1. United States Army Garrison-Japan(USAG-J) Total Army Sponsorship Program UNCLASSIFIED 5 July 2012

2. Total Army Sponsorship Program LEARNING OBJECTIVE To learn how to become the best sponsors that we possibly can! UNCLASSIFIED 5 July 2012

3. Total Army Sponsorship Program DO YOU KNOW?What Army Regulation (AR) governs the Total Army Sponsorship Program? UNCLASSIFIED 5 July 2012

4. Total Army Sponsorship Program ANSWER AR 600-8-8 UNCLASSIFIED 5 July 2012

5. Total Army Sponsorship Program DO YOU KNOW?What the Sponsorship Program Counselingand Information Sheet DA Form number isand what it is used for? UNCLASSIFIED 5 July 2012

6. Total Army Sponsorship Program ANSWER DA Form 5434 It provides sponsorship program entitlements, sponsorship election and newcomers information. UNCLASSIFIED 5 July 2012

7. Total Army Sponsorship Program DA FORM 5434 DA FORM 5434 OF 10 UNCLASSIFIED 5 July 2012

8. Total Army Sponsorship Program OBJECTIVE What makes a good sponsor? Any thoughts? UNCLASSIFIED 5 July 2012

9. Total Army Sponsorship Program A GOOD SPONSOR WILL: Contact! Contact! Contact! Be proactive and exhaust all avenues to ensure the newcomers every need is met! Be there for them every step of the way! UNCLASSIFIED 5 July 2012

10. Total Army Sponsorship Program SPONSORSHIP PROGRAM Sponsors will be trained in accordance with the Total Army Sponsorship Program, Army Regulation 600-8-8 UNCLASSIFIED 5 July 2012

11. Total Army Sponsorship Program WHY HAVE A SPONSORSHIP PROGRAM? The sponsor is the KEY ingredient to the success of the newcomers transition Ensures a smooth, positive and effective integration into the command/community Establishes a direct relationship with the morale of the family and the readiness of the Army UNCLASSIFIED 5 July 2012

12. Total Army Sponsorship Program WHY HAVE A SPONSORSHIP PROGRAM? Simplifies the moving process Provides the newcomer with assistance before, during and after arrival. HELPS ELIMINATE STRESS!!!!! UNCLASSIFIED 5 July 2012

13. Total Army Sponsorship Program APPOINTING A SPONSOR Sponsors are appointed within 10 days of receipt of DA Form 5434. When feasible, sponsors are selected who are the same gender, marital status, and military career field. The sponsor is normally of equal grade or higher than the incoming member. UNCLASSIFIED 5 July 2012

14. Total Army Sponsorship Program BEFORE ARRIVAL A welcome letter will be sent by the CDR to officers, CSM to Soldiers and activity director to civilians within 10 days after receipt of DA Form 5434 A sponsor will send a welcome letter with all contact information and a Welcome Packet within ten working days of appointment Sponsor will telephone/e-mail newcomers and answer follow-up correspondence with in 10 days UNCLASSIFIED 5 July 2012

15. Total Army Sponsorship Program BEFORE ARRIVAL Obtain contact and Family information. - Number of Family members - Ages of children - Medical and educational needs (EFMP) - Pets - Hobbies/interests, etc UNCLASSIFIED 5 July 2012

16. Total Army Sponsorship Program NEWCOMERS RESPONSIBILITY Reply immediately to all phone calls, emails, letters, etc., from their sponsor. Inform sponsor immediately of leave address, contact information and all status and assignment changes. Direct Newcomer to the USAG-J Japan Welcome Guide: http://www.usagj.jp.pac.army.mil/welcome/guide.aspx UNCLASSIFIED 5 July 2012

17. Total Army Sponsorship Program COMMANDERS RESPONSIBILITY Assign a sponsorGive the sponsor adequate time away from assigned duties in order to perform sponsorship duties. UNCLASSIFIED 5 July 2012

18. Total Army Sponsorship Program ASSIST NEWCOMER WITH RELOCATION ARRANGEMENTS Confirm transportation arrangements: - Flight number, arrival date and time - Number in the traveling party - Reservations for the Narita bus/luggage - Confirm lodging arrangements - Make pet quarantine arrangements (if needed) - Provide a checklist of items to bring - Leave a welcome basket in their room (Personal Choice) UNCLASSIFIED 5 July 2012

19. Total Army Sponsorship Program ASSIST NEWCOMER WITH RELOCATION ARRANGEMENTS Assist newcomer with in-processing Set up appointments and introduce newcomer (and family members) to your COC, supervisor, FRG, coworkers, friends, etc. Acquaint newcomer with base and local community UNCLASSIFIED 5 July 2012

20. Total Army Sponsorship Program FOLLOWING THE NEWCOMERS ARRIVAL Offer continued support and ongoing assistance during the weeks to follow: - School registration - Housing - Commissary and PX - ID cards for dependents, passports - Yen purchases, banking - Off-post shopping - Driving class, license, car - Dinner at your home, off base, club UNCLASSIFIED 5 July 2012

21. Total Army Sponsorship Program FOLLOWING THE NEWCOMERS ARRIVAL ACS Loan Closet ACS Newcomers Orientation (Monthly: every 3rd Tuesday, mandatory) ACS Medical Morning (get OTC card) ACS Train class & Shopping on Economy tour ACS ESL & Japanese language classes Drivers class and exam Japanese Head Start Private Organizations Out Door Recreation & ITT Tours Office. UNCLASSIFIED 5 July 2012

22. Total Army Sponsorship Program FOLLOWING THE NEWCOMERS ARRIVAL Other ACS programs: -Volunteer/AFTB/AFAP/Mayoral program -AER, Employment and Finance assistance -Exceptional Family Member Program -Family Advocacy/New Parent Support -Mobilization/Deployment/FRG Training UNCLASSIFIED 5 July 2012

23. Total Army Sponsorship Program FINAL OBJECTIVES OF SPONSORSHIP Provide good, useful information and transition for newcomers. Reduce stress for newcomers and family. Welcome newcomers and family to Camp Zama Let newcomers know WE ARE GLAD TO HAVE THEM HERE!! UNCLASSIFIED 5 July 2012

24. Total Army Sponsorship ProgramFINALLY THE SPONSORSHIP PROGRAM SURVEY DA FORM 7274 UNCLASSIFIED 5 July 2012

25. Total Army Sponsorship Program eSponsorship Application OF 10 UNCLASSIFIED 5 July 2012

26. Total Army Sponsorship Program DO YOU KNOW?Can an E-3 be assigned as a sponsor for an E-5? (Yes or No) UNCLASSIFIED 5 July 2012

27. Total Army Sponsorship Program ANSWERNo, a sponsor will be assigned who is an equal grade or higher. UNCLASSIFIED 5 July 2012

28. Total Army Sponsorship Program USAG-J DPW Housing Division (Contd) Housing AvailabilityArmy Family Housing : Camp Zama Community and Ondo Housing Currently there is approximately a 30~60 day waiting period (subject to change). Our ability to offermore then one home, a specific home, a specific installation, or consider special requests is very limitedand normally done through an exception to policy. Currently USAG-J authorizes 100% JFTR it is strongly recommended that you do not bring oversizedfurniture (shrunks, king size beds, etc). Homes in Japan are normally smaller (to include those on theinstallation, sq ft runs between 800-1450) than stateside. We provide "Full Tour" furnishings andappliance support.DOD Housing: Family Housing on Okinawa - Please contact the Housing office directly for information Current policy authorizes 100% JFTR provides it is strongly recommended that you do not bringoversized furniture (shrunks, king size beds, etc) - Full tour furnishing is not provided, only loaner furniture for 90 days incoming and outgoing) UNCLASSIFIED UNCLASSIFIED 13 August 2012 5 July 2010

29. IN Processing Defense Military Pay Office During In-Processing please ensure that the Soldier has in his/her possession a mailing address from the Post Office prior to his/her arrival to Finance Office. Additional documents that are required upon in-processing are as follows: 1. Permanent Change of Station (PCS) Orders with all amendments. 2. Department of the Army (DA) Form 31, Request for Leave (Ensure that blocks 14a through c are completed. If an extension is needed please complete blocks 15a through c). 3. Flight itinerary (commercial and/or Army Mobility Command (AMC) flight). UNCLASSIFIED 5 July 2012

30. IN Processing Defense Military Pay Office (Contd)4. Temporary Duty (TDY) orders and lodging receipt (if applicable).5. Vehicle Processing Certificate (VPC) Authorization (if applicable). UNCLASSIFIED 5 July 2012

31. SCHOOL LIAISON OFFICER SPONSORSHIPArnn Elementary School Main Office 267-6602Principal SameRegistrar 267-6011Zama Middle School Main Office 263-4040Principal SameRegistrar SameZama High School Main Office 263-3181Principal SameRegistrar SameSchool Liaison Officer 263-3241 UNCLASSIFIED 5 July 2012

32. InternationalArnn Elementary SchoolJapanese SCHOOL LIAISON OFFICER SPONSORSHIP SLO responsibilities to the community Liaison betweenthe schools and the Commander Parent/Student Handbook School Meals Free/Reduced www.MealpayPlus.com MCEC Military Child Education Coalition S2S Youth Sponsorship UNCLASSIFIED 5 July 2012

33. Personal Property- Key notes Customer brings 1 copy of orders to Bldg 102, RM E-100, Inbound Section Weight entitlement for shipments made after 1 Dec 2011 for all Soldiers & Civilians is 25% of JFTR/JTR entitlement. No long term storage auth in Japan Soldiers must declare professional gear (PBP&E) with origin T.O. prior to Pick Up. *Civilians must have PBP&E authorization on orders Shipping a POV to Japan: Obtain a POV Waiver Package from the Zama T.O. for approval prior to shipment Storing a POV: A storage authorization letter must be obtained from origin T.O. for reimbursement*Note: Civilians DO NOT have a POV storage entitlement*. UNCLASSIFIED 5 July 2012

34. Travel Section- Key notes Check flight itinerary for correct arrival airport (Narita or Yokota AB, not Naha- Okinawa) Dependents acquired after the effective date of order are not authorized travel or transportation allowances at government expense No in processing required UNCLASSIFIED 5 July 2012

35. END OF TRAININGINSTALLATION MANAGEMENT COMMAND Sustain, Support and Defend UNCLASSIFIED 5 July 2012