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Authors’ statements of fact or opinion are their own and do not necessarily express the official policy of ARMA International. Contributions or gifts to the Association of Records Managers and Administrators, Inc. are not deductible as charitable contributions for U.S. Federal Income Tax purposes. They may be tax deductible as ordinary and necessary business expenses.
PRESERVING YESTERDAY, MANAGING TODAY, PREPARING FOR TOMORROW
Volume 40, Issue 9
TIDAL WAVES
ARMA International The Associat ion for Information Management Professionals
Gear up for SharePoint!
May 2013
2012-2013 Board of Directors
President Jonathan Tillman (757) 926-1115 [email protected] Vice President Vivian Washington (757) 822-5166 [email protected] Secretary Georgia McQuigg (757) 898-0314 [email protected] Treasurer Barbara Vinson-Ratliff (757) 822-2137 [email protected] Past President Kim Kindrew, CRM (757) 269-7805 [email protected] Mid-Atlantic Region Manager Michelle VanAllen (843) 761-8000 x5340 [email protected]
In 2013, the ARMA Tidewater Chapter will hold its annual seminar Tuesday, June 18th, 8 a.m. to 4:30 p.m.at Point Plaza Suites City Center, conveniently located at Inter-state 64 and Route 17 in Newport News, VA.
This year, the theme for the seminar will be “SharePoint for Records and Information Managers.” Mack Sigman, our daylong seminar speaker, is chairman of the Federal and DoD SharePoint Users Group / Women in SharePoint DC and was recently named to the top 50 most influential peo-ple in SharePoint. Mack has 28 years experience in the in-formation technology arena, including considerable exper-tise in Portal design, information architecture and knowledge management. He is a Microsoft Certified Systems Engineer specializing in SharePoint and Information Worker collaborative solutions based on the .NET Frame-work.
Featured sessions: SharePoint 2010 overview for Records Managers Document management in SharePoint 2010 What's new in SharePoint 2013 and Office 365 Deployment Planning Services Register online at www.arma-tidewater.org!
Mack Sigman
The votes are in for your chapter board
Congratulations to the following individuals who have been elected by the members to serve on the 2013-2014 Board of Directors for the Tidewater Chapter:
Vivian Washington, President
Angela Diggs, Vice President
Lori Newell, Secretary
Barbara Vinson-Ratliff, Treasurer
Jonathan Tillman will serve as Immediate Past President. The new board will be in-stalled during the Seminar on June 18, 2013.
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Chapter Committee Chairs
Charitable Committee: Darlene Barber, CRM Education: Debra Rudolph Financial & Audit: Lori Gay Historian: Darlene Barber, CRM Marketing (new!): (vacant) Member Care: Debra Rudolph Membership: Justin Kaidel Nominating: (vacant) Program: Darlene Barber, CRM Publications/Publicity: Kim Kindrew, CRM Seminar: Darlene Barber, CRM Webmaster: Jonathan Tillman Newsletter Editor: Kim Kindrew, CRM 12050 Jefferson Ave. Ste. 126 Newport News, VA 23606 Tidewater ARMA Chapter members are expected to serve on at least one committee. Please review the list above and contact the committee chairperson to get involved. Published by Tidewater Chapter of ARMA International c/o Kim Kindrew, CRM 12050 Jefferson Ave., Ste. 126 Newport News, VA 23606
Who will be the next Chapter Member of the Year?
Join us on Wednesday, May 22, at 6:00 p.m. at the Bayport Credit Union Board Room, 11820 Fountain Way, #400, City Center, Newport News as the Chapter pre-sents its Chapter Member of the Year award. Cost to members is FREE, guests $10. Please RSVP to [email protected] no later than COB Friday, May 17th.
Each member has received an email with instructions on how to nominate their candidate for Chapter Member of the Year. Please respond with your nomination to [email protected] by close of business Monday, May 13 in order for the awards committee to review nominations and select the award recipient.
Kudos for committee volunteers
Many thanks for the following members who have volunteered to serve in the upcoming chapter year:
Charitable Activities: Darlene Barber
Education: Debra Rudolph
Member Care: Debra Rudolph
Membership: Georgia McQuigg
Nominating: Mark Walsh
Program: Darlene Barber, Angie Diggs
Seminar: Darlene Barber, Angie Diggs, Tom McVan
Marketing Committee remains empty. If you are interested in serving as the Marketing Committee Chair, or on any of our committees, please send an email indicating your interest to: [email protected].
PAGE 3 TIDAL WAVES VOLUME 40, ISSUE 9
New Newsletter Feature ARMA members are all in-volved in records and information manage-ment in some way, whether by title or trade. Tidal Waves is a great way to get the word out on our RIM-related achieve-ments, accomplishments, challenges and needs. But RIM isn’t ALL we do, is it? Beginning next year, we will feature our members’ activities in their DOWN time, too! So whether you run (or walk) 10K races, or create watercolor mas-terpieces, or build houses for Habitat for Humanity, we want to feature YOU! Don’t be bashful. If you have something you want to feature, contact Kim Kindrew at: [email protected] or 757-269-7805.
Free workshop to feature organization advice Do you ever look around your house at all the stuff you've accu-mulated and ask yourself, "how did I ever get so disorganized?" Do you feel overwhelmed with bills and financial planning? Do you keep everything because you're afraid if you throw it away, you might find that you need it? If you answered "yes" to any of the questions above, then here's a free workshop designed to address them.
Organize Your Life Workshop Saturday, June 22, 2013 9 a.m. to noon Hosted by New Covenant Church, 1079 Big Bethel Road, Hampton, VA 23666 This event is free, but you must register to attend. Seating is limited, so register by June 14, 2013. Share this link with interested family, friends and colleagues: http://www.organizedandbetter.com
Declutter Your Head and House Mary Frances Ballard, Professional Organizer Owner: Orderly Places Author: Orderly Places Ballard is a 30-year
career educator. She owns Orderly Plac-es, a professional organizing business whose mission is to encourage, assist and educate others in organizing solutions.
What your family doesn't know CAN hurt them. The 3 pitfalls of Financial record keeping; Pass-words, Cost Basis, and Transfer on Death. (It is better to prepare than to re-pair.) Guy Manchester, ChFC® CASL®
Registered Representative; Financial Security Management, Inc., www.gofsg.com
Personal Record-keeping: How long do I have to keep all this stuff? (Bills, taxes, and every-thing else!) Kim Kindrew, Certi-fied Records Manager (CRM) Past President, Tide-water Chapter, ARMA
International
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About the Institute of Certified Records Managers
The Institute of Certified Records Managers (ICRM) is an international certifying organization of and for professional records and information managers. The ICRM was incorporated in 1975 to meet the requirement to have a standard by which persons involved in records and information management could be measured, accredited and recognized according to criteria of experience and capability established by their peers. The ICRM is an independent non-profit organization administered by a Board of Re-gents. The ICRM serves as the official certifying body for both ARMA In-ternational and the Nuclear Information and Records Management Asso-ciation (NIRMA).
Staffed from 9am to 4:30pm EST
Phone: 1-877-244-3128
www.icrm.org
The CRM examinations are given four times per year at Pearson VUE locations throughout the world. Upcoming exam cycles and registration for the CRM Examination is as follows:
Summer 2013: Parts I-V, Aug 5-9, ’13 | Part VI, Aug 15, ’13 Registration Open: May 24, ’13 – Aug 1, ’13 Fall 2013: Parts I-V, Nov. 4-8, ’13 | Part VI, Nov. 14, ‘13 Registration Open Aug 23, ‘13—Oct 31, ‘13
INSTITUTE OF CERTIFIED RECORDS MANAGERS®
‘
For informational materials describing the certification process, including the qualifications required and the examination form, write or call:
Institute of Certified Records Managers®
403 East Taft Road North Syracuse, NY 13212
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Chapter visits Library and Records Center
On Tuesday, April 16, Tidewater Chapter members traveled to Richmond to visit the Library of Virginia and the State Records Center. Library of Virginia (LVA) Tour. Georgia McQuigg summarizes the trip:
A guided tour of the first and second floors of the Library of Virginia showed the group various resources and services offered by the Library of Virginia. The tour ended with some Chapter members applying for and receiving the LVA library cards. Following the tour, the guide continued to assist members interested in the current gallery exhibition, “You Have No Right: Law and Justice in Virginia.”
After free time to explore the café and the gift shop, the group assembled in the conference room for the book talk.
Book talk: “Death by Petticoat: American History Myths Debunked” by author Mary Theobald discussed the truth behind many of the myths and misconceptions that abound in America's classrooms and museums. We were shocked to discover many things we have been taught in school or on historical tours are just folklore.
State Records Center (SRC) Tour: After lunch the group met at the SRC for a tour the facility. Climate control and access control as well as fire precautions were explained to the group as we viewed the rows of records stored at the SRC archives. Shredding and disposal services were reviewed and the extremely cold freezer was shown to us. Other services provided by the SRC were reviewed as well.
for Records and Information Managers
Tuesday, June 18, 2013 | Point Plaza Suites at City Center | 8 a.m. to 4:30 p.m. SharePoint 2010 overview for Records Managers Document management in SharePoint 2010 What's new in SharePoint 2013 and Office 365 Deployment Planning Services
Register at http://www.arma-tidewater.org
Hot Topics
Scholarships available for RIM professionals
The newly-created Access Leadership Scholars Endowment is being created to provide actively-engaged RIM practitioners financial assistance for their part-time pursuit of a college degree. The $25,000 fund will be distributed as scholarship grants to selected applicants who meet the following requirements: currently employed as a records management professional for a mini-mum of five years, currently enrolled in a college degree program, are able to demonstrate that their personal professional advancement path requires a college degree, and who are members in good standing of ARMA International.
It is anticipated that the first round of awards will be made in the Fall 2013. Detailed applica-tion process and program information will be made available in April.
For more information, please go to the "Making A Difference" section of the ARMA Internation-al Educational Foundation (AIEF) homepage at www.armaedfoundation.org
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Boston employment opportunities
Records Compliance Specialist Opportunity in Bos-ton, long-term contract position. TRAK Records and Library is recruiting for a Records Compliance Specialist for their client in Boston, MA. This position will focus primarily on systems maintenance, so ideal candidates will be techno-logically savvy, highly adaptable and experienced with a variety of databases. In addition, at least a year of work ex-perience within Records Management and/or IT is required.
Records Manager Opening in Boston Law Firm. TRAK Records and Library is recruiting for a Records Man-ager for their client in Boston, MA. The Records Manager will be responsible for implementing records management best practices with both physical files and through the firm's records database. Additionally, the Records Manager will be supervising records staff and helping to maximize the effec-tiveness of resources in order to grow profits. Qualified can-didates must have a Bachelor's degree and at least two years of legal records management experience related to the duties described as well as experience with financial analy-sis.
For immediate consideration, please submit your resume in Word format to: [email protected]
Employment opportunities
North Carolina employment opportunities
JOB CLASS TITLE: Archives & Records Professional POSITION NUMBER: 60083370 DEPARTMENT: Department of Cultural Resources SALARY RANGE: $29,791.00 - $63,459.00 Annually RECRUITMENT RANGE: $29,791-44,085 SALARY GRADE / SALARY GRADE EQUIVALENT: 69 COMPETENCY LEVEL: Journey APPOINTMENT TYPE: Permanent Full-Time WORK LOCATION: Wake County OPENING DATE: 05/01/13 CLOSING DATE: 05/10/13 5:00 PM Eastern Time DESCRIPTION OF WORK: Position reports to Govern-ment Records Section, State Agency and University Records Unit. Provides records management services; surveys rec-ords systems; consults on creation, maintenance, and dispo-sition of information in all formats and media, including electronic records; provides advice on public records con-cerns, imaging technologies, filing and storage systems, and disaster recovery; conducts records management workshops for state agencies; and drafts and amends retention and disposition schedules. Position collaborates with section staff to identify and develop appropriate practices and standards of records management; requires extensive con-tact with agency officials; requires collaboration with State Agency & Electronic Records Archivists to identify methods for preserving archival state agency records. Acts as liaison with State Records Center on storage & retrieval needs. Occasional Saturday work is required. See more infor-mation: http://agency.governmentjobs.com/northcarolina/job_bulletin.cfm?JobID=643087
career
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Subject to change. For current events please visit: http://arma-tidewater.org/
Tidewater ARMA Chapter Calendar of Events
2012-2013
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Enjoy your summer!
September 18 700 Town Center Drive, Newport News Speaker: Angela Costello Program: Getting Moti-vated in RIM
October 23 700 Town Center Drive, Newport News Speaker: Angela Costello Program: Generally Accept-ed Recordkeeping Principles Panel Discussion: Records Security, Health, Education & Banking
November 13 Williamsburg Hospitality House Speaker: Mark Morton, Morton Consulting Program: Making the Case for Sharepoint Happy 40th Anniversary to the Tidewater Chapter!
January 15, 2013 Location: The Founders Inn Bosses’ Night Speaker: Jim Begley, Windstream Program: Cloud Symposium
February 19 Location: Bobby's BBQ and Country Buffet Restaurant, (Portsmouth) Speaker: Kim Kindrew, CRM Program: Generally Accept-ed Recordkeeping Principles Panel Discussion: Higher Education, K-12 Education, Medical
March 19 Location: Newport News Waterworks (700 Town Center Drive, Newport News) Speaker: Will Hoffman, The Mariners’ Museum Program: Conserving the “Cheesebox”: The Conser-vation Lab at The Mariners’ Museum
May 22
Awards Presentation
Location: Bayport Credit Union Confer-ence Room, City Cen-ter, Newport News
June 18
Spring Seminar
SharePoint for Records and Information Managers
Point Plaza Suites at City Center
Register today!
July
December 11 Bayport Credit Union 9308 Warwick Blvd. Newport News, VA Cost $10 members/guests Bring your favorite side dish or dessert, and your raffle items!
April 16 Field Trip! Location: Library of Vir-ginia and State Archives Tour Stay tuned for more infor-mation!
August