arma international san antonio chapter collaborator...management. topics include – compliance in...

ARMA San Antonio 2012-2013 Officers and Directors

President: Gilbert Barrera, CRM, PMP [email protected] Vice President: Clinton Wentworth, CRM [email protected] VP – Membership: Cathy Drolet [email protected] VP – Professional Development: Lisa Picardo [email protected] VP – Programs: Edward Barba [email protected] Treasurer: Jenny Barker, CRM [email protected] Secretary: Olga Pastrano [email protected] Board Chair: Anne Kelley [email protected] Directors: Anne Comeaux, CRM [email protected] DuWayne Headrick [email protected] Mellisa Wallis [email protected]

Carri Wiggins [email protected]

S E P T E M B E R P R O G R A M

Tuesday, September 18, 2012 * Embassy Suites Hotel Briaridge

11:00 am—1:00 pm

Elements of Program Compliance and Records Manager’s Responsibilities

Nanette will discuss ARMA International's GARP® Princi-ple of Compliance and what that should mean to your records management program. She will also cover the requirements in Texas for state agencies and local governments with examples of the types of laws and rules you need to follow in non-

governmental settings. Throughout the session, you’ll learn about some respon-sibilities that might not be in your job description now, but may be some day. Nanette is the Programming Planning and Research Specialist for the State and Local Records Management Division of the Texas State Library and Archives Commission. She works on special projects and leads interagency workgroups. She has been with the agency for 10 years and was a Government Information Analyst for five years, providing training and consulting to state and local gov-ernments in managing electronic records, disaster planning, improving filing sys-tems and other records-related topics. Her career experience includes working in the public and private sector in records management, accounting, technology, and training. She holds an MBA in Technology Management. Price includes luncheon and program: Members $25 Non-Members $30. Buy an 8 pack of meetings for only $175. That’s one free meeting! Payments are at the door with check, cash, or credit card You may RSVP by registering at http://armasanantonio.org by Friday preceding the meeting (Sept. 14).

September 2012

Collaborator Collaboration … people working together to solve the puzzle

ARMA International San Antonio Chapter

I N S I D E T H I S I S S U E :

Letter from the President 2 Meet the New Board Members 3 Interesting Reading 5 Get Involved—Join a Committee 6 CE Opportunity on Cybercrime 7 Opportunity for CRMs 9 Care Bears 10 Scenes from the Leadership Conference 11 Job Opportunity 12 Schedule of Chapter Events 14

Nanette Pfiester, Texas State Library & Archives Commission

New “Bring the Boss” Program

This year, as a special benefit and to say thank you to our companies for their support, each ARMA San Antonio member will be allowed to bring their boss to one of the luncheon meetings for free. You must pre-register both yourself and your boss for the meeting to claim this benefit. Be sure to include your boss’s name on your registration by clicking the ADD GUEST button and filling in their information with the word BOSS added to their name. One boss only, please.

Bridging the Gap Welcome to the ARMA San Antonio 2012-2013 season. The chapter’s theme this year is “Bridging the Gap”. The theme fits very well in a few ways. 1. ARMA will be providing its members with education-

al opportunities in between monthly educational lunches by making Managing Electronic Records (MER) Conference educational sessions available to you. MER is a national conference exclusively fo-cused on addressing the key operational, technical, and legal issues associated with the life-cycle manage-ment of electronic records. Members will be able to view topics of interest via the ARMA San Antonio new and improved Website. More details will follow as the chapter builds its membership outreach web site.

2. Clint Wentworth, CRM, ARMA Board VP, has built

the chapter’s new website armasanantonio.org. You will find that this website is user friendly and will al-low members to access additional educational pro-grams, view a calendar of events and register online for monthly chapter education events. Please visit the site and give us your feedback on its functionality and any improvements you would like to see.

3. We are proud to announce that we have a solid edu-

cational program already scheduled for this year, thanks to Ed Barba’s (VP Programs) proactive effort this past year to schedule the upcoming luncheon programs. This year’s educational luncheon speakers bridge the gap between various disciplines of records management. Topics include – Compliance in the Cloud, Disaster Recovery, Social Media, E-Discovery,

From the President

and Project Management. The chapter is continuing this year to offer a discounted package which will provide you with 8 monthly educational events for the cost of 7. See the bottom of this page for more details and the schedule of chapter events on page 14 for a list of programs.

4. We are going to be offering a “Bring the Boss” pro-

gram. This program is intended to close the gap be-tween a boss who simply supports your participation with ARMA and one who has actually had an oppor-tunity to experience an event. Look at the scheduled events and pick one that would be of interest to your boss, and invite your boss to join us. The cost for your boss’s attendance will be covered by your chap-ter. This is the chapter’s way to say Thank You to the bosses who support us. More information is pro-vided on page 1 under the September program de-scription.

5. Our chapter is hosting (bringing to you) the South-

west Region CRM Conference in May. The CRM Study Group is active and currently studying Part 4: Records Appraisal, Retention, Protection and Dispo-sition.

Get ready to “Bridge the Gap” this year and mark your calendars for monthly educational events. I look forward to seeing you as we continue to share knowledge in the discipline of records management.

Gilbert Gilbert Barrera, President ARMA San Antonio Chapter

ARMA San Antonio Collaborator

Want to save money on your ARMA luncheon meetings?

ARMA San Antonio is currently offering members the opportunity to buy 8 meetings for the cost of 7. Buying an “8 pack” allows you to attend 8 luncheon meetings for only $175. That saves $25—the cost of one meeting! It’s also more convenient as you will not have to remember to bring money to pay for each meeting. You may give any unused meetings to someone else to use this year or use two at one meeting to bring a guest. Purchase your 8 pack at the door of the September meeting with check, cash, or credit card (VISA, MC, Discover, American Express).


Wanted! Chapter Photographer

The pay is terrible (none) but it’s a lot of fun, and you will be deeply appreciated by the newsletter editor and your fellow chapter members. Contact: Anne Comeaux,

CRM. Phone: 210-567-2428, email: [email protected]

Thank You to

San Antonio Credit Union (SACU) staff have worked hard for the ARMA chapter for many years to help with both Shred Day events in April and the golf tournament in May. Chris Jacobs has worked untiringly to coordinate both of these events, which allow our chapter to donate to local community organizations such as the San Antonio Police Department, the Credit Union for Kids support of Santa Rosa Children’s Hospital, and the Women’s Shel-ter while at the same time earning money for chapter scholarships and educational activities. SACU has provided the lion’s share of publicity for Shred Day with press releases and WOAI announcements and has allowed the use of numerous SACU branches as collection centers. SACU staff and their families have donated their time and en-ergy to help man the collection centers, hauling boxes of records to shred trucks and handing out information on identify theft. SACU has also generously provided meeting space for monthly Board meetings. All ARMA chapter members are eligible for membership in SACU.

We Appreciate You!


MEET THE NEW ARMA SAN ANTONIO CHAPTER BOARD MEMBERS

The ARMA San Antonio Chapter has three new Board members this year. Lisa Pichardo—Vice President, Professional Development Lisa has been on the Board before but is returning this year. Since 2003, Lisa has been responsible for establishing, implementing, and managing all the records for Port San Antonio. Lisa is the primary point-of-contact for the Port’s records and is responsible for managing the electronic Records Management System. She pro-vides training to all employees in the use of the electronic records management system, records management policy, and file plan. In 2007, Lisa earned an A.A.S. in Records Management degree from San Antonio College. Lisa will be responsi-ble for developing the chapter’s annual seminar that will be held in February and is the chair of the Seminar Committee. She looks forward to serving you and the chapter. Melissa Wallis—Director Melisa is a manager at Southwest Research Institute where she has worked for twenty years. She has a BS in Computer Science, MBA in Management, MS in Electrical Engi-neering and is a certified PMP. She is married and has two daughters, one who attends Churchill High School and one who attends Keystone School. Throughout her years at Southwest Research Institute, Mellisa has worked on many different types of projects that included satellite track-ing systems, business applications, and space applications. Now one of her current tasks is to work on developing and im-plementing an electronic document management system for the Institute. Carri Wiggins—Director Carri Wiggins returns to the ARMA Board as a Director, after a six-year hiatus from the board. Carri has worked in rec-ords management for more than two decades and currently serves as the Boards and Commission Coordinator in the Of-fice of the City Clerk for the City of San Antonio. She joined the CRM (Certified Records Manager) study group this sum-mer to continue her professional development in Records Management. Carri first became involved with ARMA San Antonio in 1998 as a vendor. She exhibited at the annual conferences while employed as a sales person for a San Antonio-based imaging company. After a couple of years as a member of ARMA, she was invited to serve as Secretary, then Newsletter Editor, Vice-President, President, Chairman of the Board, and a Di-rector. Carri’s involvement in records management goes back to the early 1990s when she and her husband had a small microfilm-ing business in the Houston area. She remembers pulling endless staples from documents with her three daughters playing at her feet. She saved the document indexing for nap time and their school hours. The Wiggins family’s relocation to the San Antonio area came when Will took a job as a sales representative for a large imaging company, which was leading edge technology in those days. When Carri re-entered the work force, she took a position selling imaging services and systems as well as COLD conver-sion services. The three years as an imaging specialist provided Carri with new knowledge of electronic conversion, elec-tronic document management and workflow. From there, Carri spent a year working in a private archive processing and cataloguing personal papers and mementos. The diverse items and history of the items as well as some of the history and

Alamo, ca. 1936. Taken by Alton L. Newman.

Continued on page 5 Continued from page 4 culture of the people further stimulated her interest in archiving. She gained a working knowledge of acid free folders, box-es, sleeves, preservation of newspapers, photographs, and handwritten notes. The next chapter of her career was spent at the Bexar County Auditors Office. There she headed up the relocation of an office with a staff of 50 that had been in the same location for 27 years, and found that the office had never thrown any-thing away. The first six months were spent looking for documents worth saving. Carri then planned and managed another project to convert the accounts payable files for the County and converted more than 2 million documents from paper to images. Now at the City of San Antonio, Carri encourages her team to embrace similar changes in their business operations. Her knowledge of records management has helped to inform her role as an office administrator, and the experience she’s gained from her association with ARMA and previous jobs has informed her practice. Carri and her husband Will live in Boerne. They are the proud parents of three adult daughters and one son-in-law, and a one-year-old grand daughter.


Interesting Reading Editor’s note: Have you read a really interesting article lately about records management or archives? Send article ideas to [email protected] Please also include a copy of the article or a link, if possible, and why you thought it was interesting. The following excerpt is from an article which appeared in the UCIrvine Today News, Sept. 4, 2012. The full version may be found at http://bit.ly/IZiad3. Submitted by Clinton Wentworth, CRM.

Email ‘vacations’ decrease stress, increase concentration U C I F I N D I N G S C O U L D B O O S T O N - T H E - J O B P R O D U C T I V I T Y

— Irvine, Calif., May 03, 2012 — Being cut off from work email significantly reduces stress and allows employees to focus far better, accord-ing to a new study by UC Irvine and U.S. Army researchers. Heart rate monitors were attached to computer users in a suburban office setting, while software sensors detected how often they switched windows. People who read email changed screens twice as often and were in a steady “high alert” state, with more constant heart rates. Those removed from email for five days experienced more natural, variable heart rates. “We found that when you remove email from workers’ lives, they multitask less and experience less stress,” said UCI infor-matics professor Gloria Mark. The study was funded by the Army and the National Science Foundation. Participants were computer-dependent civilian employees at the Army’s Natick Soldier Systems Center outside Boston. Those with no email reported feeling better able to do their jobs and stay on task, with fewer stressful and time-wasting interruptions. Measurements bore that out. People with email switched windows an average of 37 times per hour. Those without changed screens half as often – about 18 times in an hour. The findings could be useful for boosting productivity and suggest that controlling email login times, batching messages or other strategies might be helpful. Getting up and walking to someone’s desk offered physical relief too. Other research has shown that people with steady “high alert” heart rates have more cortisol, a hormone linked to stress. Stress on the job, in turn, has been linked to a variety of health problems. The Army is examining use of smartphones and such applications as email for soldiers on battlefields.


GET INVOLVED - JOIN AN ARMA SAN ANTONIO COMMITTEE!

With the start of the new year, the ARMA San Antonio Board would like to welcome all our members and encourage you to get involved with chapter ac vi es. Volunteers are always welcome as it takes a lot of planning and effort to arrange monthly mee ngs, the annual seminar, and other chapter events. It is a lot of fun, and a great way to meet other mem‐bers. Below are descrip ons of the ac vi es of each commi ee. Feel free to contact any of the commi ee chairs or Board members with ques ons and sugges ons for a be er year. We welcome new commi ee members!

2013 Certified Records Manager (CRM) Examination Preparation Workshop Committee — Jenny Barker, CRM, Chair [email protected] or (830) 980-9453 The CRM Examination Preparation Workshop is a joint effort between the San Antonio Chapter of ARMA and the Southwest Region of ARMA. Two committees coordinate their efforts. The Region Team is led by Everis Mollon, and the Chair of the San Antonio Chapter Committee (Local Committee) is Jenny N. Barker, CRM. It will be held on May 21-22, 2013 at the Emily Morgan Hotel in San An-tonio, TX. The Local Committee is responsible for the hotel flyer, name tags/badge holders, speaker gifts, vendor sponsor-ships, hotel transportation, AV equipment, tickets for door prizes, and the reproduction of handouts if needed. Both the Local Committee and the Region Team work to obtain bios, develop conference bags, confirm dates, select the hotel, select the meeting venue, choose an optional event, draft a schedule, arrange for session evaluations, confirm speakers, produce a final schedule, and handle on-site regis-tration. Other duties are the sole responsibility of Everis Mollon, Nick Oudie or the Region Team and include email to Presidents, menu selection, registration forms, chapter sponsorships, reports email to Presidents, the budg-et for the conference, an agenda for the President’s meet-ing, an agenda for the Region Officer’s meeting, purchase of hospitality suite items, hospitality suite set up, receipt of presentations, and confirmation of session set up arrange-ments. Audit —Anne Kelley, Chair. [email protected] or (210) 626-6214 Responsible for conducting an annual audit after the close of the chapter year on June 30. Audit findings are presented at the Sep-tember Board of Directors meeting. The

Audit Committee consists of at least two members in good standing not to include the Treasurer. Awards —no current chair. Contact Gilbert Barrera for more information: [email protected] or (210) 288-3333 Responsible for nominating members for awards, preparing any ballots for voting for members to receive an award, and procur-ing awards. Continued on page 7


Committees — Continued from page 6 Golf Event—Chris Jacobs, Chair [email protected] (210) 258-1263 Swing & “Bear” It is an annual golf tourna-ment held on the Monday after Mother’s Day as a fund raiser for ARMA’s Educational Fund and the San Antonio Police Department’s Sex Crime and Family Violence Prevention Division. Proceeds from the tournament are used to provide ARMA educational luncheons, seminars and workshops as well as provide much needed items for SAPD. Volunteers are needed to assist with finding golfers, collecting door priz-es and silent auction items and assist with coordination and registration on the day of the event. ICRM Study Group—Jenny Barker, CRM, Chair [email protected] or (830) 980-9453 Responsible for educational preparation of potential candi-dates for the ICRM certification exam. The committee will identify and provide support to chapter members interested in learning more about RIM and/or applying for, studying for, and taking the ICRM Certified Records Manager Exami-nation. In addition the committee maintains the ICRM-StudyGroupSA Wiki, serves as the liaison with the Institute, secures a meeting location, and provides information and articles for the Newsletter. Contact Jenny to become a part of the study group or for information on applying to take the CRM certification exams. Legislative —Olga Pastrano, Chair [email protected] or (210) 588-6529 Responsible for preparing and submitting to the Board of Directors any amendments or revisions to the Chapter’s Bylaws, and preparing the official copy of the approved Bylaws. Any problems relative to the interpretation, intent or language of the Bylaws is referred to this committee for clarification. Library —Melissa Wallis, Chair [email protected] or (210) 522-2530 Responsible for maintaining, as current as possible, all publications and reference mate-rials for the use by Chapter members through an indexing and charge out system that will allow the proper tracking of reference materi-als. Membership—Cathy Drolet, Chair [email protected] (210) 826-5501 Responsible for stimulating interest in the association and its purposes; soliciting members; investigating continued ab-sences of members; and investigating reasons for resignations of members.

Newsletter—Anne Comeaux, CRM, Chair [email protected] or (210) 567-2428 Responsible for preparing and distributing the Chapter’s official publication. It is published monthly as a pdf and placed on the Chapter’s website with email notice to mem-bers. Committee members take pictures at meetings and other chapter activities, act as reporters for special chapter events, and write or find interesting articles for the news-letter to submit to the editor, currently Anne Comeaux. We would love to have a volunteer to act as photographer and welcome any interesting articles about records man-agement or archives. Nominating— Anne Kelley, Chair. [email protected] or (210) 626-6214 Responsible for submitting a slate of members for elective offices at the annual election of officers meeting. After the slate has been submitted, nominations may be made from the floor or write-in votes may be made on ballot. The committee is comprised of five members in good standing to include no more than three members of the current Board of Directors. Programs—Edward Barba, Chair [email protected] (210) 364-8869 Develops Chapter programs for the regular membership meetings including arrangements for speakers, location of meetings and menu selections. Public Relations— no current chair. Contact Gilbert Barrera for more information: [email protected] or (210) 288-3333 The Public Relations Committee is responsible for provid-ing the ways and means for community service projects and promotion of said projects at Chapter meetings. Continued on page 8

CE Opportunity - Cybercrime: What to Expect in the

Next 12 Months Did you know that cybercrime cost $114 billion in direct costs in 2011? While only 15% of adults suffered a physical crime, 44% suffered a cybercrime. Did you know that a Zeus Trojan toolkit allows cybercriminals to add questions to any online form so they can collect information? State sponsored malware is also out there collecting data, often to fight terrorists. Oster-man Research recently sponsored an extremely interesting webi-nar entitled What to Expect from Cybercriminals Over the Next 12 Months. In case you missed it, the recording and handout for the webinar is now available online at http://www.ostermanresearch.com/thankyou_2012AUG16.htm . It is well worth watching as it covers many facts about who is being affected by cybercrime, by whom, why they do it, and what you can do to prevent it Anne Comeaux


Committees—continued from page 7 RIM Proclamation—Carri Wiggins, Chair [email protected] (210) 207-3397 Works each year with the City of San Antonio to obtain a proclamation declaring a Record Information Management month in San Antonio. Scholarship —Anne Comeaux, CRM, Chair, [email protected] or (210) 567-2428 Responsible for publicizing scholarships offered by the Chapter, providing scholarship forms to applicants, screen-ing scholarship applications, and selecting applicants for scholarships. The committee also proposes changes in ex-isting scholarships, the creation of new scholarships, and needs for funding to the Board for approval, as needed. The chair receives applications and distributes them to committee members for approval. Seminar—Lisa Pichardo, Chair [email protected] (210) 373-7109 Responsible for budgeting, planning, scheduling and conducting the Chapter seminars. Duties involve finding speak-ers, creating a schedule, developing conference bags, ob-taining door prizes and speaker honorariums, choosing a location, planning refreshments and meals, setting up tables for vendors, arranging hotel rooms and transportation for speakers, arranging for AV equipment and handouts. Vendor Relations—Cathy Drolet, Chair [email protected] (210) 826-5501 Responsible for presenting to the members new equip-ment, ideas, and innovations in the field of records and information management, and for coordinating with the Program Committee for guests speakers from vendor repre-sentatives. Also contacts vendors to solicit support for the Chapter’s seminar and golf outing and monthly luncheons. WebSite —Clinton Wentworth, Chair [email protected] (210) 918-5150 Responsible for designing and maintaining the Chapter’s official website.

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Volunteer Now!


So if you attend both days and give two original presentations you can earn 21 Certification Maintenance Credits. If you are on a budget and the two day conference fee is $150, this is only $7.15 a credit hour! Since not everyone loves present-ing, if you give one original presentation and attend both days you can earn 16.5 Certification Maintenance Credits, which costs $9.09 a credit hour! OK, you just don’t want to present alone or with a co-presenter? Then if you attend both days, you will get 12 Certification Maintenance Credits at the cost of $12.50 a CMP. I consider this to be an inexpensive way to get Certification Maintenance Credits, learn, and network with some pretty amazing people. Do you have a passion you want to share? How to preserve records? How to wrestle with Social Media in the work place? How to connect the dots between electronic and paper records? How you survived a disaster? All of these are great topics for Track 2. Track 1 is based on the new outline. The 8 tracks are Introduction to the CRM Examination, Part 1, Part 2, Part 3, Part 4, and Part 5 (2 sessions). The new ICRM power point presentation will be available for the speakers’ use. Since there is a fairly long history for this conference, prior presenters can share their wisdom and approach to each part. If you are interested in presenting at the Southwest Region CRM Conference on May 21 & 22, 2013 please contact Jenny Barker, CRM ([email protected]). My goal is to have all the speaker spots filled by the middle of September. You do not have to be a CRM to present in Track 2.

ATTENTION CRMs – CMP OPPORTUNITY By Jenny Barker, CRM

The Southwest Region CRM Conference is being held in San Antonio on Tuesday, May 21, 2013 and Wednesday, May 22, 2013 downtown at the Emily Morgan hotel. Speakers are needed for both the CRM Examination preparation track and the Advanced track. Each track has 4 sessions and each session is 1.5 hours. Therefore every CRM in San Antonio and surrounding areas has an opportunity to easily and economically obtain their Certification Maintenance Credits. If this is the first time you have given your presentation you are eligible for a total of 6 hours of Certification Maintenance Credits! And, if you share the presentation with an-other speaker then you receive half of this amount. You can give more than one presentation. For example, if you present during one of the CRM Examination preparation sessions in Track 1 and then also present at one of the Advanced Track 2 sessions you can earn up to 6 hours for that presentation.


The “Bear” Facts – By DuWayne Headrick

ARMA Friends Promoted

Lieutenant Carian, of the Special Victims Unit of the San An-tonio Police Department, has been promoted to Captain. The San Antonio Chapter of ARMA International supports the Special Victims Unit with our care bear collections and the annual golf outing. In the past, we have provided thousands of care bears for the police officers to hand out to child vic-tims of domestic crime. With funds earned from the Swing and Bear It golf outing coordinated by Chris Jacobs, we have also purchased new cameras for the unit to help in their inves-tigations and contributed money last year towards furniture for the newly redesigned Special Victims Unit area. Lt. Rene Gallegos is replacing Captain Carian as head of the Special Victims Unit. Congratulations to both Captain Carian and Lt. Gallegos!

Captain Carian receives congratulations from Chief McManus, head of the San Antonio Police

Department.

Lieutenant Gallegos with his mother and father and Chief McManus.

Chris Jacobs (ARMA), Captain Carian, Lieutenant Gallegos and DuWayne Headrick (ARMA)

Southwest Leadership Conference


Cathy Drolet, Carri Wiggins, and Olga Pastrano attended the conference to bring back new ideas for our chapter.

Nick Oudie promotes the 2013 Southwest CRM Conference in San Antonio.

Our chapter was well repre-sented at the conference this year. Back row: Nick Oudie, Clinton Wentworth, Gilbert Barrera, DuWayne Headrick. Front row: Cathy Drolet, Olga Pastrano, Carri Wiggins.


Office of the Attorney General Job Announcement

DIVISION: Records Management POSTING NUMBER: 12-1056 JOB TITLE: Manager IV WORKING TITLE: Senior Records Management Analyst MONTHLY SALARY: $5,108.34 POSTING DATE: August 15, 2012 DURATION: Until Filled LOCATION: 209 W. 14th St., 1st Floor, Austin, TX 78701 ESSENTIAL JOB FUNCTIONS

• Assists with the planning, implementing, and evaluating of the records management program, including strategic planning, life cycle management, business continuity an d disaster preparedness, classification systems, the legal hold process, storage and other records management program areas and processes, collaborates with other divisions to meet records management objectives, conducts regular review and assessment of the records management program, in-cluding monitoring budget requests and expenditures, assists in the development and implementation of written policies and procedures for both division and agency-wide use

• Conducts research to provide recommendations for records and information management systems and processes, identifying and mapping related work pro-cesses where appropriate

• Collaborates with other divisions to define and address the incorporation of lifecycle management requirements into information management systems design • Plans, assigns, and supervises the work of others, assigning and monitoring work activities, preparing and conducting performance appraisals, initiating per-

sonnel actions, resolving work related issues and participating in the interviewing and hiring process • Provides agency-wide records management training for records liaisons records and information management processes in compliance with agency policies

and procedures • Interprets technical information on the records management program and procedure and prepares reports, charts and graphs on the information and provides

recommendations • Serves as the back up to the division chief • Assists in creating, updating and distributing forms used in the records management process • Assists in the maintenance of the agency records retention schedule, including assuring compliance with applicable state, federal and agency regulations and

standards • Prepares periodic and special reports, including statistical information, as required • Provides assistance with inquiries regarding records management policies and procedures, and interpreting the agency Records Retention Schedule • Attends work regularly in accordance with agency leave policy • Complies with all agency policies and procedures, including but not limited to applicable security and safety rules, regulations and standards

MINIMUM QUALIFICATIONS • High school graduation or equivalent • Graduation from an accredited four year college or university • Nine years full-time records management or closely related experience • Experience working with electronic records and applying records management principles and best practices • Extensive knowledge of records management principles and best practices • Extensive knowledge of state laws, regulations and standards related to records management • Analytical skills to resolve issues in a variety of complex situations with moderate supervision • Skill in effective written and oral communication • Skill in planning, organizing and prioritizing work assignments with a high volume workload • Skill in developing and implementing procedures and evaluating their effectiveness • Skill in analyzing risks and providing recommendations for solutions • Skill in providing training and instructions to staff regarding records management policies and procedures • Skill in using a computer for word-processing and data entry/retrieval to include the use of various spreadsheet software applications such as Excel and Word • Ability to convey complex records management policies and procedures to a diverse group • Ability to effectively interact with all levels of employees including management regarding records management policies • Ability to lift and move items weighing up to 35 pounds

For more information, including preferred qualifications and how to apply see https://www.oag.state.tx.us/agency/jobs/12-1056.htm?goback=%2Egmr_4564403%2Egde_4564403_member_152245600

ARMA San Antonio Collaborator ARMA San Antonio Collaborator

The ARMA San Antonio Collaborator

Editor: Anne Comeaux, CRM

[email protected] Category

Association newsletter Frequency

Ten issues per year, September through June Publisher

San Antonio Chapter, ARMA International P.O. Box 18331

San Antonio TX 78218 [email protected]

Website www.armasanantonio.org

For information on advertising in the Collaborator, contact Cathy Drolet at

210-860-6906 or [email protected],

San Antonio Chapter, ARMA International has a new email address:

[email protected]


Schedule of CHAPTER Events for 2012-2013

DATE EVENT LOCATION

Tuesday, September 18, 2012

Luncheon Meeting and Program: The Elements of Program Compliance and Records Managers’ Responsibilities. Nanette Pfiester, Texas State Library & Archives Commis-sion.

Embassy Suites, 11:00 a.m. - 1:00 p.m.

Tuesday, October 16, 2012 Luncheon Meeting and Program: Human Resources Rec-ords. Karen Munson.


Tuesday, November 13, 2012***

Luncheon Meeting and Program: Disaster Recovery & Compliance in the Cloud. Don Douglas.


Tuesday, December 18, 2012

Luncheon Meeting and Program: 3 Tiered Email Records Management at NuStar Energy LP. Clint Wentworth, CRM, NuStar Energy LP.


Tuesday, January 15, 2013 Luncheon Meeting and Program: Privilege in Corporate Email. Dr. Gavin Manes.


Wednesday, February 21, 2013

Annual Educational Seminar Embassy Suites, 8:00 a.m. - 4:00 p.m.

Tuesday, March 19, 2013 Luncheon Meeting and Program: Social Media. Jon Lee. Embassy Suites, 11:00 a.m. - 1:00 p.m.

APRIL IS RECORDS MANAGEMENT MONTH!

Tuesday, April 16, 2013 Luncheon Meeting and Program: Presentation by Todd Brown.


Saturday, April 20, 2013 Annual Shred Day SACU Locations

May 2013 Golf Tournament – Swing and “Bear” It

Tuesday, May 14, 2013*** Luncheon Meeting and Program: Project Management. Speaker not set yet.


Tuesday, June18, 2013 Luncheon Meeting and Program: Leadership - speaker not set yet. Also Awards and Installation of 2013- 2014 Officers


Tuesday, May 21, 2013— Wednesday, May 22, 2013

Southwest Region CRM Conference Emily Morgan Hotel

***Meeting scheduled 1 week earlier than normal.

arma international san antonio chapter collaborator...management. topics include – compliance in...

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