-17 Nov-17 Dec-17 Jan-18 Feb-18 Mar-18No

of

Ap

plic

atio

ns

April 2017 - March 2018

Full Plan Applications 2017-2018

-

20,000

40,000

60,000

80,000

100,000

Apr-17 May-17 Jun-17 Jul-17 Aug-17 Sep-17 Oct-17 Nov-17 Dec-17 Jan-18 Feb-18 Mar-18

Inco

me

£

April 2017 - March 2018

Building Control 2017-2018 - Total Monthly Income

Unclassified

Page 3 of 5


Total monthly fees received

£61,608 £82,894 £79,150

Cumulative monthly income

to date

£61,608 £144,502 £223,652

Forecast Income to date

£99,800 £169,100 £243,800

(c) Department Output

Department Output


Full Plans Approvals issued

46 73 69

Full Plans Rejections Notices issued

53 50 60

Building Notices certificates issued

119 132 141

Regularisation Certificates issued

81 104 73

(d) Inspections

Inspections Apr-17 May-17 Jun-17

Total Inspections 1073 1334 1354

(e) Dangerous Structures

Dangerous Structures


Initial Inspections 2 2 5

Re-inspections 2 2 2

Recommended for Legal Action*

0 0 1

High Street, Bangor * This relates to a building in High Street, Bangor where a potentially dangerous wall was identified by a Building Control surveyor. Despite advice and guidance being provided the owner was reticent to take appropriate action. As a result a Notice under Public Health Act (NI) 1907 was issued requiring the owner within seven days to take appropriate action to address the hazard. The owner engaged a structural engineer who carried out the

Unclassified

Page 4 of 5

appropriate assessment and identified a course of action (external scaffolding) which was subsequently carried out to the satisfaction of Building Control. The Notice was subsequently withdrawn.

High Street, Donaghadee On the 29th June 2017 the Service Unit Manager Building Control, following a report from the PSNI, attended an incident in High Street, Donaghadee which involved a partial collapse of a building into the street, see below.

For public safety the PSNI arranged for the closure of the road on Building Control advice. Officers subsequently worked closely with the owner’s structural engineer and contractor to ensure the area was made safe which allowed the partial reopening of the road the following evening.

Unclassified

Page 5 of 5

(f) Plan Assessment Turn-around times (Financial year to date)

Domestic Plans assess within 21 days 61% Non-Domestic Plans assessed within 35 days 56%

(g) Property Certificates

Property Certificates Apr-17 May-17 Jun-17

Received 263 307 335

Processed 276 299 310

Building Control Average Response Time

0.1 days 0.1 days 0.1 days

Monthly fee PC income £16,375 £17,530 £19,497

Monthly PC fee forecast £18,000 £18,000 £18,000

RECOMMENDATION It is recommended that the report be noted

£14,500

£15,000

£15,500

£16,000

£16,500

£17,000

£17,500

£18,000

£18,500

£19,000

£19,500

£20,000

Apr-17 May-17 Jun-17 Jul-17 Aug-17 Sep-17 Oct-17 Nov-17 Dec-17 Jan-18 Feb-18 Mar-18

INC

OM

E £

APRIL 2017 - MARCH 2018

PROPERTY CERTIFICATE INCOME 2017-2018

Unclassified

Page 1 of 7

ITEM 12







Head of Building Control, Licensing and Neighbourhood Environment



Legislation NA



Subject Live Here Love Here Small Grants Scheme

Attachments

As previously reported the Council has added its support to the regional campaign Live Here Love Here, co-ordinated by Keep Northern Ireland Beautiful. A key element of the campaign is the small grants scheme, through which local groups can apply for funding in order to carry out projects within their community which not only aim to deliver environmental improvements but also promote civic pride. This year due to the Recycling Community Invest Fund the level of funding for the small grants scheme was significantly enhanced raising the value of the fund from £12,500 to almost £60,000. The small grants aspect of the campaign closed at the end of June 2017, with 20 applications being received. Following the assessment of the applications the scoring panel agreed to fund the projects detailed below.

Unclassified

Page 2 of 7

Name of Project Name of

Group Amount

Requested Amount Funded Project Summary

"Ballywalter An Attractive And Welcoming Village"

Ballywalter Community Action Group

£825.00 £825 The overall goal of the project is to upgrade and revitalise the Community Peace and Memorial Garden which was constructed in 2008 using a piece of derelict land owned by NIHE. This is a central focal point in Ballywalter and widely used by the wider community and tourists visiting Ballywalter, it also adds beauty to the village and heightens people’s awareness and appreciation for living things which helps build civic pride through creating a sense of community ownership, community identity and spirit.

Outdoor Learning Eco Classroom: Phase 1

Ballymagee Primary School Bangor

£1,406.88 £1,400 This project will create an outdoor classroom to improve the quality of the school grounds and instil pride in pupils. The area will include vegetable and herb planters, free standing magnifying posts, a wormery, birdhouses and feeders, a hedgehog house, a reading area and some seating. This will have a positive environmental impact and inspire the children to look after nature at school and at home. The community will participate in an inter-generational projects with parents and grandparents, and an established a link with Sunnyside Residential Home in Bangor. The residents will help pupils plant and grow in the vegetable and herb garden. They have also invited the Eco Club to visit them and help with their Eco Garden too. This will be beneficial for both the pupils and the residents, cultivating a love of nature through this inter-generational venture.

Unclassified

Page 3 of 7

Together we can make this better!

Priory Integrated College Holywood

£5,014.00 £5,000 Sixth form students and the caretaker have identified a small area (approximately 300 square metres) currently surrounded by broken high fencing and barbed wire which contains a derelict and disused water tank, could this limited, wasted space be turned into a small garden in a sea of tarmac? The students will set about clearing this area adding some benching, tables, litter bins and colour. The school believe that working TOGETHER and creating a partnership between students and staff will have a positive social and environmental impact.

Eating Alfresco in the Park Ballygowan & District Community Association

£5,000.00 £5,000 BDCA wish to place 6 picnic benches in our 2 parks; one bench in each park will have wheelchair access. The benches will be sturdily built, weatherproof and bolted to the ground, preferably made from recycled materials. They also plan to place a child size picnic bench in each of the 2 parks. They plan to involve the youth club and school children in the project. BDCA are seeking to help improve the health of everyone by encouraging more use of the outdoors. They are going to paint the child size picnic benches jazzy colours for the kids.

Intergenerational Horticultural Scheme

Abbey Primary School Newtownards

£2,975.90 £2,800 This project will create a planting area within a poly tunnel for flowers and vegetables, which could then be sold and the money reinvested in the scheme.

School Entrance Regeneration Project

St Comgall’s Primary School Parent Teacher Association Bangor

£2,200.00 £2,200 This project aims to rejuvenate the over grown unfriendly and un-used school entrance into a beautiful, functional area which is inviting to guests and community, less scary for pupils and an area that the school, parish, and community can be proud of.

Unclassified

Page 4 of 7

Cleaning up the local community

Abbey Primary School Newtownards

£903.55 £500 This project aims to work with other schools and community groups to clean up litter in our schools and town and to educate them on the importance of dealing with litter effectively.

Glen Link Phase3 Comber Regeneration Community Partnership CRCP

£3,500 £3,500 This project will involve cutting away old fallen trees and clearing overgrown vegetation to enable them to plant more colourful shrubbery. As most of this overgrown vegetation is not accessible it is intended to hire a mini digger to pull out some tree roots to enable access with strimmers etc.

Crommelin Wood Environmental Improvement/Community Use (Phase 1)

Donaghadee Community Development Association

£5,000 £5,000 This project plans to restore the wood and open it up for the enjoyment of the local community, adjacent villages and visitors. The project would: define the woodland boundary, provide defined gravel paths to enable public access, entrance signage, an information panel on biodiversity and the labelling and adoption of key trees by community groups.

Crommelin Wood Environmental Improvement/Community Use (Phase 2)

Donaghadee Community Development Association

£4,400 £3,200 This second phase of this project would build on the initial project by initiating a stakeholder engagement survey to maximise use of the wood by greater community involvement and providing taster events in the period December-January 2017/18 , for example a Bluebell walk on new pathways, willow fencing and Dome for story telling area

Intergenerational Polytunnel Project

Andrews Memorial Primary School Comber

£1,350 £1,350 This polytunnel will be used by all the pupils in the school, from P1 to P7, and will be used heavily by the school’s intergenerational group. This group is made up of elderly members of the Comber Community who meet with our P7 pupils to conduct various projects throughout the year.

Unclassified

Page 5 of 7

“Light at the End” Millisle Health & Wellbeing Group (MHWG)

£5,000 £5,000 Installation and fit out of a large poly tunnel, which will to allow villagers and other groups to grow their own flowers and vegetables. Under the guidance of the horticultural team from Ards and North Down Council, flora and fauna will be grown to provide visual displays throughout the village. Surplus plants will be sold, to ensure the project is self-funding, from 2018, onward.

Allotment for Adults with Learning Disabilities

AMH Promote Bangor

£5,000 £4,900 The allotment will require building new raised beds and potting tables (waist height so clients can stand whilst working due to mobility limitations and minimise the risk of injury.) A sensory garden will benefit clients by improving their emotional well-being and give them an enjoyment and appreciation of horticulture and outdoor activities. Building on previous experience, environmental volunteering opportunities will be sought within the local community where clients can use their skills - this will enable them to be socially active citizens who make a valuable and equal contribution to their local community.

Clandeboye Green Gym The Conservation Volunteers Bangor

£5,000 £4,750 This project will be the first step for many volunteers who will be inspired to develop their horticulture and biodiversity skills, enabling them to use these skills in their own communities.

Quenching the Thirst Millisle & District Community Association

£2,600 £2,600 This project aims to bring a water supply to Millisle Community Garden. The garden was once a fallow field maintained by a small but dedicated group of volunteers. The campaign allows for a spot in the garden to be adopted and cared for and we have seen Brownies, youth groups, family members, churches step forward. With the

Unclassified

Page 6 of 7

support of LHLH we added three additional raised beds this year all needing tending. The garden doesn’t have its own water supply to help with maintaining the beds and the use of water butts has been unsuccessful. With the increase in younger volunteers we feel that a free standing water tap is essential to the health and safety of our volunteers.

Clean up Ballholme Ballyholme Litter Pickers Bangor

£350 £500 The aim of this project is to keep Ballyholme Beach and environs clear of litter and dog waste through the provision of clean up equipment and a #2MinuteBeachClean Board.

Outdoor Environmental Learning Hub

St Mary’s Primary School Kircubbin

£5,000 £5,000 Play is crucial to many aspects of a child’s development, playgrounds around the world have been developed using recycled materials – we want to bring this concept to our local community.

The Orchard at Londonderry P.S.

Londonderry Primary School Eco Team and Glen Community Church

£160 £500 The aim of this project is to incorporate blackberry and raspberry bushes in our orchard, to complement the fruit trees in existence.

Cleaner Kilcooley Kilcooley Community Action Group

£2,990 £1,400 This project will tackle the on-going issue of overgrown weeds throughout the pathways and the general cleanliness of the walkways throughout Kilcooley. There has also been on-going antisocial incidents involving spray painting and graffiti on walls and the sides of buildings and the residents hope that the positive actions of Live Here Love Here will combat it.

£59,015.33 £54,600 One application made by Millisle Health & Wellbeing Group (MHWG)

Unclassified

Page 7 of 7

23 Cornmill Way Millisle for £2,100, entitled Modern Art is Rubbish was rejected on the grounds that they requested £1,500 for a celebratory festival and secondly the proposed scheme was an art projects, neither of which were not fundable under the scheme. This significantly enhanced investment in the local communities of the Borough through the Live Here Love Here Small Grants Scheme will be promoted through the local press and other media, as a direct dividend of householders’ engagement in the Council’s recycling services. Furthermore, each grant recipient will be provided with a plaque highlighting that the scheme has been made possible as a result of money saved through recycling, and these plaques will be displayed at each site concerned. In this way it is hoped that the community will be further incentivised to perpetuate our recycling progress into the future.

RECOMMENDATION It is recommended that the reported is noted.

Unclassified

Page 1 of 2

ITEM 13




Date of Meeting 16 August 2017






Legislation The Licensing of Pavement Cafés (Act) (Northern Ireland) 2014



Subject Grant of Pavement Café Licences

Attachments Appendix 1

The following applications for the grant of a Pavement Café Licence have been received as detailed in appendix 1. These are the first licence applications to come before the Council. The applications have been publicly displayed on the relevant premises for 28 days as required in the legislation. No objections have been received. DFI Roads and the Planning Service have been consulted and where required, the PSNI. No objections have been raised to these applications. Under the agreed conditions of licence, the pavement cafes will be required to:

only use the agreed area to be outlined in the licence, provide only the approved furniture, completely remove any furniture from the pavement at the end of each day’s

trading, keep the area used for the café clean of litter and liquid spills.

Unclassified

Page 2 of 2

RECOMMENDATION It is recommended that the Council grants the licences for the premises listed in Appendix 1.

Appendix 1 Applications for Pavement Café Licences

No Premises Address Applicant Hours of Use Alcohol permitted

1 Robins Nest Ltd 14 New Street, Donaghadee Jill Kelly Mon - Sat 8.30am - 4.30pm No

2 Jazberry Café 123 High Street, Bangor Craig Irwin Tues - Sat 9.30am - 4.30pm No

3 Greggs (Bangor) 70/72 Main Street, Bangor Sara Humphries Mon - Sat 7.00am - 6.00pm Sunday 9.00am - 5.00pm No

4 First and Last (Millisle) 39 Main Street, Millisle Karl Wilkie

Mon - Thurs 11.30am - 11.30pm Friday & Sat 11.30am - 1.00am Sunday 12.30pm - 12.00am Yes

5 Johnny the Jig 57 High Street, Holywood Darren Wolsey Mon - Sun 11.30am - 11.00pm Yes

6 A Slice of Heaven The Market House, New Street, Donaghadee Robert Jenkins Mon - Sun 9.30am - 5.00pm No

7 The Red Berry 2-4 Main Street, Bangor Glynn Orchin

Mon - Sat 8.00am - 10.00pm Sunday 10.00am - 9.00pm No

8 Raineys Chip Shop 26 High Street, Donaghadee Julie Rainey

Sun - Wed 12.00pm - 9.00pm Thurs - Sat 12.00pm - 10.00pm No

Unclassified

Page 1 of 3

ITEM 14







Head of Building Control Licensing and Neighbourhood Environment


File Reference 2016/48149 2016/34775 2016/40634 2016/37094 2016/46842 2016/44072 2016/53684 2016/47136 2016/49432 2016/47259 90202

Legislation Dogs NI Order 1983 Litter NI Order 1994 Welfare of Animals Act 2011



Subject Result of Court Proceedings

Attachments

The following are details of recent court proceedings initiated by the Council.

Unclassified

Page 2 of 3

Ms Angela Rowan, 35 Upper Crescent Comber At Newtownards Magistrates Court on 16th June 2017 Ms Angela Rowan, 35 Upper Crescent, Comber was convicted of allowing her dog to worry livestock, allowing her dog to stray and for her dog being in a field where livestock was present. Ms Rowan was fined £200, £75, and £75 for each respective offence plus ordered to pay £475.33 costs and expenses and £15 offender levy. Miss Samantha Jones of 7 Fort Park, Conlig At Newtownards Magistrates Court on 16th June 2017 Miss Samantha Jones of 7 Fort Park, Conlig was convicted of her dog attacking another dog and for keeping three dogs without a licence. Miss Jones was fined £500 for the attack and £75 for each of the licencing offences. Ms Jones was also ordered to pay £357 costs, £256.44 vets costs and £15 offender levy. Mr Mark Potts of 8 Scrabo View Terrace Newtownards At Newtownards Magistrates Court on 16th June 2017 Mr Mark Potts of 8 Scrabo View Terrace, Newtownards was convicted of keeping three dogs without a licence. Mr Potts was fined £300, ordered to pay £269 costs and expenses plus a £15 offender levy. Mr David Godfrey of 12 Ballyreagh Court, Newtownards At Newtownards Magistrates Court on 16th June 2017 Mr David Godfrey of 12 Ballyreagh Court, Newtownards was convicted of keeping three dogs without a licence. Mr Godfrey was fined £300, ordered to pay £220 costs and expenses plus a £15 offender levy. Miss Laura Birch 21 Sterling Avenue Newtownards At Newtownards Magistrates court on 16th June 2017 Miss Laura Birch 21 Sterling Avenue, Newtownards was convicted of keeping a dog without a licence and for allowing that dog to stray. Ms Birch was fined £160 for each offence and ordered to pay £197 costs and expenses plus a £15 offender levy. Mr John Cameron of 18 New Road Portavogie At Newtownards Magistrates Court on 16th June 2017 Mr John Cameron of 18 New Road Portavogie was convicted of keeping a dog without a licence and for a dog straying. Mr Cameron was fined £160 and £150 respectively for each offence and ordered to pay £219 costs and expenses plus a £15 offender levy.

Unclassified

Page 3 of 3

Mr James Trusdale of 25 Marquis Manor Bangor At Newtownards Magistrates Court on 16th June 2017 Mr James Trusdale of 25 Marquis Manor, Bangor was convicted for allowing his dog to stray. Mr Trusdale was fined £150 and ordered to pay £191 costs and expenses plus a £15 offender levy. Mrs D Cardwell of 9 St Gallen Place Bangor At Newtownards Magistrates Court on 16th June 2017 Mrs D Cardwell of 9 St Gallen Place, Bangor was convicted of allowing her dog to stray. Mrs Cardwell was fined £150 and ordered to pay £199 costs and expenses plus a £15 offender levy Mr Sam Campbell of 68 Circular Road Newtownards At Newtownards Magistrates Court on 16th June 2017 Mr Sam Campbell of 68 Circular Road, Newtownards was convicted of allowing his dog to stray. Mr Campbell was fined £75 and ordered to pay £75 costs and expenses plus a £15 offender levy. Mr John Angus 71 Gray’s Hill Bangor At Newtownards Magistrates Court on 16th June 2017 Mr John Angus of 71 Gray’s Hill Bangor was convicted of keeping a dog without a valid licence. Mr Angus was fined £180 and ordered to pay £169 costs and expenses plus a £15 offender levy. Mr Andrew Eagleson formally of Springfield Gardens Portavogie At Newrownards Magistrates Court on 11th August 2017 Mr Andrew Eagleson formally of Springfield Gardens, Portavogie was convicted of causing unnecessary suffering to two Springer Spaniel type dogs. The dogs which were seized by animal welfare officers were malnourished and in the view of the inspecting vet were suffering due to extreme emaciation. Mr Eagleson was banned from keeping any type of animal for a period of 5 years and ordered to pay Court Costs of £20.

RECOMMENDATION It is recommended that the report is noted.

Unclassified

Page 1 of 2

ITEM 15







Head of Building Control Licensing and Neighbourhood Environment


File Reference FP/2017/2259/MAST FP/2017/1961/MAST 91200

Legislation The Local Government (Miscellaneous Provisions) (Northern Ireland) Order 1995.



Subject Proposed Street Naming – Rockfield Meadows/ Hurricane Close

Attachments

Rockfield Meadows, Carrowdore A small development comprising of 14 dwellings is currently under construction on lands at 9 Main Street, Carrowdore. The developer has requested the street name Rockfield Meadows, due to the close proximity of the development to the local quarry and is also in keeping with the general neighbourhood.

RECOMMENDATION It is recommended that Rockfield Meadows be adopted

Unclassified

Page 2 of 2

It is further recommended that Council accept the general name of Rockfield and delegate approval of suffixes to the Building Control department. Hurricane Close, Portavogie A small development comprising of 5 dwellings is currently under construction on lands at 65b Ballyeasborough Road, Portavogie. The developer has requested the street name Hurricane Close. During World War 2, 504 squadron were based a short distance away at Kirkistown and were flying the Hawker Hurricane aircraft. This new development is right next to the RAF officer’s mess hall and is in keeping with the history of the area.

RECOMMENDATION It is recommended that Hurricane Close be adopted It is further recommended that Council accept the general name Hurricane and delegate power of approval of suffixes to the Building Control department.

Unclassified

Page 1 of 3

ITEM 16




Date of Meeting 16 August 2017





File Reference LR 100/90101

Legislation The Local Governmnet (Miscellaneous Provisions) (NI) Order 1985



Subject Grant / Transfer of Entertainment Licences

Attachments

The following applications have been received: GRANT OF ENTERTAINMENT LICENCE

1. Jax’s Bar 1-3 Court Square, Newtownards Applicant: Christopher Kelly, Cluain Air, Newry Day and hours of use: Monday to Sunday: during the permitted hours when alcohol may be sold or consumed on these premises under the Licensing (NI) Order 1996. Type of Entertainment:

Dancing, singing or music or any similar entertainment

Unclassified

Page 2 of 3

Entertainment which consists of or includes public contest, match, exhibition or display of billiards, pool, snooker, darts or similar game

Machines for entertainment and amusement Equipment for playing snooker or similar game.

2. Mahee Island Golf Club, Mahee Island, Comber

Applicant: Dr Peter Farling Day and hours of use: Fourteen unspecified days during the next 12 months; during the permitted hours when alcohol may be sold or consumed on these premises under the Registration of Clubs (NI) Order 1996. Type of Entertainment: Dancing, singing or music or any similar entertainment

3. Ards Chosen Few Rangers Supporters Club, 3A New Road, Newtownards

Applicant: Paul Greer, Nairn Court, Newtownards Day and hours of use: Monday to Sunday during the permitted hours when alcohol may be sold or consumed on these premises under the Registration of Clubs (NI) Order 1996. Type of Entertainment: Dancing, singing or music or any similar entertainment TRANSFER OF LICENCE Premises: Hickory’s Smokehouse & Grill, 96-98 Frances Street, Newtownards New licensee: Vivek Swaroop, 27 Glebcoole Avenue, Newtownabbey

RECOMMENDATION The applications are recommended for approval subject to the following:

1 The applications being completed satisfactorily with all the Council’s requirements being met;

Unclassified

Page 3 of 3

2 The PSNI, Northern Ireland Fire and Rescue Service or members of the public not objecting to the issue of the licence; and

3 The applicant foregoing his right to appear before and be heard by the

Council.

ards and north down borough council · ards and north down borough council which will be held in...

Documents