arma international tidal waves
TRANSCRIPT
Authors’ statements of fact or opinion are their own and do not necessarily express the official policy of ARMA International. Contributions or gifts to the Association of Records Managers and Administrators, Inc. are not deductible as charitable contributions for U.S. Federal Income Tax purposes. They may be
PRESERVING YESTERDAY, MANAGING TODAY, PREPARING FOR TOMORROW
Volume 40, Issue 8
TIDAL WAVES
ARMA International The Associat ion for Information Management Professionals
April member activity: road trip!
April 2013
2012-2013 Board of Directors
President Jonathan Tillman (757) 926-1115 [email protected] Vice President Vivian Washington (757) 822-5166 [email protected] Secretary Georgia McQuigg (757) 898-0314 [email protected] Treasurer Barbara Vinson-Ratliff (757) 822-2137 [email protected] Past President Kim Kindrew, CRM (757) 269-7805 [email protected] Mid-Atlantic Region Manager Michelle VanAllen (843) 761-8000 x5340 [email protected]
On Tuesday, April 16, Tidewater Chapter members are invited to take a trip to Richmond to visit the Library of Virginia and the State Records Center. Final de-tails regarding transportation are still being ironed out, but they will arrive in your inbox in the coming days! We want a head-count, so please RSVP your intention to participate by next Friday, April 12th to [email protected].
Tentative Schedule 10:00 a.m.—Library of Virginia tour Lunch 1:00 p.m.—State Records Center tour 2:30 p.m.—Leave to return to Hampton Roads
April is traditionally Records and Information Manage-ment (RIM) Month! I wanted to spread the message to those within our community, so I reached out to Mayors within Hampton Roads. Several cities have proclaimed the month of April 2013 as Records & Information Man-agement Month. In lieu of an April Membership Meet-ing, we will continue our Celebration of RIM by touring the Library of Virginia (LVA) and State Records Center on April 16, 2013. Also, this month, the Nomination Committee has begun to accept nominations for our 2013-2014 Board of Directors. More information may be obtained from our Vice President, Vivian Washington.
Jonathan Tillman
President’s message
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Chapter Committee Chairs
Chapter Project: Georgia McQuigg Charitable Committee: Darlene Barber, CRM Education: Angela Diggs Financial & Audit: Lori Gay Historian: Darlene Barber, CRM Marketing (new!): (vacant) Member Care: Debra Rudolph Membership: Justin Kaidel Program: Vivian Washington Publications/Publicity: Kim Kindrew, CRM Seminar: (vacant) Webmaster: Jonathan Tillman Newsletter Editor: Kim Kindrew, CRM 12050 Jefferson Ave. Ste. 126 Newport News, VA 23606 Tidewater ARMA Chapter members are expected to serve on at least one committee. Please review the list above and contact the committee chairperson to get involved. Published by Tidewater Chapter of ARMA International c/o Kim Kindrew, CRM 12050 Jefferson Ave., Ste. 126 Newport News, VA 23606
Will Hoffman gave a fascinating presentation about the conservation efforts of the USS Monitor during the membership meeting on March 19th.
MARCH RECAP
At the March 19th chapter meet-ing, members learned about con-servation efforts that have been underway at The Mariners’ Muse-um. Will Hoffman, Conservator of the Monitor Collection gave members an overview of the his-tory of the famous ironclad and insight into its recovery and con-servation efforts. USS Monitor was the first ironclad warship commissioned by the United States Navy during the American Civil War. She is most famous for her participation in the Battle of Hampton Roads on 9 March 1862, where the Monitor fought with the Confederate case-mate ironclad CSS Virginia. This was the first-ever battle fought between two ironclads. For more than a century, the Mon-itor's resting place in the "Graveyard of the Atlantic" re-mained a mystery despite numer-ous searches. Discovered in 1973, the wrecksite became the first Na-tional Marine Sanctuary in 1975 under the auspices of NOAA. To-day, conserving the recovered iron artifacts is a race against time. Each item presents a different challenge to conservators as they seek to reverse the damage done by nearly 140 years of immersion in saltwater.
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Ballots being prepared for 2013-2014 board positions
New Newsletter Feature ARMA mem-bers are all involved in records and information management in some way, whether by title or trade. Tidal Waves is a great way to get the word out on our RIM-related achievements, accom-plishments, challenges and needs. But RIM isn’t not ALL we do, is it? Beginning in May’s issue, we will feature our mem-bers’ activities in their DOWN time, too! So wheth-er you run (or walk) 10K races, or create watercolor masterpieces, or build houses for Habitat for Hu-manity, we want to feature YOU! Don’t be bashful. If you have something you want to feature, contact Kim Kindrew at: [email protected] or 757-269-7805. Let the inspiration begin!
The following individuals were nominated for posi-tions on the Tidewater Chapter of ARMA’s 2013-2014 Board of Directors: Secretary: Lori Newell, Bayport Credit Union Treasurer: Barbara Vinson-Ratliff, Tidewater Community College Vice President: Angela Diggs, Williamsburg-James City County Public Schools.
President: Vivian Washington is slated to serve in this position following her year as Vice Presi-dent. Look for your electronic ballot in the coming week and be sure to vote!
ARMA Mid Atlantic Regional Leadership Conference: June 5-7
The South Carolina Coastal Chapter wel-comes the opportunity to once again host the Mid Atlantic Region Leader-ship Conference in North Myrtle Beach, SC. The conference will be held at Beach Cove Re-sort in North Myrtle Beach, an ocean-front property, a half-mile from entertainment and shopping at Bare-foot Landing. For those interested in taking the CRM exam, there will be a CRM Workshop on June 5th. There is a separate registration for this workshop. If you are interested in attending the conference, workshop, or both, please contact Kim Kindrew at [email protected] for details. Registration fee is $130 for members and includes all conference-related activ-ities and meals, along with a special entrance fee to the Aquarium (conference outing). CRM Workshop early bird fee is $150 through May 3. The conference registration deadline is May 3, so make your plans now!
EnTrust Records Management Free Shred Day!
Thursday, April 25, 11 a.m. to 2 p.m.
Each person can bring up to 3 boxes or bags of material for shredding. No need to remove staples or paper clips. In exchange, please bring non-
perishable food items to support the Virginia Peninsula Foodbank.
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I’m a CRM Candidate: What Now? By Sofia Empel, CRM
After you’ve been accepted as a CRM candidate, you should plan a test-taking strategy for parts 1 to 5. This includes figuring out the order to take each part, how many parts to take at once, what to learn, and how to study. In what order should I take the parts? The first five parts of the CRM exam can be taken in any order. Part 6 can only be taken after the successful com-pletion of parts 1 through 5. For exam-ple, some candidates choose the order by taking parts they feel are more diffi-cult when they have fewer commit-ments and more time to study. How many parts should I take at once? You can take as many parts as you want in a given cycle. The number of exams in each cycle should depend on your goals, time constraints, financial considerations, and your strengths and weaknesses. You can take all five parts
in one day, one or two parts per day in the same cycle, or spread the parts out over several cycles. How do I determine what to learn? Very few candidates are strong in all 5 areas covered by the exam. Therefore, a review of exam content and a self-assessment can help you figure out what you need to learn. The ICRM Handbook contains an annotated out-line (section 2, page 9 through 65) of exam content organized by part. Re-view each part and determine your strengths and weaknesses. For example, after reviewing the out-line you may feel not at all prepared for part 1, very prepared for parts 2 through 4, and somewhat prepared for part 5. Knowing this can help you allo-cate your time, effort, and resources accordingly. How should I study? Most candidates use a combination of
self-guided study supplemented by oth-er activities. Some examples of study resources are: Preparing for the CRM Examina-
tion: A Handbook CRM study packs, ARMA Interna-
tional bookstore ICRM workshops, chapter level CRM study groups, including con-
ference call groups ICRM workshop, ARMA’s annual
conference Information Management Journal
articles ICRM bibliography Take the time to think through what’s best for you. Regardless of your level of knowledge, developing a test-taking strategy that fits your goals, schedule, resources, and knowledge not only makes good sense, but also can help you achieve certification faster.
If you think you are too old to go back to school, think again. In 2013, adult learners in the U.S. increased to ap-proximately 6.8 million students. Ac-cording to Manifesto for College Lead-ers written by Louis Soares, U.S. De-partment of Education data indicates that only 15% of current undergradu-ates enroll in college directly after high school. The ARMA International Education Foundation (AIEF) recently released the International Directory of English Language Courses in Records and In-formation Management (RIM). This resource compiled by Greg Gardner identifies accredited universities and
colleges that offer RIM programs and courses. The Directory lists associate, bachelor, masters, and doctoral degree programs organized by country, as well as 22 online programs. Programs which are located in the United States and Cana-da are broken down into smaller state or province categories. Each listing includes links to the institution’s web-site, location, email address, degree offered, brief description, and delivery method (in-residence or online). Potential students at all levels can use the Directory as a starting point for finding English language higher educa-
tion courses and programs geared to information pro-fessionals. AIEF describes this resource as a “living directory” that will be up-dated based on user feed-back. According to a recent Gal-lup and Lumina Founda-tion report, Americans
overwhelmingly believe higher educa-tion helps candidates get good jobs and achieve financial security. In an inter-view with The Daily Texan, Bill Gates noted “Ninety-seven million U.S. jobs require high-level skills. Yet only 45 million Americans currently qualify for these positions.” Economist Tony Car-nevale projects that by 2018, the U.S. will need at least 22 million more peo-ple with college degrees to meet the demand for educated workers. If you are interested in furthering your RIM education, the Directory is a good place to start your search and can be found on the AIEF website at http://www.armaedfoundation.org/.
By Sofia Empel, CRM
Too Old for College? Not Anymore
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About the Institute of Certified Records Managers
The Institute of Certified Records Managers (ICRM) is an international certifying organization of and for professional records and information managers. The ICRM was incorporated in 1975 to meet the requirement to have a standard by which persons involved in records and information management could be measured, accredited and recognized according to criteria of experience and capability established by their peers. The ICRM is an independent non-profit organization administered by a Board of Re-gents. The ICRM serves as the official certifying body for both ARMA In-ternational and the Nuclear Information and Records Management Asso-ciation (NIRMA).
Staffed from 9am to 4:30pm EST
Phone: 1-877-244-3128
www.icrm.org
The CRM examinations are given four times per year at Pearson VUE locations throughout the world. Upcoming exam cycles and registration for the CRM Examination is as follows:
Spring 2013: Parts I-V, May 6-10, ’13 | Part VI, May 16, ’13 Registration Open: Feb 22, ’13 – May 2, ’13 Summer 2013: Parts I-V, Aug 5-9, ’13 | Part VI, Aug 15, ’13 Registration Open: May 24, ’13 – Aug 1, ’13 Fall 2013: Parts I-V, Nov. 4-8, ’13 | Part VI, Nov. 14, ‘13 Registration Open Aug 23, ‘13—Oct 31, ‘13
INSTITUTE OF CERTIFIED RECORDS MANAGERS®
‘
For informational materials describing the certification process, including the qualifications required and the examination form, write or call:
Institute of Certified Records Managers®
403 East Taft Road North Syracuse, NY 13212
PAGE 6 TIDAL WAVES VOLUME 40, ISSUE 8
Tidewater Chapter ARMA Chapter Membership Meeting
Newport News Waterworks Tuesday, March 19, 2013
Minutes
CALL TO ORDER The general membership meeting of Tidewater ARMA was called to order at 6:25 p.m. by Chapter President Jonathan Tillman. In addition to the President, the meeting was attended by members Darlene Barber, Angela Diggs, Justin Kai-del, Kim Kindrew, Lori Newell, Barbara Vinson-Ratliff, Vivian Washington, and guest speaker Will Hoffman. TREASURER’S REPORT Ms. Vinson-Ratliff, Treasurer, noted that the February Treasurer’s report was published in the newsletter and asked for comments/questions on the Report . Ms. Newell moved to accept the report as presented. Ms. Barber seconded the mo-tion and the report will be filed for audit. MEETING UPDATES Ms. Washington, Vice-President, reported that the Spring Seminar will be held at Point Plaza on May 20. The Seminar will focus on Sharepoint and the Chapter is seeking speakers. Ms. Georgia McQuigg, who could not attend the meeting, is organizing a trip to visit the State Records Center and Library of Virginia during April, Records Management Month. CHAPTER LEADERSHIP NOMINATIONS Ms. Washington opened the floor for officer nominations for 2013-14. The following nominations were presented: Position Nominee Vice President Angela Diggs Treasurer Barbara Vinson-Ratliff Secretary Justin Kaidel* Secretary Lori Newell *Mr. Kaidel declined the nomination; however, he volunteered to chair the Membership and Hospitality Committees. PRESENTATION – CONSERVING THE CHEESEBOX: THE CONSERVATION LAB AT THE MARINERS’ MUSEUM Mr. Will Hoffman, Conservator of the Monitor Collection, took ARMA presented a close-up look at the conservation, ar-chaeology, history, and artifacts of the famed Civil War ironclad. The presentation was well-received. RAFFLE The 50/50 Raffle to benefit the Chapter’s Scholarship fund was won by Ms. Washington ($7.50). CLOSING REMARKS The President stated that information on the April 16 site visit to Richmond would be available on the website within the next two weeks. He also noted that the Chapter, along with Bayport Credit Union and WAVY 10, will sponsor Shred Day in Williamsburg and Virginia Beach on Saturday, March 23. ADJOURNMENT The meeting was adjourned at 7:17 p.m. Respectfully Submitted: /s/ Angela Diggs For Georgia McQuigg
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Community shred day supports Foodbanks
Chapter members (L-R) Kim Kindrew, CRM, Angela Diggs, and Darlene Barber, CRM, were on-hand at the Williams-burg location.
Chapter member and Bayport staff member Lori Newell and husband Dennis helped out at the Virginia Beach location.
Williamsburg Bayport Credit Union and FoodBank repre-sentatives.
Virginia Beach Bayport Credit Union , Shred-It and Food Bank representatives.
The Williamsburg location Shred-It staff (and Kim Kin-drew)
More than 1000 pounds of food, and more than $200 in cash were donated at both locations combined.
On Saturday, March 23, a Community Shred Day was held at Bayport Credit Union locations 4388 Holland Road in Virginia Beach and 4171 Ironbound Road in Williamsburg. The event, which was sponsored by Bayport Credit Union, the Tidewater Chapter of ARMA, and Shred-It, took place between 9 a.m. and noon, and benefitted the Peninsula Foodbank and the Foodbank of Southside Eastern Vir-ginia. Four chapter members attended the event, and more than 1000 pounds of food and over $200 in cash was collected for the Foodbanks.
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Subject to change. For current events please visit: http://arma-tidewater.org/
Tidewater ARMA Chapter Calendar of Events
2012-2013
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Enjoy your summer!
September 18 700 Town Center Drive, Newport News Speaker: Angela Costello Program: Getting Moti-vated in RIM
October 23 700 Town Center Drive, Newport News Speaker: Angela Costello Program: Generally Accept-ed Recordkeeping Principles Panel Discussion: Records Security, Health, Education & Banking
November 13 Williamsburg Hospitality House Speaker: Mark Morton, Morton Consulting Program: Making the Case for Sharepoint Happy 40th Anniversary to the Tidewater Chapter!
January 15, 2013 Location: The Founders Inn Bosses’ Night Speaker: Jim Begley, Windstream Program: Cloud Symposium
February 19 Location: Bobby's BBQ and Country Buffet Restaurant, (Portsmouth) Speaker: Kim Kindrew, CRM Program: Generally Accept-ed Recordkeeping Principles Panel Discussion: Higher Education, K-12 Education, Medical
March 19 Location: Newport News Waterworks (700 Town Center Drive, Newport News) Speaker: Will Hoffman, The Mariners’ Museum Program: Conserving the “Cheesebox”: The Conser-vation Lab at The Mariners’ Museum
May 21 Seminar Program: SharePoint
June 18 Location: Bayport Credit Union Conference Room, City Center, Newport News
Installation of Officers and Awards Presentations
July
December 11 Bayport Credit Union 9308 Warwick Blvd. Newport News, VA Cost $10 members/guests Bring your favorite side dish or dessert, and your raffle items!
April 16 Field Trip! Location: Library of Vir-ginia and State Archives Tour Stay tuned for more infor-mation!
August